crafting your cv & resume - louisville

©James Gould 2016

Crafting your CV & Resume

Tips, Tricks, & Advice on concisely summarizing your entire career

Jim Gould, PhD

Director, HMS/HSDM Office for Postdoctoral Fellows

Harvard Medical School

[email protected]

Preparing for the job market

•   Update & revise your CV/Resume

•   Develop new skills & hone established skills

•   Polish your professional image

•   Leverage career development opportunities

•   Enhance your visibility

©James Gould 2016

•   Publication = project management

•   Leadership, service, and outreach •   Planning and organizing events

•   Teaching and mentoring •   Networking with others/relationship-building •   Collaboration = teamwork with unified goals

•   Budgets, inventory, and workflow •   Time management and multi-tasking

•   Delegating tasks and supervising •   Independence

Think about everything you do

©James Gould 2016

Create a Career Trajectory

©James Gould 2016

Understanding your CV/Resume

The more you know

•   CV ≠ Resume •   Gets you an interview

NOT a job

•   One size DOES NOT fit all

•   Job ad will guide you

•   Read application submission instructions

Purpose impacts style

•   Academia/Faculty •   Industry research

•   Non-profit/Entrepreneur

•   2nd postdoc/Residency

•   Alt-science career •   Non-science

•   Grant submission/update

©James Gould 2016

How CV/Resumes are Read

•   Must be organized logically

•   Information is accessible & obvious

•   Reverse chronological order •   No extra work required by

the reader •   Uniform formatting

•   Straightforward & specific headings

•   Documents are read in 30-60s

©James Gould 2016

CV or Resume?

Curriculum Vitae: Pedigree, Padding, Publications

•   a chronological account of your academic credentials, publications, honors, talks, posters, grants...

•   gives context to research accomplishments (what you DID)

•   used primarily for applying for academic positions

•   may be used for “at the bench” industry positions

•   the “end-all-be-all” of your academic existence

•   demonstrates your intellectual prowess and independence

“Look how brilliant I am! How could you not hire someone as smart as me?”

©James Gould 2016

CV or Resume?

Resume: Pedigree, Proficiencies, Productivity

•   a (mostly chronological) account of your academic credentials, research/work experience, technical skills, soft skills...

•   a snapshot of your experiences that fit the JOB

•   concise context to research accomplishments (what you DID)

•   used primarily for non-science positions in industry, consulting, business, non-profits...

•   demonstrates you can DO THE JOB

“Look how my skills and experience match your job listing!

How could you not hire someone as well-suited as me?”

©James Gould 2016

Organizational conventions

•   Heading/Contact Info •   Your name, degree(s) •   Address, phone, email

•   No photo, SSN, or personal info

•   Headers & Footers •   Name at top •   Page # at bottom

•   Degrees/Titles/Role to the left

•   Dates to the right

•   Formatting •   ¾” to 1” margins •   Consistent font

•   Size 11 or 12 •   Clearly & specifically

labeled sections

•   Italics, underline, and bold sparingly

•   Bullets not text blocks

•   Avoid fancy symbols and double indentations

©James Gould 2016

Crafting the CV/Resume

Sections (centered on page) 1.   Summary = brief overview 2.   Education = qualification 3.   Research Experience = context of work 4.   Technical Expertise = bench/informatics skills 5.   Awards, Service, Leadership = scientific citizen 6.   Patents & Publications = productivity

When appropriate: •   Relevant Training, Teaching Experience, Mentoring/Supervisory

Exp., Presentations, Collaborations... •   Languages: Native, Fluent, Conversational •   Citizenship/work status - USE BEST JUDGMENT

©James Gould 2016

Crafting the CV/Resume

Aesthetics are important! •   Section headings are clear, specific, & creative

•   Use bold to draw the eye

•   Use italics for non-critical highlighting (journals, years, locations)

Made for a human to read! •   Left and top-most position for critical qualifications •   What stands out when skimmed?

