UC Safety SpotlightA UC System-Wide Publication of the Environment, Health & Safety Leadership Council

December 2012/ January 2013

Emergency Preparedness

Poster of the Month

Quick Guide for Being Prepared for the Unexpected

Down-load the poster this month and use the tips to prepare yourself for the

unexpected! Make sure your family, home, children, and even pets are ready!

Download Poster

Links and Resources

Ready.gov - Be Informed, Make a Plan, Build a Kit, Get Involved

Centers for Disease Control and Prevention

American Red Cross - Emergency Preparedness

FEMA - Federal Emergency Management Agency

California Department for Public Health

Self Help Disaster Checklist

Be Prepared for the First 72 Hours

California Emergency Management Agency

Basic Emergency Supply Kit

• Water,onegallonofwaterperpersonperdayforatleastthreedays,fordrinkingandsanitation• Food,three-daysupplyofnon-perishablefood• Battery-powered/handcrankradioandaNOAAWeatherRadiowithtonealert• Flashlightandextrabatteries• Firstaidkit• Whistletosignalforhelp• Dustmasktohelpfiltercontaminatedairandplasticsheetingandducttapetoshelter-in-place• Moisttowelettes,garbagebagsandplastictiesforpersonalsanitation• Wrenchorplierstoturnoffutilities• Manualcanopenerforfood• Localmaps• Cellphonewithchargers,inverterorsolarcharger.

Additional Emergency Supplies

• Prescriptionmedicationsandglasses• Infantformulaanddiapers• Petfoodandextrawaterforyourpet• Cashortraveler’schecksandchange• Importantfamilydocumentssuchascopiesofinsurancepolicies,identificationandbankac-countrecordsinawaterproof,portablecon-tainer• Emergencyreferencematerialsuchasafirstaidbookorfreeinformationfromthiswebsite.• Sleepingbagorwarmblanketforeachper-son.Consideradditionalbeddingifyouliveinacold-weatherclimate.• Completechangeofclothingincludingalongsleevedshirt,longpantsandsturdyshoes.• Householdchlorinebleachandmedicinedropper–Whendiluted,ninepartswatertoonepartbleach,bleachcanbeusedasadisinfectant.Fireextinguisher• Matchesinawaterproofcontainer• Femininesuppliesandpersonalhygieneitems• Messkits,papercups,plates,papertowelsandplasticutensils• Paperandpencil• Books,games,puzzlesorotheractivitiesforchildren

Information provided by www.ready.gov

Campus Emergency Response Plans

UC Berkeley

UC Davis

UC Irvine

UC Los Angeles

UC Merced

UC San Diego

UC San Francisco

UC Santa Barbara

UC Santa Cruz

UCOP

Emergency Management

Everycampus,extensionsiteandfieldstationistaskedwithdevelopingEmergencyManagementPlans.Somehavean“ExecutivePolicyGroup”,whileotherstaskSafetyCommitteesoraspecificmanagerwithdevelopingplansforlocaluse.Peopleresponsiblefor“EmergencyManagementPlans”maycon-

siderthefollowingpracticeswhendevelopingtheirplan:

1. Build emergency response planning into the local culture. Understandingthefutureofthelocalorganization,EmergencyResponsePlannerstakethetimetolearn,engageandinculcaterealisticemergencyresponseplanningasapartoftheorganization’songoingprocess,notasaresponse-drivenactivity.Bottom-upapproaches,whichexcludeexecutive

involvement,arerecipesforfailure.2. Apply a lean emergency-management structure.

Multi-layered,committee-baseddecisionmakingdoesnotworkinanemergency.Applyingfastandfrugaldecision-makingiscriticaltosuccessfulemergency-management.

3. Scan the horizon for threats, risks, and opportunities. Collecting,analyzingandactinguponrisk-relatedintelligencearekeyelementsofanyholisticap-

proachtoemergencypreparedness.

4. Resist the temptation to develop or rely on elaborate and pedantic emergency response plans.

Itistruethat“noplansurvivesfirstcontactwiththeenemy.”Equallytrueisthat“detail-rich”plansprovidethefodderofpost-incidentlitigation.Thebestemergencyresponseplansaresimple,event-

neutralchecklists.

