8th Grade Washington DC TripMarch 9-12, 2016

New DC Website

http://marvinridgedc.weebly.com/

Quick Itinerary Notes Visit to all the major monuments in Washington DC.

Visit to the White House (Photo)

Visit the Holocaust Museum

Visit Arlington National Cemetery

Changing of the Guard (We will be participating in the Changing of the Guard – 4 Students)

Visit the Capitol

Visit the National Mall and all the major museums

Dinner Cruise on the Potomac River at night (Friday 3/11)

Visit Mount Vernon

DC Scavenger Hunt

In an effort to keep all students engaged in the places we are going we are going to do two things:

Pre-Trip Mini-Lessons

A scavenger hunt where they must find things and take pictures along the way (in groups)

Changes to the Trip We will leave @ 6 am on Wednesday Morning (9th) and

return around 10pm on Saturday (12th)

New Buses – Cross Country Trailways (Spartanburg, SC)

Tour of Capitol will be optional based on group

1 Dinner night will be in the hotel

Dinner

Guest Speaker

Movie/Games after

Now an optional insurance policy for cancellations

Now students will get 2 shirts (short and long sleeve) and one comfortable hoodie sweatshirt.

Spirit of Washington

Hilton Hotel Springfield

Cost of the Trip

2016 Trip

$550 Quad Occupancy

$690 (Parent Chaperone; Double Occupancy)

$950 (Parent Chaperone; Single Occupancy)

Breaks down to $137.50 Per Day for Students

Includes everything except spending money.

Tip for drivers. (Optional)

Trip Fundraisers

We will have two fundraisers for this trip.

2 Chick-Fil-A nights. October 13th and November 10th

We will have one individual fundraiser Last year we had some

students who raised over $150 directly off their trip cost.

Important Info

Students/Teacher ratio is 1:10 or less

Students will have the opportunity to select their own roommates (Them + 3 other friends)

Students will always be with those people

Student groups will then be joined with other groups while touring

Deposits and trip payments are NON-REFUNDABLE

New Optional Insurance

Each chaperone leader will have emergency info for your child when they are touring.

Optional Insurance

Through Travel Guard Travel Insurance

Phone Number (800) 826-4919

travelguard.com

Gold package ranges in price but generally around $44 per student and $62 per adult.

If you sign up in the first 2 weeks then you will be eligible for “for any reason” cancellation policy.

Hotel Info We will be staying at the Hilton in Springfield, Virginia

http://www3.hilton.com/en/hotels/virginia/hilton-springfield-SPRSHHF/index.html

(703) 971-8900

Hotel Security will be on duty beginning at 10:00pm on every floor

Boys and Girls will be on different floors

Doors will be secured and security will have direct line to trip leaders

Other Info

Traveling with Mann Travels

Cindy Oxendine is our trip contact

Tour buses are chartered through Cross Country Trailways Transportation

Drivers are limited to how many hours they can drive at one time without rest.

Students are encouraged to use their phones and take pictures. They must be responsible when using it.

Medical Concerns

We have been fortunate enough on previous trips to accommodate all medical issues.

We will have staff who are trained to deal with allergic reactions, diabetic concerns, and access to refrigerators.

Students need medical permission for us to give any medicine

Over and under-the-counter

This year the county has given us guidelines and most likely our school nurse or a school nurse will attend the trip for any medical emergencies as well as delivering medication while in the hotel.

Medical Concerns If you have a child who has a medical concern or medical

need while on the trip you must complete medication paperwork.

Your child must have a separate consent form for each medication and it must be completed by your doctor.

Make sure the medication is the same as what the doctor has written, it is in its original container, and it can be opened. Dosage must be exactly what is prescribed.

All medical forms should be completed by Friday, February 19th.

Turn all forms into the new nurse Katie Hilborn

If you have any questions specifically please call or email her katie.hilborn@ucps.k12.nc.us.

Discipline Policy It is our goal to make this trip as educational and enjoyable as

possible. Therefore we have created a discipline policy if students have issues before the trip or during the trip.

Removal from the trip (No Trip Refund) 3 After-School Detentions

2 In-School Suspensions

1 Out-of-School Suspension

If a student gets in trouble while on the trip it will be the recommendation of the trip coordinator and assistant principal as to whether or not the student will be sent home. (No Trip Refund)

Travel expenses will be incurred by parents

If police are involved protocol is that students must be picked up by their parents in less than 8 hours.

Last Minute Reminders

Discipline/Emergency Contact form, County permission form, and deposit are all required to be in hand by October 16th

You can pay by check, cash, or CC through our website (Fee for processing)

Chick Fil A DC fundraising night on October 13th and November 10th. Staff will be there to serve drinks and refill drinks.

General fundraiser will begin in mid October and conclude November 2nd. Items will be here for Winter Break.

Shirt Design Contest

Changing of the Guard Nominees

DUE DATE IS OCTOBER 16th!