•   Use bullets – avoid large blocks of text

•   Use of white space to delineate sections and draw attention

©James Gould 2016

Tailoring the CV/Resume

Build a Master Document, however…

It needs to be a flexible document tailored to the position you are applying for

Time consuming? - Yes! – remember your Trajectory

Use the construction of your resume to highlight your qualifications

Let the job ad guide you

©James Gould 2016

What does it say about you? JAMES GOULD, PHD

Director, Office for Postdoctoral Fellows Harvard Medical School/Harvard School of Dental Medicine, Boston MA

[email protected] | 617-432-7289 | linkedin.com/in/jamesgouldphd

EDUCATION PhD, Biochemistry & Molecular Biology (2007), University of Louisville School of Medicine BS, Biotechnology/Molecular Biology (2000), Magna Cum Laude, Clarion University of PA

ACADEMIC & RESEARCH ADMINISTRATION Director, HMS/HSDM Office for Postdoctoral Fellows (2011-Present), Harvard Medical School • Executed strategic mission of office and maintained records for internal, national, and federal reporting • Created, established, and provided professional development opportunities to ~4500 Quad and Hospital

research fellows covering transition to independence, research skills, communication, and leadership • Managed the operation of the postdoc office, staff, $84K budget, marketing, and speaker recruitment • Designed, interpreted, and delivered institutional resources and policies including benefits, salary, hiring, on-

boarding/exit, individualized development plans, and training grant compliance • Represented the office in numerous HMS, Harvard-wide, and national committees and organizations to

promote and advocate for comprehensive engagement in the research community • Initiated and maintained collaborations with faculty, staff, peer offices, training leaders and industry partners

Project Manager (2009-11), Center for Cancer Research (CCR) Office of Training and Education (OTE), National Cancer Institute (NCI), NIH

• Represented the CCR OTE on the NCI-Frederick campus; communicated issues and solutions to the NCI Training Director

• Developed and implemented collaborative strategies to build, foster, and grow the NCI-Frederick research training community

Steering Committee Member (2008-11), Chair (2009-10), Community Life Subcommittee (2009-11), Scientific Subcommittee (2008-11), Scientific Subcommittee Chair (2010-11), NCI CCR Fellows & Young Investigators Association

• Supported and advocated for over 1000 graduate students, postdoctoral, clinical, and post-baccalaureate fellows at NCI in all aspects of their professional research training and career development

Founding Member (2003-07), Chair (2004-05), Biochemistry & Molecular Biology (BMB) Graduate Student Organization, University of Louisville

• Organized meetings, recruited new students, acted as point of contact, and managed relationships with BMB department chair, faculty, and staff along with the director of the integrated biomedical graduate program

Graduate Student Representative (2004-05), BMB Graduate Executive Committee (GEC), University of Louisville

• Represented BMB graduate students on the committee; recruited and selected incoming graduate students

INSTITUTIONAL COMMITTEES & COLLABORATIONS • Served and contributed to HMS Safety Committee, Harvard Postdoc Hiring Working Group, and HMS HR

Online Academic Appointment Strategy Team; Founding Member: Visas@HMS Administrative Team, Tools & Resources Administration Committee, and HMS Data Management Working Group

• Developed and maintained collaborations with Harvard/HMS affiliated peer offices: FAS Office of Postdoctoral Affairs, FAS Office for Career Services, HSPH Office of Faculty Affairs, BWH Office for Research Careers, MGH Office for Research Careers Development, BCH Office of Fellowship Training, and DFCI Postdoctoral and Graduate Affairs Office

• Initiated programmatic collaborations with HMS Ombuds Office, Harvard Catalyst, Countway Library, Harvard Office for Technology Development, Harvard innovation lab, MassBioEd Council, Boston Biomedical Innovation Center, and the Office for Diversity Inclusion and Community Partnership

• Fostered and maintained relationships with HMS Basic Science Administrators Group, HMS Departmental Finance Managers Group, HMS Human Resources, HMS Information Technology, and HMS Office of Academic and Research Integrity

• Established collaboration with Simmons College resulting in submission of two NSF ADVANCE grants and continued delivery of high impact teaching-focused workshops

©James Gould 2016

Example: Before & After

[email protected] | 617/432-6735 | Gordon Hall of Medicine, Room 006 | 25 Shattuck Street, Boston, MA 02115 ©James Gould 2016

[email protected] | 617/432-6735 | Gordon Hall of Medicine, Room 006 | 25 Shattuck Street, Boston, MA 02115

