december 2015 board of trustees packet

STARK COUNTY DISTRICT LIBRARY

CANTON, OH

BOARD OF TRUSTEES MEETING

DECEMBER 15, 2015

r� Stark County District

��LIBRARY Inspiring Ideas, Enriching Lives, Creating Community

Stark County District Library Board of TrusteesAgenda

December 15, 2015Main Library - James M. Conley Board Room

Canton, Ohio 5:00 pm.

I. Public Comments

II. Board President Comments

III. Staff ReportsA. Tena Wilson, Executive DirectorB. Russ Humerickhouse, Fiscal OfficerC. Life in the Smart Store®

D'Juana Jean Philpott - DeHoff Branch

IV. Consent CalendarB. Minutes of November 17, 2015 Meeting 10C. November Financial Report 15D. November Gift Report 23E. Monthly Training Report 24F. Monthly Human Resources Report 26G. Transfer Resolution 27

V. By-Laws and Nominating Committee Discussion

VI. Human Resources Committee Report

VII. Building and Grounds Committee Report

VIII. Finance and Audit Committee ReportA. 2015 Temporary Budget Resolution (Roll Call Vote) 29B. Transfer from General Fund to Capital Projects Fund Resolution (Roll Call Vote) 34

IX. Executive Session to Discuss Real Estate

X. Adjournment

Next MeetingTuesday, January 26, 2016 at 5:15 p.m. Main Library Annual Records Commission Meeting at 5:00 p.m.

2016 Board Meeting ScheduleJanuary 26, 2016 - MainFebruary 16, 2016 - MainMarch 15, 2016 - MainApril 19, 2016 - MainMay 17, 2016 - MainJune 21, 2016 - MainJuly 19, 2016 - MainSeptember 20, 2016 - MainOctober 18, 2016 - MainNovember 15, 2016 - MainDecember 20, 2016 - Main

YTD 2014 YTD 2015 Nov 2014 Nov 2015Main Library 342,091 332,127 ‐2.9% 29,352 27,363 ‐6.8%Mobile Services 224,546 217,160 ‐3.3% 24,859 24,157 ‐2.8%Jackson Township 127,227 128,440 1.0% 9,891 10,168 2.8%P Si 116 745 118 958 1 9% 9 300 9 680 4 1%

% Change % Change

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

The Smart Store® Monthly Visits2013 2014 2015

Online Library Visits

Library Visits

Perry Sippo 116,745 118,958 1.9% 9,300 9,680 4.1%North 115,272 107,417 ‐6.8% 8,697 8,320 ‐4.3%Lake Community 105,263 100,590 ‐4.4% 8,600 8,530 ‐0.8%Plain Community 102,419 100,008 ‐2.4% 9,947 9,809 ‐1.4%DeHoff Memorial 67,040 64,016 ‐4.5% 6,725 5,753 ‐14.5%East Canton 62,476 60,760 ‐2.7% 5,315 5,086 ‐4.3%Madge Youtz 54,544 52,363 ‐4.0% 4,574 4,480 ‐2.1%Sandy Valley 45,137 42,918 ‐4.9% 3,554 3,756 5.7%Library Visits 1,362,760 1,324,757 ‐2.8% 120,814 117,102 ‐3.1%

Online Library YTD 2014 YTD 2015 Nov 2014 Nov 2015Users ‐ 184,480 ‐ 16,558 Sessions/Visits 468,340 381,331 ‐18.6% 30,603 35,234 15.1%Pageviews 882,132 813,625 ‐7.8% 66,398 73,420 10.6%

% Change % Change

2014 YTD 2015 YTD Nov 2014 Nov 2015New Cardholders 11,227 11,846 5.5% 662 979 47.9%

Total Cardholders 188 582

% Change % Change

0

500

1,000

1,500

2,000

2,500


The Smart Store® Monthly New Cardholders2013 2014 2015

Total Cardholders 188,582SCDL Service Area 240,131% Cardholders 78.5%

YTD 2014 YTD 2015 Nov 2014 Nov 2015Main Library 651,103 795,159 22.1% 69,861 75,030 7.4%Mobile Services 616,867 672,291 9.0% 64,128 69,900 9.0%Online Renewals 300,302 359,219 19.6% 29,005 33,177 14.4%

% Change % Change

0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000


The Smart Store® Monthly Circulation2013 2014 2015

, , , ,North 271,638 272,651 0.4% 23,434 23,139 ‐1.3%Lake Community 272,139 254,773 ‐6.4% 21,578 21,538 ‐0.2%Jackson Township 247,336 248,593 0.5% 20,836 18,648 ‐10.5%Perry Sippo 214,152 219,193 2.4% 18,377 18,462 0.5%Online Downloads 175,743 205,707 17.0% 16,187 18,608 15.0%Plain Community 121,432 130,243 7.3% 10,433 10,897 4.4%Sandy Valley 112,580 121,635 8.0% 11,054 12,016 8.7%Madge Youtz 82,496 103,585 25.6% 8,713 9,379 7.6%East Canton 71,947 69,371 ‐3.6% 6,314 6,523 3.3%DeHoff Memorial 56,715 65,835 16.1% 6,443 5,366 ‐16.7%ECRC 7,342 5,273 ‐28.2% 619 352 ‐43.1%BikeShare ‐ 3,002 ‐ 148 Circulation Total 3,201,792 3,526,530 10.1% 306,982 323,183 5.3%

BikeShare launched in June 2015

Average Circulation per Visit Circulation per Hour OpenNov 2014 Nov 2015 Nov 2014 Nov 2015

Sandy Valley 3.1 3.2 Main Library 270 299 Mobile Services 2.6 2.9 Mobile Services 141 154 North 2.7 2.8 North 98 100 Main Library 2.4 2.7 Lake Community 90 93 Lake Community 2.5 2.5 Jackson Township 80 74 Madge Youtz 1.9 2.1 Perry Sippo 71 74 Perry Sippo 2.0 1.9 Sandy Valley 55 61 Jackson Township 2.1 1.8 Madge Youtz 43 47 East Canton 1.2 1.3 Plain Community 36 39 Plain Community 1.0 1.1 East Canton 28 30 DeHoff Memorial 1.0 0.9 DeHoff Memorial 32 27

90%2015 Target

Express Station Check Out, November 2015Target for 2015 Express Station Check Out is 90%

48%

44%

41%

37%

28%

18%

0% 20% 40% 60% 80% 100%

Plain Community

Main Library

Jackson Township

Perry Sippo

Lake Community

North

Average Attendance YTD 2014 YTD 2015 Nov 2014 Nov 2015Adult 16.4 18.2 10.8% 13.5 21.8 61.8%Teen 27.2 28.6 5.3% 23.4 47.8 103.9%Children's 20.3 18.0 ‐11.1% 18.2 14.1 ‐22.7%Average Attendance 20 0 18 6 7 4% 17 8 16 3 8 5%

