Download - Day 19: Access Chapter 4
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LAST CLASS
• Forms– Design View– Layout View– Form View
• Form Wizard• Split Forms• Multiple Item Forms• Datasheet Forms
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REPORTS
• A report is a printable document that displays information in the database in a easy to read format
• Reports allow you to customize what data is displayed and how it is displayed
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CREATING BASIC REPORTS
• Create->Reports– Report– Report Deisgn/Blank Report– Report Wizard
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CREATE->REPORTS->REPORT
• Creates a simple report for the currently selected table or query
• Unlike the form tool, the report tool does not pull in related table information
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CREATE->REPORTS->REPORT DESIGN
• Report Design and Blank Report both create empty reports so you can build your report from scratch
• Report Design opens the empty report in Design View
• Blank Report opens the empty report in Layout View
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CREATE->REPORTS->REPORT WIZARD
• The report wizard allows you to easily create reports that use data from multiple tables or queries
• Like the forms, data can be grouped on the reports based on established relationships
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LABEL WIZARD
• Create->Reports->Labels• Allows you to create mailing labels, name
tags, or any other specialized labels based on the data in your database
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WORKING WITH REPORTS
• Adding fields• Deleting fields• Report layout control• Adjusting column widths• Themes
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SORTING
• While sorting can be set up in the report wizard, it can also be altered later, or set up for reports created without the wizard
• Report Layout Tools->Design->Grouping & Totals->Group & Sort
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REPORT SECTIONS
• Like forms, reports also have sections• Reports have multiple sets of headers and
footers… one for the entire report, one for each page
• Additionally there is a header and a footer for each grouping
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GROUP TOTALS
• Often you need to add totals, averages, or other aggregations for each group in a report
• Report Design/Layout Tools->Design->Grouping & Totals->Totals
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PRINT PREVIEW
• Since reports are usually meant to be printed, they have an additional view that isn’t available for forms: print preview
• If you will be printing your report, be sure to check your design in print preview to see how it will translate to a physical report
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IN CLASS PROJECT
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NEXT CLASS
• Data Validation– Required Fields– Default Values– Validation Rules– Input Masks
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