decisions of the board of regents - university of the ... · 1348th bor meeting 26 september 2019...
TRANSCRIPT
i
GAZETTE
The University of the Philippines
VOLUME XLIX NUMBER 8 ISSN No. 0115-7450
DECISIONS OF THE BOARD OF REGENTS 1348th BOR Meeting, 26 September 2019
Special BOR Meeting, 11 October 2019
Table of Contents
1348th BOR Meeting, 26 September 2019
I. MATTERS ARISING FROM THE MINUTES OF THE
PREVIOUS MEETINGS
A. 1335th BOR Meeting, 31 May 2018
1. On the compliance with environmental laws such as Solid Waste
Management and Clean Air Acts…………………………………………..
1
II. MATTERS APPROVED BY THE BOARD
A. ACADEMIC MATTERS
1. Establishment of the “Polly R. Santiago-Cortez Professorial Chair in
Business Administration” at the Cesar E.A. Virata School of Business, UP
Diliman……………………………………………………………………..
2. Establishment of the “Senators Manny and Cynthia Villar Professorial
Chair for Small Farm Management” at UP Los Baños……………………..
3. Request of UP Diliman for a waiver of the two-year residence rule
immediately prior to graduation with honors (Article 412 of the UP Code)
in favor of
......................................................................................................
1-3
4-5
5
________________________ NOTE: All blacked out parts have been REDACTED in compliance with RA 10173 (Data Privacy Act of 2012).
1348th BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX No. 8
ii
4. Request of UP Open University for a waiver of the normal load rule
governing graduation with honors (Article 414 of the UP Code) in favor of
the following students ……………………………………………………..
a.
b.
5. Graduation of students whose names are included in the lists of candidates
submitted by the following Constituent Universities, who have completed
all the requirements for their respective degrees/titles as of the end of the
Midyear 2019, or as of the end of term specified, and as recommended by
their respective University Councils:………………………………………
a. UP Diliman - Approved by the UP Diliman University Council at its
155th meeting held on 2 September 2019.
b. UP Los Baños - Approved by the UP Los Baños University Council at its
meeting held on 9 September 2019.
c. UP Manila - Approved by the UP Manila University Council at its
109th meeting held on 13 September 2019.
d. UP Visayas - Approved by the UP Visayas University Council at its
120th meeting held on 18 September 2019.
e. UPOU - Approved by the UP Open University Council at its
60th meeting held on 11 September 2019.
f. UP Baguio - Approved by the UP Baguio University Council at its 70th meeting held on 2 September 2019.
6-7
7
B. FISCAL MATTERS
1. Memorandum of Agreement between the University of the Philippines and
University of the Philippines Alumni Association (UPAA) for the renewal
of the UPAA’s management, operation and administration of the “Ang
Bahay ng Alumni”………………………………………………………….
2. Memorandum of Understanding between the University of the Philippines
and the Philippine Institute for Development Studies (PIDS) for the lease
of the 3,000 square meters of UP property at the UP Diliman campus for a
period not more than 25 years………………………………………………
3. Memorandum of Understanding between the University of the Philippines
and the Landbank of the Philippines (LBP) for the lease agreement
involving the use of 1,000 square meters of UP property at the UP Diliman
campus for a period not more than 25 years………………………………..
8-9
9-10
11
1348th BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX No. 8
iii
4. Memorandum of Agreement between the University of the Philippines and
Bases Conversion and Development Authority (BCDA) for the operation
and management of the PGH satellite for sports medicine and wellness at
the National Government Administrative Center of the New Clark City,
Tarlac ………………………………………………………………………
5. Board Resolution designating the Executive Vice President and the Vice
President for Development as authorized signatories for the Net Metering
Agreements (NMA) and Fixed Asset Boundary Documents (FABD) with
Meralco in relation to the net metering application of the
University…………………………………………………………………..
6. Memorandum of Understanding among the University of the Philippines,
Office of the Ombudsman, and the Commission on Higher Education for
cooperation in preventing corruption and in promoting ethics and
accountability………………………………………………………………
7. Reprogramming of UP System Administration’s Unexpended Balances of
Prior Years’ Obligations in the amount of Seventy Million Pesos
(PhP70,000,000.00)………………………………………………………...
8. Reprogramming of UP Diliman’s Unexpended Balances from the General
Fund in the amount of Seventy Million Pesos (PhP70,000,000.00)………..
9. Request of UP Diliman for realignment of CY 2019 Revolving Fund budget
of UP Law Complex in the amount of Ten Million Pesos
(PhP10,000,000.00)………………………………………………………...
10. Programming of UP Cebu’s Excess Income from the Revolving Fund in the
amount of One Hundred Seventy Five Thousand Pesos (PhP175,000.00)…
12-14
14-15
15-17
17
17
18
18
C. ADMINISTRATIVE MATTERS
1. Request of UP Manila for extension of the secondment of Dr. Mario R.
Festin as Medical Officer at the Department for Reproductive Health and
Research of the World Health Organization (WHO), effective 1 September
2019 until 10 November 2019, for the purpose of completing pending
matters and administrative requirements for smooth transition upon his
departure……………………………………………………………………
2. First Request for Temporary Waiver of Faculty Tenure Rules in favor of
the various faculties in the different CUs…………………………………...
3. Second Request for Temporary Waiver of Faculty Tenure Rules in favor of
the various faculties in the different CUs…………………………………..
4. Appointment of Faculty: Transfer to permanent status…………………….
18
19-20
20-21
21
1348th BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX No. 8
iv
III. MATTER CONFIRMED BY THE BOARD
1. Confirmation of the approval of the President of the list of candidates for
graduation as of the end of Midyear 2019, or as of the end of term specified,
who required an earlier approval in order to facilitate the immediate release
of documents for the students’ board examination applications (This
authority has been delegated to the President by the Board of Regents at its
1048th meeting held on 26 March 1992)…………………………………….
a. UP Diliman - Approved by the UP Diliman University Council at its 155th
meeting held on 2 September 2019. The President approved the graduation of
recommended students on 16 September 2019.
b. UP Manila - Approved by the UP Manila University Council at its 109th
meeting held on 13 September 2019. The President approved the graduation of
recommended students on 20 September 2019.
2. Confirmation of Administrative Order No. PDLC 2019-29A: Rules and
regulations for the UP Varsity Wellness Program, dated 10 May 2019……..
22
22-23
IV. MATTERS FOR INFORMATION OF THE BOARD
A. CONTRACTS/AGREEMENTS
UP System
1. Memorandum of Agreement between the University of the Philippines
and Paymaya Philippines, Inc. (Paymaya) ………………………………...
