Program Planner’s GuideWSCA Convention

Santa Clara, CAFebruary 15-19, 2018

“Mindfulness and Communication”

Brian Heisterkamp, WSCA President-Elect/Program PlannerEmail: wsca2018@csusb.edu

Alternate Email: blhphd@gmail.comPhone: 909/537-7665

Department of Communication Studies5500 University Pkwy.

California State University, San BernardinoSan Bernardino, CA 92407

Revised February 13, 2017

TABLE OF CONTENTS

I. Critical Information for Program Planners 3

Program Planner’s Calendar 4Call for Papers, Programs, Workshops, etc. 7Interest Group Program Planner List 13Past Program Distribution Information 15Planner’s Submission Instructions for Panels and Programs 17

II. Forms for Program Planners 20

WSCA Paper/Panel Ranking Form 21WSCA Convention Panel/Program Cover Page 22WSCA Convention Program/Panel Proposal Form 23WSCA Convention Program/Panel Proposal Form (Sample) 24Listing of Potential Interest Group Participants...............................................................25Form for Program Proposal Ideas 26

III. Useful Information for Planners 27

WSCA Policy on Audio-Visual Equipment at Conventions 28Suggested Procedures for Judging Competitive Papers 29Advice for Convention Presenters 30Responsibilities for Panel/Program Chair 31Responsibilities for Panel/Program Respondent 32Pearls of Wisdom from Previous Planners 33

A note about jargon: Most Interest Group Program Planners receive both competitive papers and program proposals. After competitive papers are evaluated, planners organize accepted papers into competitive paper PANELS. Interest Group Planners also choose from the submitted program proposals to create Interest Group PROGRAMS (which may, but don’t have to, be a set of papers on a theme, as they could be performances, discussions, etc.).

The Primary Program Planner (the President-Elect) receives the Interest Group competitive paper panels and programs and organizes them, along with pre-conference(s), workshops, etc., into the CONVENTION PROGRAM, printed by Science Press, posted on the WSCA web site and distributed at the convention.

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I. CRITICAL INFORMATION FORPROGRAM PLANNERS

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Program Planner’s Calendar

February 2017 (at WSCA):

Convention Planners meet with President-Elect Brian Heisterkamp, wsca2018@csusb.edu

Interest Group Chairs submit names of 2019 newly-elected planners to the First Vice President, Rodney Reynolds, rreynol@callutheran.edu and Executive Director, Heather Hundley, heather.hundley@mtsu.edu to post on the web site.

March 2017 (Post WSCA):

Interest Group Program Planners send Interest Group news (e.g., awards, honors, top paper recipients, etc.) to WSCA News editor Christina Yoshimura christina.yoshimura@umontana.eduPlease consult the WSCA web site for further information on WSCA News: www.westcomm.org/publications/newsletter.asp

Interest Group Planners may want to encourage members to look at the 2018 Call for Papers on the WSCA web site www.westcomm.org under Conventions and this year’s program to begin planning program proposals and competitive paper submissions.

Interest Group Planners update the Interest Group webpage. This includes the Interest Group Call for Papers, newly elected officers, their affiliations, and email addresses, the IG minutes and any updated or revised bylaws. Also send the Interest Group Call for Papers to WSCA News editor Christina Yoshimura christina.yoshimura@umontana.edu.

In addition, Interest Group Planners may submit a Call for Papers to CRTNET CRTNET@natcom.org or other appropriate sites. See the ‘Submission Procedures’ section at http://www.natcom.org/crtnet/ for additional information.

April 2017:

Call for Papers is distributed to membership via WSCA News and on the association’s web site.

President-Elect emails program summary and proposal forms to Planners.

Interest Group Planners begin lining up chairs and respondents; these are usually Interest Group officers and reviewers; consult the Interest Group’s Bylaws for details.

May-July 2017:

Program Planners may want to use Interest Group email lists or regular mail to encourage program and competitive paper submissions. As an Interest Group planner, you have

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administrative rights to your interest group page on the website. This includes updating your IG page, blogging, posting IG pictures, and emailing your IG members.

September 1, 2017 (the deadline for everything!) :

Membership submits competitive papers and program proposals to Interest Group Planners. Membership submits workshops and pre-conference programs to President-Elect Brian Heisterkamp at wsca2018@csusb.edu.

NOTE: September 1st is the traditional WSCA submission deadline.

September 3, 2017

Interest Group Planners implement evaluation process. (Typically this entails sending submissions to readers to evaluate through usual Interest Group procedures described in the Interest Group’s Bylaws. See Suggested Procedures for Judging Competitive Papers attached.)

September 10, 2017:

Planners notify President-Elect regarding how many panels/programs you anticipate requesting. This number should be based on (1) the number of competitive paper panels and programs from previous years and (2) the number of competitive papers and program requests received this year relative to previous years.

President-Elect notifies Planners regarding number of programs/panels available.

October 10, 2017:

President-Elect RECEIVES all Program/Panel Proposal Forms from Interest Group Planners. Program/Panel Proposal Forms MUST be submitted VIA EMAIL. USE Program/Panel Proposal Form (P/PPF) in this packet and submit as a WORD attachment (i.e., .doc or .docx file type). Also indicate final number of programs/panels requested, rank order the panels/programs, and indicate the number of competitive papers submitted and accepted. Do not rank your Interest Group Business Meeting; likely you will rank your Top Papers panel first (if your Interest Group has one), followed by the panels that contain highly-ranked papers, then panels with lower-ranked papers, then programs. The rankings are used to determine what is most important to program if there’s a shortage of rooms. Work with the number of panels/programs you’ve been allocated, but do request additional panels/programs if you have worthy candidates.