5. Practice. Organizationsthat“dustoff”theiremergencyresponseplansduringanemergency,withoutanyprac-ticedimplementationanddeterminationoftheeffectivenessofaplanthroughimplementingperiodic

practice-drills,oftenresultinpooremergencymanagementwhentheemergencyoccurs.

6. Engage in unbounded thinking. Envisioningoptionswhicharenotnaturallyevidentisakeyemergency-leadershipskillthatcanbedevelopedwithstudyandpractice.Anexampleofthistechniqueinvolvesengaginginsimulatedemergency“micro-games”whereemergencyresponseplannersenvisionascenariowhichcouldnegativelyimpacttheirorganizationandbrainstormpossiblesolutions.Thelearningarchivedfromthese“games”canhelpplannersanticipateandmitigatepotentialproblemsduringarealemergency

response.

7. Develop pre-event emergency communication templates. Thelackofcommunicationorpoorcommunicationduringanemergencyisoneofthemostcitedissuesinpost-eventcritiques.Thelessonfromthisexperienceisthatemergencyplannersneedtodevelopreferentialemergency-communicationskillsandpre-emergencycommunicationtemplates.

8. Remember the last event, and learn from it. Immediatelyafteranemergencyevent,conductanaction-orientedreviewwithafocusonbrevity.

Then,besuretodistributeandactonthelessonslearned.

Activelyplanningforthebroadrangeofpotentialemergenciesthatcanbesiegeanorganization,ap-pointingamulti-disciplinaryteamtodevelopEmergencyResponsePlans,andwritingandpracticingagoodemergencyresponseplanwillallhelpeveryonetorespondtoemergencieswiththecompe-

tenceandeffectivenesstheirorganizationsandlocalcommunitiesexpect.

What is UC Ready?

UC Ready is a continuity planning tool designed to help the University resume its critical opera-tions following an event/disruption of any size or type.

UC Ready Plans Identify:

• Critical Functions• Information and

Strategies• Essential Personnel• Planning Strategies• Action Items

Click to learn more about UC Ready

Use Heaters and Generators SafelySpace heaters, generators, fireplacesandwoodstovescan emit carbon monoxide and other hazardous gases that cause injury or death.

Follow these precautions for safe operation:• Locate generators out-

doors and far away from your house. Don’t run the generator in a garage, basement, deck or any area close to the house where fumes could enter.

• Have a licensed electrician wire the generator to your home electrical system to avoid electrical injury orfire.

• Only use the generator after you disconnect your home’s electrical system from the main utility lines.

The Consumer Products Safety Commission has this advice for the safe use of fuel-burning space heaters:• Use a space heater with aguardaroundtheflamearea or heating element.

• Never use an extension cord with a space heater.

• Place the heater on a level, hardandnonflammablesurface, not on rugs or carpets or near bedding or drapes.

• Keep the heater at least three feet from bedding, drapes, furniture, or other flammablematerials.

• Choose a space heater that has been tested and certifiedbyanationallyrec-ognized testing laboratory.

• Follow manufacturer’s in-structions on ventilation to prevent pollutant build-up.

• Keep children and pets away from space heaters.

• Turn the space heater off when you go to sleep or leave the area.

• Have your gas or kerosene space heater inspected at least once a year.

“RiskSummitcontinuestobeahugeben-efittome.IgathermanypiecesofvaluableinformationthatIhonestlydon’tknowhowIwouldhavefoundoutanyotherway.Ifeelalargepartofthisisduetotheexperi-encelevelandleadersinourorganizationgivingthepresentations.Atotherconfer-encesI’veattended,itseemslikepresentingisanopportunityforyoungprofessionalstohonetheirpresentingskills,nottopro-videnewandvaluableinformation.”

“MaybemostvaluablewasgettingtoknowandnetworkwiththeUCOPandcampusspecificriskmanagers.Ifeelmuchmorecomfortablewithcontactingtheirofficeafterthisconference.Ialsoreallyappreci-atethecultureof‘WorkingSmarter’andthecommunityaspectoftheevent.”

UniversityofCaliforniadepartmentandunitstaffthroughoutthesystemareinvitedtoattendthisyear’sUCOPRiskSummit.ThisannualgatheringofUCprofessionalsisanopportunitytoconnectwithcolleaguestoshareperspectives,bestpractices,challengesandsolutionsthatyoucanusetoimproveefficiencyinyourworkplaceandtobettermanagerisk.