UP Diliman
1. Agreements for implementation of the UP Cesar E.A. Virata School of
Business providing for internship program: ……………………………….
a) Memorandum of Agreement between the University of the Philippines
Diliman and Deal Grocer, BeautyMNL and Shoplite (Taste Central
Curators, Inc.)
b) Memorandum of Agreement between the University of the Philippines
Diliman and OLX
c) Memorandum of Agreement between the University of the Philippines
Diliman and Unilever Philippines Inc. (ULP)
d) Memorandum of Agreement between the University of the Philippines
Diliman and the PMFTC Inc.
e) Memorandum of Agreement between the University of the Philippines
Diliman and the Asia Pacific Digital-Manila
f) Memorandum of Agreement between the University of the Philippines
Diliman and Citibank NA ROHQ
24
24-25
1348th BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX No. 8
v
g) Memorandum of Agreement between the University of the Philippines
Diliman and Citibank N.A.
h) Memorandum of Agreement between the University of the Philippines
Diliman and FTI Consulting Philippines Inc.
i) Memorandum of Agreement between the University of the Philippines
Diliman and Insular Life Assurance Co., Ltd.
j) Memorandum of Agreement between the University of the Philippines
Diliman and Nasdaq Inc.
k) Memorandum of Agreement between the University of the Philippines
Diliman and Quickstart Inc.
l) Memorandum of Agreement between the University of the Philippines
Diliman and Upsmart Strategy Consulting Inc.
2. Agreements for implementation of the College of Engineering providing
for internship program: …………………………………………………….
a) Memorandum of Agreement between the University of the Philippines
Diliman and AB Surveying & Development providing for internship program
b) Memorandum of Agreement between the University of the Philippines
Diliman and Sykes Asia Inc.
3. Memorandum of Agreement between the University of the Philippines
Diliman and the German Academic Exchange Service (DAAD) ………….
4. Memorandum of Agreement between the University of the Philippines
Diliman and the Cooperative Development Authority (CDA) …………….
5. Memorandum of Understanding between the University of the Philippines
Diliman and École Normale Supérieure (ENS), France …………………..
6. Memorandum of Understanding between the University of the Philippines
Diliman and the Board of Trustees of the University of Arkansas acting for
and on behalf of the University of Arkansas for Medical Sciences (UAMS),
USA ………………………………………………………………………..
7. Memorandum of Understanding between the University of the Philippines
Diliman and Ferris University, Japan ………………………………………
8. Memorandum of Understanding and Memorandum of Agreement on
Student Exchange between the University of the Philippines Diliman and
the University of Applied Sciences Weiner Neustadt (FHWN)…………….
9. Memorandum of Understanding between the University of the Philippines
Diliman and the Philippine Economic Zone Authority (PEZA) …………..
10. Assistantship Contract among the University of the Philippines Diliman,
the Philippine Council for Agriculture, Aquatic and Natural Resources
Research and Development– Department of Science and Technology
(DOST-PCAARD), and Mr. Paul Daniel S. Ang…………………………..
25
25
25
25
26
26
26
26
26
1348th BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX No. 8
vi
11. Program Contract between the University of the Philippines Diliman and
the Japan International Cooperation Agency Project Office for ASEAN
University / Southeast Asia Engineering Education Development Network
(JICA Project for AUN/SEED-Net) ………………………………………..
12. Deed of Donation/Acceptance between the University of the Philippines
Diliman and the Philippine Statistical Research and Training Institute
(PSTRI) …………………………………………………………………….
13. Construction Agreement between the University of the Philippines Diliman
and Paul G. Marquez doing business under the name and style of PGM
Construction and Plumbing Services ………………………………………
14. Inter-Institutional Agreement between the University of the Philippines
Diliman and Universidad De Oviedo, Spain providing for Erasmus +
programme………………………………………………………………….
15. Memorandum of Agreement among the University of the Philippines
Diliman, the Department of Foreign Affairs (DFA), and the Philippine
Society of International Law (PSIL) ……………………………………….
16. Student Mobility Agreement among the University of the Philippines
Diliman and Royal Melbourne Institute of Technology (RMIT University),
Australia ……………………………………………………………………
17. Memorandum of Understanding and memorandum of Agreement on
Student Exchange between the University of the Philippines Diliman and
the Chamber of Commerce and Industry of the Dordogne, France ………..
18. Memorandum of Understanding between the University of the Philippines
Diliman and Ningbo University, People’s Republic of China …………….
UP Open University
1. Memorandum of Agreement between the University of the Philippines
Open University and the Department of Environment and Natural
Resources – National Capital Region (DENR-NCR) ……………………..
2. Memorandum of Understanding between the University of the Philippines
Open University and Compassion International Philippines ……………….
27
27
27
27
27
27
28
28
28
28
1348th BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX No. 8
vii
B. OTHER MATTERS
1. Submissions of Constituent Universities (CUs) of the following reports in
compliance with BOR Directives: ………………………………………….
a) Reports in compliance with environmental laws such as Solid Waste
Management and Clean Air Acts:
i. UP Diliman
ii. UP Los Baños
iii. UP Manila
iv. UP Visayas
v. UP Open University
vi. UP Mindanao
b) Reports on security contracts and protocols
i. UP Diliman
ii. UP Los Baños
iii. UP Manila
iv. UP Visayas
v. UP Open University
vi. UP Mindanao
vii. UP Baguio
viii. UP Cebu
28-29
V. OTHER MATTERS
1. Board Resolution on the cutting of hazardous trees in the areas of Palma Hall and
Quezon Hall in UP Diliman……………………………………………………….
2. Briefing on the recruitment process of varsity players through the Varsity Athletic
Admission System (VAAS)………………………………………………………
3. On the UPIS VAAS Program ……………………………………………………
4. Update on the promotion for faculty, REPS (research, extension, and professional
staff), and administrative staff ……………………………………………………
5. Update on the request of the Office of Admissions’ for an additional P10,000
incentive pay for the work done in the recent UPCAT……………………………
6. Acknowledgment and consideration by the BOR of the following documents: …
a. Statement from UP Diliman University Council released on 9 September 2019,
urging the UP President and the Board of Regents to respect and uphold the
authority of the University Council and its constituent faculty on all academic
matters and to honor the principles of democratic governance long established in
the University; and
b. Newspaper editorial entitled “From cheating come crooks, pretenders”.
29-30
30-32
32-33
33-35
35
36
1348th BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX No. 8
viii
7. On the policy for faculty members, who were formerly REPS, who are retiring
and wish to avail of the expanded Service Recognition Pay (eSRP)……………..
