creativity efficient use of district resources

Community

High Performance Buildings

Efficient Use of District Resources

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Expectations

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Highest & Best Use

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Memorable Goals

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NORTHWEST PUBLIC SCHOOLS FACILITY AUDIT & MASTER PLAN STUDY

Agenda FACILITY AUDIT & MASTER PLAN STUDY

Roles, Goals & Objectives of the Facility Master Planning Process

Overall School District Site Plan

Enrollment & Capacity

Existing Facility Site Plans & Floor Plans

Educational Space Program Summary

Physical Plant Assessment Summary

Key Issues

Potential Solutions Discussion

Future Meeting Dates

Roles, Goals & Objectives FACILITY AUDIT & MASTER PLAN STUDY

ROLES

• DLR Group – Facilitators & Planning Expertise

• District Administration & Staff – Education Leadership & Expertise

• School Board – Strategic & Financial Decision Making Responsibility

• District Patrons & Parents - Stakeholders & Taxpayers

GOALS

• Establish a Long Term Vision for the Northwest School District‘s: • Educational Program Needs

• Facility Improvement Needs

• Be Good Stewards of the School District’s Financial Resources

• Determine Implementation Plan of Master Plan

OBJECTIVES

• Evaluate Current Educational Program offering & space requirements

• Establish an understanding of the condition of the districts’ existing

facilities

• Evaluate Facility Utilization Options

• Evaluate Cost & Tax Impact of Potential Solutions

OUR GUIDING PRINCIPLE:

To Achieve Consensus Through Informed Consent

Overall School District Site Plan FACILITY AUDIT & MASTER PLAN STUDY

Capacity FACILITY AUDIT & MASTER PLAN STUDY

2015-16 Enrollment Current Capacity Available Capacity %

Lockwood Pre-School 38 45 7 84%

Cedar Hollow Elem. / M.S. 346 360 14 96%

Chapman Elem. / M.S. 87 180 93 48%

One-R Elem. / M.S. 170 180 10 94%

St. Libory Elem. / M.S. 87 160 73 54%

Northwest High School 725 800 75 90%

Totals 1453 1725 272 84%

Class size equity is a significant issue when comparing K-8 buildings

Enrollment FACILITY AUDIT & MASTER PLAN STUDY

PreK Enrollment – Historical & Projected

Enr

ollm

ent

School Year


K-8 Enrollment – Historical & Projected

Enr

ollm

ent

School Year


High School 9-12 Enrollment – Historical & Projected

Enr

ollm

ent

School Year


Total Enrollment – Historical & Projected

Tota

l Enr

ollm

ent

School Year

Existing Facility Site Plans & Floor Plans FACILITY AUDIT & MASTER PLAN STUDY

Original Building Constructed in 1960?

Major Remodeling in 2014


Original Building Constructed in 1980?

Additions in 1990, 1992 & 1996


Original Building Constructed in 1917

Additions in 1970? & 1996 (Major Remodeling)



Additions in 1992 & 2005



Addition in 1980



Additions in 1977, 2000, 2002 & 2010

Educational Space Program Summary FACILITY AUDIT & MASTER PLAN STUDY

Lockwood Pre-School • Room for expansion of program if needed

• Lack of administration / storage / conference

• Toilet facilities – potential updates per code

Common Elementary / Middle School Issues for

Cedar Hollow, Chapman, One-R and St. Libory • Program equity: Cedar Hollow is a 2-unit facility,

while the other schools are 1-unit facilities

• Program equity: Class sizes at Cedar Hollow are

larger than any of the other schools

• Lack of Middle School exploratory program

• No art program

• Lack of meeting / conference / storage / workroom spaces

• Lack of SPED support spaces


Cedar Hollow Elementary / Middle School • Gymnasium used for multiple functions – hard to schedule

• Lack of kitchen support spaces

• Media center could be bigger and needs more support spaces

• Classroom wing design helps to segregate grade levels

Chapman Elementary / Middle School • Music room lacks support spaces

• Cafeteria is small

• Lack of science support spaces

• Lack of media center support spaces

• Multiple floors helps to segregate grade levels

• Gymnasium the best compared to the other Elem/MS buildings

One-R Elementary / Middle School • Music room lacks support spaces

• Gymnasium used for multiple functions – hard to schedule

• Lack of media center support spaces

St. Libory Elementary / Middle School • No music classroom or support spaces

• Gymnasium used for multiple functions – hard to schedule

• Needs more lounge / storage / workroom areas

• Media center could be bigger and lack of support spaces

• Lack of science support spaces

• Lack of kitchen support spaces

• Classroom square footage is above average

Northwest High School • Need more lecture space for science

• Need more SPED spaces

• Music rooms need more support spaces

• Lack of meeting / conference spaces

• District office spaces are not together

• More P.E. storage is needed

• FCS space is limited

• Above average amount of vocational spaces


Educational Space Program Example – Cedar Hollow Elem. / M.S. FACILITY AUDIT & MASTER PLAN STUDY

