december 13, 2021 – 6:00 p.m. geoffrey c. parker room
TRANSCRIPT
NAME ATTEND
Michelle Hannan, Chair
Mark Kelley, Vice-Chair
Denise Munger
Eric Boucher
John Strand
Jonathan Duke, Town Manager
Rockport AV Staff
General Public
Marsha Steinglass
Douglas Cole
December 13, 2021 – 6:00 p.m.
Geoffrey C. Parker Room – Rockport Opera House
1 Select Board Agenda
December 13, 2021
- PUBLIC MEETING - Rockport Select Board
Monday, December 13, 2021
Geoffrey C. Parker Meeting Room, 6:00 p.m.
Streamed at https://livestream.com/Rockportmaine
AGENDA
I. Call Meeting to Order
II. Town Manager’s Report/Update
III. Public Input on Non-agenda Items
IV. Amendments to the Agenda
V. Consent Agenda
a. Committee Resignation(s):
➢ Geoffrey Parker – Comprehensive Plan
➢ Sally Cook – Comprehensive Plan
b. Meeting Minute(s):
➢ November 1, 2021
VI. Action Items
a. Act on Committee Application(s):
➢ Marsha Steinglass – Comprehensive Plan Committee
b. Act on Committee Bylaws
➢ Planning Board
➢ CR Pathways Committee
➢ Comprehensive Plan
c. Act on Committee Work Plan
➢ Ordinance Review Committee
d. Act on 2021-22 Capital Improvement Plan
e. Act on FY ’21 Encumbrances and Reserve Request
f. Act on 2022 Harbor Fee Schedule
g. Act on Parking Task Force – Mission
h. Act on RES Task Force – Mission
i. Act on Liquor License Renewal, Special Amusement, and Off Premise Catering
Permit Back Up Authorization
j. Act on Rescinding Opera House Committee Establishment Ordinance
VII. Discussion Items
a. Library Streambank Wall Proposal
2 Select Board Agenda
December 13, 2021
VIII. Select Board Liaison Reports
IX. Adjourn
Future Meetings, Office Closures, Etc.
Thursday, December 23, 2021 – Town Office closed at Noon
Friday, December 24, 2021 – Christmas Day observed
Friday, December 31, 2021 – New Year’s Day observed
Monday, January 10, 2022 – Select Board Meeting
Tuesday, January 11, 2022 – Annual Employee Safety Training – Town Office Closed
Monday, January 17, 2022 – Martin Luther King Jr. Day
Town of Rockport, Maine
Town Manager’s Office
Town Office
101 Main Street
Rockport, Maine 04856
Telephone: 207-236-0806 x3
Fax: 207-230-0112
Jonathan Duke, Town Manager
Email: [email protected]
Diane Hamilton, Executive Assistant and
General Assistance Administrator
Email: [email protected]
Town Manager’s Report & Update
December 13, 2021
Town Office:
The most notable change in town operations over the past month is the alteration of the hours of
operation. The lobby to the town office is now open 8:00 am – 4:00 pm daily. Our staff is still
working until 5:00 pm and available over the phone or email, but the lobby closure at 4pm
provides staff with the opportunity to complete the daily close out of the day’s transactions and
projects which are a challenge to complete with walk up customers. These office hours will be
tested for a period of time through the slower winter months, and I expect further tested hours as
the year progresses. The time change was driven from a poll of customers served after 4pm
during the office’s busiest transaction time of the year, from mid-September until Election Day.
During that stretch of time, the walk-in traffic dropped considerably after 4pm despite the overall
increased workload for the clerk’s office. Thus far, the change has been received warmly as most
neighboring town offices are closed well before 5:00 pm daily, so the expectation level of the
public seems to be lower than the previous closing time supported. However, if any resident is
challenged to meet our new lobby closing time, please contact the clerk’s office to see how they
can help meet your needs.
Assessing:
Last week, Assessor Kerry Leichtman oversaw the work of KRT Appraisal as they undertook the
statistical update the Board discussed at their last meeting in November. Next month should see
the letters distributed to our taxpayers informing them of changes to their values and providing
them the opportunity to meet with Kerry to discuss these changes. Many of you may have seen
recent news reports which have indicated that while the volume of sales has declined in 2021,
the values have continued to increase. This reality only amplifies the Town’s needs to provide
this statistical update and work toward a full town wide revaluation in the years ahead.
Committees:
On this week’s Select Board agenda, once again we have a series of bylaw updates from the
Planning Board, C-R Pathways Committee, and the Comprehensive Plan Committee. Joining
this effort is a work plan from the Ordinance Review Committee. A number of our committees,
under the guidance of our department heads, have really jumped into these new requirements and
are working quite hard to focus their efforts.
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Fire Department:
We have had 205 calls thus far this year which puts us well ahead of last year’s pace and
potentially online for a new record number of calls. Of the 205 calls, the Fire department has
seen an increase in the number of mutual aid EMS calls to assist North East Mobile Health
Services (often to provide CPR). The department added yet another junior fire fighter which
brings the total added to the department over the last few months to three junior members.
Due to the ongoing challenges with the postal service, the fire department was asked by Santa
Claus to add a mailbox for letters Rockport children. We hope the mailbox will be available next
week so that members of the department will assist Mr. Claus during his busy season to ensure
all letters are delivered and responded to as quickly as possible.
Harbor:
Following the Halloween storm, the Harbor slowed down considerably over the month for
November. The long-delayed video cameras were installed just before Thanksgiving and are
working quite well.
Harbormaster Abbie Leonard will soon be available less often at the harbor as our agreement
with the Town of Camden will go into effect where Abbie is share her time between the Snow
Bowl and the harbor. The Town of Rockport is being reimbursed for Abbie’s time leading the
Ski Patrol on the mountain, but we will do our best to ensure the level of service is as high as can
be expected.
Holiday on the Harbor was due to take place on Saturday the 11th, but the forecasted heavy rains
have forced delaying the event until Sunday the 12th. The event is scaled back a bit due to the
pandemic, but we will have many events around the harbor and hope that attendees patronize
Rockport businesses which have been so generous to support this endeavor. The fireworks have
been purchased and Central Maine Pyrotechnics’ Donnie Heald is ready to light the fuse on the
event. The trip to Big Al’s to purchase the fireworks was, fittingly, a giant success so we all look
forward to Sunday night where Rockport Harbor will be “The Place to Be.”
Lastly, one of our local lobstermen, Danny Dodge passed away after a sudden illness late last
month. Danny and his family have fished out of Rockport for decades and his mother, Marjorie,
served as Rockport’s first librarian for over 30 years. Danny grew up next door to me on
Limerock Street and his passing came as a shock to all. Many thanks to those who assisted in
removing Danny’s boat from his mooring and placing it into our long-term storage (and thanks
to Lynda Clancy for a wonderful recitation of those who helped). I would recommend we waive
the winter storage fee for his boat to provide his family time to settle his affairs and determine
next steps for his boat.
Library:
Since the opening of the new library on December 17, 2020, we have had a total circulation of
over 44,000 items and total visitation is at over 33,000 individuals. Personally, those are eye
popping numbers which seem to confirm what, anecdotally I have seen, our community has
embraced this new space and are taking full advantage of all it has to offer Rockport.
A new handicapped ramp railing was installed in mid-November with many thanks to the
Friends of Rockport Public Library. Library patrons have complimented staff for this addition to
the building. In another addition to the building, new computers were installed which were
purchased using funds from a Maine State Library grant.
Another successful book sale took place on November 3rd and 4th, and work has begun on a new
website for the library.
Opera House:
The Opera House has one last scheduled event for the year with the Don Campbell Band’s
Holiday Concert on Saturday, December 18th. Tickets are available on the Town website and at
the door.
It is a shame the Rockport Garden Club was unable to hold their annual Holly Berry Fair the first
weekend of December, but the Garden Club has done a wonderful job providing Christmas cheer
around the community with wreaths and greenery.
Planning:
Planning and Codes Department assistant Mandy Everett-Marriner resigned late last month, and
we wish her well in her new endeavors. With this recent vacancy, and the accompanying shift of
responsibilities to Code Officer Scott Bickford, we are no longer accepting walk-up service at
the Town Office for code enforcement needs. Those who have questions or concerns for Scott,
should reach him via phone and he will return your call when able. Planner Orion Thomas and I
are working on determining the best course forward in filling this position.
New Height Group has nearly completed the survey they plan to circulate to residents and
interested community members concerning the RES site. Postcards will be sent out to residents
to inform them of this survey, and we hope to include that information in our January/February
newsletter. The survey data will be synthesized and discussed at a public meeting held in early
February to discuss this data and what steps forward our community wishes to take in regard to
the RES property.