8. On the statement of grave concern from the UP Diliman University Council on
the proposals to amend UP-PNP Accords to allow police entry into UP
campuses…………………………………………………………………………
9. On the reports submitted by the constituent universities regarding security in their
respective campuses………………………………………………………………
36-37
37-38
38-39
Special BOR Meeting, 11 October 2019
I. MATTERS APPROVED BY THE BOARD
A. GENERAL GOVERNANCE
1. Appointment of University Officials………………………………………
39-40
1
DECISIONS OF THE BOARD OF REGENTS
1348th Meeting, 26 September 2019
I. MATTERS ARISING FROM THE MINUTES OF PREVIOUS
MEETINGS
A. 1335th BOR Meeting, 31 May 2018
1. On the compliance with environmental laws such as Solid Waste
Management and Clean Air Acts
1.1. President Concepcion said that the reports submitted by the constituent
universities have already been distributed to the members of the Board on
20 September 2019 under Matters for Information of the Board.
1.2. In relation to the reports submitted by the CUs, Regent Farolan stated that
while he appreciated the submission of the reports, he suggested that the
Executive Committee and the Secretariat of the Board to come up with a
more systematic and organized way of providing the information to the
BOR.
1.3. The Board noted the manifestation of Regent Farolan and requested him
to sit down with the Board Secretary so that subsequent reports to the
Board will follow a more understandable format particularly looking at
policies of the universities.
Board Action: NOTED
II. MATTERS APPROVED BY THE BOARD
A. ACADEMIC MATTERS
1. Establishment of the “Polly R. Santiago-Cortez Professorial Chair in
Business Administration” at the Cesar E.A. Virata School of Business, UP
Diliman
1.1 President Concepcion explained that a UP alumna in the person of Polly
R. Santiago-Cortez wishes to establish a Professorial Chair in Business
Administration at the Cesar E.A. Virata School of Business, by providing
an amount of PhP120,000.00 to the awardee of the professorial chair. An
endowment fund was donated directly by Polly R. Santiago-Cortez to the
UP Business Research Foundation, Inc. (UPBRFI) which is a private
foundation in the Virata School of Business (VSB). The UPBRFI is
requesting the Board to create the said professorial chair at the VSB, with
the stipend to be paid by the UPBRFI from a donation of the accumulated
interest earned from the said endowment fund being managed by the
UPBRFI.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
2
II. MATTERS APPROVED BY THE BOARD (cont’d)
A. ACADEMIC MATTERS (cont’d)
1. Establishment of the “Polly R. Santiago-Cortez Professorial Chair …
(cont’d)
. . .
1.2 In response to Chair De Vera’s query regarding the standard policy on
professorial chairs, President Concepcion explained that there is no
standard policy across the system on professorial chairs. One reason was
that colleges cannot impose a minimum amount for professorial chairs in
the past because of the limited number of donors. But now that more
people are willing to create professorial chairs in UP, it is high time that
the University set a minimum amount for professorial chairs. President
Concepcion said that he will review the policy for the creation of
professorial chairs and submit a report to the Board once his review is
completed. In the meantime, he moved that the Board approve the
establishment of this particular professorial chair for the benefit of the
faculty.
1.3 Chair De Vera inquired about the policy of the University with regard to
receiving money from private individuals because the Commission on
Audit (COA) has been consistently taking note that UP has created so
many foundations attached to colleges. COA has raised an issue because
the foundations are receiving public money and there is no system of
accountability on how these public funds are to be treated. If donations
would be centralized to just one foundation then the University could tell
COA that there is just one system. But if there is no such policy yet, then
the Board will have to allow the Virata School of Business to accept the
money for the professorial chair though its foundation.
1.4 Regent Farolan informed the Board that this is one of the reasons why he
was asking for a complete set of all minutes of BOR meetings since his
assumption as Regent on October 20, 2016. He recalled that this
particular matter was already discussed in previous meetings, and there
was in fact an agreement to require the Vice President for Academic
Affairs to review the existing policies and procedures regarding the
acceptance of grants and creation of professorial chairs, and to
recommend policy reforms on the same. One of the things discussed then
was the value of the donation, the purpose, and the conditions attached to
it. He recalled that the Board also approved his motion that there should
be an investigation into the human rights and social justice reputation or
background of the person/s under whose name/s the professorial chair or
faculty grant will be titled. He suggested following up the review with
the VPAA.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
3
II. MATTERS APPROVED BY THE BOARD (cont’d)
A. ACADEMIC MATTERS (cont’d)
1. Establishment of the “Polly R. Santiago-Cortez Professorial Chair …
(cont’d)
. . .
1.5 On the issue of social justice background of individuals for which
professorial chairs are being named, President Concepcion said that the
establishment of a professorial chair is within the power of the Board of
Regents, and the Board will surely not allow a professorial chair to be
named after an individual of questionable integrity.
1.6 On the issue of donations, he explained that acceptance of donations is
also within the power of the Board. The Board may reject or accept a
donation depending on the conditions of the donation. He reminded the
Board that during its last meeting, the Board instructed the President to
review the system of delegation of authority by the Board to the President
or Chancellor, including the power to accept donations by the constituent
universities. A report on this matter will be submitted to the Board once
the review is completed.
1.7 In response to the clarification sought by Regent Guillermo, President
Concepcion clarified that the amount of PhP120,000.00 for the “Polly R.
Santiago-Cortez Professorial Chair in Business Administration” is only
good for one (1) year. He said that the duration of professorial chairs will
be part of the items for consultation with the colleges for standardization.
1.8 Regent Go inquired whether the Board had approved similar requests in
the past because it can be used as a precedent until the Board comes out
with a new guideline or policy on professorial chairs. President
Concepcion replied in the affirmative. He mentioned that it is not the first
time that the UPBRFI requested for a creation of a professorial chair for
its donors, and that this practice is not only true in VSB but also in other
colleges.
1.9 Following Regent Go’s recommendation, President Concepcion
reiterated his earlier motion that the Board approve first the proposal at
hand. Meanwhile, President Concepcion will create a committee to
conduct consultations across colleges in order to standardize the policies
on the acceptance and creation of Professorial Chairs.
1.10 There being no objections to the motion duly made and seconded, the
Board approved the same.
Board Action: APPROVED
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
4
II. MATTERS APPROVED BY THE BOARD (cont’d)
A. ACADEMIC MATTERS (cont’d)
. . .
2. Establishment of the “Senators Manny and Cynthia Villar Professorial
Chair for Small Farm Management” at UP Los Baños
2.1 Unlike the previous professorial chair, President Concepcion explained
that the donation for the establishment of the “Senators Manny and
Cynthia Villar Professorial Chair for Small Farm Management” will go
directly to UP, and not through a foundation. He moved for the approval
of the said professorial chair. Regent Go seconded the motion.
2.2 In a manifestation he requested to be placed on record, Regent Punzalan
said that he finds it ironic that Senator Cynthia Villar is being given
recognition and prestige through the establishment of the professorial
chair, considering her unpopularity among the constituents of UP because
of her connection to the Rice Tariffication Law (RA 11203). However,
he said that he will not hinder the approval of this professorial chair
because he does not want to deprive the faculty members of the benefits
of the professorial chair. He concurred with Regent Farolan that a policy
should be created requiring the investigation of the social justice
background of the donor.