% Change % Change

‐

5,000

10,000

15,000

20,000

25,000


The Smart Store® Monthly Program Attendance2013 2014 2015

Average Attendance 20.0 18.6 ‐7.4% 17.8 16.3 ‐8.5%

Program Attendance YTD 2014 YTD 2015 Nov 2014 Nov 2015Adult 21,893 22,371 2.2% 1,562 2,679 71.5%Teen 13,179 12,992 ‐1.4% 937 1,624 73.3%Children's 123,535 132,794 7.5% 12,912 11,025 ‐14.6%Total Program Attendance 158,607 168,157 6.0% 15,411 15,328 ‐0.5%

Library Programs YTD 2014 YTD 2015 Nov 2014 Nov 2015Adult 1,331 1,228 ‐7.7% 116 123 6.0%Teen 485 454 ‐6.4% 40 34 ‐15.0%Children's 6,095 7,374 21.0% 709 783 10.4%Total Library Programs 7,911 9,056 14.5% 865 940 8.7%With fewer better programs, the total number of Library Programs is expected to decrease.

% Change % Change

% Change % Change

2014 YTD 2015 YTD Nov 2014 Nov 2015Total Computer Use 255,971 240,278 ‐6.1% 22,060 20,364 ‐7.7%

Computer Use*N 2015 # S i # PC

% Change % Change

0

5,000

10,000

15,000

20,000

25,000

30,000


The Smart Store® Monthly Computer Use2013 2014 2015

Nov 2015 # Sessions # PCsMain Library 8,201 54 North 2,116 12 Perry Sippo 1,863 15 Plain Community 1,798 27 DeHoff Memorial 1,501 13 Madge Youtz 1,391 10 Jackson Township 1,269 10 Lake Community 1,067 11 Sandy Valley 382 7East Canton 374 6

19,962 165 *does not include Children's AWE stations

Stark County District Library

Board of Trustees

Minutes

November 17, 2015

The Board of Trustees of the Stark County District Library met in regular session on Tuesday,

November 17, 2015 at the Main Library. In attendance were Board members Steven Pittman,

Susan Rodgers, Bert Nero, John Mroczkowski, Sally Efremoff, and Edmond Mack. Also in

attendance were library employees Executive Director Tena Wilson and Fiscal Officer Russ

Humerickhouse.

Absent: Shawn O’Brien.

The meeting was called to order at 5:00 p.m. by Board President Steven Pittman.

Guests included several library employees.

PUBLIC COMMENT

None

BOARD PRESIDENT COMMENTS

President Steven Pittman commented on the “Tap into Literacy” event that raised almost

$27,000 for the Library Foundation.

EXECUTIVE DIRECTOR REPORT

Executive Director Tena Wilson reminded the Board of the areas of focus at the Library:

The capital campaign, strategic thinking blueprint, culture of service excellence and

innovation, and raising awareness for The Smart Store®.

Ms. Wilson introduced Main Desk Manager Marsha Lioi. She addressed the Board on

the positive impact Staff Day has on employees.

Ms. Wilson reviewed with the Board the survey results of Staff Day.

She reported on “Tap into Literacy”, the new look of the Smart Scene, and the star rating

of the Library in Library Journal.

FISCAL OFFICER REPORT

Fiscal Officer Russ Humerickhouse passed out information on the results of the 29 Public

Library levies on the November 3rd

ballot. The voters approved 26 of the 29 levies which

increases the percentage of the Ohio Public Libraries with levies to 76% (190 of 251).

10

LIFE IN THE SMART STORE®

Community Libraries Director Patty Marsh gave a report to the Board about public

services and three examples of library staff going above and beyond to make customers

feel welcome and appreciated.

CONSENT CALENDAR

Minutes of the October 20, 2015, meeting were presented.

October Financial Reports were presented.

Resolution 2015-34

October Gift Report

DONOR AMOUNT DESIGNATION

Jackson Customers $332.64 Restricted: Jackson Branch – Capital Fund 450

Main Branch Customer 7.40 Restricted: Main Library

MONTHLY TOTAL $340.04

YEAR TO DATE TOTAL $732,084.64

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept

the gifts and honorariums to be used as designated by the donors.

November 2015 Monthly Training Report Total $ 2,505.09

Staff

Conf.

Date Meeting / Conference Name Sponsor Location Total

Hoffman, Julie 09/23/15 Understanding Brain Health/Adult Prog DEMCO Webinar $ -

Long, Tammy 10/13/15 ABOS Annual Conference ABOS St Charles, IL $ 1,425.77

Allen, Karen 10/15/15 Encounter Bus Tour Leadership

Stark

Cty/Canton

Regional

Chamber of

Commerce

Canton, OH $ 85.00

Soduk, Stephanie 10/15/15 Encounter Bus Tour Leadership

Stark

Cty/Canton

Regional

Chamber of

Commerce

Canton, OH $ 85.00

Studer, Sarah-Jayne 10/15/15 Encounter Bus Tour Leadership

Stark

Cty/Canton

Regional

Chamber of

Commerce

Canton, OH $ 89.00

11

Peek, Jesse 10/16/15 Teach Me Tech Fall IOLUG Conference IOLUG Indiana Wesleyan

Univ

$ 189.30

Rondinella, Delores 10/16/15 Teach Me Tech Fall IOLUG Conference IOLUG Indiana Wesleyan

UNiv

$ 189.31

DiMarco, Dayna 10/17/15 Play to Learn/Learn to Play CAEYC Cuy County

Public

Parma Snow

Branch

$ 113.25

Boley, Cynthia 10/20/15 Parent Engagement & PICCOLO

Training

ECRC Canton, OH $ -

Ellinger, Kathleen 10/20/15 Parent Engagement & PICCOLO

Training

ECRC Canton, OH $ -

Gutierrez, Robin 10/20/15 Parent Engagement & PICCOLO

Training

ECRC Canton, OH $ -

Stauffenger, Michele 10/20/15 Parent Engagement & PICCOLO

Training

ECRC Canton, OH $ -

Wheeler, Corrinne 10/20/15 Parent Engagement & PICCOLO

Training

ECRC Canton, OH $ -

Whitehouse, Susan 10/20/15 Parent Engagement & PICCOLO

Training

ECRC Canton, OH $ -

DiGiacomo, Marianna 10/20/15 ULC Webinar: Stress Testing for

Innovation

ULC Webinar $ 150.00

Herman, Christine 10/26/15 Back to the Book Jr NEO-RLS Twinsburg, OH $ 139.57

Hoffman, Julie 11/04/15 Safer at Work NEO-RLS Hudson, OH $ 38.89

Saunders, Mark 11/12/15 Safety Council Luncheon: Airport Safety

& Security

SCSC Canton, OH $ -

APPOINTMENTS

10/27/15 Stacy Zabinski, Bachelor with Children’s Emphasis, Jackson Township Branch, part time, 48 hours

biweekly.

