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Cross-Cutting Issues5310-JARC-New Freedom

U.S. Department of TransportationFederal Transit Administration

SAFETEAU-LU Curriculum

August 7, 2007

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Learner Objectives• Provide accurate information, interpretation and

guidance to FAQ’s about the cross-cutting issues of the 5310, JARC and the New Freedom Program’s:

– Overall intent – Entities eligible for funding – Eligible activities – Required elements for participation– Eligible capital and operations expenses

• Support your independent use of resource materials on these cross-cutting issues

• Share knowledge about the cross-cutting issues with FTA Headquarter and Regional staff colleagues

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Cross-Cutting Issues

• Designated Recipient • Eligible subrecipients• The Coordinated Public Transit-Human

Services Transportation Plan• Competitive Selection Process• Grants Development & Management

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Designated RecipientStates

5310-JARC-NFP• Selected state agency administers for

– JARC and NFP: for small urbanized (<200,000) and rural areas

– Section 5310: statewide• Governor selects state agency• There can be single recipient for JARC,

NFP and 5310 or separate recipient for each

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Designated Recipient Large Urbanized Areas >200,000

JARC and New Freedom• In each large urbanized area (>200,000)

designated recipient administers for local projects including awards to subrecipients

• Governor selects recipient using same selection process as for 5307 in coordination with local officials

• Designated recipient can be an existing 5307 recipient, MPO, State, or other public agency

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Designated RecipientLarge Urbanized Areas >200,000

JARC and New Freedom• There can be a single recipient for JARC

and NFP or separate recipient for each• If governor designates multiple recipients

in an area:– Split letter submitted to FTA– Each designated recipient responsible

for local projects / subrecipients

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Eligible Direct Recipients JARC and New Freedom

• Eligible direct recipients under 5307/5311 may also qualify under JARC/NFP

• If selected through designated recipient’s competitive selection, the eligible direct recipient then applies directly to FTA

• >200,000: supplemental agreement• 50,000-199,999: transferred to 5307• <50,000: direct or transferred to 5311 (tribe)

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Eligible Direct Recipients JARC and New Freedom

• Eligible direct recipients under 5307/5311 may also qualify under JARC/NFP

• If selected through designated recipient’s competitive selection, the eligible direct recipient then applies directly to FTA

• >200,000: supplemental agreement• 50,000-199,999: transferred to 5307• <50,000: direct or transferred to 5311 (tribe)

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Eligible SubrecipientsJARC and New Freedom

• Private non-profit organizations• State or local governmental authorities• Operators of public transportation services

including private operators of public transportation services

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Coordinated Public TransitHuman Services Transportation Plan

5310-JARC-NFPElements of the plan:• An assessment of available services • An assessment of transportation needs of

target population• Strategies, activities and/or projects to

address the identified gaps • Priorities for implementation based on

resources, time, and feasibility

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Coordinated Public TransitHuman Services Transportation Plan

5310-JARC-NFP• For FY 2007, FTA will accept coordination plans

developed prior to the published circular if they meet these minimum criteria:– an assessment of available services– an assessment of needs– strategies to address gaps for target

populations– coordinated development in good faith

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Coordinated Public TransitHuman Services Transportation Plan

5310-JARC-NFPTools and Strategies:• Community Planning Session • Self-assessment Tool• Focus Groups • Survey • Detailed Study and Analysis• Charrette• Framework for Action (on your Toolkit CD)

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The Price is Right

• It’s time for an exercise • Turn to worksheet 1• Select a partner• Take 20 minutes to answer the questions• Be prepared to share your ideas with the

group

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Coordinated Public TransitHuman Services Transportation Plan

5310-JARC-NFPStakeholder involvement:• Adequate outreach • Broad representation (transportation

partners, passengers and advocates, human service partners, others)

• Opportunity for participation & involvement (time, location, transportation available)

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Competitive Selection Process JARC and New Freedom

• Designated recipient develops:– Frequency of competition– Competitive approach– Public notification – Open competition– Evaluation criteria and project selection

• Certification of fair and equitable distribution

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Competitive Selection ProcessJARC and New Freedom

• Designated recipient develops:– Frequency of competition– Competitive approach– Public notification – Open competition– Evaluation criteria and project selection

• Certification of fair and equitable distribution

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• It’s time for an exercise • Turn to worksheet 2• Assemble into small teams• Listen to the scenario and then discuss

recommendations with your team • Be prepared to share your ideas with the

group

Where in the World is the Missing Competitive Selection Process Element?

