SLUO Executive Committee Meeting

DC Trip 2010 Joint effort of 34 individuals from 3 users organizations:

Plan to visit 236 congressional DC offices with the messages:

February 10, 2010

SLUO (SLAC Users Organization): 9 delegates + 1 non-traveling member

Fermilab UEC (Users Executive Committee): 17 delegates

USLUO (US LHC Users Organization): 8 delegates

“Thank you for your past support of High Energy Physics.” “Please continue to support HEP research through the Department of Energy’s Office of Science and the National Science Foundation in the FY 2011 Budget”

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SLUO Executive Committee Meeting

DC Trip 2010 Slated for February 24-26, 2010 just after the Washington APS meeting

Delegate composition began soon after SLUO 2010 election results, December, 2009

Budget limitations (<$10K), and a tight schedule limited delegation to six veterans and three skilled novices

To fill the big shoes of Steve Sekula, 2-year veteran and last year’s co-chair, Lisa Kaufman, together with SLUO Executive committee member and 1-year veteran, Bill Lockman, agreed to co-chair DC 2010 trip organizing committee.

Merci, tres beaucoup!!! to Steve Sekula, for your outstanding leadership and organization of the DC trip effort over the past 3 years!

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DC Trip 2010 Participants

SLUO: mix of new and veteran members: Lisa Kaufman (Maryland) Co-chair: EXO Bill Lockman (UC Santa Cruz) Co-chair: BABAR and ATLAS Nicole Ackerman (Stanford): EXO Matt Bellis (Stanford): BABAR Michael Busha (SLAC): DES David Doll (CALTECH): BABAR Norman Graf (SLAC): ATLAS and ILC Joe Tuggle (Chicago): ATLAS David Miller (Stanford): ATLAS

Non-traveling: Brian Gerke (SLAC): DES

February 10, 2010

Representative mix of veterans and

talented freshmen

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SLUO Executive Committee Meeting

DC Trip 2010 Planning First meeting January 13, 2010:

Team introduction, contacts, Advocacy Guide reading, legislative office visit planning, message, travel details, one-pager

Legislative office visits done in pairs: primary and secondary delegates

Primary office assignment from pool of all candidates based on constituent connection

Primary office assignments distributed on February 5, 2010

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SLUO Executive Committee Meeting

DC Trip 2010 Legislative Office Coverage Out of 435 voting house members and 100 senators, 236 offices will be contacted for appointments –  Success rate for obtaining congressional office visits typically 60-80 %

California: both senators and 25 of 53 representatives covered

Important offices not currently covered nationwide (California)

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SLUO Executive Committee Meeting

Washington DC Trip 2010 Planning 3 weeks before visit to assigned offices, appointment requests are faxed/e-mailed or entered by web form

<3 weeks: follow up with phone/fax/email/web form

Some offices fill appointments early, others late, some requests are rejected

Frenetic time before DC trip departure filled with role playing practice sessions, and visits to regional congressional offices

After arrival in DC, executive and legislative branch schedules finalized

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SLUO Executive Committee Meeting

DC Trip 2010 Executive Branch Visits Executive Branch and DOE/NSF office visits being requested by Gerard Bonneaud (SLUO), Ron Moore (Fermilab UEC), Harvey Newman (USLUO)

February 10, 2010

Current state of SLUO Executive Branch visits:

Confirmed appointments with 4 of 6 offices to date

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Other DC Trip 2010 Meetings

February 10, 2010

Bottom line:

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DC Trip 2010 One-Pager

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DC Trip 2010 Summary We are in crunch time 2 weeks before trip –  Legislative and executive branch appointments are being made –  One-pager is complete Approach to Legislative office visits based on 2.3% (2.8%) increase of DOE HEP (NSF) budget from 2010 to President’s 2011 budget to congress is to •  Offer thanks for past support •  Communicate clearly and enthusiastically that the science you are doing

is a good investment in taxpayer dollars –  Fundamental research is important –  Our field educates the next generation of innovators –  Our field has excellent track record of yielding profound applications

•  www, GPS, medical imaging, homeland security, green technologies

•  Ask:

February 10, 2010

“Please continue to support HEP research through the Department of Energy’s Office of Science and the National Science Foundation in the FY 2011 Budget submitted to Congress”

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SLUO Executive Committee Meeting February 10, 2010

Extra Material

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Effective & Enjoyable Experience 2009

February 10, 2010

2009 Group Photo

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DOE Office of Science DOE Office of Science estimated 2010 budget and 2011 request comparison:

[ http://www.aip.org/fyi/2010/015.html ]

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National Science Foundation NSF 2010 budget estimate and 2011 request comparison:

[ http://www.nsf.gov/about/budget/fy2011/pdf/02-Summary_Tables_&_Charts_fy2011.pdf ]

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NSF: Budget By Directory

February 10, 2010

[ http://www.aip.org/fyi/2010/016.html ]

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