Educational Space Program Summary FACILITY AUDIT & MASTER PLAN STUDY

Proposed Square Footage Existing Square Footage Deficiency

Lockwood Pre-School 3,466 sf 2,570 sf 896 sf

Cedar Hollow Elem. / M.S. 65,410 sf 48,815 sf 16,595 sf

Chapman Elem. / M.S. 52,796 sf 33,615 sf 19,181 sf

One-R Elem. / M.S. 46,799 sf 24,360 sf 22,439 sf

St. Libory Elem. / M.S. 47,048 sf 22,885 sf 24,163 sf

Northwest High School 201,303 sf 196,265 sf 5,038 sf

Totals 416,822 sf 328,510 sf 88,312 sf

Educational Space Program SF / Student FACILITY AUDIT & MASTER PLAN STUDY

Enrollment Existing Square Footage SF / Student Target SF / Student

Lockwood Pre-School 38 2,570 sf 68 sf / student 100 - 110 sf / student

Cedar Hollow Elem. / M.S. 346 48,815 sf 141 sf / student 160 - 190 sf / student

Chapman Elem. / M.S. 87 33,615 sf 386 sf / student 160 – 190 sf / student

One-R Elem. / M.S. 170 24,360 sf 143 sf / student 160 - 190 sf / student

St. Libory Elem. / M.S. 87 22,885 sf 263 sf / student 160 - 190 sf / student

Northwest High School 725 196,265 sf 270 sf / student 230 - 260 sf / student

Totals 1,453 328,510 sf 226 sf / student 190 - 215 sf / student

Physical Plant Assessment Summary Scope of the Physical Plant Assessment

• The physical plant assessment has been determined through on-site surveys of the existing buildings by our architecture & engineering

team in consultation with school district maintenance staff.

• Physical plant improvement work can be extensive and is meant to provide for improvements to the building infrastructure to make them

comparable, as much as possible to a new facility. They include:

• Site access & parking

• Building envelope (roofs, windows, doors, insulation, etc…)

• Heating, ventilation and air conditioning systems

• Plumbing and sanitary sewer systems

• Lighting & power distribution systems

• Data and communication systems

• Room finishes (carpet, tile, paint, ceilings, etc…)

• Equipment (casework, lockers, gym equipment, food service equipment)


Lockwood Pre-School

Civil • No splash blocks under roof overflows

• Minimal slope across pavements and grasses

• Entrance and exit is all gravel

Architecture • Toilet facilities will need to be updated per code

• There is no range hood in the kitchen area

Mechanical • No fire sprinkler system

• Drinking water for the school is provided by bottled water

Electrical • Video surveillance could be replaced to match other potential new surveillance systems at other buildings


Cedar Hollow Elementary / Middle School

Civil • Drop off / pick up area should be redesigned

• Improvements needed on parking

• Minimal slope across pavements and grasses

• No splash blocks under roof overflows

• Some settlement around a few structural stoops

• Need for new paint striping in parking lot

• Need to add bollards around light pole

• Need for sealing of joints on sidewalks


• Some deteriorated sealant at grade

• Repair on flashing or sealant on at least 5 windows

• Some masonry tuck pointing needed

• Some downspout repair needed

• Carpet in need of replacement in at least 24 rooms

• Damaged tile flooring in at least 4 rooms

• Roof repair required

• Damaged ceiling tiles in at least 11 rooms

• ADA updates needed on at least 27 doors

• Dated casework in at least 18 rooms

• Some new marker boards needed

• New drinking fountain needed


• Gymnasium is not air conditioned

• Temperature control valve on air handling unit is leaking

• No hood over dishwasher in kitchen

• Should repair hail damage on coil fins on rooftop units

• Add coil hail guards to rooftop units where needed

• Many of the air conditioner units are nearing the end of their life

• As units are replaced, they should replace them with non-

ozone depleting HFC refrigerants

• Consideration should be given to upgrade HVAC system to a

new energy efficient technology, such as a variable refrigerant

flow (VRF) system.