Proposals from Interest Group Planners must be received byPresident-Elect Brian Heisterkamp by October 10, 2017!

Do not send acceptance and rejection letters yet.

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October 23, 2017:

President-Elect emails preliminary convention program to Interest Group Planners to double check and edit. President-Elect notifies Interest Group Planners of number of programs/panels each Interest Group received. The convention program corrections are due to the President-Elect by October 27, 2017.

October 27, 2017:

Interest Group Planners send convention program corrections to the President-Elect by this date.

Upon confirmation from the President-Elect, Interest Group Planners send out acceptance/rejection letters to submitters (for both competitive papers and programs).

Interest Group Planners send notification to program/panel chairs and respondents.

Interest Group Planners send papers to respondents for competitive papers.

** Inform all participants that the program will be posted on the WSCA web site http://www.westcomm.org by December 1, 2017**.

Interest Group Planners submit an electronic copy (one paper per interest group ONLY) of their TOP DEBUT PAPER in the Interest Group, with a separate cover page identifying the author(s), to the Vice President of the Executives Club, for the Debut Paper Award competition. TOP DEBUT PAPERS must be RECEIVED by Oct. 27, 2017.

November 13, 2017:

President-Elect sends draft convention program to Executive Director for uploading on the web site. Interest Group Planners do final proofreading of convention program and notify President-Elect with corrections by December 1. The final version of the convention program should appear on the web site about December 15.

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WESTERN STATES COMMUNICATION ASSOCIATION2018 Convention – Santa Clara, CA

February 16-19, 2018

Conference Theme:

Mindfulness and Communication

Mindfulness - the practice of present moment awareness while remaining non-judgmental about self-and others - has been the focus of considerable scholarly exploration. Only recently, however, have communication scholars begun to examine connections between mindfulness and communication practices, problems, and politics. The study, theory, and practice of mindfulness spans contexts and situations including managing physical and mental illness, parenting, resolving conflict in mediation setting, teaching, and maintaining focus in workplace and classroom settings.

Scholars’ approach to mindfulness goes far beyond a traditional, spiritual approach to mindfulness. Indeed, scholars have been critical of the ways mindfulness has been appropriated within popular culture and portrayed by media. Consideration has also been given to whether the introspective practice of mindfulness has been exploited for commercial gain.

The 2018 WSCA conference theme “Mindfulness and Communication” asks participants to think in new ways about how present-moment-awareness, non-judgment, and other mindfulness concepts including trust, attunement, patience, and acceptance influence and interact with their area of communication scholarship.

This convention theme is dedicated to presenting diverse, multi-methodological and interdisciplinary theory and research on mindfulness. Navigating the diverse pathways of mindfulness practice with an understanding of their consequences for intercultural, interpersonal, family, health, organizational, political, rhetorical, media, and other methods and interest areas of communication provides a focus for the 2018 convention theme: “Mindfulness and Communication.” Conference attendees are invited to interpret the theme broadly, while focusing on the many ways that mindfulness may influence scholarship and teaching.

Brian L. HeisterkampWSCA President-Elect and 2018 Primary Program Planner

CALL for Competitive Papers, Program Proposals, Pre-conference Proposals, Workshop Proposals, Undergraduate Scholars’ Research Conference (USRC), and Graduate Students

Workshop & Graduate Programs Open House

I. Competitive Papers (deadline: received by 9/1/17) – Submit to interest groupII. Program Proposals (deadline: received by 9/1/17) – Submit to interest group

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III. Pre-Conference Proposals (deadline: received by 9/1/17) – Submit to Brian HeisterkampIV. Workshop Proposals (deadline: received by 9/1/17) – Submit to Brian HeisterkampV. Undergraduate Scholars’ Research Conference (USRC) (deadline: received by 12/1/17) –

Submit to Donna Gotch, WSCA Second Vice President, dgotch@csusb.eduVI. Graduate Student Workshop & Graduate Programs Open House (deadline: received by

12/15/17) – Submit to Donna Gotch, WSCA Second Vice President, dgotch@csusb.edu.

For specific information about submitting to interest groups, visit the WSCA website.

I. COMPETITIVE PAPERS

A. Authors are encouraged to submit papers to the interest groups for competitive selection. Papers may employ any humanistic, scientific, and/or other methodology(ies) and may address theoretical developments, critical analyses, disciplinary issues, pedagogical issues, and/or research advancements.

Submit each paper to only one interest group. (NOTE: Not all interest groups sponsor competitive papers. Therefore, authors should contact interest group planners prior to paper submission.)

Competitive Papers should not: (1) have been presented at another conference or convention; (2) have been published; or (3) have been accepted for publication.

B. Submitted papers should include the following:

1. A title page that includes the paper’s title; names, affiliation(s), email address(es), phone number(s) of all authors; and audio-visual requests. Equipment availability is extremely limited and expensive. See the WSCA policy on Audio-Visual Equipment at Conventions in the Policies and Procedures Manual on the WSCA web site at http://www.westcomm.org/aboutus/PolicyandProcedureManual.pdf

2. On a separate page, include a 100-200 word abstract of the paper (with the paper’s title appearing above the abstract);

3. A maximum of 30 pages of text;4. No information in the paper that identifies the author(s) beyond that which appears

on the title page.

