december 3, 2014 board packet

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Regular Meeting of the Capitol Region Watershed District (CRWD) Board Of Managers, for Wednesday,

December 3, 2014 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

REGULAR MEETING AGENDA

I. Call to Order of Regular Meeting (President Joe Collins)

A) Attendance

B) Review, Amendments and Approval of the Agenda

II. Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)

III. Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4)

Board Discussion and Action.)

A) Permit Close Outs (Hosch)

B) Rule Updates

IV. Special Reports – Highland Ravine Stabilization Project Update (Eleria)

V. Action Items

A) AR: Approve Minutes of the November 19, 2014 Regular Meeting (Sylvander)

B) AR: Approve 2015 Partner Grants (Van Patten)

C) AR: Approve 2015 Special Grants (Zwoniter)

D) AR: Approve Amendment with Houston Engineering for Curtiss Pond Improvement Project

(Fossum)

VI. Unfinished Business

A) FI: Curtiss Pond Improvement Project (Fossum)

B) FI: December 17 Board Annual and Regular Meeting Agenda/Format

VII. General Information

A) Administrator’s Report

VIII. Next Meetings

A) Board Meeting, Wednesday, December 17, 2014

B) CAC Meeting, Wednesday, December 10, 2014

IX. Adjournment

W:\04 Board of Managers\Agendas\2014\December 3, 2014 Agenda Regular Mtg.docx

Materials Enclosed

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

DATE: December 3, 2014

TO: CRWD Board of Managers

FROM: Elizabeth Hosch, BMP Inspector

RE: Permit Closeouts

Background

Construction activity is complete for permits 07-025 McDonough Housing and 09-008 McDonough

Housing Phase V&VI.

Issues

Final inspections were conducted in the summer of 2014. All temporary BMPs have been removed and

soils stabilized. Construction as-builts have been submitted and the BMPs were installed as approved.

Maintenance Agreements for the onsite stormwater management practices have been recorded with

Ramsey County.

Sediment removal in sumps and cleanout of underground stormwater treatment chambers is under

purchase order with Goliath Hydro-Vac company to be completed by November 28, 2014. Maintenance

activity is also planned for early 2015 to address some ongoing vegetation needs on this and other

similar properties in the City. This is typical maintenance work expected to be ongoing under the

maintenance agreement and the applicant is actively pursuing as such.

No surety was required for these two permits because they are with a public entity.

Action Requested

Approve Certificate of Completion for permit 07-025 McDonough Housing

Approve Certificate of Completion for permit 09-008 McDonough Housing Phase V&VI

cc: Jim Mogen, Ramsey Country Attorney’s Office

W:\07 Programs\Permitting\Board Memos\2014-12-3 Permit Closeout Board Memo.docx

December 3, 2014

III. Permit Applications

A) Permit Closeouts (Hosch)


DATE: November 25, 2014 TO: CRWD Board of Managers FROM: Anna Eleria, Water Resource Project Manager and Todd Shoemaker, Wenck Associates RE: Highland Ravine Stabilization Project Update

Background CRWD commenced its work in the Highland Ravine area in late 2010 with a feasibility study that determined the extent and causes of erosion in the ravine and flooding to downstream properties. It also identified strategies to address these water-related issues, which included rock grade control structures, side slope stabilization measures, and a stormwater pond. In early 2012, CRWD received a State Clean Water Fund (CWF) Grant of $150,000 to design and construct ravine stabilization measures in specific two areas of Highland Ravine. In late 2012, CRWD hired Wenck Associates to design and engineer the ravine stabilization project and provide construction engineering services. The Board awarded the construction project in May 2014 to Sunram Construction based on its bid of $312,622, the lowest of three bids received. Issues Construction of the Highland Ravine Stabilization Project commenced on September 15, 2014. Anticipated to be completed in one month, an additional month was needed to finish the project due to rain, active groundwater seepage in both ravine areas, and side slope instability and slumping. Completed major construction activities included installation of rock grade control structures in the ravine channels, placement of brush bundles and biologs on the side slopes, construction of stormwater pond in Ravine 1, replacement of the City’s sanitary sewer, and restoration of the disturbed construction areas. Below is a table summarizing the project’s funding sources and expenses (both actual and projected).

EXPENSES BUDGET COST

Engineering - Feasibility Study $10,000 $14,854Engineering – Design $45,476 $64,584Engineering – Construction Services (Act. & Proj.) $85,327 $93,827Engineering Total $140,803 $173,265Construction – Actual and Projected $321,135Construction – Change Orders $15,482Construction Total $312,622 $336,617TOTAL EXPENSES $453,425 $509,882 FUNDING AMOUNT AMOUNTCWF Grant $150,000 $150,000CRWD $303,425 $359,882TOTAL FUNDING $453,425 $509,882

Action Requested None, for your information only W:\06 Projects\Highland Ravine\Board-CAC Memos\BM Highland Ravine Construction Update 12-03-14 .docx

December 3, 2014 Board Meeting

IV. Special Report – Highland Ravine Stabilization Project

Update (Eleria)


Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday,

November 19, 2014, 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul,

Minnesota

REGULAR MEETING

I. Call to Order of Regular Meeting (President Joe Collins) at 6:05 p.m.

A) Attendance

Joe Collins

Shirley Reider

Seitu Jones

Mary Texer

Mike Thienes

Staff Present

Mark Doneux, CRWD

Forrest Kelley, CRWD

Michelle Sylvander, CRWD

Anna Eleria, CRWD

Elizabeth Hosch, CRWD

Elizabeth Beckman, CRWD

Jim Mogen, Ramsey County

Attorney

Public Attendees Vanessa Perry, University of

MN


President Joe Collins asked for additions or changes to the agenda. No changes were made.