Police Department:
Officer Celjeta Bixhaku graduates from the Maine Justice Policy Academy on Friday, December
17th in Vassalboro Maine after 18 weeks of basic training. We are also honored to announce that
Jeta has received the Randall Parsons Iron Man Award. We are so proud to have Jeta as one of
our officers and we are pleased to have her return to the duty schedule so that we are once again
back at full strength as a department.
Finance:
Our auditor from Smith and Associates had been scheduled to conduct our FY 2021 audit this
week but due to some scheduling difficulty, this work has been postponed until January. I am
hopeful to schedule a workshop for the Select Board prior to your next meeting on January 10th
for 30 minutes to hear from the auditor concerning our FY 2020 audit and any recommendations
the auditing firm may have for the Town. From what I understand, it has been some time since
the Select Board has heard directly from the auditor.
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Public Works:
Public Works has begun their snow plowing and sanding season over the last two weeks.
Thankfully, we’ve been spared early season severe weather, but we are still responding to
aftereffects from the Halloween storm.
We are continuing to pursue reimbursement from FEMA for the damage incurred from the
Halloween storm event. Our initial finding of damages totaled over $1.5 million, with
approximately half of our damage surrounding the repair of Robinson Drive. Unlike previous
events, FEMA is requiring far more detailed information which is quite challenging to compile.
The more accurate data should allow for a more accurate depiction of what costs can be
reimbursed.
Recreation:
Sports Fields of Maine completed their first round of maintenance to the Marge Jones Fields in
mid-November, and the new flagpole has been ordered with many thanks to the American
Legion for their assistance. We plan to place new signage on the gates to remind those parking
outside the gate to park out of the way of the gate itself so that those who are working in the
complex can easily enter and exit without delay.
Town Clerk:
The Town collected $70,855.40 in excise taxes in the month of November. For those unfamiliar,
the excise tax’s purpose in Maine is to provide each town funding from which it can use to
maintain their own roads. While we have some state funds we receive annually for the purpose
of funding road maintenance, the vast majority of monies used to fund road work come from the
excise tax. Last year, the Town collected $992,473.34 from excise taxes.
All dog owners should know that dog licenses are available at the Town Office. Dog licenses are
due by December 31st, but owners do have a 1-month grace period where a late fee is not
assessed until February 1st. So please get your dog licensed today.
Safety:
The Town will be conducting its annual safety training event on January 11th at the Opera House.
All Town employees will be asked to attend so that they can satisfy most of their required safety
training for the year in one day. The Town’s exemplary safety record and involvement in the
Maine Bureau of Labor’s SHAPE program allow the Town to pay low worker compensation
rates and receive significant dividends from the MMA Property and Casualty Risk Pool
annually. To save funds, we are asking our department heads and some employees to lead our
training programs.
In lieu of Taxes in Recognition of services provided by the Town:
Many thanks to the following non-profit entities in Rockport who provide the town a payment in
lieu of taxes as a method to fund the amount of services the town provides to that organization
despite that organization not being required to pay property taxes.
Coastal Opportunities - $400.00
Maine Media College - $4500.00
Consent Agenda
a. Committee Resignation(s):
Geoffrey Parker – Comprehensive Plan
Sally Cook – Comprehensive Plan
b. Meeting Minutes
➢ November 1, 2021
Suggested Motion:
I move the Board approve the Consent Agenda as presented.
NAME MOTION SECOND ABSTAIN YES NO Time
Michelle Hannan, Chair
Mark Kelley, Vice-Chair
Denise Munger
Eric Boucher
John Strand
Action Item
a. Committee Application(s):
➢ Marsha Steinglass – Comprehensive Plan Committee
Manager’s Comments: Action item
Marsha will be at the meeting to answer any questions you may have.
Suggested Motion:
I move the Board appoint Marsha Steinglass to the Comprehensive Plan Committee as a
Citizen. There are no terms.
NAME MOTION SECOND ABSTAIN YES NO Time
Michelle Hannan, Chair
Mark Kelley, Vice-Chair
Denise Munger
Eric Boucher
John Strand
Additional Comments:
APPLICATION FOR COMMITTEE SERVICE Town of Rockport $ 101 Main Street $ Rockport, ME 04856
Name: _______________________________________
Home Address:______________________Work Address:_________________________ Mailing Address (if different): ______________________________________________ Phone Number: (Home) _____________________ (Work)_______________________
E-mail Address: __________________________________________________________
Committee you wish to serve on:_____________________________________________
Why do you want to serve on this committee?
Do you have any background that would be helpful to this committee?
Land Use philosophy: (if applicable)
APPLICATION FOR COMMITTEE SERVICE – continued
Are there objectives you wish to see accomplished? Are you interested in serving on other committees? Interview comments: Appointment Date: _________________________________________________
Action Items
b. Act on Committee Bylaws
Planning Board, CR Pathways Committee and Comprehensive Plan
Manager’s Comments: Action item
All bylaws were modified after the adoption of the Remote participation policy.
Suggested Motion:
I move the Board approve the Committee Bylaws for the Planning Board, CR Pathways
Committee and the Comprehensive Plan.
NAME MOTION SECOND ABSTAIN YES NO Time
Michelle Hannan, Chair
Mark Kelley, Vice-Chair
Denise Munger
Eric Boucher
John Strand
Additional Comments:
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Bylaws of the Rockport Planning Board of the Town of Rockport, Maine
Section 1. Purpose and Scope
These Bylaws are established by the Rockport Planning Board to aid in the fulfillment of its responsibility under the Maine Constitution, the Statutes of Maine and the Municipal Ordinances, all of which have precedence. The Board should also consider the guidance provided by the Rockport Comprehensive Plan in guiding its review of applications. These Bylaws are intended to ensure fair and equitable treatment in all proceedings of the Rockport Planning Board.
Section 2. Planning Board Responsibility
The Rockport Planning Board shall be responsible for reviewing and acting upon land use applications as designated in the Rockport Land Use Ordinance and Subdivision Reviews in accordance with the Rockport Subdivision ordinance The Board shall further perform such duties and exercise such powers as are provided by the Rockport Planning Board, Land Use Ordinance and the laws of the State of Maine.
Section 3. Board Membership
A. The Planning Board consists of seven (7) regular members and up to two (2) alternate members
who shall be residents of the Town of Rockport. The members shall serve without pay and shall be appointed by the Select Board to serve for staggered three (3) year terms expiring on June 30. The maximum length of continuous service shall be nine (9) years.
B. All Planning Board members shall attend and participate in all meetings. If a member fails,
without good cause, to attend four (4) consecutive regular meetings, or at least 75% of all meetings during any twelve-month period it shall result in a recommendation to the Select Board for removal of that member from the Planning Board.
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Section 4. Officers; Duties
A. A Chair and a Vice-Chair shall be elected annually by majority vote of the regular members present at the first Planning Board meeting following Annual Town Meeting in June and shall assume their duties after the adjournment of the meeting when the vote was taken.
B. In the absence of the Chair, the Vice-Chair shall assume the duties of the Chair.
C. Should both the Chair and the Vice-Chair be absent from a Board meeting, a temporary Chair
shall be appointed by the Chair prior to the meeting or, if necessary, elected by a majority of the Board present at the meeting.
D. The Chair shall call all meetings of the Planning Board or designate an appropriate appointed
official to carry out this responsibility. E. The Chair shall preside at all meetings of the Board. The Vice-Chair, at the Chair’s discretion,
may preside over selected applications. The Chair, however, remains ultimately responsible for the meeting’s proper and orderly conduct.
F. The Chair shall represent the Planning Board and be its official spokesperson in all matters. G. The Chair shall be responsible for ensuring that new members receive an orientation.
H. The Town shall employ a secretary, who shall be responsible for supervising the maintenance
of accurate records of the Planning Board meetings, including all official actions. I. Records, correspondence, and meeting minutes of the Planning Board shall be maintained in
the Town Office and made available for inspection during municipal business hours. J. Minutes of the Planning Board meetings should be officially approved at the next regular
meeting of the Board, subject to corrections, and made publicly available. Such approved minutes shall constitute the official record of the meetings of the Board. Video or audio recordings produced by the Town shall be considered supplemental to the official record.
Section 5. Meetings
A. A regular meeting of the Planning Board shall be held once a month in the Rockport Opera
House. The day and time of the meeting shall be posted on the Town website. Additional meetings may be called when warranted. The date, time, and place of any regular meeting may be changed by a motion passed at the previous meeting of the Board.
B. A quorum of the Board necessary to conduct official business shall consist of four (4) members.
No official action of the Board may be taken unless it receives at least four (4) affirmative votes.
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C. The date, time, place and agenda for meetings shall be established by the Planning and Development Director in coordination with the Board Chair, made available to all Board members and posted for the public at least six days prior to the meeting. Application materials and related work products provided by staff shall be made available to Planning Board members no later than 3:00 pm Friday prior to the next meeting.