C. Submission: Specific information about submitting to interest groups will be posted on the WSCA website http://www.westcomm.org/ at the completion of the February 2017 convention and presented in the WSCA News during April 2017.

D. Research in Progress: Some interest groups sponsor “Research in Progress” Programs. Papers submitted to these programs should be so designated on the cover page and

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should not exceed ten pages in length. Be sure that the interest group to which you want to send your paper accepts “Research in Progress” programs before submission.

E. Debut Award: The WSCA Executives Club Debut Award is made to the author (or co-authors) of a paper presented at the convention “who have not presented a paper at a state, regional, national or international convention, or published in any academic journal.” Papers presented at student-only conferences are exempt from this requirement. All authors of a co-authored paper must meet these eligibility requirements for a paper to be considered a Debut Paper. Papers eligible for the Debut Award should be marked “DEBUT” in the upper-right-hand corner of the title page. Please also indicate whether each author is a bachelor’s, master’s, or doctoral student. Only one debut paper per interest group should be forwarded for consideration. Some interest groups also sponsor debut programs; papers need not be presented on a debut panel to be eligible for the Executives Club Debut Award.

Competitive paper submissions must be RECEIVED by the interest-group planner NO LATER THAN Friday, September 1, 2017. Some interest groups allow or require that papers be submitted electronically, whereas others require paper submissions. BE SURE TO CHECK THE INTEREST GROUP CALL FOR PAPERS FOR THE ACCEPTABLE FORMAT FOR SUBMISSION. For specific information about submitting to interest groups, visit the WSCA website at http://www.westcomm.org

II. PROGRAM PROPOSALS

A. Program proposals should focus on a unifying theme relevant to research, theory, or instruction in the area of the sponsoring interest group. Programs may consist of a chair, individual presenters, and a critic/respondent in a traditional conference format. However, debates, roundtable discussions, performance activities, or other unique formats are encouraged. Innovative program proposals, especially those that provide opportunities for interaction among participants and attendees, are encouraged. Programs co-sponsored with other interest groups are also welcome. Programs that relate to the convention theme, “Mindfulness and Communication” are encouraged.

B. Program proposals must contain the following:

1. Thematic title of the program;2. Names, e-mail addresses, phone numbers, and affiliations of all participants;3. Title and brief description of each presentation;4. Equipment needed for the program. Equipment availability is extremely limited

and expensive. See the WSCA policy on Audio-Visual Equipment at Conventions in the Policies and Procedures Manual on the web site

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http://c.ymcdn.com/sites/www.westcomm.org/resource/resmgr/Docs/WSCA_POLICIES_AND_PROCEDURES.pdf

Program proposals must be RECEIVED by the appropriate interest group planner NO LATER THAN Friday, September 1, 2017. Some interest groups allow or require that program proposals be submitted electronically, whereas others require paper submissions. Check the interest group call for papers for the acceptable format for submission. For specific information about submitting to interest groups, visit the WSCA website http://www.westcomm.org

III. PRE-CONFERENCE PROPOSALS

A. Pre-conference proposals for the 2017 convention are invited. Those that relate to the general convention theme, “Mindfulness and Communication,” are encouraged.

B. Pre-conferences will be held Friday, February 16, 2018.

C. Please send pre-conference proposals as an attachment within an e-mail to the Primary Program Planner, Brian Heisterkamp. Visit the WSCA website for specific submission instructions. Be sure to include as much of the following information as possible:

1. Title of the pre-conference2. Names, e-mail addresses, phone numbers, and affiliations of those planning the

pre-conference3. A detailed (i.e., at least 1-2 page) rationale for the pre-conference4. A brief (50-75 word) description of the pre-conference for potential inclusion in the

conference program5. Pre-Conference leader’s (or leaders’) relevant expertise6. Equipment needed for the pre-conference. Please remember that equipment

availability is extremely limited and expensive. See the WSCA policy on Audio-Visual Equipment at Conventions in the Policies and Procedures Manual on the web site: http://c.ymcdn.com/sites/www.westcomm.org/resource/resmgr/Docs/WSCA_POLICIES_AND_PROCEDURES.pdf

D. A call for pre-conference participation will be published in the WSCA News during the summer.

E. Address any questions, comments, or concerns to the Primary Program Planner, Brian Heisterkamp at wsca2018@csusb.edu.

IV. WORKSHOP PROPOSALS

A. A workshop is intended as a training or informational short course that can be presented in a three-hour or six-hour time block. A workshop topic may concern the presentation

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of teaching innovations; an area of research; a new theoretical perspective; the application of a body of knowledge; skill development; or another clearly focused topic. Workshop leaders are encouraged to advertise their workshops and solicit participation.

B. Workshops are scheduled for the first full day of the convention, Friday, February 16, 2018. Participants pay a modest registration fee. The fee is intended to cover only the direct costs (photocopying, materials, etc.) incurred in conducting the workshop (see E below).

C. Workshops of interest to members of the Western Forensic & Argumentation Association (i.e., WFAA) are encouraged and will be programmed on Sunday evening, February 18, 2018 after completion of the WFAA tournament.