2.3 Regent Go clarified that the bill on the Rice Tarrification Law was not
sponsored by Senator Cynthia Villar only. It was approved by both
houses of Congress, and signed into law by the President of the
Philippines. The positive impact of the Rice Tarrification Law in terms
of the reduction in the price of rice should also be considered, as this
would benefit millions of Filipinos. It would be unfair to attribute the
increase or decrease of the price of rice produced by local farmers to the
donor of this professorial chair.
2.4 Regent Guillermo expressed support for the manifestation of the Student
Regent because of the involvement of the concerned individuals not only
on the Rice Tarrification Law, but also on the issue of agricultural land
conversions. However, he, too, does not want to deprive the faculty of the
benefits from this professorial chair.
2.5 Regent Farolan likewise expressed his support for the establishment of
the said professorial chair particularly considering that it focuses on small
farm management in which the Villars have shown great interest in their
private and public lives, and have served as catalysts in the development
of that particular sector.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
5
II. MATTERS APPROVED BY THE BOARD (cont’d)
A. ACADEMIC MATTERS (cont’d)
. . .
2. Establishment of the “Senators Manny and Cynthia Villar … (cont’d)
. . .
2.6 Regent Villanueva put on record that he is in full support of this initiative,
subject to compliance with University rules on academics. He also put on
record that Congress does not just pass a bill because one person, one
Senator, or one Congressman would like to propose a measure. It goes
through a first reading, a second reading, and a third reading, and each
stage is faced with tedious debates in the plenary and in the committee.
He added that the University should not demotivate donors from helping
the faculty and the University.
2.7 Regent Jimenez reminded everyone that Senator Cynthia Villar is a
distinguished alumnus of the University of the Philippines Los Baños.
2.8 Chair De Vera also manifested his full support for the establishment of
the professorial chair. His position has always been that the determination
of the fitness of individuals to a professorial chair is best left to the college
proposing it. It may be recalled that UP Los Baños gave an honorary
degree to Senator Cynthia Villar which was approved by the Board. If
UP Los Baños feels very strongly that a professorial chair should be
established under the name of Senator Villar, it is incumbent for the
Board to be consistent in its policies by also recognizing the proposal of
UPLB.
Board Action: APPROVED
3. Request of UP Diliman for a waiver of the two-year residence rule
immediately prior to graduation with honors (Article 412 of the UP Code)
in favor of
3.1 President Concepcion moved for the approval of the request, noting that
the explanation for the favorable endorsement by UP Diliman of the
request for waiver has been disseminated to the members of the Board.
3.2 There being no objections to the motion duly made and seconded, the
Board approved the request.
Board Action: APPROVED
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
6
II. MATTERS APPROVED BY THE BOARD (cont’d)
A. ACADEMIC MATTERS (cont’d)
. . .
4. Request of UP Open University for a waiver of the normal load rule
governing graduation with honors (Article 414 of the UP Code) in favor of
the following students
a.
b.
4.1 President Concepcion moved for the approval by the Board of the request
for a waiver of the normal load rule governing graduation with honors in
favor of and from
. He said that under the current rules on graduation
with honors, a student cannot graduate with honors if underloaded
in one of the semesters without any justifiable causes. The
justifications for and favorably endorsed by the
UPOU University Council have been disseminated to the members of the
Board.
4.2 In response to Regent Jimenez’s query regarding underloading, President
Concepcion explained that the University Council considers underloading
without valid justification gives a student an undue advantage when it
comes to grades. He said that all requests for waivers of rules regarding
graduation, and graduation with honors, are endorsed to the Board upon
the favorable recommendation of the respective University Councils.
4.3 Chair De Vera explained that the previous rules on graduation with honors
were very tight. For instance, a student who incurred a failing grade in any
of his subjects or had underloaded in any of the semesters is automatically
disqualified from graduating with honors. However, the policy has
changed and the University now allows exemptions. The University
Council evaluates all appeals for exemption from the rules with respect to
graduation and then recommends to the Board of Regents for approval.
The power to approve rests with the Board because it is an exemption from
policy.
4.4 In response to Regent Villanueva, Chair De Vera said that underloading
due to unavailability of subjects needed in the curriculum to complete the
full load is one of the exemptions being considered by the University
Councils under the new rules.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
7
II. MATTERS APPROVED BY THE BOARD (cont’d)
A. ACADEMIC MATTERS (cont’d)
. . .
4. Request of UP Open University for a waiver … (cont’d)
. . .
4.5 After further deliberations, Regent Go recommended that the matter be
resolved at the level of the University President given that the same had
already been deliberated in the University Council. Chair De Vera took it
as a formal motion to delegate to the UP President the authority to approve
requests for waivers with respect to graduation and graduation with
honors, and to include it in the current review of delegated powers to the
President which will be submitted to the Board. Regent Laurel seconded
the motion.
Board Action: APPROVED. The Board delegated to the
UP President the authority to approve
requests for waiver of residency and
normal load requirements (Articles 412
and 414 of the UP Code) with respect to
graduation of students with honors.
5. Graduation of students whose names are included in the lists of candidates
submitted by the following Constituent Universities, who have completed
all the requirements for their respective degrees/titles as of the end of the
Midyear 2019, or as of the end of term specified, and as recommended by
their respective University Councils:
a. UP Diliman - Approved by the UP Diliman University Council at its 155th
meeting held on 2 September 2019.
b. UP Los Baños - Approved by the UP Los Baños University Council at its
meeting held on 9 September 2019.
c. UP Manila - Approved by the UP Manila University Council at its 109th
meeting held on 13 September 2019.
d. UP Visayas - Approved by the UP Visayas University Council at its 120th
meeting held on 18 September 2019.
e. UPOU - Approved by the UP Open University Council at its 60th meeting
held on 11 September 2019.
f. UP Baguio - Approved by the UP Baguio University Council at its 70th
meeting held on 2 September 2019.
Board Action: APPROVED
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
8
II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
B. FISCAL MATTERS 1
1. Memorandum of Agreement between the University of the Philippines and
University of the Philippines Alumni Association (UPAA) for the renewal
of the UPAA’s management, operation and administration of the “Ang
Bahay ng Alumni”
1.1 President Concepcion said that the memorandum of agreement (MOA)
between the University of the Philippines and the UP Alumni Association
(UPAA) is for the purpose of renewing the contract with UPAA for the
management, operation, and administration of the Ang Bahay ng Alumni.
The 25-year contract with the UPAA expired on 25 April 2019, but after
negotiations between the Office of the President and the UPAA Board of
Directors, both parties agreed to come up with a MOA that effectively
renews UPAA’s management, operation, and administration of the Ang
Bahay ng Alumni. He moved for the approval by the Board of the said
MOA.
1.2 In response to Regent Go’s request to be enlightened on the major
provisions of the MOA, President Concepcion explained that the MOA is
not a lease agreement, but simply an agreement for the UPAA to manage,
operate and administer the Ang Bahay ng Alumni. The MOA provides that
the income from the operations of Ang Bahay ng Alumni accrues to the
university, after deducting the costs of salaries and other miscellaneous
expenses. President Concepcion added, as a backgrounder, that it was the
UPAA which constructed the Ang Bahay ng Alumni, the ownership of
which was transferred to UP upon the expiration of the original 25-year
contract early this year.