D. Site walks may be scheduled as deemed necessary by the Chair and, if so, public notice of the
time and place shall be included on the agenda for the Board’s next scheduled meeting. Members of the public may attend site walks, but no public comment shall be considered by the Board and the Board shall not keep a record of any comments heard during a site walk. Future Planning Board action may be based on observations made on site, but only after such observations are discussed during a regular meeting.
E. Workshops may be scheduled as deemed necessary by the Chair and, if so, public notice of the
time and place shall be posted at least two (2) days in advance. Members of the public may attend workshops, but no public comment shall be considered by the Board and the Board may, at the discretion of the Chair, choose whether to keep a record of any comments made during a workshop. Future Planning Board action may be based on discussion in Workshops, but only after such discussion is reviewed during a regular meeting.
F. Such meetings may be held in person or if allowed by state law or town policy, via electronic
conference call or similar means if for some reason it is impractical for the Board to meet in person.
Section 6. Rules of Procedure
A. General
1. Meetings shall be conducted in accordance with Maine Statutes, Town Ordinances, and
these Bylaws. The Board may establish special rules for the conduct of any business provided such establishment of rules does not violate state or municipal law or ordinance.
2. Information relating to a request for land use approvals shall be considered by the Planning
Board only in one or more of the following manners:
a. As a Pre-Application presentation;
b. As a part of a formal request for approval by the Planning Board submitted in accordance with the local land use and/or subdivision ordinances and application procedures established by the Planning and Development Department;
c. As verbal or written testimony during a public hearing;
d. Or at the request of a majority of the Board present and eligible to vote. In the event that a minimum quorum of four (4) voting members are present, four (4) affirmative votes are required to take action.
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B. Procedure
1. If a quorum is present, the Chair shall call the meeting to order at the appointed time.
2. The Chair shall declare all votes. If any member doubts a vote, the Chair shall order a recount of the affirmative and negative votes without debate. The secretary shall record all votes.
3. Prior to consideration of any agenda item before the Board, each Board member shall
declare any potential conflict of interest to the Board with respect to that item. A Board member may voluntarily refrain from participation on an agenda item. If a possible conflict of interest is raised and the Board member in question asserts that there is no conflict that will influence his or her conduct, the Board shall determine whether a conflict exists by majority vote. A member thus found to have a conflict of interest shall be ineligible to vote on that item.
4. Prior to consideration of any agenda item before the Board, the Chair shall determine which
members shall be eligible to vote. The Chair may appoint an alternate member for this purpose so long as the total number of members eligible to vote does not exceed seven (7).
5. A presentation by an applicant shall not exceed fifteen (15) minutes in length without
permission of the Chair.
6. The Chair shall preserve decorum and decide all questions of order and procedure, including the extent to which a member who is not eligible to vote on a request for land use approvals may participate in or be removed from the Board’s deliberations on that item.
7. The agenda may be rearranged at the Chair’s discretion.
8. The Board shall not begin to hear any new agenda item commencing after 9:30 p.m. except by unanimous vote of members present and eligible to vote on that item.
9. No meeting of the Board shall continue beyond 10:00 p.m. except upon unanimous vote of
members present and eligible to vote at that time. C. Public Participation
1. All public hearings held by the Planning Board as required by law or ordinances of the
Town of Rockport, in addition to meeting special requirements of such law or ordinances, shall provide all interested parties with an opportunity to be heard. However, the Chair may limit discussion to new and pertinent information.
2. Members of the public wishing to address the Board concerning an agenda item shall wait
until the Chair asks for public comment. When recognized by the Chair, the speaker shall state the speaker's name and address in an audible tone for the record.
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3. The speaker shall limit remarks to the issue under discussion and a single speaker’s comments shall be limited to 3 minutes. The total time for public comment on a single application shall be limited to 45 minutes in one meeting. The Chair can use its discretion to extend these time limits.
4. Persons wishing to address the Board on an item not appearing on the agenda may do so
only after disposition of all items appearing on the agenda, and only at the discretion of the Chair.
5. The Chair may reopen a closed public hearing with the consent of most of the members
present and eligible to vote.
6. Members of the public may attend Planning Board workshops and site walks. Public comment at workshops shall be permitted solely at the discretion of the Chair.
7. The public can provide their comments in writing to the Planning Board, either digitally to
the specified Town email address or in writing at the Rockport Town Office, at least 72 hours in advance of a meeting, for those comments to be considered by the Board at that meeting. Comments provided to the Board later than 72 hours prior to a meeting, may not allow sufficient time for this material to be fully reviewed and considered by the Board at the next meeting.
The Chair shall be empowered, in consultation with the Town Manager, to consult Town Counsel for the purpose of clarifying any legal concerns including, but not limited to, procedure and process. Further, the Chair may request the attendance of the Town Attorney at any given Planning Board meeting.
Section 7. Voting Procedures
A. The Board shall vote only by motion, second and discussion, except on the question of
whether to adjourn a meeting. A vote shall be called immediately, without discussion, as soon as a motion to adjourn and a second are made. Each motion shall be confined to one subject, which shall be clearly expressed.
B. To form a decision on an application for land use approval, the Board may adopt selected
findings of fact, by vote and in writing, using a checklist or similar work product to be prepared by Planning and Development staff.
C. The Planning Board may reconsider any decision on a request for land use approvals within
forty-five (45) days of the decision. In such cases, a motion to reconsider shall be made by a member who voted in the majority on the decision in question.
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Section 8. Waivers; Amendments
These bylaws, or any provision thereof, may be waived but only if they remain consistent with applicable law. These bylaws may be amended at any time in writing by majority vote of the Board after notice on the proposed amendment but shall not be effective until approved by the Select Board.
Approved by the Planning Board October 2018 Approved by the Planning Board August 2019 Approved by the Select Board on September 23, 2019 Approved by the Planning Board May 14, 2020 Approved by the Select Board May 26, 2020 Approved by the Planning Board on October 28, 2021 Approved by the Select Board on December 13, 2021
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Bylaws of the Camden/Rockport Bicycle and Pathways Committee
The Select Boards of the Towns of Rockport and Camden hereby approve and endorse the “Roles and Responsibilities” of the Camden/ Rockport Bicycle and Pedestrian Pathways Committee. The Committee will continue to be composed of five regular, and three alternate members from each town, appointed by the Select Boards to staggered three-year terms. A quorum will consist of any five members present.
Such meetings may be held in person or if allowed by state law or town policy, via electronic conference call or similar means if for some reason it is impractical for the Committee to meet in person. The Committee’s responsibility will be to continue making recommendations for implementation of the “CRC (Camden Rockport Community) Path,” formerly referred to as the "CSD Path.”
Additionally, the Committee will research and make recommendations concerning the design and development of bike and pedestrian facilities with the goal of creating a network of attractive and functional facilities within and between Camden and Rockport and with connections to neighboring communities. To this end, the Committee will develop and maintain a “Master Plan,” documenting detailed recommendations and prioritized improvements throughout the Rockport/ Camden area. In compliance with Comprehensive Planning, the Committee will develop and make these recommendations to enhance bike/ped transportation, safety, accessibility, and quality-of-life opportunities while reducing motor traffic congestion mitigating environmental pollution and parking problems and strengthening the health and vitality of the village centers.
Further, the Pathways Committee will explore and recommend such bicycle and pedestrian infrastructure to complement traffic calming, smart growth, highway access management and land use planning both locally and regionally. The Pathways Committee will work cooperatively with the residents, Parking, Traffic, Transportation and other town committees, Highway Departments, neighboring towns, Maine Department of Transportation
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(MDOT) and the State Planning Office (SPO) to develop its recommendations. Revised by the Pathways Committee September 8, 2018 Approved by the Select Board October 23, 2018 Revised by the Pathways Committee on December 1, 2021 Approved by the Select Board on December 13, 2021
Section 1. Purpose and Scope
The 2021 Comprehensive Plan Committee’s mission is: “To review, revise, and update the 2004
Comprehensive Plan so as to guide the actions and public policies of the citizens of Rockport and their
representatives into the future.” Rockport’s voluntary Comprehensive Plan Committee will work to
update and enhance the 2004 Plan in accordance with the Maine Planning and Regulation Act as well as
the State of Maine’s Growth Management Act. The Plan will incorporate long-term goals, land-use
strategies and address other identified needs within Rockport’s five neighborhoods: Rockport Village,
West Rockport, Rockville, Glen Cove and Simonton Corner. Citizen participation will be vital to the
success of this 2021 Comprehensive Plan. This committee will continue the 2004 Plan Committee’s
commitment to be bold and specific in guiding and addressing community issues with clear goals, public
policies, and a concise road map for implementation. The vision expressed in this document should
encompass new census data, MDOT statistics, marine resource data and inventories of townland,
natural resources, financial assets, housing, commercial and service-related entities. The Committee will
utilize the best of a very well received 2004 plan, editing the outdated information, while highlighting
the important values of our diverse community and giving direction and improvements for every area of
the Town in accordance with State guidelines. The purpose of these bylaws is to establish reasonable
rules of procedures for committee meetings and to promote the fair, orderly and efficient conduct of
the committee’s proceedings and affairs.