D. Workshop proposals should include the following:

1. Title of the workshop2. Names, phone numbers, e-mail addresses, and affiliations of all presenters3. A detailed (i.e., at least 1-2 page) rationale that outlines the workshop’s goals4. A brief (50-75 words) outline and description of workshop activities for potential

inclusion in the conference program5. Room size and configuration requested (e.g., theater seating, tables of eight, etc.)6. Equipment required for the workshop. Please remember that equipment

availability is extremely limited and expensive. See the WSCA policy on Audio-Visual Equipment at Conventions in the Policies and Procedures Manual on the web site http://c.ymcdn.com/sites/www.westcomm.org/resource/resmgr/Docs/WSCA_POLICIES_AND_PROCEDURES.pdf

7. Maximum enrollment number8. Fee amount, set in accordance with WSCA policy (see below)9. Time-block requested (i.e., three hours or six hours)

E. Guide to setting fees for workshop leaders: WSCA has set $5.00 as the base fee for any workshop. The first $5.00 of each registrant’s fee is designed to cover the association’s administrative costs. Any fees above $5.00 should be set at such a level as to provide reimbursement to the workshop leader(s) only for the cost of materials, equipment, and any out-of-the-ordinary expenses. Costs for audio-visual and other equipment rental and costs of producing materials for participants must be covered within the overall fee that is specified. WSCA cannot reimburse more money to a workshop leader than it receives from participant fees. Note: If a part or all of a fee is proposed as covering an individual’s expenses or as an honorarium, Michelle Holling, current WSCA President, must approve it prior to any commitment to the individual.

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F. Workshop proposals should be sent as an email attachment to Brian Heisterkamp at wsca2018@csusb.edu and must RECEIVED NO LATER THAN September 1, 2017.

V. 15th ANNUAL UNDERGRADUATE SCHOLARS RESEARCH CONFERENCE

The WSCA Second Vice President solicits submissions for the Undergraduate Scholars’ Research Conference to be held on Friday, February 16, 2018. Undergraduate students are invited to submit papers reporting original research (i.e., critical investigation, experimentation, or analysis leading to the discovery or creation of new facts, theories or interpretation or significant revisions of already existing ones, or the practical applications of these new or revised conclusions). Diverse philosophical, theoretical, and methodological approaches are welcome. All authors on papers submitted must be undergraduate students at the time of submission. An awards ceremony follows the last presentation. For those students whose papers are accepted, WSCA will pay $10 of the $25 USRC registration. Undergraduate student paper submissions must be received by Donna Gotch, Second Vice President, dgotch@csusb.edu by December 1, 2017. Authors will be notified of paper acceptance by January 8, 2018.

VI. GRADUATE STUDENT WORKSHOP & GRADUATE PROGRAMS OPEN HOUSE

On Friday, February 16, 2018, the Second Vice President will host a workshop for advanced undergraduates and master’s students who are considering pursuing a master’s or doctoral degree in Communication. The workshop is designed to (1) introduce students to the benefits of graduate education; (2) help them understand how to choose a graduate program that meets their needs, interests, and abilities; and (3) gain insight into the realities of graduate school life by talking with current doctoral student peers and faculty mentors.

In addition, the Second Vice-President will host a Graduate Programs Open House on Friday, February 16, 2018. Undergraduate and graduate students will meet with representatives from universities that have graduate programs in Communication. Faculty and current graduate students who are interested in participating in the Workshop – and graduate program directors and representatives at universities offering graduate programs in Communication, who wish to participate in the Open House – should indicate their interest by contacting Donna Gotch, Second Vice President, dgotch@csusb.edu, by December 16, 2017.

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Interest Group Program Planner List

Primary Program Planner/President-Elect2018 Program Planner: Brian Heisterkamp, California State University San Bernardino, wsca2018@csusb.edu

Primary Program Planner Assistant/First Vice-President2019 Program Planner: Rodney Reynolds, California Lutheran,

Undergraduate Scholars Research Conference; Graduate Workshop; Graduate Open House2017: Marnel Niles Goins, California State University, Fresno, MNGoins@csufresno.edu 2018: Donna Gotch, California State University, San Bernardino, dgotch@csusb.edu

Communication and Instruction2017: Jo Anna Grant, California State University San Bernardino, jgrant@csusb.edu 2018: Brandi Lawless, University of San Francisco, bjlawless@usfca.edu

Communication Theory2017: Miles Coleman, Seattle University2018: Andy Gilmore, University of Colorado – Denver, Andrew.J.Gilmore@ucdenver.edu

Community College2017: Colleen McGoff Dean, Kwantlen Polytechnic University, ColleenMcGoffDean@kpu.ca 2018: April Hebert, College of Southern Nevada, april.hebert@csn.edu

Environmental Communication2017: Kathleen Hunt, Iowa State University, KPHunt@gmail.com 2018: Brian Cozen, CSU Fresno, bcozen@gmail.com

Freedom of Speech and Legal Communication2017: Krista Phair, Ohlone College2018: Jennifer Asenas, California State University, Long Beach, Jennifer.Asenas@csulb.edu

Health Communication2017: Bradley Adame, Arizona State University, Badame@asu.edu 2018: Ashley Archiopoli, University of Houston Downtown, archiopolia@uhd.edu

Intercultural Communication2017: Richie Neil Hao, Columbia College Hollywood, rhao@columbiacollege.edu 2018: Pavithra Prasad, California State University, Northridge, pavithra.prasad@csun.edu

Interpersonal Communication

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2017: Audrey Deterding, Northern Arizona University2018: Leah LeFebvre, University of Wyoming, leah.lefebvre@uwyo.edu