CV: Before

PERSONAL DATA Name: Awesome Postdoc, Ph.D Work Address: 1 Joslin Place,

Joslin Diabetes Center and Harvard Medical School, Boston, MA 02215

Phone: (617) 555-5553 E-mail: [email protected] EDUCATION Ph.D in Molecular and Integrative Physiology, January 2008 Department of Molecular and Integrative Physiology, University of Michigan, Ann Arbor, Michigan Dissertation: The role of c-jun/AP-1 in cholecystokinin induced pancreatic acinar cell growth in vivo and in vitro (Prof. Doctor) M.S. in Cell Biology, July 2002 Institute of Cell Biology, Beijing Normal University, Beijing, China B.S. in Biology, July 1999 Department of Biology, Beijing Normal University, Beijing, China RESEARCH EXPERIENCE AND ACCOMPLISHMENTS 02/2008- present Section of Islet Cell Biology and Regenerative Medicine, Joslin Diabetes Center and Harvard Medical School

• Established a pancreatic injury model, which is called 80% pancreatectomy in mice. This model provides a powerful tool to study the pancreatic regenerative responses after injury.

• Established a model to specifically label pancreatic ductal cells with a genetic marker to lineage trace their progeny cells.

• Established a model to specifically delete a protein called Pdx1 expression in the pancreatic ductal cells to study its function in the generation of new ! cells after birth. This information can be applied to the differentiation of mature ! cells from other sources, such as stem cells.

• The results directly demonstrate that ductal cells can function as progenitor cells upon pancreatic injury and the expression of Pdx-1 in the duct is required for the generation of mature ! cells from ducts after birth.

08/2002-01/2008 Department of Molecular and Integrative Physiology, University of Michigan Medical school

• Developed a model to combine the in vivo (mouse model) and in vitro (cell culture) studies to investigate the signaling pathways involved in cholecystokinin induced pancreatic growth. This study provides information of regulation of pancreatic growth under different conditions. The in vitro pancreatic acinar cell culture model further elucidates the potential of transdifferentiation between

mature differentiated cells and this light a path of transdifferentiation of pancreatic acinar cells to ! cells, which will benefit the therapy of diabetes.

• Teaching assistant for an undergraduate course called Physiology. • Group Discussion Leader for Physiology 500 Facilitated 1st year medical school

student group discussion on case problems of Gastroenterology.

09/1999-07/2002 Institute of Cell Biology, Beijing Normal University, China • Established the method to measure the intracellular calcium concentration in

hepatocytes and identified the physiological concentration ranges of norepinephrine, vasopressin and ATP in rat hepatocytes.

• Developed a method to study the effect of mitochondria specific photodynamic action on calcium oscillation in rat hepatocytes.

• Teaching assistant for Cell Biology Lab Course for Undergraduate major in Biology

Techniques acquired: PCR, RTPCR, Westernblot, Cloning, Histology, Immunohistochemistry, Immunocytochemistry, Confocal microscopy, Beta cell mass assay, Pancreatic acinar cell isolation, Islet isolation, Islet morphology and function assay, Islet transplantation, Human pancreatic duct isolation, Pancreatectomy in rat and mouse, LCM (laser capture microdissection), EMSA, ELISA, Hepatocyte isolation SELECTED PUBLICATIONS •Postdoc, A., Sans, M.D., Hou, Y., Ernst, S.A., Williams J.A. C-jun/AP-1 is required for CCK induced pancreatic acinar cell growth in vitro. 302(12):G1381-96, 2012.

•Gurda, G.T., Wang, J.Y., Postdoc, A., Ernst, S.A., Williams, J.A. Profiling CCK-mediated pancreatic growth: the dynamic genetic program and the role of STATs as potential regulators. Physiol Genomics. 18;44(1):14-24, 2012.

•Bonner-Weir S., Li WC., Ouziel-Yahalom L., Postdoc A., Weir GC., Sharma A. ! cell growth and regeneration: replication is only part of the story. Review; Diabetes. 59(10): 2340-8, 2010. •Zhang, Z., Liew, C.W., Handy, D.E., Zhang, Y., Leopold, J.A., Hu, J., Postdoc, A., Kulkarni, R.N., Loscalzo, J., Stanton, R.C. High glucose inhibits glucose-6-phosphate dehydrogenase, leading to increased oxidative stress and {beta}-cell apoptosis. FASEB J. 24(5):1497-505, 2010. •Vetere, A., Li, W.C., Paroni, F., Juhl, K., Postdoc, A., Nishimura, W., Dai, X., Bonner-Weir, S., Sharma, A. OVO homologue-like 1 (Ovol1) transcription factor: a novel target of neurogenin-3 in rodent pancreas. Diabetologia. 53(1):115-22, 2010. •Gurda, G.T., Postdoc, A., Lee, S.H., Molkentin, J.D., Williams, J.A. Cholecystokinin activates pancreatic calcineurin-NFAT signaling in vitro and in vivo. Mol Biol Cell. 19(1):198-206, 2008.