11/02/15 Linda Hang, Shelver, Perry Sippo Branch, part time, 48 hours biweekly.

11/09/15 Elizabeth Stefanov, Master with Children’s Emphasis, Jackson Township Branch, full time, 80 hours

biweekly.

DEPARTMENT/AGENCY/STATUS CHANGES

11/02/15 Sarah Bowen, from Bachelor with Children’s Emphasis to Master with Children’s Emphasis, Mobile

Services - Main, full time, 80 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

08/21/15 Ashley Claxon, substitute, Youth Services – Main, hours as worked, resignation.

08/21/15 Dawn Clark, substitute, Jackson Township Branch, hours as worked, resignation.

09/08/15 Robin Clark, Clerk, North Branch, full time, 80 hours biweekly, resignation.

09/29/15 Karen Ball, Bachelor, Acquisitions - Main, part time, 50 hours biweekly, resignation.

12

11/07/15

11/27/15

Linda Hang, Shelver, Perry Sippo Branch, part time, 48 hours biweekly, resignation.

Carla Hagen, Substitute Librarian, Mobile Services – Main, hours as worked, resignation.

INTERNAL TRAINING

October 12, 2015 Eno Board Training Maynard Hershberger

Presenter: Dee Rondinella (Main Library) Pamela Kollin

Kimberlee Olexa

Marian Sutton

John Webnick

October 14, 2015 Eno Board Training Dolores Brenton

Presenter: Dee Rondinella (Main Library) Jackie Szakacs

Chris Wilcox

Motion by John Mroczkowski to approve the consent calendar, Bert Nero seconded the motion;

all voting yes.

BUILDING AND GROUNDS COMMITTEE REPORT

Maintenance Facilities Director Mark Saunders passed out information on the status of

the Jackson project.

HUMAN RESOURCES COMMITTEE REPORT

None

FINANCE AND AUDIT COMMITTEE REPORT

Resolution for Advancement of Funds 2016 – Stark County (RCV)

Resolution for Advancement of Funds 2016 – Summit County (RCV)

RESOLUTION 2015-35

Resolution for Advancement of Funds 2016 – Stark County

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the

Fiscal Officer or his designee is authorized to request from the Stark County Auditor

advancement of funds for tax year 2015 for distribution in 2016.

Motion by John Mroczkowski to authorize the request for advancement of funds for tax year

2015 for distribution in 2016 from the Stark County Auditor, seconded by Susan Rodgers; roll

call vote as follows:

Susan Rodgers – yes Bert Nero – yes John Mroczkowski – yes

Edmond Mack – yes Sally Efremoff – yes Steven Pittman – yes

13

Resolution 2015-36

Resolution for Advancement of funds 2016 – Summit County

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the

Fiscal Officer or his designee is authorized to request advancement of funds for tax year 2015 for

distribution in 2016 from Kristen M. Scalise, Fiscal Officer of Summit County.

Motion by John Mroczkowski to authorize the request of the advancement of funds for tax year

2015 for distribution in 2016 from Summit County, seconded by Sally Efremoff, roll call vote as

follows:

Susan Rodgers – yes Bert Nero – yes John Mroczkowski – yes

Edmond Mack – yes Sally Efremoff – yes Steven Pittman – yes

OLD BUSINESS

Ms. Wilson introduced the resolution for the shared space lease contract

Ms. Wilson updated the Board on SLIC. There is a Stark Libraries Information

Consortium (SLIC) transition meeting scheduled for December 3rd

with library directors

and fiscal officers of the three partnering libraries (Stark, Massillon, Louisville).

Resolution 2015 - 37

Resolution for Shared Space Lease Contract

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to

authorize Executive Director Tena Wilson to enter into a shared space lease contract with The

Stark Development Board, Inc.; excluding paragraph 8 of the lease contract.

Motion by John Mroczkowski to authorize the signing of the contract, seconded by Bert Nero, all

voting yes.

ADJOURNMENT

Motion by John Mroczkowski to adjourn the meeting at 5:50 p.m., Bert Nero seconded the

motion; all voting yes.

NEXT BOARD MEETING

The next regular Board meeting is scheduled for Tuesday, December 15, 2015 at the

Main Library.

14

STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR NOVEMBER 2015

NOVEMBER REVENUES

DESCRIPTION FUND 101 FUND 216 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 455 FUND 801 FUND 803 TOTAL

GENERAL STARK COMMUNITY IRELAND, SISTERS OF SCDL CAPITAL PERMANENT CAPITAL YOUTZ WISE

FOUNDATION MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT CAMPAIGN FUND TRUST TRUST

PUBLIC LIBRARY FUND $578,147.27 $578,147.27R.E.TAXES (LEVY) 0.00 0.00TAXES (REIMB. T.P.P.) 0.00 0.00GRANTS/E-RATE 87,594.76 87,594.76PATRON FINES & FEES 8,284.56 8,284.56INVESTMENT INCOME 524.63 53.94 578.57SERVICE FEES 0.00 0.00DONATIONS 229.17 305.00 500.00 1,034.17MISC. REV. & REIMB. 1,681.22 1,681.22OTHER 658.23 658.23SUB-TOTAL 677,119.84 0.00 0.00 0.00 0.00 53.94 305.00 500.00 0.00 0.00 677,978.78TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $677,119.84 $0.00 $0.00 $0.00 $0.00 $53.94 $305.00 $500.00 $0.00 $0.00 $677,978.78

NOVEMBER EXPENSES

DESCRIPTION FUND 101 FUND 209 FUND 222 FUND 223 FUND 224 FUND 228 FUND 229 FUND 801 FUND 802 FUND 803 TOTAL

GENERAL PNC LONGABERGER NAN JOHNSTON PERRY BRANCH SISTERS OF SCDL YOUTZ MCDONALD WISE

FOUNDATION FOUNDATION FUND RECOVERY CHARITY FDN FOUNDATION TRUST TRUST TRUST

PAYROLL/BENEFITS $530,097.11 $530,097.11SUPPLIES 15,580.52 15,580.52PURCH. SERVICES 106,925.78 106,925.78LIBRARY MATERIALS 241,949.05 241,949.05CAPITAL OUTLAY 7,672.37 7,672.37OTHER EXPENSES 125.58 125.58TOTAL $902,350.41 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $902,350.41

ENCUMBRANCES $908,400.53 $0.00 $0.00 $0.00 $134.19 $0.00 $616.00 $113.52 $0.00 $0.00 $909,264.24

REVEXPM15.XLSDISTRIBUTED TO THE BOARD OF TRUSTEES ON 12/15/2015

15

STARK COUNTY DISTRICT LIBRARY Page 2MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS)