Motion 14-234: Approve the November 19, 2014 agenda.

Jones/Reider

Unanimously approved

II. Public Comments – For Items not on the Agenda.

There were no public comments.

III. Permit Applications and Program Updates

A) Permit #14-034 E. 7th Senior Apartments (Kelley)

Mr. Kelley reviewed Permit #14-034 East 7th Senior Apartments. The applicant is Dominium Development is

redeveloping a site for a senior housing apartment building. The applicable rules are Stormwater Management

(Rule C), Flood Control (Rule D), and Erosion and Sediment Control (Rule F). The disturbed area of this

project is 1.62 Acres with 1.33 Acres of impervious surface.

Motion 14-235: Approve permit #14-034 E. 7th Senior Apartments with 7 Conditions:

1. Receipt of $6,650 surety and documentation of recorded maintenance agreement with Ramsey County


V. Action Item A) Approve Minutes

of November 19, 2014

DRAFT Regular Board Meeting

(Sylvander)


2. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID.

3. Include additional access and maintenance manholes at the corners of the system.

4. Provide invert elevation of the drain tile within the MH downstream of the Riser Pipe outlet on the

Utility Plan

5. Modify drain tile cross sections for rain garden and perforated CMP:

a. Remove option for 1-1.5” double washed stone surrounding the drain tile.

b. Remove geotextile from around the drain tile; specify slotted HDPE pipe with circular knit

polymeric filament sock per ASTM D6707-01.

6. Provide a copy of the NPDES permit.

7. Specify non-carbonate rock to be used in the underground system retention media.

Reider/Texer


B) Permit Close Outs (Hosch)

Mr. Kelley introduced Elizabeth Hosch to the Board of Managers. Ms. Hosch reviewed that the construction

activity is complete for permits 07-003 Rivoli Bluff and 12-020 St. Philip’s Garden. The final inspections were

conducted in October and November. All temporary BMPs have been removed and soils stabilized.

Construction as-builts have been submitted and the BMPs were installed as approved. The Maintenance

Agreements for the onsite stormwater management practices have been recorded with Ramsey County.

Motion 14-236: Approve Certificate of Completion for permit 07-003 Rivoli Bluff and the $17,200 Surety

Return.

Jones/Texer


Motion 14-237: Approve Certificate of Completion for permit 12-020 St. Philip’s Garden and the $4,750 Surety

Return.

Jones/Texer


C) Rules Updates (Kelley)

Mr. Kelley informal draft revisions have been reviewed. Just some minor clarifications from Woodbury on

wetlands.

IV. Special Reports

Community Capacity Assessment for Stormwater Management, Vanessa Perry, University of Minnesota

Ms. Beckman reviewed that in the fall of 2013, CRWD began a partnership with Ramsey Washington Metro

Watershed District and Mississippi Watershed Management Organization to study individual actions and

behaviors as well as public decision making within the framework of a community’s actual ability and power –

its capacity – to engage in clean water behaviors. This joint watershed Community Capacity Study is led by

Professor Mae Davenport of University of Minnesota Department of Forestry.


Ms. Perry reviewed that the study has included interviews, focus groups and a mail survey. Twenty interviews

with business and community leaders along the Green Line and on Saint Paul’s East Side have been completed.

Ms. Perry provided a presentation summary of interview results and preliminary analysis of behavior drivers and

constraints, values and beliefs, and perceptions of clean water programs.

Forthcoming deliverables are three focus groups, a mail survey, a one-year progress report in early 2015 and a

final technical report in late 2015 outlining recommendations for tailoring CRWD’s education, communication

and outreach programming.

No Action was requested.

V. Action Items

A) AR: Approve Minutes of the November 5, 2014 Regular Meeting (Sylvander)

Motion 14-238: Approve Minutes of the November 5, 2014.

Jones/Texer


B) AR: Approve October Accounts Payable/Receivable (Sylvander)

The District accountant Redpath was unable to provide a budget report for October. Redpath is in the process of

changing over the accounting software program to Sage 100. Redpath did not want to share a report without

being able to confirm the amounts.

Motion 14-239: Approve the October 2014 Accounts Payable/Receivable and direct Treasurer and Board

President to endorse and disperse checks for these payments.