Section 2. Membership
The Committee shall consist of 2 Select Board Members, 1 Planning Board Representative, 1 Zoning Board of Appeals
Representative, 1 Conservation Commission Committee Representative, 1 Harbor Representative, and a minimum of 6 and a
maximum of 10 Citizens. A member of the committee shall serve for a term of three years and may be reappointed by the
Select Board. If a member fails, without being excused by the Chair, to attend three consecutive meetings, the Chair will notify
the Town Manager of a vacancy on the committee. Greater than half the sitting members need to be present to form a
quorum.
The Committee shall consist of a minimum of 5 and no more than 10 voting members, and a non-voting
select board representative. Planning Board, Zoning Board of Appeals, Conservation Commission, and
Harbor Committee representation is encouraged. Greater than half the sitting members need to be
present for a quorum. If a member fails, without being excused by the Chair, to attend three consecutive
meetings, the Chair will notify the Town Manager of a vacancy on the committee.
Membership term will expire at time of approved public vote of the Comprehensive Plan.
Section 3. Officers; Duties
Officers of the committee shall consist of a Chair and Vice-Chair to be chosen at the organizational
meeting in June of each year by and from among committee members. The Chair shall preside at all
meetings; however, in the absence of the Chair the Vice-Chair shall serve. A Secretary shall maintain a
permanent record of all committee meetings minutes and all correspondence of the committee, shall be
recorded and publicly available. The Chair shall set the agenda and present the agenda to the committee
and town office prior to the meeting.
Section 4. Meetings
Meetings shall be held each month or as otherwise necessary. Meetings may be called at the discretion
of the Town Manager or Chair, or upon the request of a majority of the committee, provided, however,
that proper notice thereof shall be given to each member.
Such meetings may be held in person or if allowed by state law or town policy, via electronic conference
call or similar means if for some reason it is impractical for the Committee to meet in person.
Section 5. Participation, Voting and Decisions
Any action of the Committee shall require the affirmative vote of a majority of its membership. No
member may participate or vote in any matter in which the member has a conflict of interest or other
disqualification as defined by law. Any question of whether a member has such a conflict of interest or
other disqualification shall be decided by majority vote of the remaining members. All final decisions
shall be in writing and shall become a part of the committee’s permanent record.
Section 6. Conflict with Laws
Any conflict or inconsistency between these bylaws and any applicable law shall be resolved in favor of
the law.
Section 7. Waivers; Amendments
These bylaws, or any provision thereof, may be waived but only if they remain consistent with
applicable law. These bylaws may be amended at any time in writing by majority vote of the Committee
after notice on the proposed amendment but shall not be effective until approved by the Select Board.
Approved by the Comprehensive Plan Committee on February 9, 2021
Approved by the Select Board on February 22, 2021
Approved by the Comprehensive Plan Committee on November 23, 2021
Approved by the Select Board on December 13, 2021
Action Items
c. Act on Committee Work Plan – Ordinance Review Committee
Manager’s Comments: Action item
Unlike past years, this year’s work plan for the Ordinance Review Committee was generated by
our contract planner, Orion Thomas. The Ordinance Review Committee has not yet met but this
list has been generated over the last several months from the issues and concerns raised through
the Planning and Codes department. In particular, please note the presence of the sewer
ordinance and cellular tower location as two items that crossed before this Board over the last
few months.
The ORC’s work plan, as will be the case for the work plans of other committees, is an
opportunity for the Select Board to establish the priorities for workflow for the town committees
which were created to advise and support the Select Board. It only makes sense the priorities of
the committees are aligned with the Select Board, and this is the ideal time for this Select Board
to ensure its values and needs are met by those charged with making changes to town ordinances.
Suggested Motion:
I move the Board accept the workplan for the Ordinance Review Committee.
NAME MOTION SECOND ABSTAIN YES NO Time
Michelle Hannan, Chair
Mark Kelley, Vice-Chair
Denise Munger
Eric Boucher
John Strand
Additional Comments:
TO: Rockport Select Board Members
FROM: Orion Thomas, Planning and Development Director
DATE: 9 December 2021
SUBJECT: Work Plan for Ordinance Review Committee
The below list of ordinances I have compiled are in need of cleaning up and correlating between ordinances. I believe that previous ordinances reviews were not carried over to their correlating sections, for example sections updated in the Land Use Ordinance not being carried over in the Subdivision Ordinance. The proposed list is intended to be worked on for clarification purposes. We should not pursue a major ordinance amendment until the Comprehensive Plan is complete.
The only proposed ordinance amendment to be considered by the Ordinance Review Committee that falls outside of the “clarification purposes” mentioned above relates to the Wireless Telecommunication section in the Land Use Ordinance. You might remember US Cellular asking for an ordinance amendment which would allow for a cell tower to exist outside of the current Land Use Ordinance parameters. I have attached their request to this document for ease of view and access.
• Subdivision Ordinance needs to correlate with Land Use Ordinance. Hold off on complete overhaul until Comprehensive Plan is complete.
• Solar Ordinance to be revised. Should add a restriction of chemical treatments.
• Roof Top Solar to add definition in LUO on how this is treated, officially. As an Accessory Structure.
• Sewer Ordinance to include subdivisions. Currently, the sewer ordinance references the Comprehensive Plan. Of which, the Comprehensive Plan does not reference sewer.
o Sewer Ordinance to also include a private line to be allowed in some degree. This will help with the Rt 90 extension and getting Maine Water Company hooked in. Rockport’s sewer engineer can help with the language needed.
• Subdivision Ordinance 12.4.D. Culverts for driveways to include plastic versions in Materials
section. This is a recommendation from the Public Works Director.
• Definition of Food Cart to be changed to Food Cart/Truck. Food Cart is only mentioned in the definition. Food Truck is mentioned in the document itself. The definition itself is fine. However, after a PB meeting for a Food Truck court (which was changed by applicant and was not considered in the end), I think it might be in our interest to look into putting a quantity to be on any one site at a time.
• Wireless Telecommunications (section 809 of LUO) to be revised. US Cellular made a proposal, which you all can take a look at. I have attached this below as well. I would recommend we talk
with an engineer to see if there is any conflicting information in the proposed ordinance presented by US Cellular.
Some clean up throughout the Land Use Ordinance.
• Section 503, it states to reference 503.3 which does not exist. This should read Discontinuance, from looking at previous LUO. I think we can replace 503.3 with Discontinuance.
• In section 505, 703.3 does not exist.
• 1416 does not have decimal numbers, there are letters. These amendments were not carried over from previous amendments. 1416.4 was for “Procedure for Administering Permits” and 1416.5 was for “Special Exceptions” These titles were pulled from the 2015 LUO.
• In 1414, there is note 8 that mentions 1416.5. As mentioned earlier, there are not decimal places in 1416. 1416.5 in an older LUO is titled “Special Exceptions.”
• Entrance grade requirements in the Land Use Ordinance to match DOT requirements. 808.3.1.d for grades. Planning Board reviews have gotten hung up in this section because our Land Use Ordinance conflicts with DOT requirements.
• Written Statement on page 13-2 and 13-3. 1. The word “his” is used. I would like this removed. Women own land as well, and I think it is easy enough to remove.
Action Items
d. Act on 2021-22 Capital Improvement Plan
Manager’s Comments: Action item
We had a very productive joint meeting with the members of the Budget Committee and former
members of the Capital Planning Committee last month to review the capital needs outlined via
the department head requests. Due to the renewed focus on this capital plan, I am asking the
Select Board to take a different approach than in prior years.
In preparation for Monday’s meeting, we sent around copies of the plan to request from each of
you your own scoring of the various requests, and I have shared what information we did
receive.
My hope out of this action item is for the Board to adjust the capital plan budget needs to reflect
the Board’s overall vision. Setting this vision will allow the department heads and I to craft a FY
2023 budget that hits those marks as closely as we can reasonably expect. I would not expect this
exercise to take several hours to debate whether a given item is a “2” or a “3” but rather to ensure
the broad strokes of the Town’s overall capital needs reflect the Board’s vision.
Suggested Motion:
I move the Board adopt the Capital Improvement Plan as presented (or amended).
NAME MOTION SECOND ABSTAIN YES NO Time
Michelle Hannan, Chair
Mark Kelley, Vice-Chair
Denise Munger
Eric Boucher
John Strand
Additional Comments:
Pro
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Michelle
Eric
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Mark
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Dept/Manager Rating
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Bu
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Ex
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Pro
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Michelle
Eric
Denise
Mark
John
Agrrement
Dep
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men
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CIP Additional Comment
Parking – Library E: Needs further discussion on the overall Downtown parking plan – too piecemeal. D: There isn’t a dept head for parking so other than library parking there were no parking projects in here, but I don’t want to lose the value of the engineering work done for the large parking lot at the head of the harbor, and what next steps are on the general subject of parking for the downtown area. Pay parking has always been intended to be a part of that parking lot project.