01/01/15 THRU 12/31/15

REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER YTD TOTAL

1000 Public Library Fund (PLF) $554,582.36 $635,723.39 $426,777.62 $462,410.49 $699,356.27 $618,027.28 $640,254.45 $524,677.19 $573,849.37 $577,423.95 $578,147.27 $6,291,229.641200 R. E. Taxes (Levy) 299,040.00 1,613,990.00 1,452,494.43 17,967.24 471,511.50 10.79 2,697,840.00 436,118.54 486,926.97 3,353.24 0.00 7,479,252.711200 Taxes (Reimb. T.P.P.) 0.00 0.00 0.00 0.00 0.00 88,226.73 0.00 0.00 0.00 0.00 0.00 88,226.732000 Grants/E-Rate 4,405.60 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 87,594.76 92,000.363000 Patron Fines & Fees 8,086.37 9,769.43 11,184.62 10,557.67 8,962.68 10,405.64 9,771.68 9,675.33 8,468.75 11,474.69 8,284.56 106,641.424000 Investment Income 529.13 524.52 1,205.49 538.75 525.15 1,247.02 535.84 561.43 1,271.92 562.85 578.57 8,080.675000 Service Fees 0.00 0.00 0.00 0.00 6,366.94 0.00 0.00 0.00 0.00 0.00 0.00 6,366.946000 Donations 576.20 651.09 514.00 758.00 544.05 865.37 26,122.00 861.77 700,852.12 340.04 1,034.17 733,118.81

8100-8700 Misc. Rev. & Reimb. 126.60 795.30 313.25 1,124.84 2,370.83 9,578.97 689.49 458.10 2,809.53 33,754.30 1,681.22 53,702.438900 Other 613.71 484.40 465.36 723.63 781.11 303.09 380.92 1,358.01 612.91 1,193.12 658.23 7,574.49

TOTAL $867,959.97 $2,261,938.13 $1,892,954.77 $494,080.62 $1,190,418.53 $728,664.89 $3,375,594.38 $973,710.37 $1,774,791.57 $628,102.19 $677,978.78 $14,866,194.20

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER YTD TOTAL

1000 Payroll/Benefits $660,661.13 $686,050.93 $668,597.92 $726,391.85 $671,592.58 $708,221.23 $944,169.36 $550,183.64 $666,303.01 $851,595.82 $530,097.11 $7,663,864.582000 Supplies 18,584.67 16,845.76 21,460.39 23,535.82 25,433.78 18,973.99 22,519.39 27,186.08 18,469.73 19,568.56 15,580.52 228,158.693000 Purch.Services 171,182.49 151,819.41 175,303.14 154,897.44 158,306.33 189,934.98 216,031.66 185,497.19 152,252.00 389,480.44 106,925.78 2,051,630.864000 Library Materials 59,632.27 100,946.20 105,894.09 184,192.97 135,506.44 236,888.08 214,115.59 105,048.10 196,856.87 160,007.21 241,949.05 1,741,036.875000 Capital Outlay 1,345.00 100,714.09 42,914.80 7,810.20 115,282.63 24,326.13 9,125.48 4,444.75 13,150.50 71,389.99 7,672.37 398,175.94

7-8000 Other Expenses 3,375.45 1,518.85 5,197.40 8,264.34 7,542.62 2,460.89 2,900.36 235.73 285.00 1,284.20 125.58 33,190.42TOTAL $914,781.01 $1,057,895.24 $1,019,367.74 $1,105,092.62 $1,113,664.38 $1,180,805.30 $1,408,861.84 $872,595.49 $1,047,317.11 $1,493,326.22 $902,350.41 12,116,057.36

PRIOR YEAR ENCUMBRANCES PAID IN 2015 (731,349.75)TOTAL CURRENT Y-T-D EXPENSES FOR 2015 $11,384,707.61

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 12/15/2015REVEXP2015.XLS

16

STARK COUNTY DISTRICT LIBRARY PAGE 3CURRENT YEAR EXPENSES AND BUDGET COMPARISON

FOR GENERAL FUND ONLY

AT 11/30/2015

YEAR 2014 2015 YTD 2015 YTD 2015 YTD % OF EXPENSE ACCOUNT 2015 YTD YEAR 2014 ENCUMBRANCES CAPITAL, CURRENT YEAR GENERAL FUND 2015 PERMANENT

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES BALANCE TRUSTS & OTHER EXPENSES PERMANENT BUDGETALL FUNDS PAID IN 2015 AT 11/30/2015 FUND EXPENSES GENERAL FUND APPROPRIATIONS USED IN 2015

1000 Payroll/Benefits $7,663,864.58 $76,698.79 $2.13 $0.00 $7,587,165.79 $8,976,812.00 84.52%2000 Supplies 228,158.69 16,522.19 1,552.35 0.00 211,636.50 274,300.00 77.16%3000 Purch.Services 2,051,630.86 217,657.47 24,771.29 0.00 1,833,973.39 2,754,575.00 66.58%4000 Library Materials 1,741,036.87 225,632.92 18,744.53 4.32 1,515,399.63 2,000,000.00 75.77%5000 Capital Outlay 398,175.94 191,138.70 871.71 8,265.60 198,771.64 1,333,000.00 14.91%

7-8000 Other Expenses 33,190.42 3,699.68 30.00 0.00 29,490.74 178,740.00 16.50%TOTAL $12,116,057.36 $731,349.75 $45,972.01 $8,269.92 $11,376,437.69 $15,517,427.00 73.31%

2015BDGTG.XLS DISTRIBUTED TO THE BOARD OF TRUSTEES ON 12/15/2015

17

STARK COUNTY DISTRICT LIBRARY Page 4CAPITAL, SPECIAL REVENUE & PERMANENT FUNDS

FINANCIAL STATEMENT AT 11/30/15

401 450 455 460 217 219 222 223 224 229 801 802 803

CAPITAL PERMANENT CAPITAL CAPITAL FUND EARLY CHILD IRELAND, LONGABERGER NAN PERRY SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. CAMPAIGN SANDY VALLEY RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2015 $2,131,974.40 $61,309.94 $0.00 $2,867.49 $211.82 $216.23 $98.09 $1,953.52 $12,432.24 $3,130.03 $10,693.13 $842.41 $3,823.86 $2,229,553.16

2015 REVENUE: 299.92 4,768.14 701,545.37 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,289.36 0.00 841.55 708,744.34

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 15- 0.00 0.00

2015 EXPENDITURES: 0.00 0.00 0.00 0.00 0.00 0.00 (98.09) 0.00 (9,657.50) 0.00 0.00 0.00 0.00 (9,755.59)

2015 BOARD OF TRUSTEES

APPROPRIATION 15-

BAL. AT NOVEMBER 30, 2015 $2,132,274.32 $66,078.08 $701,545.37 $2,867.49 $211.82 $216.23 $0.00 $1,953.52 $2,774.74 $3,130.03 $11,982.49 $842.41 $4,665.41 $2,928,541.91