Thienes/Reider


C) AR: Authorize Request for Qualifications for professional services for 2015-2016 (Doneux)

Administrator Doneux reviewed that CRWD adopted a policy for soliciting professional services in 2010. The

current professional services policy requires varying approvals based on anticipated contract amounts. In late

2010, the District requested qualifications and approved a consultant pool with service area qualifications.

Staff has prepared a Request for Qualifications (RFQ) for general water resource professional services for 2015

and 2016. This would include requesting information regarding personnel, similar projects, billing rates and

availability of staff. In addition each firm would also be able to identify which service area they are interested in

working in and are uniquely qualified.

The District will review all submittals and determine which firms are qualified in each of the eight service areas.

Those firms qualified in each area will be placed in a pool of professional service consultants for calendar years

2015-2016. The District then requests proposals (work orders) for projects from the pool within a respective

service area as needed.

Administrator has been talking to Attorney Mogen about drafting a purchasing guidelines. Manager Jones

requested to increase outreach and the use of women and minority owned business. Administrator Doneux said


that a DBE certified column has been added to the list. Manager Collins will forward a list used by the City of

St. Paul that includes DBE certified.

Motion 14-240: Authorize Request for Qualifications for professional services contracting for 2015-2016

Texer/Reider


D) AR: Appoint 2014 MAWD Annual Meeting Delegates (Doneux).

Each year watershed districts are asked to appoint and certify two delegates and one alternate for the Minnesota

Association of Watershed District (MAWD) annual meeting. A mailing was sent recently to all Board Members

for the Annual Meeting and Trade Show.

Mary Texer and Shirley Reider agreed to be the two official delegates to the Association. Mr. Mike Thienes

agreed to be the alternate delegate.

There will be four resolutions for the Resolutions/Policy Committee at the December 5th Annual Meeting.

Motion 14-241: Appoint Managers Mary Texer and Shirley Reider as delegates and Manager Mike Thienes as

the alternate delegate to the MAWD Annual Meeting.

Thienes/Jones


E) AR: Approve 2014 Watershed Steward Award Winners (Doneux).

The Awards Committee, David Arbeit, Mike McDonald, Mark Doneux met on November 10th to review the

nominees for the 2014 Watershed Stewards Awards. The Awards Committee reviewed the nominees and made

recommendations for the CAC. The CAC recommend award winners and request final approval from the Board.

Out of three nominees for the Watershed Citizen Award the CAC recommend Linda Jungwirth. Ms. Jungwirth

is a longtime active citizen, active with Tri-Area Block Club, instrumental over 20 years of advocating for Trout

Brook Nature Sanctuary, and protecting the Willow Reserve. Ms. Jungwirth helped guide District 6 with the

completion of the “History of the Willow Reserve.”

Out of seven nominees for the Watershed Partner Award the CAC recommended the City of Saint Paul

Environmental Section in Parks and Rec Dept. This department constructed and maintains restored shoreline

around Como Lake. This project is over a decade old and has dealt with floods, draught and invasive species.

The staff at the City has also worked cooperatively with the residents, CRWD and the Minnesota Conservation

Corps to complete this work. Staff often give their own time to complete work while also maintaining many

other natural areas.

Out of two nominees the Young Watershed Steward the CAC recommended the youth interns at Urban Roots.

This group did a majority of their work at Bruce Vento Nature Sanctuary as well as DNR Central Region

Headquarters. This group also maintains seventeen rain gardens in six locations.

There were no nominations for the Lifetime Stewardship.


The Board of Managers was thrilled with the nominations and the contributions that the CAC has made to make

the awards possible.

The Awards will be presented at the Annual meeting planned for December 17th.

Motion 14-242: Recommend 2014 Watershed Steward Award Winners as recommended.

Reider/Texer


Administrator Doneux suggested that the business meeting for the Annual Meeting begin at 5:00 p.m. and the

Watershed Steward Awards begin at 6:00 pm.

Motion 14-243: Change the meeting time of the Annual Meeting scheduled for December 17th to begin at 5:00

pm followed by the 2014 Watershed Steward Award and presentation at 6:00 pm.

Reider/Texer



A) FI: Curtiss Pond Improvement Project Update (Fossum)

Administrator Doneux provided an update for the Board on the progress of the Curtiss Pond Improvement

Project. Administrator Doneux reviewed that the City of Falcon Heights is planning on making some

improvements to the park next spring. The original plan was to place the Opti RTC in the new utility building.

Mr. Fossum is working with the contractor to have a utility box installed at the site. Ms. Reider attended a

neighborhood commission meeting at the City of Falcon Heights. The meeting was well attended by residents

and received great praise for the Curtiss Pond Project.

B) FI: Highland Ravine Stabilization Project (Eleria)

Ms. Eleria reviewed that the City of Saint Paul requested that CRWD conduct work in their right-of-way to

improve access to the City’s sanitary and storm sewer systems. The work includes clearing and grubbing a 16-

foot wide and 375-foot long area in City right-of-way behind Deer Park Townhome Association and modifying

the City access route between the Deer Park townhomes that includes 2 feet of recycled asphalt below the

surface. The City has approved Sunram’s cost estimate and will reimburse CRWD for this additional work.