1.3 Chair De Vera inquired why the proposed MOA is good for five (5) years
only and not for another 25 years, if all income goes to UP. President
Concepcion replied that when the entire facility became owned by UP
after the expiration of the original contract, the right to operate the UP
property for more than five (5) years shall be subject to bidding
requirements. He observed however that the MOA is actually a donation
of services, since all income derived from its operation accrues to the
university. He asked the Vice President for Legal Affairs to revisit the
provisions of the UP Charter to check the possibility of another 25-year
contract for UPAA.
1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing
government accounting and auditing laws, rules and regulations.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
9
II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
B. FISCAL MATTERS1 (cont’d)
1. Memorandum of Agreement between the University of the Philippines and
University of the Philippines Alumni Association (UPAA) … (cont’d) . . .
1.4 Regent Farolan manifested and proposed that the five (5) years be changed
to twenty-five (25) years as long as it is compliant with all existing laws,
rules and regulations. He does not foresee giving the management of Ang
Bahay ng Alumni to any other entity.
1.5 President Concepcion moved that the Board defer its action on the matter
since there might be other provisions in the UP Charter to which the
provisions of the MOA may have to adjust or align with, once the Board
approves the lease for 25 years. He said that his team would study its
implications first.
1.6 Chair De Vera moved instead that the Board approve the MOA in
principle, with a delegation of authority to the UP President to determine
the mode of agreement and whether there is a need to return the MOA to
the Board for approval. If there is a need for approval of the Board, it can
be circulated by referendum. If the changes are not significant, it shall be
deemed approved by the Board.
Board Action: APPROVED. Authority is delegated to
the UP President to determine the
mode of agreement and whether there
is a need to return the same to the
Board for appropriate action.
2. Memorandum of Understanding between the University of the Philippines
and the Philippine Institute for Development Studies (PIDS) for the lease
of the 3,000 square meters of UP property at the UP Diliman campus for
a period not more than 25 years
2.1 President Concepcion said that the Memorandum of Understanding
between the University the Philippines and the Philippine Institute for
Development Studies (PIDS) involves the lease of 3,000 square meters of
________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all
existing government accounting and auditing laws, rules and regulations.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
10
II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
B. FISCAL MATTERS1 (cont’d)
2. Memorandum of Understanding between the University of the Philippines
and the Philippine Institute for Development Studies (PIDS) … (cont’d) . . .
land located in UP Diliman campus, for a period of not more than twenty-
five years. The leased area is intended to be used by PIDS in the
construction of its headquarters. The target location is along the C.P.
Garcia Avenue on the same side as the CHED and PHIVOLCS buildings.
2.2 Chair De Vera interposed no objection to the lease contract for as long as
the rate of lease per square meter is the same as the rates of all the
government agencies in that area.
2.3 In response to Regent Go as to the actual rate of lease, President
Concepcion said that there are normally two (2) options—either the lessee
allows 20% of leased space to be utilized by the lessor for free, including
utilities, or the lessee will use the entire leased space but will pay UP a
monthly rental. In the case of PIDS, he said that there is no final agreement
yet between parties, as the terms of the contract are still under negotiation.
The MOU is being entered into so both parties can proceed with the
negotiations while the PIDS is requesting for a budgetary allotment from
the Department of Budget and Management.
2.4 Chair De Vera inquired about the preference of the University, whether to
enter into a straight lease, or acquire a space in the leased premises.
President Concepcion said that it will depend on the size of the building
that PIDS will construct on the UP property. It could be a combination of
the two if possible but he assured the Board that the contract will go back
to the Board for approval.
2.5 There being no objections to the motion duly made and seconded, the
Board approved the MOU between UP and PIDS.
Board Action: APPROVED
________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all
existing government accounting and auditing laws, rules and regulations.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
11
II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
B. FISCAL MATTERS1 (cont’d)
. . .
3. Memorandum of Understanding between the University of the Philippines
and the Landbank of the Philippines (LBP) for the lease agreement
involving the use of 1,000 square meters of UP property at the UP Diliman
campus for a period not more than 25 years
3.1 President Concepcion said that the matter is only a memorandum of
understanding because there are still many conditions that need to be
settled before UP could enter into an agreement with the Landbank of the
Philippines (LBP). As an example, one condition for further discussion is
for UP to borrow money from Landbank for the construction of a building
which will house, among others, all finance offices of UP, and then lease
the necessary space to Landbank for its branch/office. The proceeds from
the Landbank lease will then be used to amortize the loan. The President
of Landbank agreed to enter into an MOU first, and to set the terms and
conditions afterwards.
3.2 The proposed location will be along Jacinto Street, UP Diliman with an
area of approximately 1,000 square meters.
3.3 Chair De Vera inquired whether the design of the whole area and the land
use plan for the purpose would be subject to approval of the Board. He
expressed his concern about the possible congestion of the area since the
faculty and staff housing and the food park are also along that area.
President Concepcion replied in the affirmative.
3.4 Regent Farolan pointed out that these matters should also be included in
the campus development plan of UP Diliman and be made part of the
conditions for an agreement with Landbank. Another matter that must be
raised with Landbank is the UP community’s complaints about the
difficulty in accessing Landbank’s ATMs and other bank services. The
Board noted the point raised by Regent Farolan.
3.5 There being no objections to the motion duly made and seconded, the
Board approved the MOU between UP and Landbank.
Board Action: APPROVED
________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all
existing government accounting and auditing laws, rules and regulations.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
12
II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
B. FISCAL MATTERS1 (cont’d)
. . .
4. Memorandum of Agreement between the University of the Philippines and
Bases Conversion and Development Authority (BCDA) for the operation
and management of the PGH satellite for sports medicine and wellness at
the National Government Administrative Center of the New Clark City,
Tarlac
4.1 President Concepcion explained that the proposed Memorandum of
Agreement between UP and the Bases Conversion and Development
Authority (BCDA) is for the operation and management of a PGH Satellite
for Sports Medicine and Wellness at the National Government
Administrative Center at New Clark City (NGAC-NCC) in Tarlac. He
added that the satellite hospital is a requirement of the Philippine SEA
Games Organizing Committee (PHISGOC) for the upcoming SEA games.
The BCDA constructed a satellite hospital with a floor area of 1,000
square meters and they invited UP to operate and manage the satellite
hospital which is located on an approximately two (2)-hectare parcel of
land located beside the Athletics Stadium at the NGAC-NCC.
4.2 The PGH Director, Dr. Gerardo D. Legaspi, together with the Vice
Chancellor for Administration, Dr. Arlene Samaniego, presented to the
Board salient features of the MOA between UP and BCDA for the PGH
Satellite Clinic in New Clark City. Director Legaspi also highlighted
some points of contention, such as the payment of association dues which
will amount to PhP1.2 Million a year, and GSIS insurance which is about
PhP200, 000 a year.