Electrical • Video surveillance should be replaced

• There is no access control system

• Should consider replacing interior fixtures and controls

• Exit signs need to be replaced

• Need to replace all wall mounted HID fixtures on exterior

• Need to replace all parking lot HID flood lights

• Potential grounding issue during lightning storms

• Need to replace panels that were existing prior to 1996

• Long range plan should include upgrades to CAT 6A cabling

• The fire alarm system should be replaced with any new project


Chapman Elementary / Middle School

Civil • Need to seal crack in concrete paving

• Need to fill gravel lot to eliminate pot holes

• Sidewalk on the south side needs to be resealed

• Need to remove leaves and debris from trench drains

• Remove gravel from valley gutter


• Some deteriorated sealant at grade


• New windows needed in at least 6 locations

• Exterior masonry structural repair needed in at least 1 location

• Exterior painting needed in select locations

• Need new spandrel window panels at 2 locations

• New carpet needed in at least 19 rooms

• Damaged tile flooring in at least 2 rooms



• Partition wall showing wear

• Dated casework in at least 2 locations

• Some repair on casework needed

• All toilet partitions should be replaced

• Sinks should be replaced in at least 1 room


• Many of the HVAC units are nearing the end of their life



Electrical • Video surveillance should be replaced

• There is only one location of access control


• Need to replace the gymnasium lights

• Replace all exit signs

• If area lighting is a concern, replace with new fixtures


• Should replace the intercom head end system


• Should consider providing smart boards


One-R Elementary / Middle School

Civil • Drop off / pick up area should be redesigned

• Improvements needed on parking

• No curb and gutter at the site

• Reseal concrete joints where cracking

• Need for a joint to be cut on the north concrete area

• Sidewalks around stoop are settling

• They have power surges at this location

• Mill and overlay of existing asphalt needed soon

• Barrier separation needed between country road and parking


• Exterior door replacement needed in at least 4 locations

• Exterior soffit work needed

• Some rooms need new carpet

• Damaged tile floor in at least 2 rooms

• New ceilings needed in at least 3 locations

• Damaged gypsum ceiling in at least 1 location


• New casework needed at 1 location

• New countertop needed at 1 location

• Need 2 new drinking fountains

• Sink repair needed in at least 1 location

Mechanical • The building has a humidity issue. Need to explore the source

of the issue and make repairs.

• Not all areas of the building get filtered water from the well

• Many of the HVAC units are nearing the end of their life



• Consideration should be given to upgrade HVAC system to a

new energy efficient technology, such as a variable refrigerant

flow (VRF) system.

Electrical • No video surveillance

• No access control

• Underground electrical has created issues


• Need to add emergency lighting throughout the building

• Gymnasium lights should be replaced



• Need to replace all parking lot HID flood lights

• Consider adding more light poles

• Panels installed in 1972 should be replaced

• Panels installed in 1992 should be replaced in 5-10 years


• Intercom system should be replaced


• Should consider providing smart boards


St. Libory Elementary / Middle School

Civil • Drainage issue on north side of building

• Mill and overlay needed at asphalt lot

• No curb and gutter on site

• No ADA stalls, striping or signage on site

• Minimal slop across pavements and grasses

• No splash blocks under roof overflows

• Sidewalks at front entrance are cracked

• Some settlement around structural stoops


• All exterior soffits need to be replaced

• Some damaged exterior fascia and metal panels

• Miscellaneous caulking required


• Brick spalling on exterior gymnasium walls

• Structural stoops need to be repaired in at least 3 locations

• Interior slab issues in at least 2 locations

• Gymnasium flooring in need of replacement



• Damaged casework in at least 1 room

• New marker boards needed in at least 7 rooms

• Kindergarten pit is not ADA accessible

• Bleachers are not ADA compliant

Mechanical • The two multi-zone air handling units are operating beyond

their useful life. They should be replaced with a new VAV

reheat system.

