data archiving and networked services dans is een instituut van knaw en nwo certification at dans...
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Data Archiving and Networked Services
DANS is een instituut van KNAW en NWO
Certification at DANS
Ingrid DilloDSA Conference 2014Amsterdam, 24 September 2014
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What is DANS?
Institute of Dutch Academy and
Research Funding Organisation
(KNAW & NWO) since 2005
First predecessor dates back to
1964 (Steinmetz Foundation),
Historical Data Archive 1989
Mission: promote and provide
permanent access to digital research
information
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EASY: Electronic Archiving System for self-deposit
NARCIS: Gateway to scholarly information In the Netherlands
Our services
New service from May 1st onward: Dutch Dataverse
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Certification at DANS
• DANS Strategic Plan 2011-2015: Sustained access to digital research data
• 13 targets centered around 4 strategic priorities
• Priority 1: DANS will strengthen its services by serving more users more efficiently
– Target 1: In 2015 our digital repository will be certified according to international standards
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DANS Roadmap
2011: DSA sealISO test audit
2012: work on test results2013: renewal DSA seal
2014: extended certification nestorSeal
2015: formal certification ISO standard 16363
• yearly risk assessments (Drambora)
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Quarterly monitoring system
• On the basis of written reports, using a traffic light system (per year for our annual report)
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Certification in practice: broad scope
• Broad range of topics: organisational, staffing, financial and legal aspects, archival processes, IT-infrastructure, risk management, etc.
• Properly describing policies, procedures, processes, etc.
• Development of missing policies, processes, IT- and infrastructural elements, etc.
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Certification in practice: organisational aspects
• Responsibility for achieving the target on management level
• Cluster Certification and Data Contracts: planning, discussing, monitoring and partly executing the work
• Many colleagues within DANS with specific expertise temporarily involved in the actual work
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Certification in practice: the effort involved
• Very much depending on your ‘level of entry’ • If you meet all 16 DSA guidelines at the required
level -> few weeks for the self assessment, but:
-> The effort will rise, if you still need to do real work in order to comply with the guidelines
-> The effort will rise when you climb the certification stairs to an extended and formal certification level
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DANS DSA renewal (goal 2013)
• DSA has a two year life cycle: you do not certify for life, you have to pass the test regularly
• DANS: 2011 -> 2013
• Back to the first DSA self assessment
• Revisiting the descriptions based on: – the revised guidelines– the comments and recommendations in the self
assessment– the present situation at our institute
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DANS DSA renewal
Around 250 hours of work:
policies 26 hours
technical development 106 hours writing of the self-assessment 98 hoursprojectmanagement
16 hours
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Certification of digital repositories
• European framework (MoU 201)• 3 standards (+1)
http://www.trusteddigitalrepository.eu
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Framework levels
• Basic Certification is granted to repositories which obtain DSA certification
• Extended Certification is granted to Basic Certification repositories which in addition perform a structured, externally reviewed and publicly available self-audit based on ISO 16363 or DIN 31644
• Formal Certification is granted to repositories which in addition to Basic Certification obtain full external audit and certification based on ISO or DIN
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Extended certification: nestorSeal (goal 2015)
• Extended self assessment based on the 34 criteria of DIN 31644
• Procedures defined by the German NESTOR group
• End result = nestorSeal
• Review of self assessment by two NESTOR reviewers
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Extended certification: nestorSeal
• The criteria build on the DSA guidelines
• Requires a bigger effort
• 1000 person/hours planned
• Around half of all DANS colleagues involved in some way at some point
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Results: work in progress!
2011 DSA seal + ISO test audit
2012 Work on test results
2013 Renewal DSA seal
2014 Extended certification/nestorSeal
2015 formal certification/ISO16363
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Certification in practice: lessons learnt
• Commitment from the top is crucial
• Broad support within the organisation is needed
• Use the framework: do not aim to high at once
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Why do we do this at DANS?
Certification as a means to build trust in our repository with our (clients, both depositors and users of data, with our partner organizations and with research
funders)
Certification as a big stick to further develop and professionalize our core services and our organization as a whole
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Data Archiving and Networked Services
DANS is een instituut van KNAW en NWO
Thank you for your attention
www.dans.knaw.nlhttp://datasealofapproval.org/en/[email protected]