ENCUMBR. AT 11/30/15 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $134.19 $616.00 $113.52 $0.00 $0.00 $863.71

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 12/15/2015CAPTRST15.XLS

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STARK COUNTY DISTRICT LIBRARY PAGE 5 CASH STATEMENT

AT NOVEMBER 30, 2015

BALANCE @ 10/31/15 BALANCE @ 11/30/15 INCREASE/(DECREASE)

OPERATING ACCOUNTS

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) $2,482,763.87 $2,466,166.17 ($16,597.70)HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT 124,567.77 125,904.26 1,336.49

INVESTMENT ACCOUNTS

STAR OHIO-INVESTMENT ACCOUNT (0.15% @ 11/30/15 ) 350,869.94 350,923.88 53.94STAR PLUS-INVESTMENT ACCOUNT (.21% @ 11/30/15) 503,274.52 503,361.30 86.78HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .01% @ 11/30/15 ) 1,614,051.31 1,192,396.08 (421,655.23)HUNTINGTON BANK-MMAX (.20% @ 11/30/15) 2,512,148.07 2,512,574.79 426.72

PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 915.00 915.00 0.00SUB-TOTAL 7,588,665.48 7,152,316.48 (436,349.00)OUTSTANDING CHECKS (347,320.37) (135,343.00) 211,977.37CASH BALANCE $7,241,345.11 $7,016,973.48 ($224,371.63)

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 12/15/2015CSHALL15.XLS

19

STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2015

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & LAND BANK ELECTION ADVERTISING AMOUNT OF

County/Township TAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER FEES/ EXPENSE & DELINQUENCY DEPOSITMANF. HOME OHIO/COUNTY ABATEMENT OTHER HB 66 REIMB. FEES OTHER HB 66 FEES

Portage 3/20/15 $1,139.74 $16.97 ($16.70) $1,140.018/7/15 1,047.36 12.55 (15.69) 1,044.229/3/15 $130.28 130.28

4/22/15 130.28 130.28

Stark 1/30/15 299,040.00 299,040.002/28/15 1,613,990.00 1,613,990.003/27/15 1,448,539.65 2,798.07 (65,488.33) (381.50) (104.42) 1,385,363.474/16/15 4,778.63 (598.18) 4,180.45

0.005/7/15 469,668.49 (3,311.87) 466,356.62

5/12/15 1,699.86 1,699.866/11/15 88,226.73 88,226.736/26/15 10.79 (2.10) 8.69

7/2/15 306,210.00 306,210.007/10/15 431,900.00 431,900.007/17/15 831,620.00 831,620.007/24/15 1,128,110.00 1,128,110.008/27/15 435,058.63 (49,686.78) (381.50) (104.42) 384,885.939/30/15 469,966.38 (3,496.05) 466,470.33

9/4/15 2,518.54 (754.36) 1,764.189/18/15 3,388.33 3,388.3310/6/15 3.60 (0.70) 2.90

10/14/15 3,341.79 3,341.790.000.000.00

Carroll/Brown Twp. 4/13/15 126.96 96.93 (5.00) 218.895/20/15 7.85 7.859/14/15 16.02 96.89 (3.33) 109.58

10/14/15 7.85 7.85

Summit 4/17/15 12,834.44 (158.62) (2.81) (2.81) 12,670.205/1/15 135.30 135.30

9/11/15 10,695.05 115.48 (135.40) (2.50) 10,672.630.00

Y-T-D at 11/30/15 $6,507,493.41 $7,297.17 $943,283.76 $7,839.72 $13,338.65 $88,226.73 ($123,673.11) ($5.31) ($763.00) ($211.65) $7,442,826.37

Levy Taxes Received 2015 $7,567,479.44Collection Expenses 2015 ($124,653.07)

Collected (Net) 1/1/15 thru 12/31/15 $7,442,826.37

YEAR 2009 YEAR 2010 YEAR 2011 YEAR 2012 Levy Taxes Received $5,403,147.00 $5,204,591.18 $5,064,445.50 $5,032,898.30

Collection and Election Expenses ($106,986.56) ($71,136.73) ($74,670.84) ($77,293.85)Collected (Net) $5,296,160.44 $5,133,454.45 $4,989,774.66 $4,955,604.45

YEAR 2013 YEAR 2014Levy Taxes Received $7,401,799.45 $7,554,482.63Collection and Election Expenses ($142,701.83) ($123,388.34)

Collected (Net) $7,259,097.62 $7,431,094.29

RETAXBO15.XLS Distributed to the Board of Trustees on 12/15/2015

20

STARK COUNTY DISTRICT LIBRARY PAGE 7SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER

TO BOARD OF LIBRARY TRUSTEES

AT 11/30/2015

SPECIAL 2014

GENERAL REVENUE CAPITAL PERMANENT PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUNDS TOTAL TOTAL

BALANCE AT JANUARY 1, 2015 $2,037,283.48 $18,041.93 $2,131,974.40 $64,177.43 $15,359.40 $4,266,836.64 $3,813,281.25REVENUE

1000 Taxes (PLF) 6,291,229.64 6,291,229.64 5,751,972.991200 Taxes Property (Levy) 7,479,252.71 7,479,252.71 7,376,830.701200 Taxes (Reimb. P. P.) 88,226.73 88,226.73 88,226.732000 Grants 92,000.36 92,000.36 123,963.923000 Patron Fines & Fees 106,641.42 106,641.42 167,411.054000 Investment Income 5,649.84 299.92 2,130.91 8,080.67 7,486.445000 Service Fees 6,366.94 6,366.94 60,627.776000 Donations 26,805.30 701,545.37 4,768.14 733,118.81 40,840.51

8100-8700 Misc. Rev. & Reimb. 53,702.43 53,702.43 76,646.338900 Other 7,574.49 7,574.49 51,722.53

TOTAL REVENUE Y-T-D 14,157,449.86 0.00 701,845.29 4,768.14 2,130.91 14,866,194.20 13,745,728.97

EXPENDITURES1000 Payroll/Benefits 7,663,864.58 7,663,864.58 8,242,631.182000 Supplies 228,158.69 228,158.69 225,382.213000 Purch.Services 2,051,630.86 2,051,630.86 2,106,658.954000 Library Materials 1,739,546.88 1,489.99 1,741,036.87 1,691,404.175000 Capital Outlay 389,910.34 8,265.60 398,175.94 173,576.60

7-8000 Other Expenses 33,190.42 33,190.42 39,176.02TOTAL EXPENDITURES Y-T-D 12,106,301.77 9,755.59 0.00 0.00 0.00 12,116,057.36 12,478,829.13

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE AT NOVEMBER 30, 2015 $4,088,431.57 $8,286.34 $2,833,819.69 $68,945.57 $17,490.31 $7,016,973.48 $5,080,181.09OUTSTANDING CHECKS 135,343.00 135,343.00TOTAL ACCOUNTED FOR AT 11/30/15 $4,223,774.57 $8,286.34 $2,833,819.69 $68,945.57 $17,490.31 $7,152,316.48