Language and Social Interaction2017: Catherine Brooks, The University of Arizona, CFBrooks@email.arizona.edu 2018: Jacqueline Bruscella, SUNY Oneonta, Jacqueline.Bruscella@oneonta.edu

Media Studies2017: Michael Walker, Arizona State University, 2018: Samuel M. Jay, Metropolitan State Univ. of Denver, sjay@msudenver.edu

Organizational Communication2017: John McClellan, Boise State University, JohnMcClellan@boisestate.edu 2018: Andrew Ishak, Santa Clara University, aishak@scu.edu

Performance Studies 2017: Suzanne Pullen, Arizona State University, SPPullen@asu.edu 2018: Bernadette Marie Calafell, University of Denver, Bernadette.Calafell@du.edu

Rhetoric and Public Address2017: Thom Dunn, Colorado State University, Thomas.Dunn@colostate.edu 2018: Michael Walker, Arizona State University, Michael.Walker@asu.edu

Western Forensics & Argumentation Association2017:Robert Layne, University of Utah2018: Duncan Stewart, Portland State Univ., duncanchazstewart@gmail.com

Executives Club2017: Harry Haines2018: Audrey Deterding, Norther Arizona Univ., Audrey.deterding@nau.edu

ORWAC2018: Marnel Niles Goins, California State University, Fresno, MNGoins@csufresno.edu

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Past Program Distribution Information

Number of Programs/Panels by Interest Group and Year

Interest Group 2017 2016 2015 2014 2013 2012 2011 2010Salt Lake

CityMission Bay, S. Diego

Spokane Anaheim Reno Albuquerque

Monterey Anchorage

Communication & Instruction

13 15 10.5 15 10.5 14 15 10

Communication Theory & Research

5 6 5 5 7 9 5 5

Community College 11 13 11 13 10 11 9.5 5

Environmental Communication

12 9 8 5 9 8 11.5 7.5

Freedom of Expression/Legal

4 1 3 6 4 2 3 3

Health Communication 6 5 2.8 6 3.5 3.5 4 5

Intercultural Communication

9 10 9.2 9 9.5 7 11 8

Interpersonal Communication

7 10 7.7 12 9 9 10 9

Language & Social Interaction

5 8 6 6 7 6 6 6

Media Studies 12 18 15 18 18 11 13 11

ORWAC 6 7 8.3 10 9 9 12 5

Organizational Communication

6 9 5.8 6 8.5 6 11 7

Performance Studies 10 11 10 11 9.5 9 10 10

Rhetoric and Public Address

18 16 17.5 18 18 17 16.5 11.5

Western Forensic Association

4 4 2 1 6.5 4.5 3.5 2

Other - NCA/President-Elect

1 2 7.2 11 3 2 3

TOTAL 129 144 130 152 142 128 144 107SLC M. Bay/S.

DiegoSpokane Anaheim Reno Albuquer

queMonterey Anchorag

e

Generally, an Interest Group can anticipate receiving the same number of panels/programs as in the past couple of years.

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Do not feel as if you have to fill all the slots—quality is better than quantity. If you decide to request fewer slots than in the previous year, you probably will want to email the President-Elect (Brian Heisterkamp) with a copy to the First Vice President (2019 Program Planner, Rodney Reynolds) indicating that you are not giving up the slot permanently and would like it back the next year.

If you work together to co-sponsor programs with other Interest Groups, you may end up with more slots than if you don’t co-sponsor any programs.

If you have a great program that puts you over your anticipated number of slots, go ahead and submit it in case there’s space available.

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Planner’s Submission Instructions for Panels and Programs(Due: October 10, 2017)

Please follow these procedures when ELECTRONICALLY submitting programs (as a MS-WORD ATTACHMENT):

1. In a WORD (i.e., .doc or .docx) document, create a “title page” for your interest group. Include your name and email address in addition to your interest group’s name. Indicate the final number of programs/panels requested, as well as the number of competitive papers and panels that were submitted and accepted.

2. Submit each panel/program on a separate page using the P/PP form and format in this guide. Include one form for each panel/program you submit. Follow the attached format carefully. Please type and proofread carefully.

3. Include the name of the Interest Group and the name, address, and email of panel/program submitter. (Note: For competitive paper panels, the submitter is the Interest Group Planner; for submitted programs, the submitter is the contact person).

4. On the top right-hand corner of the form, rank order each panel/program. Do not rank your Interest Group Business Meeting. Likely you will rank your Top Papers panel first (if your Interest Group has one), followed by the panels that contain highly ranked papers and highly-ranked programs, then panels with lower ranked papers and lower-ranked programs. The rankings are used to determine what is most important to program if there is a shortage of rooms.

5. Title: Give each panel/program a descriptive title IN BOLD AND IN CAPS. Competitive paper panels do not have abstracts. Program abstracts (with a maximum of 25 words) can (but do not have to) follow the title and should be included only if the content of the program is not obvious from the paper titles.

6. Use Times New Roman 10-point font and Word defaults when formatting submissions. Additionally:

Panel/program title is in all capital letters, bold, and centered. “Chair” and “Respondent” are flush left with the margin. Paper titles are flush left. Each author’s name and affiliation appears on a separate line, indented. See attached

example of a correct format. Indicate *Debut, *Top Paper, or *Top Student Paper with an asterisk and in italics

after the first author’s name.

7. Audio-Visual Equipment: In the space provided, please indicate any audio-visual needs for panels/programs you submit. Equipment is extremely limited and expensive (see “WSCA

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Policy on the Use of Audio-Visual Equipment at Conventions,” attached). ALL REQUESTS for audio-visual equipment for all panels/programs must be submitted by October 10, 2017, and late requests cannot be honored.