Public Safety Building Expansion E: Needs further discussion on the potential of moving Town Facilities to RES. D: As to the big dollar amounts for the 3 buildings – Public Safety Building Expansion ($800K), Town Office Bldg Expansion ($1 million), West Rockport Fire Station ($2 million), I think that calls for a larger discussion than just ratings. I did agree with Jerod’s comment, that we need to look at this holistically to make sure we can provide adequate town services, meeting space, storage space, etc., but maybe we need to step back to consider what each of these projects is intending to accomplish, and how it fits into the ability to serve our residents. Solar Panels E: Needs further discussion – What’s the reason for this? Is this for savings or just to be green? Town Office Build Expansion E: Needs further discussion on the potential of moving Town Facilities to RES. D: As to the big dollar amounts for the 3 buildings – Public Safety Building Expansion ($800K), Town Office Bldg Expansion ($1 million), West Rockport Fire Station ($2 million), I think that calls for a larger discussion than just ratings. I did agree with Jerod’s comment, that we need to look at this holistically to make sure we can provide adequate town services, meeting space, storage space, etc., but maybe we need to step back to consider what each of these projects is intending to accomplish, and how it fits into the ability to serve our residents. West Rockport Fire Station E: Needs further discussion on the potential of moving Town Facilities to RES – Also Federal Government has grants coming up specifically for Fire Protection. D: As to the big dollar amounts for the 3 buildings – Public Safety Building Expansion ($800K), Town Office Bldg Expansion ($1 million), West Rockport Fire Station ($2 million), I think that calls for a larger discussion than just ratings. I did agree with Jerod’s comment, that we need to look at this holistically to make sure we can provide adequate town services, meeting space, storage space, etc., but maybe we need to step back to consider what each of these projects is intending to accomplish, and how it fits into the ability to serve our residents. Brick Repointing E; Library Reserves should be pushed off 1-2 years while other prior issues are caught up – 2 years will not significantly impact reserves on a NEW building.
D: I also think we could take a year or two off from building library reserves to give us a little budget relief this next year. I appreciate Ben being a good steward of the building, but it is a brand new building. Let’s not lose sight of those items – maybe just push out the beginning of the reserve period. Elevator Reserve E; Library Reserves should be pushed off 1-2 years while other prior issues are caught up – 2 years will not significantly impact reserves on a NEW building. D; I also think we could take a year or two off from building library reserves to give us a little budget relief this next year. I appreciate Ben being a good steward of the building, but it is a brand new building. Let’s not lose sight of those items – maybe just push out the beginning of the reserve period. HVAC – Library E; Library Reserves should be pushed off 1-2 years while other prior issues are caught up – 2 years will not significantly impact reserves on a NEW building. D: I also think we could take a year or two off from building library reserves to give us a little budget relief this next year. I appreciate Ben being a good steward of the building, but it is a brand new building. Let’s not lose sight of those items – maybe just push out the beginning of the reserve period. Roof Reserve E; Library Reserves should be pushed off 1-2 years while other prior issues are caught up – 2 years will not significantly impact reserves on a NEW building. D: I also think we could take a year or two off from building library reserves to give us a little budget relief this next year. I appreciate Ben being a good steward of the building, but it is a brand new building. Let’s not lose sight of those items – maybe just push out the beginning of the reserve period. Basketball and Tennis Court Rebuild D: I am not opposed to the recreation field work and appreciate the great work Jason is putting into this, but in terms of the Town’s needs, I put a slightly lower priority on that, than roads, police and fire. Walker Park Playground Equipment E: Grants or Donations should be explored. Rockland just received a $10k playground piece from Cedar Works!!
Action Items
e. Act on FY ’21 Encumbrances and Reserve Request
Manager’s Comments: Action item
I understand in previous years this has not been an item brought before the Select Board for
consideration, but it is my understanding that encumbrances must be approved by the municipal
officers for adoption. As you will note from Megan’s memo, we should see a substantial sum
turned back into the unassigned fund balance, but there is a long list of projects which have been
unable to be completed, even at this late date, due to factors outside our control. These
encumbrances allow us to fund those needs without impacting the current year budget.
Suggested Motion:
I move the Board authorize the Finance Director to proceed forward as written.
NAME MOTION SECOND ABSTAIN YES NO Time
Michelle Hannan, Chair
Mark Kelley, Vice-Chair
Denise Munger
Eric Boucher
John Strand
Additional Comments:
Town of Rockport, Maine
Finance Department Town Office Building 101 Main Street Rockport, Maine 04856 Telephone: 207.230.0180 x6
Megan A. Brackett, Finance Director [email protected]
Molli Bennett, Administrative Assistant [email protected]
Fax: 207.706.4999
Date: December 7, 2021 To: Jonathan R. Duke, Town Manager Rockport Select Board RE: Encumbrances and Reserve Deposits I have reviewed the budget for fiscal year ending 2021, and we have ended the year in good standing. With the encumbrances and reserve transfers that are requested below, we have ended the year with a balance of $249,017 unspent in appropriated funds, and over collected in revenues by $474,445. For a total positive balance of $723,462. Please remember that these are unaudited numbers, and from this $723,462, we will have to make deposits to the TIF accounts, and some will be assigned as committed to account for the use of the UFB in the fiscal year ending 2022 budget (the current budget year). I have included the summary of expense and revenues along with this memo so that you can see where each department ended for the fiscal year. If you would like more information about any particulars, please feel free to reach out to me and I am happy to assist. The requests below are either because we had trouble getting the items we needed in time, because of COVID-19 and other shipping and purchasing delays or are in line with the Reserve Policy. I have provided a brief explanation for each item, so that you can review its intended purpose. General Government
1. Auditing Services (E 0201-3005) $8,350.00, because of COVID-19 and staff changes with our auditor, the audit was delayed. The audit was completed, and final copy provided to the Town in November. We have since received the bill for this service, this money will cover that invoice. It is our plan to have a workshop in January with the Select Board to go over the audit.
Public Safety 2. Police Department Safety Equipment (E 0401-5515) $3,354.36, encumber these funds for the
purchase of two additional tasers. 3. Fire Department Safety Equipment (E 0403-5515) $5,079.93, encumber this to pay for turnout
gear that has been backordered. 4. Harbor Department Head Salary (E 0411-2100) $8,840.88, move this to the accrued benefits
reserve. The total unfunded liability for accrued benefits last year was $63,000. These additional expenses will still leave $52,355 unspent.
Public Works 5. Public Works Overtime (E 0500-2155) $22,000, move this to the accrued benefits reserve. The
total unfunded liability for accrued benefits last year was $63,000.
6. Public Works Professional Services (E 0500-3095) $4,400, encumber this to help pay for engineering costs associated with the October storm, or other engineering needs.
7. Public Works Salt (E 0500-5375) $15,792.05 – Recommend creating a winter roads reserve, or something similar and starting it with this money. We can over spend the Public Works budget for treating roads, but it would be beneficial to not have to take that route. If this is approved, we will come back to you with an amended Reserve Policy in January to include this.
8. Public Works Paving (E 0500-5375) $23,304.33, encumber this for work to be done in the current fiscal year.
These additional expenses will still leave $67,636 unspent. Culture and Recreation
9. Recreation Misc. Contracts (E 0606-3090) $10,000, move this to the recreation reserve to go towards CIP items.
This additional expense will still leave $184,460 unspent in this group, $40,000+ of that is for the Opera House A/C unit, which is backordered and was coming out of reserves, so this is a wash, the remaining majority is from the library, which is a wash as well because the Library Committee would have reimbursed the Town for most of these expenses.