President Collins asked is work is still possible in the current weather conditions. Ms. Eleria replied that they

are still working on the site. Some of the areas in need of seeding and sod will be completed in the spring of

2015.

C) FI: TBI Farrington Update (Eleria)

Ms. Eleria reviewed that a feasibility study was conducted by Barr Engineering for drainage Improvements at

Farrington Avenue. In 2011 Capitol Regional Watershed District was made aware of a flooding problem in the

backyard of 300 Cottage Avenue West, which is adjacent to CRWD’s Trout Brook Storm Sewer Interceptor.

This area receives a significant amount of runoff from upstream multi-family residential complexes and parking

lots and railroad right of way. A number of improvements were made to the area to address the flooding

problems. The feasibility study that Barr Engineering conducted, included four additional alternative


improvements to help address the flooding issues. CRWD decided to monitor the problem areas in 2014. The

heavy rainfalls in 2014 has shown that this area continues to flood and needs additional improvements. The

Board supported the concept of adding 300 Cottage Avenue as a location for a possible BMP.


A) Administrator’s Report

a) Amendment No. 1 to Special Grant Agreement with Pioneer Endicott, LLC for the green roof

project as follows:

a. to reduce grant total form $30,000 to $16,276

b. extend date of completion to October 31, 2015

c. include new design standards and educational signage

b) Consultant Services Agreement with Fourth Sector Consulting, LLC for 2014 Communication

Consulting - $8,150.

c) Stewardship Grant Agreement for a shoreline stabilization project at 325 South McCarrons Blvd. –

not to exceed $ 7,888.33.

d) Amendment No. 1 to Consultant Services Agreement with Fortin Consulting to include an additional

winter maintenance training session for St. Paul Parks and Recreation department supervisors -

$1,500 total not to exceed $9,760.

1) Board Approved or Executed Agreements

a. None at this time.

2) General updates including recent and upcoming meetings and events

a) MAWD Annual Meeting & Trade Show will take place December 4 – 6, 2014 at Arrowwood

Conference Center in Alexandria, MN. Registration is $185 due November 21. Please contact

Michelle if you are interested in attending.

b) Hmong New Year celebration at Saint Paul River Centre will be November 28 – 30. Asian Outdoor

Heritage will be tabling at the festival with CRWD education displays.

c) Winter maintenance training for Saint Paul staff began in October and the final session is scheduled

for December 10.

3) CRWD events and meetings

a) 2015 Partner Grants Review Committee will meet from 4:30 – 6:00 p.m. on Tuesday, November 18.

b) Special Grants Review Committee will meet from 4:00 – 6:00 p.m. Monday, November 24

c) Next Board meeting is Wednesday, December 3, 2014

d) MAWD Annual Conference, December 4 – 6, Arrowwood Conference Center, Alexandria.

e) Next CAC meeting is Wednesday, December 10 from 7:00 – 9:00 p.m.

4) Project and Program Updates Shared Communications Consultant with RWMWD and MWMO: CRWD signed an agreement with

Fourth Sector Consulting, LLC to carry out a number of communications tasks during fall and winter

2014. Fourth Sector will audit CRWD printed materials and suggest improvements to the CRWD website

and make additions to the website. In 2015, CRWD will continue working with Fourth Sector for its

planned communications partnership with RWMWD and MWMO.

B) MN Rules, Chapter 8410 Response Letter

Administrator Doneux reviewed a letter written about the proposed permanent rules governing metropolitan area

local water management, chapter 8410.


One omission in the proposed 8410.0105, Subp. 8 is not allowing a plan to serve as a Stormwater Pollution

Prevention Plan (SWPPP). The intent of Subpart 8 is for one plan to cover all of the watershed restoration and

protection programs of the organization. Not allowing the SWPPP to also be included in a plan requires yet

another separate plan to be completed by the organization when the activities are already addressed in the current

plan.

The granting of additional time to complete an audit from four months to six months is another improvement in

these rules. However, CRWD strongly recommends that the time to complete an organization’s annual report

coincide with the six month audit deadline. Since the financial reports that are tied to the annual report could

change or be amended following an audit, it makes common sense to also allow organizations six months to

complete their annual/financial report to ensure accuracy and consistency between annual financial reports and

audits. In addition, annual reports should also be considered as a SWPPP annual report. SWPPP annual report

require essentially the same information as required under 8410.0150 Subpart 3. These amendments would have

the added benefit of allowing organizations the ability to complete one combined report rather than three separate

reports.

VIII. Next Meetings

A) Board Meeting, Wednesday, December 3, 2014, Administrator Doneux will not be attending.

B) CAC Meeting, Wednesday, December 10, 2014, President Collins will attend.

IX. Adjournment

Motion 14-244: Adjournment of the November 19, 2014 Regular Board Meeting at 7:10 p.m.

Texer/Reider

Unanimously Approved

Respectfully submitted,

Michelle Sylvander

DATE: November 25, 2014


FROM: Lindsay VanPatten

RE: Approve 2015 Partner Grants

Background

At the October 1, 2014 Board Meeting the Board commented on and approved the 2015 Partner Grant

Application form and distribution list. Board Managers, Thienes and Texer were appointed to the

Partner Grant Review Committee and the Board requested two CAC members be appointed at the

October 10, 2014 CAC meeting.