8. Requests/Comments: In the space provided, please indicate what sorts of time constraints, if any, (e.g., a certain day or time-slot or needs of individual panelists) should be taken into account in scheduling each panel/program. Every attempt will be made to honor these requests. Please avoid broad requests such as “no early panels/programs” or “no Monday panels/programs.” The more specific you make your request, the better.

9. Co-sponsored programs are strongly encouraged, especially those that address the theme “Mindfulness and Communication.” Only ONE interest group should submit a co-sponsored panel. Put another way, only submit only one P/PP form per co-sponsored program, listing all Interest Group sponsors. Generally, the group originating the program idea submits the program proposal.

10. Please submit all proposals electronically to the President-Elect, Brian Heisterkamp (wsca2018@csusb.edu), with each individual panel/program as a separate page, in a single file. Place a formatting page break between each of the panels your interest group submits.

Submit panel/program proposal forms to the President-Elect no later than October 10, 2017. An email message will be sent to you to confirm receipt of your Interest Group’s proposals.

The preliminary convention program will be sent to you October 23, 2017. Proofread your Interest Group’s panels/programs and send corrections to the President-Elect by October 27, 2017.

11. Debut Papers (October 31, 2017)Interest Group planners submit electronically their interest group’s TOP DEBUT PAPER (one paper per interest group ONLY) to the Vice President of the Executives Club for consideration at The Debut Paper Award competition. Please submit only ONE debut paper per interest group.

12. Notify authors, panel chairs, respondents, and program proposers of the acceptance of their paper or program on or soon after October 29, 2017 (i.e., once you receive the preliminary program from the President-Elect). Please do NOT send out acceptance and rejection letters for the programs or competitive paper panels until you receive the word from the President-Elect.

When you do hear from the President-Elect, suggestions for acceptance and rejection letters are listed below. Samples may also be found in your Interest Group documents.

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A. In your acceptance letter to chairs, presenters, and respondents:

Please send instructions for panel/program chairs and respondents (see suggestions below) and include time limits for all speakers on the panel.

Please send panelists and program participants specific times and dates of their presentations. Please also say that those may change and they should check the final program on the web site on December 15, 2017.

Include the handout on ‘Advice for Convention Presenters’ (attached) with your letter.

Include WSCA web address on all correspondence, so that submitters may check the web site for specific information www.westcomm.org .

Remind competitive paper authors that they may revise their papers if they wish, but they then must send that revised paper to the respondent (if there is one) no later than one month prior to the convention. Remind authors on accepted programs that, if applicable, they should send their revised papers (if any) to their respondents no later than one month prior to the convention.

B. In your rejection letters:

Please be sensitive in the language you use. Please provide as much information as is available about the process used to

evaluate competitive papers and program proposals. Please encourage submitter to attend the convention and to submit again in the

future.

C. Mail competitive papers to respondents by October 31, 2017. When acceptance letters for competitive papers and program proposals go out, please mail competitive papers to your respective program respondents. Send them Responsibilities of Program Respondents (attached) as well.

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II. FORMS FOR PROGRAM PLANNERS

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WSCA Paper/Panel Ranking Form

WSCA Interest Group:

Instructions to reviewers:

Please provide three judgments: 1) A rank-order judgment (with no two papers tied), with 1 being the highest rank or

equivalent to “definitely program.” 2) A quality judgment, typically on a 100% scale, with papers being allowed to be tied.3) A convention quality judgment, which is typically done as a yes/no recommendation

of “presentable” or “not presentable.”

Title Rank Quality Presentable

_____________________________________________ _____ ______ Yes No

_____________________________________________ _____ ______ Yes No

_____________________________________________ _____ ______ Yes No

_____________________________________________ _____ ______ Yes No

_____________________________________________ _____ ______ Yes No

_____________________________________________ _____ ______ Yes No

_____________________________________________ _____ ______ Yes No

_____________________________________________ _____ ______ Yes No

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WSCA CONVENTION PANEL/PROGRAM COVER PAGE(Send to the President-Elect Brian Heisterkamp, wsca2018@csusb.edu)

WSCA Interest Group:

Interest Group Planner’s Name:

Home Phone:Office Phone:Email:

Competitive PanelsReceived:

Accepted/Requested:

Program PanelsReceived:

Accepted/Requested:

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WSCA CONVENTION PANEL/PROGRAM PROPOSAL FORM(Send to the President-Elect Brian Heisterkamp, wsca2018@csusb.edu)

WSCA Interest Group: Ranking #______

Name of Panel/Program Submitter: __________________________Address:

Phone:Email:

(Put the information below in Times New Roman 10 point font)

PANEL/PROGRAM TITLE IN BOLD AND CAPS

Presented by (Interest Group name):

Chair:

Titles of Presentations, Panel Members, Affiliations, and/or abstract for program:

Respondent/Facilitator: (optional)

AUDIO VISUAL REQUIREMENTS:

ANTICIPATED ATTENDANCE:

SCHEDULING REQUESTS: (will try to honor if possible)

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COMMENTS TO THE PRESIDENT-ELECT:

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WSCA CONVENTION PANEL/PROGRAM PROPOSAL FORMSAMPLE

WSCA Interest Group: Interpersonal Communication Ranking #1

Panel/Program Submitter: Susan MessmanHugh Downs School of Human CommunicationArizona State University Tempe, AZ 85287Phone: 480-965-4600Email: Messman@asu.edu