RiskSummit2013,includingmainsessions,hands-onexercises,breakoutsessions,modules,hotelac-commodations(perUCpolicy)andmeals,ispresentedtoUniversityofCaliforniaEmployeesatnocharge.

Save the Date Risk Summit 2013!

Berkeley 510.642.3333Davis 530.752.1230Irvine 949.824.5223Los Angeles 213.85.4302Merced 209.228.2677Riverside 951.827.5222San Diego 858.534.4357San Francisco 415.476.6911Santa Barbara 805.893.3446Santa Cruz 831.459.2345Oakland 510.777.3211

Calling‘911’onyourcellularphoneanywhereinCaliforniausuallyconnectsyoutotheCHP(HighwayPatrol).WaitingtimescanbelengthytoreachaCHPdispatcher,whowillthenhavetotransferyourcallbacktoalocalagency’semergencydispatchcenter.So,unlessyouareonafreeway(orhaveotherrea-sonstocalltheCHP)-doNOTdial‘911’onyourcellphone.Instead,pre-programthelocalseven-digitemergencynumbersforthecitieswhereyouliveandwork,anddialthemdirectlyinanemergency.

What Does Shelter-in-Place Mean?There are circumstances when staying put and creating a barrier between yourself and potentially contaminated air outside, a process known as shelter-ing-in-place and sealing the room can be a matter of survival.

If you see large amounts of debris in the air, or if local authorities say the air is badly contaminated, you may want to shelter-in-place and seal the room.

Consider pre-cutting plastic sheeting to seal windows, doors and air vents. Each piece should be several inches larger than the space you want to cover so that youcanducttapeitflatagainst the wall. Label each piece with the location of whereitfits.

Disaster Preparedness - Natural Disasters

Ready.gov Disaster Pre-paredness

Shelter in Place

How to Assemble Disaster Preparedness Kits

Preparing for Disasters for People with Disabilities

Be Prepared for Emergen-cies at Work

Get Your Pets Ready for Emergencies

Are YOU Prepared?

1. Get a Kit - of Emergency Supplies

2. Make a Plan - For What You Will Do in an Emergency

3. Be Informed - About What Might Happen

• Bepreparedtoimproviseandusewhatyouhaveonhandtomakeitonyourownforatleastthreedays,maybelonger.• Considertwokits.Inone,puteverythingyouwillneedtostaywhereyouareandmakeitonyourown.Theothershouldbealightweight,smallerversionyoucantakewithyouifyouhavetogetaway.• You’llneedagallonofwaterperpersonperdayfordrinkingandsanitation.Includeinthekitsathreedaysupplyofnon-perishablefoodsthatareeasytostoreandpreparesuchasproteinbars,driedfruitorcannedfoods.Ifyouliveinacoldweatherclimate,includewarmclothesandasleepingbagforeachmemberofthefamily.• It’ssmarttohavesomethingforeachmemberofthefamilythatcoverstheirmouthandnose,suchastwotothreelayersofacottont-shirt,handkerchiefortowelorfiltermasks,readilyavailableinhardwarestores.Itisveryimportantthatthemaskorothermaterialfityourfacesnuglysothatmostoftheairyoubreathecomesthroughthemask,notaroundit.Dowhateveryoucantomakethebestfitpossibleforchildren.• Also,includeducttapeandheavyweightgarbagebagsorplasticsheetingthatcanbeusedtosealwindowsanddoorsifyouneedtocreateabarrierbetweenyourselfandanypotentialcontaminationoutside.

• Discussthetypesofdisastersthataremostlikelytohappen.Explainwhattodoineachcase.• Picktwoplacestomeet:

1) Rightoutsideyourhomeincaseofasuddenemergency,likeafire.2) Outsideyourneighborhoodincaseyoucan’treturnhome.Everyonemustknowtheaddressandphonenumber.