If you have any questions or would like more information, please reach out to me. Thank you! Megan A. Brackett Finance Director
Town of RockportYear-End Report FY 20-21
Expenditures
BudgetGeneral Government 1,458,194 331,930 22.76% 670,443 45.98% 1,007,928 69.12% 1,500,244 102.88%
Public Assistance 26,990 1,777 6.58% 4,645 17.21% 6,656 24.66% 10,894 40.36%Publc Safety 1,743,259 304,480 17.47% 791,400 45.40% 1,090,848 62.58% 1,690,904 97.00%Public Works 1,812,003 325,450 17.96% 888,372 49.03% 1,227,476 67.74% 1,744,367 96.27%Culture and Recreation 746,152 111,880 14.99% 272,080 36.46% 372,990 49.99% 561,512 75.25%Debt 284,606 206,205 72.45% 233,176 81.93% 276,351 97.10% 276,351 97.10%Intergovernmental 1,162,017 110,018 9.47% 1,161,853 99.99% 1,161,853 99.99% 1,161,853 99.99%All Other 10,712,573 2,683,784 25.05% 5,360,780 50.04% 8,022,848 74.89% 10,711,924 99.99%Tax Abatements - 963 0.00% 20,450 0.00% 37,655 38,728 Overlay - - TOTALS 17,945,794$ 4,076,487$ 22.72% 9,403,199$ 52.40% 13,204,604$ 73.58% 17,696,777$ 98.61%
249,017$ Revenues
BudgetGeneral Government 1,143,949 329,649 28.82% 611,135 53.42% 914,947 79.98% 1,384,491 121.03%
Public Assistance 13,055 - - - 574 4.40%Publc Safety 299,130 26,172 8.75% 39,624 13.25% 82,894 27.71% 315,747 105.56%
Public Works 164,935 - 51,158 31.02% 61,977 37.58% 193,371 117.24%
Culture and Recreation 201,678 11,354 5.63% 33,736 16.73% 54,219 26.88% 78,477 38.91%All Other 376,735 78,903 20.94% 180,358 47.87% 277,153 73.57% 861,267 228.61%
Budgeted Use of UFB 160,000 - 0.00% - 0.00% - 0.00% - 0.00%TOTALS 2,359,482$ 446,078$ 18.91% 916,010$ 38.82% 1,391,189$ 58.96% 2,833,927$ 120.11%
474,445$ NET (Difference between Expenditures and Revenues)
15,586,312$ 3,630,409$ 23.29% 8,487,189$ 54.45% 11,813,414$ 75.79% 14,862,850$ 95.36%723,462$
Taxes
Committed
$15,722,905 $2,186,963 13.91% $6,157,102 39.16% $2,121,232 13.49% $4,883,910 31.06%
Cash Accounts 7/1/2020
Beginning BalanceDeposit Only $3,400,442 $2,535,276 -25.4% $2,666,977 5.2% $2,308,284 $4,299,213GF Checking $340,964 $611,714 79.4% $1,625,823 165.8% $629,402 $584,766Payroll $195,429 $199,214 1.9% $216,847 8.9% $217,461 $230,345
$3,936,835 $3,346,205 -15.00% $4,509,648 14.55% $3,155,147 -19.9% $5,114,324
6/30/2021Balance
4th Quarter
12/31/2020Balance
2nd Quarter
3/31/2021Balance
3rd Quarter
9/30/2020Balance
1st Quarter
9/30/2020Received
1st Quarter
3/31/2021Received
3rd Quarter
6/30/2018Received
4th Quarter
12/31/2020Received
2nd Quarter
12/31/20202nd Quarter
3/31/20213rd Quarter
SUMMARY OF EXPENSES AND REVENUESUnaudited
9/30/20201st Quarter
12/31/20202nd Quarter
3/31/20213rd Quarter
6/30/20214th Quarter
6/30/20214th Quarter
9/30/20201st Quarter
Quarterly Budget Summary Report 12/7/2021 10:54 AM Page 1 of 3
Town of RockportYear-End Report FY 20-21
YTD % YTD % YTD % YTD %Budget 9/30/2020 12/31/2020 3/31/2021 6/30/2021
0201 Administration 51,005 1,435 2.8% 14,002 27.5% 22,421 44.0% 39,133 76.7%0205 Town Manager 358,100 65,888 18.4% 139,799 39.0% 206,624 57.7% 339,512 94.8%0207 Town Clerk 251,040 56,515 22.5% 124,062 49.4% 179,271 71.4% 264,213 105.2%0209 Planning & Community Development 180,396 35,849 19.9% 85,048 47.1% 164,420 91.1% 263,973 146.3%0211 Finance 204,215 39,928 19.6% 87,453 42.8% 127,800 62.6% 178,810 87.6%0213 Assessing 201,501 54,423 27.0% 101,136 50.2% 140,220 69.6% 192,589 95.6%0215 Town Office Building 139,233 42,619 30.6% 83,171 59.7% 97,127 69.8% 151,176 108.6%0216 Insurance 72,704 35,273 48.5% 35,773 49.2% 70,045 96.3% 70,837 97.4%
1,458,194$ 331,930$ 22.8% 670,443$ 46.0% 1,007,928$ 69.1% 1,500,244$ 102.9%
0303 General Assistance 26,990 1,777 6.6% 4,645 17.2% 6,656 24.7% 10,894 40.4%26,990$ 1,777$ 6.6% 4,645$ 17.2% 6,656$ 24.7% 10,894$ 40.4%
0401 Police Department 627,770 128,882 20.5% 286,450 45.6% 424,519 67.6% 612,255 97.5%0403 Fire Department 560,200 78,456 14.0% 248,932 44.4% 305,418 54.5% 546,678 97.6%0404 West Rockport Fire Station 14,729 4,056 27.5% 8,537 58.0% 10,553 71.6% 27,513 186.8%0407 Other Public Safety Services 323,870 51,459 15.9% 163,991 50.6% 230,868 71.3% 314,243 97.0%0409 Animal Control 7,090 5,588 78.8% 5,612 79.2% 5,630 79.4% 5,630 79.4%0411 Harbormaster 176,270 30,760 17.5% 65,745 37.3% 94,824 53.8% 155,825 88.4%0412 Public Safety Building 29,950 5,278 17.6% 10,972 36.6% 17,876 59.7% 26,440 88.3%0440 Emergency Management Agency 3,380 - 1,160 34.3% 1,160 34.3% 2,321 68.7%
1,743,259$ 304,480$ 17.5% 791,400$ 45.4% 1,090,848$ 62.6% 1,690,904$ 97.0%
0500 Public Works 1,635,019 238,378 14.6% 758,863 46.4% 1,054,594 64.5% 1,569,589 96.0%0501 Sanitation 176,984 87,072 49.2% 129,509 73.2% 172,882 97.7% 174,778 98.8%
1,812,003$ 325,450$ 18.0% 888,372$ 49.0% 1,227,476$ 67.7% 1,744,367$ 96.3%
0601 Library 444,807 88,183 19.8% 187,240 42.1% 268,242 60.3% 360,803 81.1%0602 Conservation 10,625 816 7.7% 3,431 32.3% 4,076 38.4% 6,551 61.7%0603 Parks 93,390 14,986 16.0% 59,195 63.4% 62,604 67.0% 83,955 89.9%0604 Opera House 133,170 7,894 5.9% 22,214 16.7% 38,067 28.6% 58,459 43.9%0605 Libray Building - 106 #DIV/0! 106 #DIV/0! 132 #DIV/0! 185 #DIV/0!0606 Recreation 64,160 19,076 29.7% 25,716 40.1% 26,774 41.7% 51,559 80.4%
746,152$ 111,880$ 15.0% 272,080$ 36.5% 372,990$ 50.0% 561,512$ 75.3%
0801 Long-Term Debt 284,606 206,205 72.5% 233,176 81.9% 276,351 97.1% 276,351 97.1%284,606$ 206,205$ 72.5% 233,176$ 81.9% 276,351$ 97.1% 276,351$ 97.1%
0851 County Fees 1,162,017 110,018 9.5% 1,161,853 100.0% 1,161,853 100.0% 1,161,853 100.0%1,162,017$ 110,018$ 9.5% 1,161,853$ 100.0% 1,161,853$ 100.0% 1,161,853$ 100.0%
0901 Cemeteries 63,525 19,689 31.0% 36,123 56.9% 37,629 59.2% 66,143 104.1%0902 Provider Agencies - - - - - 0920 Schools 10,642,248 2,660,562 25.0% 5,321,124 50.0% 7,981,686 75.0% 10,642,248 100.0%0999 Special Assessments 6,800 3,533 52.0% 3,533 52.0% 3,533 52.0% 3,533 52.0%
10,712,573$ 2,683,784$ 25.1% 5,360,780$ 50.0% 8,022,848$ 74.9% 10,711,924$ 100.0%
GROSS APPROPRIATIONS 17,945,794$ 4,075,523$ 22.7% 9,382,749$ 52.3% 13,166,949$ 73.4% 17,658,049$ 98.4%
$13,870,271 77.3%
Special - E 0999-4605 Tax Abatements - 963 20,450 37,655 38,728
TOTAL TAXES -$ 963$ 20,450$ 37,655$ 38,728$
TOTAL ALL Expenses 17,945,794$ 4,076,487$ 22.72% 9,403,199$ 52.4% 13,204,604$ 73.6% 17,696,777$ 99%
DebtINTERGOVERNMENTAL
IntergovernmentalALL OTHER
All Other
EXPENDITURES SUMMARY
Public WorksCULTURE AND RECREATION
Culture and RecreationDEBT
General GovernmentPUBLIC ASSISTANCE
Public AssistancePUBLIC SAFETY
Public SafetyPUBLIC WORKS
Number Department
GENERAL GOVERNMENT
Includes Encumbered Funds
Quarterly Budget Summary Report 12/7/2021 10:54 AM Page 2 of 3
Town of RockportYear-End Report FY 20-21
YTD % YTD % YTD % YTD %Budget 9/30/2020 12/31/2020 3/31/2021 6/30/2021