TOP FOUR PAPERS IN INTERPERSONAL COMMUNICATION

Presented by the Interpersonal Communication Interest Group

Chair: Cailin Kulp, University of Hawaii at Manoa

Uncertainty and the Avoidance of the State of One’s Family in Stepfamilies, Post-divorce Single Parent Families, and First Marriage Families

Tamara D. Golish, Pennsylvania State UniversityPaul Schrodt, University of Nebraska-Lincoln

An Expectancy Violations Analysis of Factors Affecting Relational Outcomes and Communicative Responses in Dating Relationships

Guy Foster Bachman, California State University, Long BeachLaura K. Guerrero, Arizona State University

“Loving the Voodoo that You Do:” Relational Quality as a Function of Competent Manipulation and Adult Attachment

Jennifer Brundidge, San Diego State UniversityBrian H. Spitzberg, San Diego State University

Humor Ability, Unwillingness to Communicate, Loneliness, and Perceived Stress: Testing a Security Theory of Laughter

Nathan Miczo, Western Illinois University

Respondent: William F. Sharkey, University of Hawaii at Manoa

AUDIO VISUAL REQUIREMENTS: None.

ANTICIPATED ATTENDANCE: 35.

SCHEDULING REQUESTS: Please try to schedule prior to Interpersonal Communication business meeting.

COMMENTS TO THE PRESIDENT-ELECT: Spitzberg is on two other panels. Please do what you can to insure that his programs do not overlap.

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LISTING OF POTENTIAL INTEREST GROUP PARTICIPANTS(Send to President-Elect Brian Heisterkamp, wsca2018@csusb.edu)

Create an alphabetized list of all interest group participants. Include presenters, chairs, and respondents from all panels being submitted.

EXAMPLE:

Interest Group: Interpersonal Communication

Burk, NicholasBurr-Miller, AllisonCallister, Deborah CoxDavies, Elaine L.de la Garza, AmiraDowney, Sharon D.Foss, SonjaGaines, RondeeGamino, MarlenGrager, JoellGutierrez, IsabelGuy, AnthonyHull, KyleIshak, AndrewJones, Charlotte M.Keeling, DianeMcMonagle, KalieMiraldi, Lori B.Miyose, ColbyPratt, LaurieRichards, AdamSaulet, DavidSchwarz, Elizabeth A.Witt, Paul L.Zoller, Heather M.

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FORM FOR PROGRAM PROPOSAL IDEAS(Send to Interest Group members via email or include in Interest Group’s Call on web site)

Name:

Affiliation:

Address:

Home Phone:

Work Phone:

Email:

Ideas for program:

Please provide ideas to appropriate Interest Group Program Planner.

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III. USEFUL INFORMATION FORPROGRAM PLANNERS

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WSCA POLICY ON THE USE OF AUDIO-VISUAL EQUIPMENT AT CONVENTIONS

The cost of renting audio-visual equipment has become almost prohibitive. Schools are increasingly reluctant to lend expensive items, and security can be hard to provide. For these reasons it seems prudent for our Association to establish clear guidelines to govern the use of AV equipment at our conventions. Accordingly, the Association has concluded that:

1. Any program that wishes to bring its own equipment (including proper cables, knowledgeable operators, and necessary screens) is free to do so provided that local union rules do not prohibit such use.

2. No audio-visual equipment of any kind will be provided to a program that fails to meet published deadlines for requesting equipment. The deadline is the same as the deadline for program proposals.

3. No computers of any kind, or accompanying electronic equipment, will be provided.

4. Under certain circumstances projectors, cables, and screens can sometimes be provided.

5. All programs should consider alternatives to equipment: Can handouts be used? Could a flip chart be used?

6. Workshops and Pre-Conferences that absolutely require AV equipment must anticipate the cost of renting such equipment and build the costs into the fees for the session.

7. Regular panels for which AV equipment is absolutely necessary and for which personal equipment cannot be used will be subject to these understandings:

a. The request of AV equipment may not be met in all cases.b. The request for AV equipment may be met in some circumstances only if the

program participants are willing to pay for the rental of equipment.c. The requests for overhead projectors must state a substantive reason for the

equipment.

Adopted by the WSCA Executive Council, February, 1996.

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SUGGESTED PROCEDURES FOR JUDGING COMPETITIVE PAPERS

Many WSCA Interest Groups receive a relatively small number (10-20) of competitive papers. If your Interest Group receives hard copies, according to the call for papers five copies of each paper should be submitted. That number leaves one copy of the set for the Program Planner, one copy for potential respondents, and three copies for reviewers.

Be certain you notify the authors when you receive their papers.

Many Interest Groups have established procedures for selecting reviewers, and some may have procedures for undertaking the judging. These can be found in the Interest Group’s Bylaws. If there are none, the Program Planner should select individuals representing a variety of perspectives within the Interest Group. Geographical diversity is also encouraged.

The complete set of papers should be sent to all readers unless there are a large number of submissions. Some Interest Groups divide up the work among a larger group of readers, making sure that at least three readers get each paper; these groups typically receive 50 or more submissions. In any case, the process works about the same, except that more management time is involved. Readers should be asked to make three judgments: 1) a rank order judgment (with no two papers tied); 2) a quality judgment, typically on a 100-point scale, with papers being allowed to be tied; and 3) a convention quality judgment, which is typically done as a yes/no recommendation of “presentable” or “not presentable.”