Issues

The District received 14 Partner Grant applications during the application period of October 2 -

November 7, 2014. Staff reviewed all applications and made preliminary recommendations.

The 2015 Partner Grants budget is $75,000. On November 18, the Partner Grant Review Committee

of Managers Texer and Thienes and CAC members, Michelle Ulrich and Kathryn Swanson reviewed

2015 CRWD Partner Grant applications and made recommendations. Some applications were not

recommended for funding because of a weaker connection to CRWD’s stormwater improvement goals

as expressed in the 2014-15 Education and Outreach Plan. It is recommended that the Willow Reserve

Cleanup project (#5) be funded through the Wetland Restoration budget and that we provide FMR a

$3,500 sponsorship in lieu of funding #12 FMR – Landscape for the River Community Workshops.

Copies of the 14 are available electronically if Board members would like to review them prior to the

meeting. Hard copies of the applications will be available at the December 3 meeting upon request.

Request Action

Approve 2015 Partner Grants as recommended by the Partner Grant Review Committee and authorize

Administrator to enter into grant agreements with grantee organizations.

enc: 2015 CRWD Partner Grant funding recommendations table

W:\07 Programs\Stewardship Grant Program\Partner Grants\2015 Grants\BM Approve 2015 Partner Grants.docx

December 3, 2014 Board

Meeting

V. Action Items – B) Approve

2015 Partner Grants (VanPatten)

1

Great River Greening (GRG) Engaging Youth at Trout Brook Nature

Sanctuary and Other Sites$20,000 $5,000 $20,000 $11,000 1 1 4 6

Partnered for several years engaging high school-aged youth in water quality learning, habitat restoration projects, job skill development. Lines up with CRWD goals to promote clean water work at Trout Brook Nature Sanctuary. $9,000 for Task 1: Youth Engagement, $2,000 for Task 2:

Program Evaluationnot funded

2

Frogtown GreenClean Water in Frogtown: Bring back the

frogs$13,900 $12,000 $20,000 $7,000 6 6 10 22

Partnered in educational programming and water-themed events and rain garden education at Frogtown’s Minnehaha Mall last year. $2,000 for Task 1: Overall project coordination, $2,000 for Task 3: rain garden maintenance signage, $3,000 for Task 5: Promotion in Frogtown.

fund from other budget

3

Center for Global Environmental Education (CGEE)

Adopt a Storm Drain $20,000 $8,000 $19,500 $10,000 9 3 5 17Hamline, City of Saint Paul and CRWD piloted Adopt-a-Drain in Fall 2014 in Como neighborhood. Proposed improvements to the Adopt-a-Drain app and website, adding educational content and expanding the program to another area (Roseville?) $6,000 for Task 1: Improve Adopt-a-Drain

app, $4,000 for Task 4: Implementation to 4,000 homes. recommended funding

4

Urban Roots Conservation Corps Youth Internships $12,006 $12,000 $16,000 $12,000 5 4 6 15Partnered with Urban Roots (formerly Community Design Center) to fund youth intern stipends. High school-aged youth intern maintain rain

gardens, provide tours of Bruce Vento Nature Sanctuary, and learn about environmental careers. CRWD augments summer programming with tours and mentoring. Urban Roots is our strongest community partner on Saint Paul's east side. $12,000 for Task 1: Youth Interns

5District 6 Planning Council Willow Reserve Phase I Clean-up N/A $19,080 $0 10 5 11 26 To be funded through Wetland Restoration budget, 325-15600

6

City of Saint Paul - Natural Resources Sections

Connecting Recreation Center Youth to the Watershed

N/A $12,000 $12,000 2 10 7 19Summer education program with St. Paul Parks recreation centers for youth ages 6-11 focused on water-themed lessons and improvements to Trout

Brook Nature Sanctuary. $10,500 for Task 1: Education Program, $1,500 for Task 2: Plant Propagation

7

University of St. ThomasDiscovering your urban watershed: Como Lake environmental education initiative

N/A $19,564 $0 11 9 2 22

Water themed game/bike tour around Como Lake area, creation of a virtual tour of Como and model floating island.$8,000 for Task 1: Interactive Watershed Activity, $2,000 for Task 2: Virtual Watershed Tour, $1,000 for Task 3: Lakeside Hydroponic Garden. Committee

Recommendation $0 - There is already a lot of activity happening around Como Lake, we will be funding a full sized floating island in 2015. Mark suggests that this group could be a resource to help us do program evaluation/measurement rather than event coordination.

8

Public Art St PaulPASPider Artmaking Workshops in Western

Sculpture ParkN/A $10,000 $8,000 3 11 1 15

Partnered with PASP in 2014 on clean water lessons and activities for the PASPider mobile art program in Western Sculpture Park. $1,000 for Task 1: Planning, $3,000 for Task 2: Workshop Production, $4,000 for Task 3: Testing Curriculum.