©James Gould 2016

[email protected] | 617/432-6735 | Gordon Hall of Medicine, Room 006 | 25 Shattuck Street, Boston, MA 02115

•Postdoc, A., Sans, M.D., Gurda, G.T., Lee, S.H., Ernst, S.A., and Williams, J.A. Induction of Early Response Genes in Trypsin Inhibitor-Induced Pancreatic Growth. Am J Physiol Gastrointest Liver Physiol. 292(2):G667-77, 2007. •Tashiro, M., Dabrowski, A., Postdoc, A., Sans, M.D., and Williams, J.A. Calcineurin-dependent and calcineurin-independent signal transduction pathways activated as part of pancreatic growth. Pancreas. 32(3):314-20, 2006. •Crozier, S.J., Sans, M.D., Postdoc, A., DAlecy, L.G., and Williams, J.A. Activation of the mTOR signalling pathway is required for pancreatic growth in protease-inhibitor-fed mice. J Physiol. 573(Pt 3):775-86, 2006. •Cui, Z.J., and Postdoc A.L. Photodynamic modulation by Victoria Blue BO of phenylephrine-induced calcium oscillations in freshly isolated rat hepatocytes. Photochem Photobiol Sci. 1(12):1001-5, 2002 •Cui, Z.J., and Postdoc A.L. Assessing physiological concentrations of endogenous substances in situ by inducing calcium oscillations in vitro. Case of liver. Acta Pharmacol Sin. 23(1):27-32. 2002 •Postdoc, A.L., and Cui, Z.J., Functional receptors in freshly isolated Peking duck pancreatic acinar cells. Jourmal of Beijing Normal University. 4, 1999 AWARD AND HORNOR 1995-1999 University Scholarship, Beijing Normal University 2006 Rackham Travel/International Institute Travel Award,

University of Michigan SELECTED PRESENTATIONS 2004: Experimental Biology, Washington DC, Poster Presentation. “Induction of early response genes in trypsin inhibitor induced pancreatic growth” 2004: American Pancreatic Association, Chicago, Oral Presentation. “Trypsin inhibitor-induced pancreatic growth involves induction of early response genes” 2006: Digestive Disease Week, Los Angeles, Poster Presentation. “JNK activation is required for CCK induced pancreatic acinar cell growth in culture 2007: Experimental Biology, Washington DC, Oral presentation “JNK pathway is required for CCK induced pancreatic growth in a model for regeneration” 2010: American Diabetes Association, Orlando, Poster Presentation “Duct-specific deletion of Pdx1 after birth leads to transient hyperglycemia” 2010: American Diabetes Association, Orlando, Oral Presentation “Ductal Heterogeneity Suggests a Subpopulation Serves as Postnatal Pancreatic Progenitors” 2011: Boston Ithaca Islet Club meeting, Connecticut, Oral Presentation “Identifying pancreatic progenitor cells in adult animal by lineage tracing” 2011: Endocrine society meeting, Bosoton, Presidential Poster Presentation “Duct origin of regenerated pancreas after partial pancreatectomy in mice using lineage

tracing”. 2012: American Diabetes Association, Philadelphia, Oral presentation “Postnatal duct-

specific Pdx1 deletion results in formation of Pdx1negative insulin positive immature ! cells”.

TEACHING EXPERIENCE 2000: Teaching Assistant for Cell Biology Lab Course for undergraduate major in Biology. 2005: Teaching Assistant and Group Discussion Leader for an undergraduate course called Physiology 201 2005: Group Discussion Leader for Physiology 500 Facilitated 1st year medical school student group discussion on case problems of Gastroenterology 2006: Group Discussion Leader for Physiology 500 Facilitated 1st year medical school student group discussion on case problems of Gastroenterology

©James Gould 2016

[email protected] | 617/432-6735 | Gordon Hall of Medicine, Room 006 | 25 Shattuck Street, Boston, MA 02115 ©James Gould 2016