created 09/01/2006 revised 1-18-11sps technology department 1 introduction to microsoft excel 2010

Created 09/01/2006Revised 1-18-11 SPS Technology Department1

Introduction to Microsoft Excel 2010

SPS Technology Department2Created 09/01/2006Revised 04/21/23

While Waiting (Do Now)

Launch Microsoft Excel Create a Blank Document Name and Save Document to Desktop


Standard Addressed

Standard 1: Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity.


Introduction To MS ExcelBy the end of this session you will know and be

able to: Describe structure and function of a spreadsheet (i.e.,

cell, column, row, values, labels, chart, graph). Create an original spreadsheet, entering simple formulas. Use advanced formatting features of a spreadsheet

application (e.g., reposition columns and rows, add and name worksheets, alignment of data).

Define and use functions of a spreadsheet application (e.g., sort, filter, find)

Identify, discuss, and explore how spreadsheets are used to calculate and graph in a variety of settings (e.g., schools, government, business, industry, scientific research labs).


You Will Demonstrate This By

Creating a worksheet for Book Inventory

or Equipment Inventory

or Class List

or Attendance Sheets


What is Excel?Why do I want to know how to use it?

Excel is a spreadsheet program that allows large amounts of data to be stored, calculated, sorted, and accessed quickly.Some uses:

•Store Information•Maintain Budgets•Inventories•Attendance•Grade book


Launching ExcelIn order to use a program, you must start—or launch—itfirst.1. Click the Start button.The Start menu appears.2. Click All Programs.The left pane of the Start menu displays the programsand menus installed on your computer.3. Click Microsoft Office.4. Select Microsoft Office Excel 2010.The Excel 2010 program screen appears.


WorkBook -vs.- Worksheets

A Microsoft Excel workbook is a file that contains one or more worksheets.

A worksheet is the primary document that allows you to store and work with data. It is sometimes referred to as a spreadsheet. A worksheet consists of cells that are organized into columns and rows; a worksheet is always stored in a workbook.


Workbook -vs.- Worksheet

A Workbook by default has 3 worksheets

To create an additional Worksheet within a WorkbookMenu

Bar>Insert>WorksheetA Worksheet always

insert to the left.


Naming a Worksheet

Put cursor over Sheet Tab

Right Click and pick Rename from Pop-up Menu

Type in an Worksheet name


Columns, Rows, Cells

1. Columns labeled A, B, C . . .

2. Rows labeled 1, 2, 3 . . .

3. Cell - where Columns and Rows Intersected A1, C25, D32 . . . .


Resizing Columns and Rows Resize a row - by dragging the line below the

label of the row you would like to resize.

Resize a column - by dragging the line to the right of the label corresponding to the column you want to resize.


You Only Need To Resize Columns To Resolve This Problem


Numbers by default - right aligned

Labels/Words by default - left aligned

Data can be centered aligned – highlight data, select center alignment button on Formatting Toolbar.

Alignment Of Data Within Cells

7782

PD Center

Student Name


Alignment Of Data Using Toolbar Icons

Highlight Cells You Wish To Format

Alignment Icons


1. Select the cell(s) you want to align.2. Click the Home tab on the Ribbon and click an alignment button in the Alignment group.


Centering Column Headings

Highlight Column Headings and Select Center Icon on Formatting Toolbar


Merge Columns and Center Headings

Merge and Center Headings over multiple Columns

1.Type Data in First Column of data2.Highlight all Columns you wish to center over3.Click on Icon in Formatting Toolbar


Formatting Options Using Menu Bar

1. Highlight Cells You Wish To Format

2. On the Home Tab Click Format

3. Selecting Format Cells will bring to the next screen


Select Data Category


Sort Data in a Column

Highlight Entire Column Or Row You Wish To Sort

Sort Ascending

Sort Descending


Sorting all Data in Worksheet

Highlight entire worksheet by selecting the blank area above the row 1

Click the Home or Data tab Click sort- Custom sort Sort by-click add level

Then by Secondary Sort


Performing Basic Calculations Using Formulas


Summing Cells and Ranges


Formula Bar

Click to place the cursor into the Formula Bar so that you can perform or edit an equation.

=A2+A3

Will total up values in cells

=A2+A3


Using Auto Sum Feature

Excel allows you to quickly find the total of a column or row of Numbers using theAuto Sum Feature

Highlight the Column or Row and then click on Auto Sum


You can access other formula functions in the AUTO SUM Feature


Deleting and Inserting Columns and Rows1. Select the row or column heading(s)

you want to delete.

2. Click the Home tab on the Ribbon and click the Delete button in the Cells group.

The rows or columns are deleted. Remaining rows are shifted up, while remaining columns are shifted to the left.

.


Inserting or Deleting a Column

Highlight row or column

InsertDelete


Page Setup


The Print settings and Print Preview as shown in Backstage view. Use the printsettings in the left column to control how the document is printed. Use the print preview area inthe right column to preview how the document will look when printed.


Save a new workbook1. Click the Save button on the Quick Access Toolbar.The Save As dialog box appears.Other Ways to Save:Press <Ctrl> + <S>. Or, click the File tab andselect Save.2. Specify the drive and/or folder where you want tosave your workbook.3. Enter the file name in the File name text box.4. Click Save.


Name of Printer


Your Turn

Create a worksheet for Book InventoryEquipment InventoryClass ListAttendance Sheets


Links for Learning Online Microsoft Excel Resources

Florida Gulf Coast University http://www.fgcu.edu/support/office2007/Excel/

index.asp

Get to Know Excel http://office.microsoft.com/en-us/excel-help/


References

Caughlin, J. (2002). Excel Workshop for Teachers. Watertown, MA: Tom Snyder Productions.


RubricExcel I

Teacher Name: _____________________________________ Student Name: ________________________________________

CATEGORY 4 3 2 1

Creation of spreadsheet Demonstrates mastery over the process of creating a spreadsheet

Carries out the creation of a new spreadsheet without significant error

Makes significant errors when creating a spreadsheet.

Makes critical errors when creating a spreadsheet

Utilization of spreadsheet information

Demonstrates mastery over the process of utilizing spreadsheet information.

Carries out the use of spreadsheet information without significant error

Makes significant errors when using spreadsheet information

Makes critical errors when using spreadsheet information

Formulas Demonstrates mastery over the process for utilizing formulas in a spreadsheet

Carries out the use of formulas without significant error

Makes significant errors when using formulas

Makes critical errors when using formulas.

Functions Demonstrates mastery over the process for using spreadsheet functions (e.g., sort, filter, find)

Carries out the use of using spreadsheet functions.

Makes signification errors when using the functions.

Makes critical errors when using functions.

created 09/01/2006 revised 1-18-11sps technology department 1 introduction to microsoft excel 2010

Documents

spreadsheet program

microsoft office excel

additional worksheet

spreadsheet application

original spreadsheet

microsoft excelcreate

worksheeta workbook

use of computers