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#1 Rural and Small Urban Projects Selected by State

• State publishes an announcement for project proposals

• State evaluates projects using selection criteria stated in the announcement.

• State selects projects to be funded

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#2 Rural and Small Urban Projects Selected by State

Followed by Projects Selected Locally

• State solicits applications for eligible activities identified in each area’s local coordinated plan.  

• State evaluates the applications based on criteria (regarding planning process)

• State selects areas to receive funding for projects derived from the local coordinated plan

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#3 Urbanized Areas > 200,000 Based on Priorities in the

Coordinated Plan• DR publishes solicitation for grant

applications • DR conducts competition w/MPO• DR selects subrecipient proposals to fund

that implement projects in the plan

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#4 Urbanized Areas > 200,000Based on Specific Need in the Plan

Selection Process• DR publishes announcement for project

proposals to address a specific need • Applications may include varying

strategies• DR evaluates proposals using selection

criteria • DR selects the project(s) to be funded

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#5 Urbanized Areas > 200,000, Based on Specific Strategy to

Meet Need in the Plan

• DR competes specific projects to meet the needs described in the coordinated plan

• DR evaluates proposals submitted using the selection criteria

• DR selects the subrecipients to be funded

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Grants Development & Management5310-JARC-NFP

• Funding for Administration• Program of Projects• State/Program Management Plan• Data Collection and Reporting • Oversight• Performance Measures

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Grants Development & ManagementFunding for Administration

5310-JARC-NFP• 10% of allocation may be used. No

coordinated plan or competitive selection is required to spend admin funds.

• Designated recipient can use or pass through

• No local match is needed• 5310, JARC, New Freedom all allow use

of non-DOT funds for match

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Grants Development & ManagementProgram of Projects 5310-JARC-NFP

• Lists subrecipients and type of organization

• Designates urbanized/nonurbanized• Indicates for each project:

– Brief description– Total project cost and Federal share– Reference in local plan

• Planning/program administration budget

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Grants Development & ManagementState/Program Management Plans

5310-JARC-NFP

• Program goals and objectives• Roles and responsibilities• Coordination • First plans are due Nov. 1, 2007• Subsequent plans are due

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Grants Development & ManagementState/Program Management Plans

5310-JARC-NFP

• Eligible subrecipients• Local share and local funding

requirements• Project selection criteria and method of

distributing funds

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Grants Development & Management State/Program Management Plans

5310-JARC-NFP

• Annual POP development and approval process

• Administration, planning and technical assistance

• Transfer of funds• Private sector participation

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Grants Development & ManagementData Collection Reporting & Oversight

• Data Collection and Reporting – Streamlined reporting as part of annual

report– Decreased number of data elements

• Oversight– Urban areas: triennial review– States: state management review

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Grants Development & ManagementData Collection Reporting & Oversight

• Data Collection and Reporting – Streamlined reporting as part of annual

report– Decreased number of data elements

• Oversight– Urban areas: triennial review– States: state management review

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Grants Development and Management—Performance Measures

• Government Performance Results Act (GPPRA) requires FTA to establish performance goals and indicators.

• The Office of Management and Budget (OMB) Performance Assessment Rating Tool helps identify a program’s strengths and weaknesses.

• FTA performance analysis will not be used to assess individual grants.

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Grants Development & ManagementTechnical Assistance and Training• Project ACTION• Job Links• RTAP• National Transit Institute (NTI)• ITS Peer to Peer • Transportation Planning Capacity Building Peer Program• USDA Rural & Tribal Technical Assistance Programs• Mobility Service for All Americans• National Center on Senior Transportation• National Resource Center for Human Service

Transportation Coordination

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Summary

1. If a governor designates one recipient for the three programs then the designated recipient will be responsible for conducting the required ____________.

2. The purpose of a ____________ is to outline the geographic and financial distribution.

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Summary

3.One element of the Coordinated Public Transit Human Services Transportation Plan includes priorities for implementation based on ______, time, and ________.

4.For FY 2007, FTA will accept project selection plans developed prior to the published circular if they meet four criteria. Name them.

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Summary5. The Certification of fair and equitable

distribution will be addressed as part of the ________ for state-administered programs and the ________ for programs administered by designated recipients in Large Urbanized Areas (> 200,000).

6. Designated recipients evaluates proposals using selection criteria stated in the ________.

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Summary7.We’ve covered five Grants Development and

Management commonalities between the 5310, JARC and NFP today. Name them.

8. POP is FTA-talk for ______________.

9. A State/Program Management Plan is a tool to help the ______ and ______ monitor the grant.