4.3 Chair De Vera expressed his concern about the sports clinic becoming a
white elephant after the SEA games. Director Legaspi said that there will
be no loss for UP because the University did not spend any money for the
construction of the sports clinic and for its equipment. UP only committed
to provide manpower, which can be pulled out anytime. These are family
medicine doctors who are used to going to provinces and towns and cities
outside of PGH. Secondly, all the equipment is portable and will be
donated to PGH, so it can be transferred to PGH, if necessary. Lastly, he
said that, according to the BCDA, about 1,000 government employees and
their families will eventually be relocated to NGAC-NCC. The facility
shall then be their primary health care provider.
________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all
existing government accounting and auditing laws, rules and regulations.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
13
II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
B. FISCAL MATTERS1 (cont’d)
. . .
4. Memorandum of Agreement between the University of the Philippines
and Bases Conversion and Development Authority (BCDA) … (cont’d)
. . .
4.4 Director Legaspi proceeded to explain that that in order for PGH to be
accredited as a Health Care Network Provider (HCNP), it has to have a
complete setup, which means that it has to have a primary care center.
Director Legaspi said that PGH is actually looking for partners around the
country to be its primary care sites. He cited President Concepcion’s plan
for the integration of the planned PGH Diliman as the closest primary care
site for PGH Manila. The Los Baños health clinic will also be a primary
care site and the New Clark City a general clinic.
4.5 Regent Villanueva said that the PGH satellite clinic is a win-win situation
for UP. On a related matter, he inquired about the status of the imaging
system for PGH that was introduced as an amendment during the budget
deliberation last year. Director Legaspi thanked Senator Villanueva for the
MRI and reported that it has already been awarded. It is going to be a
large bore MRI for PGH and no other government facility has a large bore
MRI. It will have a focus ultrasound device which is the first one in the
country. The new technology could treat Parkinson’s disease and a very
unique illness in the country called X-linked Dystonia of Panay.
4.6 Vice President Uy informed the Board that he is part of the negotiating
panel on behalf of UP Manila and PGH. The approval by the Board of the
MOA is required to enable PGH to mobilize and facilitate the
documentary requirements of the DOH and other government agencies for
the operation of the satellite hospital, and allow PGH to request and
realign its budget and personnel for the operation of the satellite hospital.
Part of the request is to delegate to the President the oversight and the
monitoring, with approval from the Board in principle.
4.7 After a long discussion, Chair De Vera moved for the approval of the
MOA in principle and delegate to the President the authority to determine
the resolution of the contentious issues. There being no objections to the
motion duly made and seconded, the Board approved the same.
________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all
existing government accounting and auditing laws, rules and regulations.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
14
II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
B. FISCAL MATTERS1 (cont’d)
. . .
4. Memorandum of Agreement between the University of the Philippines
and Bases Conversion and Development Authority (BCDA) … (cont’d)
. . .
4.8 Regent Guillermo expressed support for the MOA but suggested having a
long term plan for the facility. He called the attention of the Board to a
particular study of the University of Glasgow and the UP Department of
Geography funded by the Global Challenges Research Fund and
supported by the Philippine Geographical Society, entitled, “Counter-
mapping for peri-urban social justice: accounting for spatial narratives of
community resistance and dispossession in urban transition”. The subject
of this study focuses on Clark City and one of the findings is the
displacement of minority groups, particularly of the Aeta tribe. He hoped
that the Department of Geography may be given an opportunity to present
to the Board the result of the said study in one of the special briefings of
the Board. Chair De Vera noted the request of Regent Guillermo and asked
the Secretariat to include it as an agenda item in the next meeting.
Board Action: APPROVED. The Board delegated to the
UP President the authority to negotiate the
terms and conditions of the MOA. The
Department of Geography shall conduct a
special briefing of the Board on its study on
Clark City, as requested by Regent
Guillermo.
5. Board Resolution designating the Executive Vice President and the Vice
President for Development as authorized signatories for the Net Metering
Agreements (NMA) and Fixed Asset Boundary Documents (FABD) with
Meralco in relation to the net metering application of the University
5.1 President Concepcion explained that this request is for the net metering
application of the University with Meralco which requires the execution
of a Net Metering Agreement (NMA) and Fixed Asset Boundary
Document (FABD) for the 240kW Solar PV System that was installed in
the rooftops of Quezon Hall, Melchor Hall and Palma Hall in UP Diliman.
The Executive Vice President and the Vice President for Development
were designated as UP representatives for purposes of signing the said
documents, subject to reporting to the University President and the Board
of Regents.
________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all
existing government accounting and auditing laws, rules and regulations.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
15
II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
B. FISCAL MATTERS1 (cont’d)
. . .
5. Draft Board Resolution (cont’d)
. . .
5.2 President Concepcion further explained that the net metering is an
incentive mechanism under the "Renewable Energy Act of 2008" (RA
9513) whereby end-users can generate electricity for their own use by
installing an on-site renewable energy generating facility such as a solar
PV installation. Excess electricity generated from the solar PV installation
will be delivered to the distribution grid of the electric distribution utility
and will be used to offset the end-user's electricity consumption and
generate savings on the electricity bill.
5.3 There being no objections to the motion duly made and seconded, the
Board approved the draft resolution.
Board Action: APPROVED
6. Memorandum of Understanding among the University of the Philippines,
Office of the Ombudsman, and the Commission on Higher Education for
cooperation in preventing corruption and in promoting ethics and
accountability
6.1 President Concepcion moved for the approval of the tripartite
Memorandum of Understanding among University of the Philippines, the
Office of the Ombudsman, and the Commission on Higher Education for
collaborative cooperation in preventing corruption and in promoting
ethics and accountability among students.
6.2 Chair De Vera said that the MOU was already approved by the CHED
Commission En Banc (CEB) on 17 September 2019. He invited the
members of the Board for the MOA signing immediately after the Board
meeting.
________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all
existing government accounting and auditing laws, rules and regulations.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
16
II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
B. FISCAL MATTERS1 (cont’d)
. . .
6. Memorandum of Understanding among the University of the Philippines,
Office of the Ombudsman … (cont’d)
. . .
6.3 Chair De Vera explained that the MOU is an initiative of Ombudsman
Samuel Martires during a multi-sectoral forum held to ask the help of
different sectors in promoting accountability and transparency. The MOU
contains certain provisions that are specific to UP and to CHED. The
intervention of CHED through this project is, on one hand, to work with
UP through its TVUP to develop case studies and materials that can be
used for classroom purposes; on the other hand, develop a separate 3-unit
subject called “Ethics and Accountability in the Public Service” which
will be offered initially as an elective subject in the different degree
programs of the universities. This is why the help of the Office of the
Ombudsman and UP are important in the development of the syllabus of
this 3-unit elective subject. On the part of CHED, it will be funding the
production of the materials, teacher trainings, and the seminars/workshops
to promote this initiative to different universities.