0201 Administration 1,223 - 20 20 1.6% 3,988 326.0%0205 Town Manager 46,141 2,005 4.3% 2,175 4.7% 38,297 83.0% 52,234 113.2%0207 Town Clerk 893,200 287,453 32.2% 530,886 59.4% 752,756 84.3% 1,005,313 112.6%0209 Planning & Community Development 54,950 16,512 30.0% 30,966 56.4% 53,792 97.9% 96,754 176.1%0211 Finance 52,200 2,608 5.0% 8,011 15.3% 12,934 24.8% 131,118 251.2%0213 Assessing 72,030 18,052 25.1% 36,052 50.1% 54,102 75.1% 72,157 100.2%0215 Town Office Building 18,070 19 0.1% 25 0.1% 46 0.3% 16,791 92.9%0216 Insurance 6,135 3,000 48.9% 3,000 48.9% 3,000 48.9% 6,135 100.0%
1,143,949$ 329,649$ 28.8% 611,135$ 53.4% 914,947$ 80.0% 1,384,491$ 121.0%
0303 General Assistance 13,055 - - - 574 4.4%13,055$ -$ -$ -$ 574$ 4.4%
0401 Police Department 3,700 240 6.5% 414 11.2% 3,024 81.7% 3,899 105.4%0403 Fire Department 135,320 - 0.0% 687 0.5% 899 0.7% 136,219 100.7%0407 Other Public Safety Services 8,460 477 5.6% 3,646 43.1% 4,479 52.9% 10,011 118.3%0409 Animal Control 2,000 315 15.8% 512 25.6% 555 27.8% 700 35.0%0411 Harbormaster 149,650 25,140 16.8% 34,365 23.0% 73,936 49.4% 164,918 110.2%0415 Public Safety - - - - -
299,130$ 26,172$ 8.7% 39,624$ 13.2% 82,894$ 27.7% 315,747$ 105.6%
0500 Public Works 160,556 - 0.0% 51,158 31.9% 61,977 38.6% 188,992 117.7%0501 Sanitation 4,379 - 0.0% - - 4,379 100.0%
164,935$ -$ 51,158$ 31.0% 61,977$ 37.6% 193,371$ 117.2%
0601 Library 129,158 10,591 8.2% 32,973 25.5% 51,492 39.9% 72,077 55.8%0602 Conservation Commission - - 0.0% - 0.0% - 0.0% - 0603 Parks - - 0.0% - 100.0% 563 100.0% (200) #DIV/0!0604 Opera House 72,120 200 0.3% 200 0.3% 1,601 2.2% 3,977 5.5%0606 Recreation 400 563 0.0% 563 140.8% 563 140.8% 2,623 655.7%
201,678$ 11,354$ 5.6% 33,736$ 16.7% 54,219$ 26.9% 78,477$ 38.9%ALL OTHER
0901 Cemeteries 14,300 700 4.9% 1,125 7.9% 1,350 9.4% 14,950 104.5%0903 RES East - 17 60 60 100.0% - 0920 School - - - - 78,328 100.0%0999 Special Assmnts (not including UFB) 226,000 78,186 34.6% 179,173 79.3% 275,743 122.0% 388,555 171.9%
240,300$ 78,903$ 32.8% 180,358$ 75.1% 277,153$ 115.3% 481,833$ 200.5%
GROSS REVENUES 2,063,047$ 446,078$ 21.6% 916,010$ 44.4% 1,391,189$ 67.4% 2,454,492$ 119.0%
TAXES0057 Supplemental Taxes 59,591 0058 Taxes Committed (Reeivable) 15,722,905 13,535,942 86.1% 7,378,840 46.9% 5,257,608 373,698
Taxes Committed (Collected) - 2,186,963 6,157,102 2,121,232 4,883,910 TOTAL TAXES Collected 15,722,905$ 2,186,963$ 13.9% 8,344,066$ 53.1% 10,465,297$ 66.6% 15,349,207$ 97.6%
OTHER - R 0999-0050 BETE Reimbursement 102,560 - 102,360 102,360 102,560 0051 Homestead Exemption 27,970 203,641 728.1% 203,641 203,641 270,970 0061 Veterans Reimbursement - - - - 0059 Tree Growth Reimbursement 5,905 - 5,905 5,905 5,905
TOTAL OTHER 136,435$ 203,641$ 311,906$ 311,906$ 379,435$
TOTAL ALL REVENUE 17,922,387$ 2,836,682$ 15.8% 9,571,981$ 53.4% 12,168,392$ 67.9% 18,183,134$
All Other
Public SafetyPUBLIC WORKS
Public WorksCULTURE AND RECREATION
Culture and Recreation
REVENUES SUMMARY
General GovernmentPUBLIC ASSISTANCE
Public AssistancePUBLIC SAFETY
Source Department
GENERAL GOVERNMENT
Quarterly Budget Summary Report 12/7/2021 10:54 AM Page 3 of 3
Action Items
f. Act on Harbor Fee Schedule
Manager’s Comments: Action item
The Harbor Committee met last month and took action to approve the Harbor Fee Schedule as
presented. The mooring base fee for a resident is set to increase by 50% to $150, the river
dinghies are set to increase by $25, the rack space for kayaks is increasing by $50-$100
depending upon whether the user is a resident or non-resident, the tie offs are increasing by $50,
and we are increasing the Commercial Boat Operator permit fees.
I view this fee schedule as one which is meant to reflect the needs of the current year budget and
not the budget, I will propose to you in February for Fiscal Year 2023. The FY 23 budget may
include some of the capital needs I described at the Capital Plan Budget meeting last month, and
until I have more time to look closely at next year’s operating budget, I am unsure the fee
schedule presented will adequately cover the additional costs those projects might require.
However, those costs could be offset by changes to the Harbor Fee Schedule next year which is
when that revenue would be required to offset the expenditures.
Suggested Motion:
I move the Board approved the Harbor Fee Schedule as presented (or amended).
NAME MOTION SECOND ABSTAIN YES NO Time
Michelle Hannan, Chair
Mark Kelley, Vice-Chair
Denise Munger
Eric Boucher
John Strand
Additional Comments:
Base Per Moorings Fee FootResidents (property tax payer) 100.00$ $2.00/ftRental 175.00$ Non-resident 225.00$ $2.00/ftInner Harbor Commercial 170.00$ $2.00/ftInner Harbor Resident 200.00$ $2.00/ftInner Harbor Non-resident 300.00$ $2.00/ft
Commercial Float, Parking and Skiff 300.00$ Commercial Boat Operator Permit 300.00$ Commercial Marine Service Permit $850.00 or $40.00/per use
Private FloatGoose River 400.00$
Tie-OffsResidents 175.00$ Non-Resident 250.00$ River dinghy location- resident/non-resident $125/ 200
Rack Space (includes season launch pass) 100.00$
Boat RampSelf Propelled Vessel- Resident 1.00$ Self Propelled Vessel-Non- Resident 2.00$ Res/use 4.00$ Res/season 25.00$ NR/use 5.00$ NR/season 50.00$ CH/use 40.00$ CH/season 750.00$ Season Guide 400.00$
Winter Storage $2.00/s.f.
Overnight DockageLF/night <50' $2.50/ftLF/night >50' $3.50/ftRockport Residents and/or mooring holders after 5:00 when space allows $1.50/ftCommercial Passenger Vessels $40.00Maximum stay on the floats from Memorial Day to Labor Day shall not exceed 7 consecutive daysCancellation Fee: Vessels 50'< A minimum charge of one night shall be imposed for any reservation not cancelled with in 72 Hours
ParkingOvernight per night 8.00$ Power50 AMP $20.00/night30 AMP $10.00/nightSelect Board Approved 11-09-2020
Length x Beam except for trimaran: average of the 3 hulls x beam
Marine Park/Harbor Fees: Effective 01-01-21 to 12-31-21
Dockage- $5 per hour after 1st courtesy hour
Base Per Moorings Fee FootResidents (property tax payer) 150.00$ $2.00/ftRental- 175.00$ Non-resident 225.00$ $2.00/ftCommercial 170.00$ $2.00/ftInner Harbor Resident 200.00$ $2.00/ftInner Harbor Non-resident 300.00$ $2.00/ft
Commercial Float, Parking and Skiff 300.00$ Commercial Boat Operator Permit $470.00/ $40.00/useCommercial Marine Service Permit $850.00 or $40.00/per use
Private FloatGoose River $400.00
Tie-OffsResidents 225.00$ Non-Resident 300.00$ River dinghy location- resident/non-resident 150.00/ 225.00
Rack Space (includes season launch pass) 150.00/200.00resident/non-resident
Boat RampSelf Propelled Vessel- Resident 1.00$ Self Propelled Vessel-Non- Resident 2.00$ Res/use 4.00$ Res/season 25.00$ NR/use 5.00$ NR/season 50.00$ CH/use 40.00$ CH/season 750.00$ Season Guide 600.00$
Winter Storage $2.00/s.f.