PETTY CASH AND CHANGE FUNDS $990.00HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) 2,466,166.17HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT 125,904.26STAR OHIO-INVESTMENT ACCOUNT 350,923.88STAR PLUS-INVESTMENT ACCOUNT 503,361.30HUNTINGTON BANK-MMAX 2,512,574.79HUNTINGTON BANK-MONEY MARKET ACCOUNT 1,192,396.08TOTAL ACCOUNTED FOR AT 11/30/15 $7,152,316.48

BOTCTRE15.XLS DISTRIBUTED TO THE BOARD OF TRUSTEES ON 12/15/201521

COUNTY CERTIFIED ESTIMATED FOR 2013 $6,353,556.62MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %

13 January $535,811.89 8.26% $535,811.89 8.26%13 February $626,611.54 9.66% $1,162,423.43 17.92%13 March $362,567.33 5.59% $1,524,990.76 23.51%13 April $478,599.97 7.38% $2,003,590.73 30.89%13 May $783,538.59 12.08% $2,787,129.32 42.97%13 June $547,932.82 8.45% $3,335,062.14 51.42%13 July $525,086.15 8.10% $3,860,148.29 59.52%13 August $454,026.38 7.00% $4,314,174.67 66.52%13 September $519,636.27 8.01% $4,833,810.94 74.53%13 October $530,852.14 8.18% $5,364,663.08 82.72%13 November $539,136.44 8.31% $5,903,799.52 91.03%13 December $487,072.77 7.51% $6,390,872.29 98.54%


14 January $529,658.33 8.17% $529,658.33 8.17%14 February $650,714.74 10.03% $1,180,373.07 18.20%14 March $350,787.55 5.41% $1,531,160.62 23.61%14 April $422,806.88 6.52% $1,953,967.50 30.13%14 May $580,989.23 8.96% $2,534,956.73 39.09%14 June $594,472.80 9.17% $3,129,429.53 48.25%14 July $519,822.37 8.01% $3,649,251.90 56.27%14 August $486,922.75 7.51% $4,136,174.65 63.77%14 September $492,207.01 7.59% $4,628,381.66 71.36%14 October $564,171.95 8.70% $5,192,553.61 80.06%14 November $559,419.38 8.63% $5,751,972.99 88.69%14 December $501,034.51 7.73% $6,253,007.50 96.41%


15 January $554,582.36 8.55% $554,582.36 8.55%15 February $635,723.39 9.80% $1,190,305.75 18.35%15 March $426,777.62 6.58% $1,617,083.37 24.93%15 April $462,410.49 7.13% $2,079,493.86 32.06%15 May $699,356.27 10.78% $2,778,850.13 42.85%15 June $618,027.28 9.53% $3,396,877.41 52.37%15 July $640,254.45 9.87% $4,037,131.86 62.25%15 August $524,677.19 8.09% $4,561,809.05 70.34%15 September $573,849.37 8.85% $5,135,658.42 79.18%15 October $577,423.95 8.90% $5,713,082.37 88.09%15 November $578,147.27 8.91% $6,291,229.64 97.00%15 December 0.00% 0.00%

PLF2015.XLS

22

NOVEMBER, 2015 GIFT REPORT

RESOLUTION 15-

BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION

Jackson Customers $305.00 Restricted: Jackson Branch – Capital Fund 450

Genealogy Customers 119.00 Restricted: Main Library

Anthony & Sarah Efremoff 500.00 Restricted: Capital Campaign – Fund 455

Re-Imagine Project

Amazon Smile 110.17 Unrestricted

MONTHLY TOTAL $1,034.17

YEAR TO DATE TOTAL $733,118.81

23

Staff Conf. DateMeeting / Conference Name Sponsor Location Total

Burley, Julie 11/05/15 AASL National Conf & Exhibition AASL Columbus, OH 735.06$

Gustavich, Dani 11/09/15 ALSC Competencies for Librarians

Serving Children in Public Libraries

ALSC Webinar -$

McFarren, Jean 11/12/15 Gail Borden Public Library Tour Gail Borden Public

Library

Elgin, IL 503.39$

Saunders, Mark 11/13/15 AultCare FastBreak: Grow Your

Business, Grow Your People

Chamber of

Commerce

Canton, OH 18.00$

Welsh, Jen 11/13/15 OLC Leadership Conference OLC Worthington, OH 212.11$

Kibler, Kathryn 11/13/15 OLC Leadership Conference OLC Worthington, OH 211.85$

Boley, Cynthia 11/18/15 Bridges Out of Poverty ECRC Canton, OH -$

Brown, Corrine 11/18/15 Bridges Out of Poverty ECRC Canton, OH -$

Burley, Julie 11/18/15 Bridges Out of Poverty ECRC Canton, OH -$

Ellinger, Kathleen 11/18/15 Bridges Out of Poverty ECRC Canton, OH -$

Gutierrez, Robin 11/18/15 Bridges Out of Poverty ECRC Canton, OH -$

Stauffenger, Michele 11/18/15 Bridges Out of Poverty ECRC Canton, OH -$

Pukansky, Ann 11/18/15 Bridges Out of Poverty ECRC Canton, OH -$

Welsh, Jen 11/18/15 Bridges Out of Poverty ECRC Canton, OH -$

Wheeler, Corrinne 11/18/15 Bridges Out of Poverty ECRC Canton, OH -$

Whitehouse, Susan 11/18/01 Bridges Out of Poverty ECRC Canton, OH -$

Colangelo, Vickie 11/19/15 Adult Summer Reading NEO-RLS NEO Office 63.89$

Hawkins, Jodie 11/19/15 Adult Summer Reading NEO-RLS NEO Office 63.89$

McFarren, Jean 11/19/15 Step Up to Leadership Dale Carnegie

Training

Independence, OH 303.05$

DiGiacomo, Marianna 12/03/15 Family Literacy at a Food Pantry Webjunction Webinar -$

Shaheen, Julia 12/03/15 Family Literacy at a Food Pantry Webjunction Webinar -$

Saunders, Mark 12/10/15 Safety Council Luncheon: Building A

Village

SCSC Canton, OH -$

Wilkins, Linda 12/11/15 Overcoming Workplace Negativity Dale Carnegie

Training

Online -$

McFarren, Jean 12/15/15 How the Best Senior Leaders Pave the

Way to Engagement

Dale Carnegie

Training

Akron, OH -$

Wilkins, Linda 12/15/15 How the Best Senior Leaders Pave the

Way to Engagement

Dale Carnegie

Training

Akron, OH -$

Rante, Patti 12/15/15 Create It at Your Library: Developing

Hands-On Learning Experiences for

Teens

ALA/YALSA Webinar -$

December 2015 Monthly Training Report Total 2,111.24$

24

Stark County District Library Monthly Internal Training Report

Distributed to the Board of Trustees

December 15, 2015

INTERNAL TRAINING

November 3, 2015 Eno Board Training Katherine Ferrero

Presenter: Dee Rondinella (Main Library) Julie Hoffman

Valerie Kline

Norma Jean Storms

25

Stark County District Library Monthly H R Report

Distributed to the Board of Trustees

December 15, 2015

APPOINTMENTS

None

DEPARTMENT/AGENCY/STATUS CHANGES

11/30/15 Stephanie Baker, from Bachelor, to Acquisitions Coordinator, Collections Department - Main,

full time, 80 hours biweekly.