If you have requested a “Top Three/Four” panel, you will need to determine which papers are the Top Three/Four by summing the ranks. If two papers are close, you might want to use the sum of the quality ratings for additional information, but these are typically the least reliable pieces of information you will have. Some planners are helped by a short (two or three sentence) commentary on each paper from the reviewers. Some planners occasionally opt for a Top Four” panel when reviewers’ evaluations justify that decision. Sometimes the reviewers may need to discuss this issue. The reviewers should be given a deadline well enough ahead of your deadline (October 10 to the President-Elect) so you can compile the results and create competitive paper panels to submit that meet your deadline. The reviewers should be asked to phone, email, or fax their results to you. There is a very quick turnaround required between submission and when you must send materials to the President-Elect.

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ADVICE FOR WSCA CONVENTION PRESENTERS(Send with acceptance email/letter)

“Why can’t presenters communicate better?” is a very common complaint from convention audiences. The following statements are collected from a number of successful presenters.

1. Deliver an extemporaneous talk about the paper (planned, but not canned!). Do not read portions of the paper.

2. Consider the presentation a chance to invite people to read your paper. Strive for quality of information over quantity.

3. Share with the audience, emphasizing why this work is important, how the project/study emerged, and then focus on the findings. Make the presentation conversational and share the important conclusions. For quantitative studies you may wish to concentrate on results and conclusions (what you found and what these findings mean to you and scholars in the discipline) instead of the statistics. With interpretive studies or rhetorical arguments, again select key themes, observations, or major claims.

4. To present a conference paper effectively, follow the rules of public speaking: a. Know your time limit and practice so that you meet that limit.b. Time yourself as you speak.c. Consider your audience; that is, think about what would be most interesting for

them to hear.

5. Use all the skills of a good public presenter including using an extemporaneous (i.e., conversational) style that is planned, practiced, and talk WITH the audience; and good eye contact are always preferred. Show enthusiasm for, and commitment to, your hard work by preparing and presenting well.

Courtesy Demands:

1. Send a copy of your paper to the respondent well in advance of the conference.

2. Bring ample copies of your paper to the conference.

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RESPONSIBILITIES OF THE WSCA PANEL/PROGRAM CHAIR(Send to chairs when confirming their participation)

1. Please welcome the audience and indicate that this is one of the panels/programs sponsored by your Interest Group (indicate co-sponsor when applicable) and give the title of the panel/program.

2. Introduce all speakers at the beginning of the panel/program, BUT do not take too much of the time. Confirm the correct pronunciation of each panel/program member’s name before the panel/program begins. Check also for any changes in title or paper authors.

3. Introduce each participant again prior to his/her presentation; please also announce the title of the paper about to be presented.

4. Please keep time and give each speaker a signal at an agreed-upon time and a final one-minute warning. It is important to keep on time so that each speaker gets his/her full time. Some chairs appoint time-keepers from members of the audience so that they do not need to shuffle notes to the presenters. Note that panels/programs are 75 minutes long. Assuming that you take 5 minutes for introductions, each participant should have approximately 10-12 minutes to present (assuming there are four papers and one respondent). This should leave time for the respondent and discussion.

5. At the end of the panel/program, lead a discussion by recognizing people and regulating the length of their comments.

6. At the conclusion of the panel/program, please thank the participants and indicate that there are other major convention activities (such as a keynote address) or panels/programs sponsored by your Interest Group (specify when) and a business meeting (specify time and place). Invite audience members to participate in conference activities and to support your Interest Group.

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RESPONSIBILITIES OF THE PANEL/PROGRAM RESPONDENT OR FACILITATOR(Send to respondents/facilitators when confirming their participation)

1. Respondents/facilitators can be an important part of the scholarly experience. This is especially true for students and first-time presenters.

2. The tasks of a respondent may vary. When called upon to respond to papers, the expectation is to provide insightful comments about the contributions each individual paper has made to a larger body of research and scholarship. Sometimes the respondent is able to weave a thematic frame into the presentation.

3. Respondents are encouraged to provide written comments about the more damaging aspects of a paper so that those points are not discussed publicly.

4. Facilitators have the task of developing useful questions that stimulate discussion. This discussion should include the audience. This role assumes that the facilitator will also field questions from the audience and encourage discussion about the information presented by the panel/program members.

5. Both respondents and facilitators should receive the panel/program papers with enough time to prepare comments for the convention. They should receive the papers no less than one month prior to the convention.

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PEARLS OF WISDOM FROM PREVIOUS PLANNERS

Be STICKLERS about contact information for ALL paper authors and panelists (especially). This can save a lot of time!

Use this Program Planner’s Guide! Consult it early and often!!

Contact your paper reviewers over the summer and remind them of deadlines!

Please proofread carefully; do whatever you can to ensure accuracy.

Do not procrastinate!! The Interest Group Program Planner should be proactive EARLY about personally soliciting manuscripts and program proposals from people. Do not rely on the official call for papers or the WSCA News to solicit submissions—do it yourself!!! Do it NOW!!!

Remember that you or your IG Chair can email or message your IG members anytime.

You are not reinventing the convention. Find the veterans who have been around, who can give you advice, and USE these people and their ideas.

Take this opportunity to shape your Interest Group’s offerings. Propose a “Showcase” panel or “Spotlight” an issue in your area. Review past convention programs for inspiration and/or ideas.

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