9

Harambee Elementary Harambee Water Project $10,826 $9,000 $4,909 $5,000 4 13 8 25

Partnered with Environmental Specialist Jenny for two years to develop a water quality curriculum focus for fourth and fifth grade. Jenny also initiated a school site review that resulted in a potential 2015 Special Grant partnership for rain garden design and installation. 2015 Partner Grant expands 2014 water quality training to include new teachers and supports development of water curriculum for K-3 students. $500 for Task 1: Big Rivers Journey, $1,500 for Task 2: Hamline Rivers Institute, $500 for Task 3: Guest Naturalist, $1,000 for Task 4: Pond kits for K/1 and

2/3, $1,500 for Task 5: K-3 teacher training.

10

Lower Phalen Creek ProjectInterpretive Signage for the Maria Bates

Rain Garden$12,000 $5,500 $8,000 $0 8 14 14 36

For fabrication and installation of signage at the Maria Bates rain garden. Design work funded in 2014 grant. $2,000 for Task 3: Rain Garden Sign Installation. Committee recommends $0 and that we facilitate the installation of signage through stewardship grants since we have

templates and they don't describe any programming to accompany the sign.

11

U of MN - Institute on the Environment

Seeing Sarita: Selected Views of Hidden Waters

N/A $20,000 $0 12 12 9 33

Preliminary work for Watershed Camp scheduled for 2016 through U of MN Institute on the Environment. $3,000 for Task 2: Plan/Research and creation of Sarita Report, $2,000 for Task 4: Create a GIS Story Map of Sarita. Committee recommends $0. The proposal does not seem well thought out. The camp is of interest but it would be good to see more set in stone before funding. They'd like to see what happens for

2016.

12

Friends of the Mississippi River (FMR)

Landscape for the River Community Workshops and Youth Education

$14,635 $0 $13,900 $0 13 7 12 32Staff suggests supporting FMR through an annual contribution in the manner of our partnerships with Watershed Partners and Blue Thumb. Fund

$3,500 as a sponsorship.

13

Asian Economic Development Association

Little Mekong Clean Waters Project N/A N/A $20,000 $7,000 7 8 13 28Education programming near Little Mekong project. $3,000 for Task 1: Small Business Education, $4,000 for Task 3: Little Mekong Night

Market water quality information.

14

Citizens League and Como Active Citizen Network

Civic Governance Pilot $20,000 $10,000 $12,000 $3,000 14 2 3 19Continuation of Como civic governance project and curb cleanup. $1,000 for Task 2: Test AC Track, $2,000 for Task 3: to Collaborate with

community partners.

$214,953 $75,000TOTALS

Recommended 2015 funding

Diversity (rank 1 - 14)

Citizen action (rank 1 - 14)

Measurability (rank 1 - 14)

total numeric score (sum, lowest

score is top)Staff / Committee Comments

Review summary

2015 Partner Grants Review Summary

No. Organization Project name2014 Request (if

applicable)

2014 P. Grant funding (if applicable)

2015 Request




FROM: Nate Zwonitzer, Urban BMP Specialist

RE: 2015 Special Grants Award Recommendations

Background

For the past several years the District has budgeted funds for budget fund 440 Special Projects and

Grants. The District typically sets a preliminary budget amount and then solicits applications for

projects to fund. Applications for 2015 Special Grant funds were due October 10, 2014. CRWD received

12 project applications totaling $1.67 million.

Issues

A review committee consisting of two board members and two Citizen Advisory Committee members

met twice to review applications and develop a funding recommendation. Several projects were

identified for funding through other district programs/initiatives. A few projects were selected to receive

the full funding request, while most projects are being recommended for a portion of their request. In

total, $486,267 of the $550,000 available is recommended for project funding. The remaining funds

could be used to supplement projects if additional opportunities are identified. The attached table

summarizes the projects and the review committee’s recommended funding amounts.

After grant funds are awarded, staff will work with applicants to further develop/refine projects so an

agreement can be finalized. For the majority of projects this will take place in 2015. At that point

applicants can move forward with their project with the involvement of CRWD staff.

Action Requested

1. Approve funding for 2015 Special Grants as follows:

a. Dellwood Gardens - $30,500 for additional design

b. Roseville Parks - $22,410 for Villa Park wetland

c. Harambee Elementary - $55,000 for design and construction

d. St. Paul Port Authority - $150,000 for monitoring, signage, and construction at Midway

Stadium redevelopment site

e. St. Paul Parks - $78,100 for Swede Hollow design finalization

f. St. Paul Public Schools - $40,000 for BMPs at Rondo Education Complex

g. Wilder Square - $110,257 for design and construction

2. Commit $150,000 from the 2016 Special Grants budget for construction of BMPs at Central High

School.

enc: CRWD 2015 Special Grant Award Recommendations

\\CRWDC01\Company\06 Projects\Special Grants\2015\Bd Memo 2015 Special Grant Award Recommendations 12-03-2014.docx

December 3, 2014

V. Action Items

C) Approve 2015 Special

Grants (Zwonitzer)

2

CRWD 2015 Special Grant Award Recommendations

Applicant Project Description

Total CRWD

Grant Request

Recommended

Award Funded Elements

KMJC, LLC dba Dellwood

Gardens Dellwood Gardens

Actively controlled rainwater reuse

system for irrigation. System could be

modified in the future to flush toilets. $234,800 $30,500

Additional feasibility/design

while state regulations are

developed

City of Roseville, Park &

Recreation Dept.