11/30/15 Julie Burley, from Master with Youth Services Emphasis to Youth Services Manager, from

North Branch to Youth Services – Main, full time, 80 hours biweekly.

01/04/16 Susan Whitehouse, Bachelor SPARK Parent Partner, Literacy – Main, from full time, 80 hours

biweekly, to part time, 48 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

None

26


Board of Trustees December 15, 2015

Resolution Title: Transfers for 2015 Statutory Reference: Ohio Administrative Code History/Background/Discussion: Transfers are necessary as needs and expenses of the Library change over the course of its budgetary year. Both transfers within the same funds but different category of object account number and transfers among different funds require library board approval. During the 2015 budget year the Library has had the need to make transfers that require board approval. Recommendation: The Board of Trustees of the Stark County District Library approve these transfers for the year 2015 that are necessary as the needs and expenses of the Library have changed over the course of budgetary year 2015. Draftor: Russ Humerickhouse, Fiscal Officer Person(s) Responsible For Implementation: Russ Humerickhouse, Fiscal Officer

27

RESOLUTION 2015-_______

Account Transfers For 2015

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library to approve and ratify the following account transfers for the year 2015:

$ AMOUNT FROM ACCOUNT DESCRIPTION TO ACCOUNT DESCRIPTION

$3,000.00 101.0000.52300 Motor Vehicle Fuels,Supplies & Parts 101.9940.52210 Supplies-Real Property Maintenance$18,000.00 101.0000.53300 Property Maint.,Repair, Security Svs. 101.9900.52114 Supplies-Office Software$14,000.00 101.0000.53300 Property Maint.,Repair, Security Svs. 101.9996.52117 Program Supplies-Coordinator$3,000.00 101.0000.53300 Property Maint.,Repair, Security Svs. 101.9925.52130 Supplies-Catalog/Processing$8,500.00 101.0000.53300 Property Maint.,Repair, Security Svs. 101.9911.53130 Conference/Training

$22,000.00 101.0000.53300 Property Maint.,Repair, Security Svs. 101.9900.53420 Liability Insurance$10,000.00 101.9950.54110 Books Non-Fiction Adult 101.9950.54325 DVD & Videos-Standing Orders$10,000.00 101.9950.54115 Books Fiction Adult 101.9950.54325 DVD & Videos-Standing Orders$65,000.00 101.9950.54380 E-Books 101.9950.54940 Bike Share Circulation$30,000.00 101.9950.54380 E-Books 101.9950.54950 Circulating Devices$9,510.00 101.9950.54510 Data Base Access 101.9950.54950 Circulating Devices

$15,000.00 101.9950.54950 Circulating Devices 101.9950.54325 DVD & Videos-Standing Orders$2,000.00 101.0000.57100 Dues & Memberships 101.9000.57999 Misc. Expenses

transfersDecember2015

28


Board of Trustees December 15, 2015

RESOLUTION TITLE: TEMPORARY BUDGET FOR YEAR 2016 HISTORY/BACKGROUND/DISCUSSION: Each year at the December Board of Trustees meeting a temporary budget is presented for board approval for the period January 1 thru March 31 of the following year. The temporary budget includes the General Fund, as well as, any other funds that will have expenditures for the first quarter of the following year. The Finance and Audit Committee reviewed and approved the Temporary Budget for 2016 at the December 10, 2015 Finance and Audit Committee meeting. In addition to the General Fund 101, the Capital Projects Fund 401, Permanent Improvement Fund 450, Permanent Improvement Fund 455, Permanent Improvement Fund 460, Permanent Funds 801, 802 and 803 and Special Revenue Funds 217, 219, 223 and 229 are also included in the year 2016 temporary budget because these funds are projected to have expenditures for the first quarter of 2016. RECOMMENDATION: The Board of Trustees of the Stark County District Library approves the temporary budget by roll call vote for January 1, thru March 31, 2016. DRAFTORS: Russ Humerickhouse-Fiscal Officer and Tena Wilson-Executive Director PERSON(S) RESPONSIBLE FOR IMPLEMENTATION: Russ Humerickhouse-Fiscal Officer and Michele Monnette-Deputy Fiscal Officer

29

RESOLUTION 2015- Page 1

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Librarythat the following Temporary Budget for January 1, 2016 thru March 31, 2016 be approved:

GENERAL FUND 101 2016 Temporary Budget1000- Salaries and Benefits

1100 Salaries and Leave Benefits $1,540,0001400 Retirement Benefits 255,0001600 Insurance Benefits 530,0001900 Other Employee Benefits 6,500Total Salaries and Benefits $2,331,500

2000- Supplies2100 General Administrative Supplies 75,0002200 Property Maintenance/Repairs,Supplies & Parts 15,0002300 Motor Vehicle Fuels,Supplies & Parts 10,0002500 Supplies Purchased for Resale 4,0002900 Other Supplies 0Total Supplies 104,000

3000- Purchased and Contracted Services3100 Travel and Meeting Expenses 20,0003200 Communications,Printing and Publicity 80,0003300 Property Maintenance,Repair & Security Services 350,0003400 Insurance 7,5003500 Rents/Leases 45,0003600 Utilities 85,0003700 Professional Services 170,0003800 Library Materials Control Services 20,0003900 Other Contracts and Purchased Services 3,000Total Purchased and Contracted Services 780,500

4000- Library Materials and Information4100 Books and Pamphlets 273,5004200 Periodicals 15,0004300 Audiovisual Materials 200,0004500 Computer Services and Information 10,0004600 Inter-Library Loan Fees/Charges 04700 Library Materials Repair and Restoration 1,0004900 Library Materials-All Other 500Total Library Materials and Information 500,000

5000- Capital Outlay5200 Land Improvements 05300 Buildings-New 05400 Building Improvements 400,0005500 Furniture and Equipment 200,0005700 Motor Vehicles 100,500Total Capital Outlay 700,500

7000- Other Objects7100 Dues and Memberships 20,0007200 Taxes and Assessments 1,0007300 Judgements and Findings 07500 Refunds and Reimbursements 3,0007900 Other Miscellaneous Expenses 2,500Total Other Objects 26,500