6.4 President Concepcion believes that mass media plays a big part in
promoting the drive against corruption. On the part of UP, this project will
develop, through TVUP, video materials not only for classroom use by
state universities, but also for television, in order to attain wider
viewership. Negotiations are being made with PTV-4 and IBC-13 for the
purpose.
6.5 Regent Jimenez expressed support for this initiative but inquired about the
bases and sources of the teaching materials and researches for ethics. He
believes that the hardest parts on ethics are the gray areas because life
itself is so complicated. Certain tools should be introduced to enable
students to make ethical judgments on their own because not every
situation can be black and white. In response, Chair De Vera said that
possible materials would be the documentation of the lives of those
exemplars in government service highlighting what makes them
outstanding and ethical. He added that one of the things he noticed in the
general education curriculum was that the materials on ethics are based on
western practices. There were attempts made by some Filipino
academicians to localize the syllabus, or by the Civil Service Commission,
to promote ethical practices through its moral recovery program that did
not progress.
________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all
existing government accounting and auditing laws, rules and regulations.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
17
II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
B. FISCAL MATTERS1 (cont’d)
. . .
6. Memorandum of Understanding among the University of the Philippines,
Office of the Ombudsman … (cont’d)
. . .
6.6 Regent Farolan suggested tapping people from the colleges, such as the
National College of Public Administration and Governance, College of
Law, and College of Social Sciences and Philosophy. Chair De Vera
replied that a technical working group will be created and the
identification of the collaborators for the project will be left up to them.
6.7 After further discussions, Chair De Vera stressed that one of the key
initiatives of CHED is to develop 3-unit elective subjects on peace
education, IP education, and ethics. A technical working group will be
created for the purpose to work with different state universities, with
funding by CHED. The plan is to start it as an elective subject, and then
leave it to the universities to decide how to embed this elective subject in
the curriculum of their degree programs.
6.8 There being no objections to the motion duly made and seconded, the
Board approved the MOU.
Board Action: APPROVED
7. Reprogramming of UP System Administration’s Unexpended Balances of
Prior Years’ Obligations in the amount of Seventy Million Pesos
(PhP70,000,000.00)
Board Action: APPROVED
8. Reprogramming of UP Diliman’s Unexpended Balances from the General
Fund in the amount of Seventy Million Pesos (PhP70,000,000.00)
Board Action: APPROVED
________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all
existing government accounting and auditing laws, rules and regulations.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
18
II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
B. FISCAL MATTERS1 (cont’d)
. . .
9. Request of UP Diliman for realignment of CY 2019 Revolving Fund budget
of UP Law Complex in the amount of Ten Million Pesos (PhP10,000,000.00)
Board Action: APPROVED
10. Programming of UP Cebu’s Excess Income from the Revolving Fund in the
amount of One Hundred Seventy Five Thousand Pesos (PhP175,000.00)
Board Action: APPROVED
C. ADMINISTRATIVE MATTERS 2
1. Request of UP Manila for extension of the secondment of Dr. Mario R.
Festin as Medical Officer at the Department for Reproductive Health and
Research of the World Health Organization (WHO), effective 1 September
2019 until 10 November 2019, for the purpose of completing pending
matters and administrative requirements for smooth transition upon his
departure
1.1 President Concepcion explained that the World Health Organization
(WHO) requested the extension of secondment of Dr. Mario Festin as
Medical Officer at the Department of Reproductive Health and Research
to enable him to complete important tasks and activities at WHO. His
extension will be from 1 September 2019 until 10 November 2019.
1.2 There being no objections to the motion duly made and seconded, the
Board approved the request for extension of seconded in favor of Dr.
Festin.
Board Action: APPROVED
1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all
existing government accounting and auditing laws, rules and regulations. 2 These appointments have gone through the standard University peer review process from the Department to the
College, the Constituent Universities concerned, and the University System. In cases where there was doubt
about the process followed or about the fairness of the recommendations, the papers were returned to the unit
concerned for review and recommendation.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
19
II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
C. ADMINISTRATIVE MATTERS 2(cont’d)
. . .
2. First Request for Temporary Waiver of Faculty Tenure Rules in favor of
the following:
UP Diliman
DEVRALIN T. LAGOS, Assistant Professor 1, College of Social Work and
Community Development, effective 1 August 2019 until 31 July 2020
UP Los Baños
FLOR MARIE IMMANUELLE R. PILAPIL-AMANTE, Assistant Professor 1,
College of Veterinary Medicine, effective 1 August 2019 until 31 July
2020
PURA BEATRIZ S. VALLE, Assistant Professor 1, College of Forestry and
Natural Resources, effective 1 August 2019 until 31 July 2020
UP Manila
MYRA S. MISTICA, Assistant Professor 3, College of Public Health, effective
11 August 2019 until 31 July 2020
RICHARD C. KHO, Associate Professor 3 (PT), College of Medicine, effective
1 August 2019 until 31 July 2020
BERNADETTE HEIZEL M. REYES, Associate Professor 3 (PT), College of
Medicine, effective 1 August 2019 until 31 December 2019
JEAN ANNE B. TORAL, Associate Professor 4 (PT), College of Medicine,
effective 1 August 2019 until 31 July 2020
UP Visayas
GRETCHEN G. VELARDE, Instructor 1, College of Arts and Sciences,
effective 1 January 2019 until 31 December 2019
___________________ 2 These appointments have gone through the standard University peer review process from the Department to the College, the
Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or
about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
20
II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
C. ADMINISTRATIVE MATTERS 2(cont’d)
. . .
2. First Request for Temporary Waiver of Faculty Tenure Rules … (cont’d)
. . .
UP Baguio
RAYMOND M. INTAL, Instructor 3, College of Social Sciences, effective 1
August 2019 until 31 July 2020
OLIVIA S. MENDOZA, Instructor 3, College of Social Sciences, effective 1
August 2019 until 31 July 2020
Board Action: APPROVED
3. Second Request for Temporary Waiver of Faculty Tenure Rules in favor
of the following:
UP Diliman
ADA ANGELI D. CARIAGA, Assistant Professor 1, College of Engineering,
effective 1 August 2019 until 31 July 2020
TERENCE LUCERO B. MENOR, Assistant Professor 1, College of
Engineering, effective 1 January 2019 until 31 July 2019
UP Manila
LEILANIE S. APOSTOL-NICODEMUS, Associate Professor 4 (PT), College
of Medicine, effective 1 August 2019 until 31 December 2019
UP Baguio
JOSE MATHEW P. LUGA, Instructor 1, College of Social Sciences, effective
1 August 2019 until 31 July 2020
___________________ 2 These appointments have gone through the standard University peer review process from the Department to the College, the
Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or
about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
21
II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
C. ADMINISTRATIVE MATTERS 2(cont’d)
. . .