Roseville Parks

Wetland Water Quality

and Habitat

Restoration

Restoration efforts at Reservoir Woods

and Villa Park. Woodland/savanna/prairie

restoration, wetland and wetland buffer

restoration, and two years of

management to ensure project success. $101,485 $22,410

Hydrologic and vegetative

restoration of wetland in Villa

Park. Applicant can re-apply next

year for habitat work.

Harambee Elementary

School

Harambee Rain Garden

Project

Retrofitting Harambee Elementary with

multiple rain gardens that include

innovative pre-treatment product $112,916 $55,000

Split into 2 phases, do as many

top ranked projects in 2015 as

funding allows

Central High School,

Transforming Central

Committee

Transforming Central:

Students +

Environment +

Community

Design finalization and construction of

stormwater retrofits for Central High

School. Projects include underground

infiltration, permeable hardscapes,

swales, and landscape restoration $367,000 $0

Commit $150,000 of 2016 funds

now for future construction.

Committing funds will aid current

capital campaign.

St. Paul Port Authority

Midway Stadium

Redevelopment

Underground storage and infiltration to

treat redeveloped area. $200,000 $150,000

Award $10k for monitoring, $10k

signage, and $130k for

construction. Staff will work with

applicant to refine design before

agreement is executed

St. Paul Parks and Rec

Swede Hollow Park

Stream Improvements

Several options included to treat water,

bring water back to the Swede Hollow

stream, and improve park habitat and

aesthetics. $212,600 $78,100

Design finalization. Applicant can

re-apply in future for

construction.

St. Paul Public Schools

Improving Rondo and

Bridgeview Schools'

Outdoor Spaces

Permeable pavement, filtration, and

impervious surface conversion at two

school sites. $98,809 $40,000

Funding for Rondo Education

Complex permeable pavement

project. Bridgeview project

transferred to Stewardship

Grants

Real Estate Equities, LLC Wilder Square

Design finalization and construction of

seven stormwater BMPs to treat runoff

and improve aesthetics of the apartment

complex. $110,257 $110,257

Full funding for design and

construction.

Totals $1,437,867 $486,267

Funds Available $550,000

Amt. Allocated $486,267

Amt. Remaining $63,733




FROM: Bob Fossum, Water Resource Project Manager

RE: Approve Contract Amendment with Houston Engineering for the Curtiss Pond Improvement

Project

Background

At the June 5, 2013 Board meeting the Managers approved the Final Design Engineering for Curtiss Pond

Improvement for an amount not to exceed $51,000. At the March 19, 2014 Board meeting, the Managers

approved Contract Amendment #1 with Houston Engineering for Bidding and Construction Management for an

amount of $49,584, for a total contract amount not to exceed $100,584.

Issues

Soils with construction and other debris were found at Curtiss Field during the initial stages of the project.

There was additional time spent by CRWD’s engineer, Houston Engineering, Inc. to determine how to properly

dispose of the soils. Additional engineering costs relative to investigation, identification, removal, and hauling

of regulated fill to a landfill were incurred during the project. Additional soil screening and lab analysis were

also part of this work. These costs were outside the approved scope of work and require a contract amendment.

Staff are recommending a contract amendment with Houston Engineering for an amount of $11,200. Staff will

review the recommendation with the Managers.

Requested Action

Approve Contract Amendment #2 with Houston Engineering for the Curtiss Pond Improvement Project

for Final Design Engineering and authorize Administrator to execute the Amendment in an amount of $11,200,

for a total contract amount not to exceed $111,784.

enc: Contract Amendment #2, Curtiss Pond Project Engineering

cc: Greg Bowles, Houston Engineering Inc. w/o enc.

W:\06 Projects\Curtis Field\Houston Eng\Brd Memo Curtiss Pond Contract Amend 2 11-25-14.docx


V. Action Items D) – Approve

Contract Amendment with Houston

Engineering for the Curtiss Pond

Improvement Project (Fossum)

Curtiss Pond Improvement Project –

Design and Engineering

Amendment No. 2

The Consultant Services Agreement for the Curtiss Pond Improvement Project Engineering

between Capitol Region Watershed District (OWNER) and Houston Engineering Inc.

(CONTRACTOR) approved on June 5, 2013 is hereby amended to include the following:

Task 3—Bidding and Construction Management.

o Additional costs relative to investigation, identification, removal, and hauling of

regulated fill to a landfill

Increase the contract amount by $11,200, for a total contract amount not to exceed

$111,784.