8000- Contingency8900 Contingency 0Total Contingency 0

TOTAL GENERAL FUND 101 $4,443,000Page 2

2016 Temporary BudgetSPECIAL REVENUE FUNDS 217, 219, 223 & 229

2000- Supplies

30

2100 General Administrative Supplies (Fund 229) 1,000Total Supplies 1,000

4000- Library Materials and Information4100 Books and Pamphlets(Fund 217) 2124100 Books and Pamphlets(Fund 223) 1,4544300 Audiovisual Materials(Fund 219) 754300 Audiovisual Materials(Fund 229) 514Total Library Materials and Information 2,255

5000- Capital Outlay5500 Furniture and Equipment (Fund 229) 1,000Total Capital Outlay 1,000

TOTAL SPECIAL REVENUE FUNDS 217, 219, 223 & 229 $4,255

CAPITAL PROJECTS FUND 4015000- Capital Fund

5400 Building Improvements 500,000Total Capital Outlay 500,000

TOTAL CAPITAL PROJECTS FUND 401 $500,000

PERMANENT IMPROVEMENT FUND 450 (Jackson)

3000- Purchased and Contracted Services

3900 Other Contracts and Purchased Services 5,000

Total Purchased and Contracted Services 5,000

5000- Capital Fund

5400 Building Improvements 61,078

Total Capital Outlay 61,078

TOTAL PERMANENT IMPROVEMENT FUND 450 (Jackson) $66,078

PERMANENT IMPROVEMENT FUND 455 (Capital Campaign)

5000- Capital Fund

5400 Building Improvements 300,000

5500 Furniture and Equipment 150,000

Total Capital Outlay 450,000

TOTAL PERMANENT IMPROVEMENT FUND 455 (Capital Campaign) $450,000

PERMANENT IMPROVEMENT FUND 460 (Sandy Valley)

3000- Purchased and Contracted Services

3900 Other Contracts and Purchased Services 2,500

Total Purchased and Contracted Services 2,500

TOTAL PERMANENT IMPROVEMENT FUND 460 (Sandy Valley) $2,500

MADGE YOUTZ TRUST FUND 801

4000- Library Materials and Information4100 Books and Pamphlets 3,000

4300 Audiovisual Materials 1,450Total Library Materials and Information 4,450

TOTAL MADGE YOUTZ TRUST FUND 801 $4,450

McDONALD TRUST FUND 8025000- Capital Outlay

5500 Furniture and Equipment 842Total Capital Outlay 842

TOTAL McDONALD TRUST FUND 802 $84231

WISE TRUST FUND 8034000- Library Materials and Information

4100 Books and Pamphlets 1,750Total Library Materials and Information 1,750

TOTAL WISE TRUST FUND 803 $1,750

GRAND TOTAL TEMPORARY BUDGET 2016 $5,472,875tempbgt2016

32

STARK COUNTY DISTRICT LIBRARY ESTIMATED REVENUE BY FUNDTEMPORARY BUDGET 2016

101 217-229 401-460 801-803 ACCOUNT NUMBER/ GENERAL SPECIAL CAPITAL PERMANENT TOTAL ALL

SOURCE OF REVENUE FUND REVENUE PROJECTS FUNDS FUNDSFUNDS FUNDS

1000 TAXES (PLF) $1,693,000.00 $0.00 $0.00 $0.00 $1,693,000.001200 TAXES PROPERTY (LEVY) 2,895,000.00 0.00 0.00 0.00 2,895,000.001000 TAXES (REIMB. PER. PROP.) 0.00 0.00 0.00 0.00 0.002000 GOVT. GRANTS (E-RATE) 0.00 0.00 0.00 0.00 0.003000 PATRON FINES & FEES 21,500.00 0.00 0.00 0.00 21,500.004000 INVESTMENT INCOME 1,550.00 0.00 50.00 700.00 2,300.005000 SERVICE FEES 0.00 0.00 0.00 0.00 0.006000 DONATIONS 500.00 0.00 1,500.00 0.00 2,000.008000 MISCELLANEOUS 3,000.00 0.00 0.00 0.00 3,000.00TOTAL EST. 2016 REVENUE 4,614,550.00 0.00 1,550.00 700.00 4,616,800.00

2015 ESTIMATED CARRYOVER 1,750,000.00 4,400.00 2,903,250.00 17,375.00 4,675,025.00

ESTIMATED TRANSFERS IN/OUT 0.00 0.00 0.00 0.00 0.00

ESTIMATED 2016 FUNDS $6,364,550.00 $4,400.00 $2,904,800.00 $18,075.00 $9,291,825.00

33

Stark County District Library Board of Trustees December 15, 2015

Resolution Title: General Fund 101 Transfer to Capital Projects Fund 401 History/Background/Discussion: The Stark County District Library Board of Trustees has in the past approved the transfer of funds from the General Fund 101 to the Capital Projects Fund 401 when funds were available. The Capital Projects Fund 401 also functions as the Library’s reserve fund. The Ohio Revised Code does not have a provision for public libraries to govern transfers from one fund to another. Because of this, money may be transferred to the General Fund 101 from any other fund by a Library Board of Trustees approved resolution. However, transfers from the General Fund 101 to another fund may only be made at the end of any fiscal year and requires a two-thirds vote of the full membership of the Library Board of Trustees. At the Finance and Audit Committee meeting on December 10, 2015 the committee approved the transfer of $1,000,000.00 from the General Fund 101 to the Capital Projects Fund 401 for the fiscal year 2015. The Committee has been concerned for some time that the Capital Projects Fund 401 is not adequate to serve its function as a reserve account and also with the reimagining projects beginning in 2016 and beyond these funds may be used. The current balance at November 30, 2015 is $2,132,274.32 and will increase to $3,132,274.32 with this transfer. Recommendation: That the Board of Trustees of the Stark County District Library approve the resolution by roll call vote with two-thirds vote of the full membership (5 Yes Votes) to transfer $1,000,000.00 from the General Fund 101 to the Capital Projects Fund 401 for the fiscal year 2015. Draftor(s): Russ Humerickhouse-Fiscal Officer Person(s) Responsible for Implementation: Russ Humerickhouse-Fiscal Officer and Michele Monnette-Deputy Fiscal Officer

34

RESOLUTION 2015- General Fund 101 Transfer to Capital Projects Fund 401

WHEREAS, the Stark County District Library Board of Trustees has in the past approved transfers of funds from the General Fund 101 to the Capital Projects Fund 401, and WHEREAS, at the Finance and Audit Committee meeting on December 10, 2015 the committee recommended the Fiscal Officer prepare a resolution for the Library Board of Trustees meeting on December 15, 2015 to transfer $1,000,000.00 from the General Fund 101 to the Capital Projects Fund 401 for fiscal year 2015 NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the resolution to transfer $1,000,000.00 from the General Fund 101 to the Capital Projects Fund 401 be approved for the fiscal year 2015.

35

december 2015 board of trustees packet

Documents