DAY 19:ACCESS CHAPTER 4

Larry Reaveslarry.reaves@mail.wvu.eduOctober 23, 2013

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LAST CLASS

• Forms– Design View– Layout View– Form View

• Form Wizard• Split Forms• Multiple Item Forms• Datasheet Forms

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REPORTS

• A report is a printable document that displays information in the database in a easy to read format

• Reports allow you to customize what data is displayed and how it is displayed

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CREATING BASIC REPORTS

• Create->Reports– Report– Report Deisgn/Blank Report– Report Wizard

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CREATE->REPORTS->REPORT

• Creates a simple report for the currently selected table or query

• Unlike the form tool, the report tool does not pull in related table information

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CREATE->REPORTS->REPORT DESIGN

• Report Design and Blank Report both create empty reports so you can build your report from scratch

• Report Design opens the empty report in Design View

• Blank Report opens the empty report in Layout View

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CREATE->REPORTS->REPORT WIZARD

• The report wizard allows you to easily create reports that use data from multiple tables or queries

• Like the forms, data can be grouped on the reports based on established relationships

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LABEL WIZARD

• Create->Reports->Labels• Allows you to create mailing labels, name

tags, or any other specialized labels based on the data in your database

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WORKING WITH REPORTS

• Adding fields• Deleting fields• Report layout control• Adjusting column widths• Themes

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SORTING

• While sorting can be set up in the report wizard, it can also be altered later, or set up for reports created without the wizard

• Report Layout Tools->Design->Grouping & Totals->Group & Sort

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REPORT SECTIONS

• Like forms, reports also have sections• Reports have multiple sets of headers and

footers… one for the entire report, one for each page

• Additionally there is a header and a footer for each grouping

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GROUP TOTALS

• Often you need to add totals, averages, or other aggregations for each group in a report

• Report Design/Layout Tools->Design->Grouping & Totals->Totals

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PRINT PREVIEW

• Since reports are usually meant to be printed, they have an additional view that isn’t available for forms: print preview

• If you will be printing your report, be sure to check your design in print preview to see how it will translate to a physical report

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IN CLASS PROJECT

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NEXT CLASS

• Data Validation– Required Fields– Default Values– Validation Rules– Input Masks