Approved by CRWD Administrator:

_________________________________________________________________

CRWD Administrator Date

_________________________________________________________________

Houston Engineering Inc. Representative Date

W:\06 Projects\Curtis Field\Houston Eng\Curtiss, Houston Engineering Amendment No2 11-25-14.docx


Annual Meeting of the Capitol Region Watershed District (CRWD) Board Of Managers, for Wednesday,

December 17, 2014, 5:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

The Regular Meeting of December 17, 2014 will begin immediately following the Annual Meeting at

approximately 6:15 PM.

ANNUAL MEETING AGENDA

I. Call to Order (President Collins)

A) Attendance


III. Election of Officers and Committee Appointments (Mike Thienes)

IV. Other Assignments and Duties (Board President)

Bank/Depository for District Funds, 2013 Manager per diem and mileage reimbursement rate,

designation of the Official newspaper and adopt Conflict of Interest Policy

V. Annual Meeting Calendar (Board President)

VI. Public Question and Comment Period

VII. Adjournment of Annual Meeting

REGULAR MEETING AGENDA

I. Call to Order of Regular Meeting (President Joe Collins)

A) Attendance


II. Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)

III. Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4) Board Discussion and Action.)

A) Permit # (Kelley)

B) Permit Program/Rules Update (Kelley)

IV. Special Reports –– No Special Reports

V. Action Items

A) AR: Approve Minutes of the December 3, 2014 Regular Meeting (Sylvander)

B) AR: Approve Accounts Payable/Receivables for November 2014 (Sylvander)

C) AR: Appoint 2015 Citizen’s Advisory Committee (Doneux)

D) AR: Approve 2015 Budget Amendments (Doneux)

E) AR: Adopt Final 2015 Budget and Levy (Doneux)

F) AR: Approve NPDES Stormwater Pollution Prevention Plan (Eleria)


A. FI: Special Grants (Zwonitzer)

Materials Enclosed



A) CAC Update (Board of Managers)

B) Administrator’s Report

Recess at approximately 5:50 for 10 Minutes

Reconvene open meeting at approximately 6:00 PM

C) Year in Review and Acknowledgements (President Collins and Administrator Doneux)

D) 2014 Watershed Steward Awards, Awards Committee

VIII. Next Meeting

A) Wednesday January 7, 2015 Meeting Agenda Review

IX. Adjournment

W:\04 Board of Managers\Agendas\2013\December 18, 2013 Agenda - Annual and Regular Mtg.docx



TO: CRWD Board of Managers and Staff

FROM: Mark Doneux, Administrator

RE: December 3, 2014 Administrator’s Report

a) Administrator Approved or Executed Agreements

a) None at this time

b) Board Approved or Executed Agreements

a) Memorandum of Understanding with City of Saint Paul Parks and Recreation and Public Works Department to

create a Stormwater Management Master Plan for Como Regional Park.

c) General updates including recent and upcoming meetings and events

a) Winter maintenance training for Saint Paul staff began in October and the final session is scheduled for

December 10.

d) CRWD events and meetings

a) MAWD Annual Conference, December 4 – 6, Arrowwood Conference Center, Alexandria.

b) Next CAC meeting is Wednesday, December 10 from 7:00 – 9:00 p.m.

c) The Annual meeting is Wednesday, December 17 from 5:00 – 6:00 p.m. – Note the time change.

d) The CRWD Awards Ceremony is Wednesday, December 17 from 6:000 – 7:00 p.m.

e) Project and Program Updates

a) CHS Field – Lowertown Ballpark: CRWD staff conducted focus groups to review text for CHS Field clean water

project signage. The CHS Field rainwater harvesting system, rain gardens, subfield infiltration system and tree

trench projects were included. Text was edited based on citizen feedback and submitted to City of Saint Paul and

the Metropolitan Council.

b) The Project Advisory Team for Community Capacity Survey met for lunch at CRWD on December 3.

Representatives from Frogtown Green, Asian Economic Development Association, Payne-Phalen Council, District

Planning Councils Collaborative and Model Cities were in attendance and begin planning the survey and focus

group portions of the survey.

c) Staff Presentations at 2014 MAWD Annual Conference and Trade Show

Thursday, December 4th

Workshop - Watershed Specialist Training

Effective Project and Program Implementation-Nate Zwonitzer, AM

Weighing Implementation Activities, Bob Fossum, PM

Workshop – Basic Watershed Management, The Value of Your Watershed Management Plan, Bob Fossum

Seminar D-Staff Development, 7:00-8:00 PM

Multiple Uses of Data from an Automated Network in a 6-Mile Urban Stormwater Tunnel, Britta Suppes

Friday, December 5th

Seminar D – Staff Development, 3:15-4:00PM

Clean Water Plans and Grant Calculator to Prioritize Funding and Outreach to Residents, Gustavo Castro and

Nate Zwonitzer

W:\04 Board of Managers\Correspondence\Administrator's Report 2014\Administrator's Report 12-3-14.docx

december 3, 2014 board packet

Documents

board meeting

permit closeout board

permit applications

agenda regular

permit closeouts hosch

regular meeting agendaformat

regular meeting sylvander

board annual