Overnight DockageLF/night <50' $2.50/ftLF/night 50'-60' $3.50/ftLF/night >60' $6.00/ftRockport Residents and/or mooring holders after 5:00 when space allows- no reservations and must be off the dock by 9:00a.m. $1.50/ftCommercial Passenger Vessels $40.00Maximum stay on the floats from Memorial Day to Labor Day shall not exceed 7 consecutive daysCancellation Fee: Vessels 50'< A minimum charge of one night shall be imposed for any reservation not cancelled with in 72 Hours
ParkingOvernight per night 8.00$ Power50 AMP $30.00/night30 AMP $15.00/nightSelect Board Approved :
Length x Beam except for trimaran: average of the 3 hulls x beam
Marine Park/Harbor Fees: Effective 01-01-22 to 12-31-22
Dockage- 1st hour courtesy- $10/hr add'tl hours
Action Item
g. Act on Parking Task Force - Mission
Manager’s Comments: Action item
In the mix of establishing a new committee policy for the town, the Board also set up a procedure for task
forces created to handle a specified topic. The Parking Task Force is one such task force for which there
has been some significant work put in to answer the concerns regarding a shortage of available parking on
and around Central Street. It seems that the mission and goals of this task force may have listed a bit with
Debra’s departure from the Board, so it seems wise for this Select Board to place this task force (as well
as the RES Task Force in the agenda item below) in line with the new committee policy.
I would also add, however, the remand to the Planning Board of the 20 Central proposed hotel project is
due to directly address parking needs of that particular proposal.
Suggested Motion:
I move the Board re-establish the Parking Task Force with the mission to identify the next steps
in maximizing, improving and maintaining parking in the Town of Rockport to serve the
downtown/village area. The Task Force shall sunset December 31, 2022 and make a report to the
Select Board prior to that date with recommendations for future action by the Select Board.
NAME MOTION SECOND ABSTAIN YES NO Time
Michelle Hannan, Chair
Mark Kelley, Vice-Chair
Denise Munger
Eric Boucher
John Strand
Action Item
h. Act on RES Task Force - Mission
Manager’s Comments: Action item
As with the item above for the Parking Task Force, the RES Task Force was established prior to the
creation of the Committee Policy and requires adjustment as the needs for that project have changed over
the last several months.
New Height Group will be initiating their work for the Town and the contract will not conclude for
another six months. Orion and I are intimately involved with their efforts, and we are overseeing their
work. While the membership of the task force should remain engaged in New Height Group’s process to
provide valuable insight, it is unclear to me what role, as a group, this Task Force might have until New
Height Group’s work has completed. However, I can see great value in keeping this group together to
advise the Select Board on the larger issues in regard to this parcel.
Suggested Motion:
I move the Board establish the RES Task Force with the mission to provide advice and
counsel to the Board in determining future disposition of the RES property. The Task Force
shall report to the Select Board and shall sunset December 31, 2022.
NAME MOTION SECOND ABSTAIN YES NO Time
Michelle Hannan, Chair
Mark Kelley, Vice-Chair
Denise Munger
Eric Boucher
John Strand
Action Item
i. Act on Liquor License Renewal, Special Amusement, and Off Premise Catering Permit Back
Up Authorization
Manager’s Comments: Action item
Currently the Select Board authorizes the Police Chief to act on the renewal of liquor licenses, special
amusement permits, and off premise catering permits. In the absence of the chief, the Town lacks an
individual who can act on these fairly mundane permit applications. At the urging of the Town Clerk, I
have brought this concept before you to propose appointing either the town manager, the police
department’s sergeant, or the chief’s designee to approve these permits in the chief’s absence.
Suggested Motion:
I move the Board authorize _______________ to approve liquor license renewal applications,
special amusement permit applications, and off premise catering permit applications in the
absence of the police chief.
NAME MOTION SECOND ABSTAIN YES NO Time
Michelle Hannan, Chair
Mark Kelley, Vice-Chair
Denise Munger
Eric Boucher
John Strand
Action Item
j. Act on Rescinding Opera House Committee Establishment Ordinance
Manager’s Comments: Action item
The Board took action in August to no longer have a committee responsible for the operation of the Opera
House. However, I was unaware a prior Select Board established an Opera House Committee Ordinance
and thus the Board must act to rescind this ordinance and the committee it creates.
Suggested Motion:
I move the Board rescind the Opera House Committee Establishment Ordinance.
NAME MOTION SECOND ABSTAIN YES NO Time
Michelle Hannan, Chair
Mark Kelley, Vice-Chair
Denise Munger
Eric Boucher
John Strand
Discussion Item
a. Library Streambank Wall Proposal – Doug Cole
Manager’s Comments:
As the library project neared completion last fall, it became clear the plans for the side of the
library facing the stream adjacent to the building were insufficient for the conditions on the
ground. At that time, the Town took action to stabilize the stream bank by placing a great
number of boulders and large rock to prevent erosion into the stream, and eventually the harbor.
However, the sight of this “boulder wall” diminished the library and was viewed as an eye sore
for neighbors and abutters. With many thanks to a generous benefactor, plans have been put
together which would address this boulder wall and find a more suitable and pleasing exterior on
this side of the property. Doug Cole has been intimately involved with this effort and has worked
with the benefactor, design team, and engineers to find the right solution for this situation.
Doug will be present at the meeting to walk the Board through this proposal and answer any
questions the Board might have.
Town staff, including myself, Mike Young, and Ben Blackmon, have reviewed these plans have
some adjustments have been made to satisfy the Town’s needs. Most notably, the need for an
appropriate railing above this railing to protect the safety of patrons using the patio. My concerns
are largely of a contracting and funding perspective, and I have outlined my request that once the
scope for this project is agreed to by all parties, the contract for the project would be managed by
the Town and the funds required to complete the project should be received prior to contract
approval.
The Parks and Beautification Committee met and has endorsed the design.
The Board is not, at this time, being asked to approve a contract for this project, but rather to
endorse the concept proposed. Once estimates have been gathered from local contractors, I
would hope to return to the Board with a complete contract.
NAME MOTION SECOND ABSTAIN YES NO Time
Michelle Hannan, Chair
Mark Kelley, Vice-Chair
Denise Munger
Eric Boucher
John Strand
Additional Comments:
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DATE NO.REVISIONS DATE:
DRAWN BY:
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ÓGARTLEY & DORSKY ENGINEERING & SURVEYING, INC. - THIS PLAN MAY NOT BE COPIED WITHOUT THE EXPRESS PERMISSION OF GARTLEY & DORSKY ENGINEERING & SURVEYING, INC. AND/OR THE CLIENT FOR WHOM THE PLAN WAS COMMISSIONED.
John
C:\Land Projects 3\17416 Rockport Library\Drawings\2021 Stream Landscaping\17416_Civil-Stream.dwg
GNI YEVRUS ENGINEERING&orsky D artley G
59 Union Street, Unit 1, P.O. Box 1031 Camden, ME 04843-1031 Ph (207) 236-4365 Fax (207) 236-3055 Toll Free 1-888-282-4365
165 Main Street Suite 2D P.O. Box 1072 Damariscotta, Maine 04543Ph. (207) 790-5005
C1
2017
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TOWN OF ROCKPORTROCKPORT PUBLIC LIBRARY
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rt,
Ma
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PLA
NTI
NG
AR
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RUSS
ELL
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0’
5
’
10’
RO
CKP
OR
T LI
BRA
RY
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
Radius: 30' 9"
Radius: 30' 9"
Project NameProject Address
0'10
'2.5'
5'20
'
SHEETNAMEDrawn By:
Scale:
LA S#1
DA
.TE.
DA
TE
Rev:By:Date:Status
Stamp or Other Logo
NO
RTH
De
ce
mb
er 6
, 202
1
RO
CKP
OR
T LI
BRA
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TREA
MBA
NK
1 Li
me
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kpo
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AV
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RO
CKP
OR
T LI
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NEW
BEN
CH
0’
5
’
10’
Ben
ch
Ra
diu
s St
ud
y
Adjourn
Suggested Motion:
I move the Board adjourn the meeting.
NAME MOTION SECOND ABSTAIN YES NO Time
Michelle Hannan, Chair
Mark Kelley, Vice-Chair
Denise Munger
Eric Boucher
John Strand