• Postemergencytelephonenumbersbyphones(fire,police,ambulance,etc.).• Teachchildrenhowandwhentocall911oryourlocalEmergencyMedicalServicesnumberforemergencyhelp.• Determinethebestescaperoutesfromyourhome.Findtwowaysoutofeachroom.• Findthesafespotsinyourhomeforeachtypeofdisaster.• Showeachfamilymemberhowandwhentoturnoffthewater,gas,andelectricityatthemainswitches.• Checkifyouhaveadequateinsurancecoverage.• Teacheachfamilymemberhowtousethefireextinguisher,andshowthemwhereit’skept.• Installsmokedetectorsoneachlevelofyourhome,especiallynearbedrooms.• Conductahomehazardhunt.• Stockemergencysuppliesandassembleadisastersupplieskit.• TakeaRedCrossfirstaidandCPRclass.

Someofthethingsyoucandotopreparefortheunexpected,suchasassemblingasupplykitanddevelopingafamilycommunicationsplan,arethesameforbothanaturalormanmadeemergency.Howevertherearesignificantdifferencesamongpotentialterroristthreats,suchasbiological,chemi-cal,explosive,nuclearandradiological,whichwillimpactthedecisionsyoumakeandtheactionsyoutake.Bybeginningaprocessoflearningaboutthesespecificthreats,youarepreparingyourselftoreactinanemergency.

Bepreparedtoadaptthisinformationtoyourpersonalcircumstancesandmakeeveryefforttofol-lowinstructionsreceivedfromauthoritiesonthescene.Withthesesimplepreparations,youcanbereadyfortheunexpected.Getreadynow.

Information provided by www.ready.gov

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COMING SOON!

Careless Chris

Know where to turn on your UC campus for the information you need to keep yourself, your workplace and your environment safe and secure. Click on the campus links below to con-nect to local program, educational and informational resources.

Send an email to safetyspotlight@ucdavis.edu to submit your comments on the December/January issue or to suggest content ideas for future issues. We look forward to hearing from you!

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safety strategies

Careless Chris can never be too careful...an Imaginary Sce-nario

“Isn’t it awful?” George said as he passed Careless Chris’ desk that morning. “All those poor people were totally unprepared for that storm. What a mess!”

Chris looked up and nod-ded. “I donated to a couple of the groups rescuing abandoned pets. The pic-tures make me so sad.”

Read the story

UC Berkeley

UC Davis

UC Irvine

UCLA

UC Merced

UC Riverside

UC San Diego

UCSF

UC Santa Barbara

UC Santa Cruz

UCOP

UC ANR

Health and Wellness

Check out our February Issue to learn more about health and wellness, and for tips to stay stress-free!

Safety Spotlight is published at the beginning of each month except January and July. To subscribe and automatically receive editions upon publication, please email sympa@ucdavis.edu and type in a body of the email: SUBXRIBE safetyspot

UCSafetySpotlightispublishedbyUCOfficeofthePresident© 2012, Regents of the University of California

Helping Children Cope with DisasterBirth – 6 years

•Infantsmightnothavethewordstoexpresstheirfeelingsordescribeexperiences,buttheycanretainmemories.Theymayshowtheiremotionsbybeingincreasinglyfussy,cryingorneedingmoreaffectionandcomfort.Preschoolandkindergartenchildrenmayhaveseparationanxietyfollowingadisaster.

7 – 10 years•Olderchildrenmayfeeltheneedtoexpressthemselvescontinuallyafteraloss.Theymayfocusonthedetailsoftheeventandwanttotalkaboutit.Thismayinterferewithconcentrationandaffecttheirperformance.Itisalsocommonforthemtofearthatthedisasterwillhappenagain.

11-18 years•Aschildrengrowolder,theirresponsestodisastersmayseemtochange.Theirfocusshiftstopossiblerecklessbehaviororrebel-lionandpossibleuseofalcoholanddrugs.Theymaybeuneasywithleavinghomeandavoidsocialinteraction.

ParentsandCaregiverscandothefollowing:• Encouragecommunicationwithyourchildren–listentotheirconcerns• Discussthedisasterandhowyouaretakingstepstoensuretheirsafety• Asafamily,updateyourfamilydisasterplanandsupplykit• Giveyourchildrenspecifictaskstocontribute• Makesuretospendplentyoftimewithyourchildren• Tryandadjustbacktodailyroutinesforwork,school,play,mealsandrest.Information provided by FEMA