• When the gymnasium rooftop units need to be replaced, they

should be replaced with non-ozone depleting HFC refrigerants

• No fire sprinkler system

Electrical • No video surveillance



• Add emergency lighting throughout the building



• Adding parking lot lighting is recommended

• Panels will need to be replaced within 5-10 years

• Need to add boiler shutdown stations


• Intercom system should be replaced

• Fire alarm system should be replaced


Northwest High School

Civil • Desire for a softball field

• Desire for more event parking

• Need for restriping of all parking lots

• Some cracking in the utility yard concrete

• Mill and overlay needed at asphalt parking lots

• ADA ramp needed at 1 ADA parking stall

• Crack in 1 of the retaining walls

• North parking lot has minimal slope

• Need to install drains by the northwest corner of the building

• Drainage in the utility yard is poor

• Dirt near concessions is not sloped to drain

• Trench drains on south side of track are not working

• Some of the concrete valley gutters are not draining

• Need for some roof drain extensions

• Some cracking at sidewalks

• Some sidewalks around structural stoops have settled

• At least one section of sidewalk should be replaced


• Sinks needed in one science room

• Gutter and downspout repair needed in at least 6 locations

• Some masonry tuck pointing required

• Some peeling stucco paint

• Broken glass in at least 1 window

• Fascia repair needed in at least 2 locations

Architecture (continued) • Some deteriorated sealant at grade

• Splash blocks needed in some locations

• Damaged floor tiles in at least 13 rooms

• Carpet needs replacing in at least 4 rooms

• Roof is in need of repair as it is causing leaks


• Warped ceiling grind in at least 2 rooms

• Interior painting is needed


• Rubber base needs to be fixed in at least 2 locations

• Some drywall patching needed

• Cracks in structural CMU wall in at least 2 locations

• Dated casework in at least 23 rooms

• Damaged casework in at least 3 rooms

• Academic lockers showing wear

• Some new marker boards needed

• New sinks needed in at least 5 rooms

• New drinking fountain needed

• Vocal and band rooms are not ADA accessible

• Upper levels of shop areas are not ADA accessible

• Upper level wrestling area is not ADA accessible

• ADA kitchen needed in FCS classroom

• Upper classrooms by auxiliary gym are not ADA accessible


Northwest High School

Mechanical • Many of the HVAC units are nearing the end of their life



• Broken condensate drains on some of the rooftop units

• Quite a bit of hail damage on some of the condensing units

and rooftop units

• Repair coil fins and add coil hail guards

• There are a lot of bird droppings in the vicinity of intakes of the

rooftop units

Electrical • Should replace video surveillance system


• No intrusion detection system

• Replace theatrical lighting system

• Auditorium house lights should be replaced

• Replace fixtures mainly concentrated in the shop areas

• Should consider replacing all interior fixtures and controls


• Plan for sports lighting should included new poles and fixtures

• Panels installed prior to 1977 should be replaced


• Should consider replacing intercom system


Key Issues FACILITY AUDIT & MASTER PLAN STUDY

Facility Locations • Are there too many buildings for this school district?

• Too much duplication of program space

• Shared / Traveling staff

• Too much space in the wrong places

• Is there room for growth at any of the sites?

Demographics • Open enrollment students

• District is currently losing students at the Middle School level

• What size of a school does GINW want to be going forward?

Educational Program • Program Inequity: 1-Unit schools vs 2-Unit schools – Minimal Collaboration

• Program Inequity: # students per classroom • 5 vs 21 - Smallest to Largest Class Size

• 10 vs 19 – Average Class Size

• Music program

• Art program

• Middle School exploratory program • Industrial Tech program

• FCS program

• Foreign language program

• Drama program

Financial Impact • Overall District Levy

• Impact of Open Enrollment

• Operational Costs

• Staff Inefficiencies

• Energy inefficiencies

• Capital Costs

Potential Solutions Discussion FACILITY AUDIT & MASTER PLAN STUDY

Option A: • Fix what you have and maintain all six buildings

Option B: • Convert one of the buildings (Cedar Hollow?) into a Middle School and

consolidate the other Elementary Schools

Option C: • Construct a new free standing Middle School on the High School site

Other Options?

Future Meeting Dates FACILITY AUDIT & MASTER PLAN STUDY

Tentative Planning Meeting Overview

Meeting # 1 – September 28th – Cedar Hollow

Master Plan Process Overview & General Discussion of Issues

Meeting # 2 - October 11th – Chapman School

Review Educational Program & Physical Plant Needs

Develop & Discuss Solution Options

Meeting # 3 - October 20th – 1-R School

District Financial Overview

Solution Cost Options

Meeting # 4 – October 27th – St. Libory School

Discussion & Consensus Building

Meeting #5 – TBD if Needed

Additional / Future meetings as required TBD

QUESTIONS?

creativity efficient use of district resources

Documents