3. Second Request for Temporary Waiver of Faculty Tenure … (cont’d)
. . .
3.1 President Concepcion explained that the Board had previously agreed to
approve up to second requests for waiver of tenure rules. He moved for
the approval of the first and second requests for temporary waiver of
faculty tenure rules in favour of the above-listed faculty members.
3.2 There being no objections to the motion duly made and seconded, the
Board approved the requests.
Board Action: APPROVED
4. Appointment of Faculty: Transfer to permanent status
UP Diliman
JANEL G. BAUZA, Assistant Professor 1, College of Music, effective 26
September 2019
UP Manila
LENORA C. FERNANDEZ, Associate Professor 3 (Part Time), College of
Medicine, effective 26 September 2019
RUTH SHANE E. LEGASPI, Assistant Professor 1, College of Arts and
Sciences, effective 26 September 2019
UP Visayas
CAROLYN T. MEJARES, Assistant Professor 1, School of Technology,
effective 26 September 2019
UP Mindanao
MARION JOHN MICHAEL M. ACHONDO, Assistant Professor 1, College of
Science and Mathematics, effective 26 September 2019
Board Action: APPROVED ___________________ 2 These appointments have gone through the standard University peer review process from the Department to the College, the
Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or
about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
22
III. MATTERS CONFIRMED BY THE BOARD
The Board CONFIRMED the following agenda matters:
1. Confirmation of the approval of the President of the list of candidates for
graduation as of the end of Midyear 2019, or as of the end of term specified,
who required an earlier approval in order to facilitate the immediate release
of documents for the students’ board examination applications (This
authority has been delegated to the President by the Board of Regents at its
1048th meeting held on 26 March 1992)
a. UP Diliman - Approved by the UP Diliman University Council at its 155th
meeting held on 2 September 2019. The President approved the graduation
of recommended students on 16 September 2019.
b. UP Manila - Approved by the UP Manila University Council at its 109th
meeting held on 13 September 2019. The President approved the graduation
of recommended students on 20 September 2019.
Board Action: CONFIRMED
2. Confirmation of Administrative Order No. PDLC 2019-29A: Rules and
regulations for the UP Varsity Wellness Program, dated 10 May 2019
2.1 President Concepcion explained that before the implementation of the Free
Tuition Law, student-athletes enjoy the privilege of free tuition as an
incentive for playing for the University. With the implementation of free
tuition law, everyone gets to enjoy free UP education, which has supplanted
the free tuition privilege provided for student-athletes. The UP Varsity
Wellness Program, to be implemented primarily by UP Manila through its
Philippine General Hospital, aims to provide free general health-care
services for the total well-being of athletes, and specialty care for injured
athletes. He moved for the confirmation by the Board of Administrative
Order No. 2019-29A issued by the President for this purpose.
2.2 Regent Jimenez expressed support for this program but also recommended
that the Board consider including artists/performers in the program, like the
members of the UP Symphony Orchestra (UPSO) or the UP Singing
Ambassadors (UPSA), who perform around the country and the world to
represent the University.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
23
III. MATTERS CONFIRMED BY THE BOARD (cont’d)
The Board CONFIRMED the following agenda matters: (cont’d)
. . .
2. Confirmation of Administrative Order No. PDLC 2019-29A… (cont’d)
. . .
2.3 President Concepcion said that performers of UPSO or UPSA receive
honoraria and per diem allowances for every performance, but he agreed
with Regent Jimenez that they should be included in the program, subject
however to the results of a study of the financial implication thereof. Regent
Jimenez requested an update on its development at the next Board meeting.
2.4 Regent Pedrano inquired about the system for UP athletes and artists in the
regions like UP Visayas, UP Mindanao, and UP Cebu who will have
difficulty in going to PGH for this wellness program.
2.5 President Concepcion said that there is a proposal that all health service
centers of UP units should be tied-up to PGH so that the benefits enjoyed
by the Filipino citizens in PGH can be enjoyed as well by the UP
community. He added that PGH is the leading research and teaching hospital
in the country, which is why many health institutions all over the country
are requesting to tie-up with PGH. The provision of the UP wellness
program for UP athletes and artists in the different CU’s could therefore be
made a condition for other health-care institutions if they want to tie-up with
PGH.
2.6 Chair De Vera recommended having a tie-up with the West Visayas State
University (WVSU) for the Visayas. Its College of Medicine is one of the
top 5 medical schools in the country. UP could enter into an MOU with
WVSU on how the UP athletes in the Visayas region can access the services
of its hospital.
2.7 There being no objections to the motion duly made and seconded, the Board
confirmed the said administrative order issued by the President.
Board Action: CONFIRMED
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
24
IV. MATTERS FOR INFORMATION OF THE BOARD
The Board NOTED the following matters transmitted via email to all Regents in
four (4) batches on 23 September 2019 and 25 September 2019 (Memorandum No.
OSU2019-07-16 and Memorandum No. OSU2019-07-17, Memorandum No. OSU2019-
07-18, and Memorandum No. OSU2019-07-19).
President Concepcion said that all matters for the information of the Board have
already been sent to the members of the Board. Comments from any member of the Board
may be emailed to the President through the BOR Secretariat for appropriate action.
A. CONTRACTS/AGREEMENTS
The following agreements are compliant with standard and applicable University processes
involving the Constituent Universities (CUs) concerned and the University System. They fall under
the delegated approving authority of the President, subject to information of the Board on matters
not exceeding P150 Million Pesos (1312th BOR Meeting, 29 October 2015).
UP System
1. Memorandum of Agreement between the University of the Philippines and
Paymaya Philippines, Inc. (Paymaya) providing for the production of UP RFID
cards
UP Diliman
1. Agreements for implementation of the UP Cesar E.A. Virata School of
Business providing for internship program:
a) Memorandum of Agreement between the University of the Philippines
Diliman and Deal Grocer, BeautyMNL and Shoplite (Taste Central
Curators, Inc.)
b) Memorandum of Agreement between the University of the Philippines
Diliman and OLX
c) Memorandum of Agreement between the University of the Philippines
Diliman and Unilever Philippines Inc. (ULP)
d) Memorandum of Agreement between the University of the Philippines
Diliman and the PMFTC Inc.
e) Memorandum of Agreement between the University of the Philippines
Diliman and the Asia Pacific Digital-Manila
f) Memorandum of Agreement between the University of the Philippines
Diliman and Citibank NA ROHQ
g) Memorandum of Agreement between the University of the Philippines
Diliman and Citibank N.A.
h) Memorandum of Agreement between the University of the Philippines
Diliman and FTI Consulting Philippines Inc.
i) Memorandum of Agreement between the University of the Philippines
Diliman and Insular Life Assurance Co., Ltd.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
25
IV. MATTERS FOR INFORMATION OF THE BOARD (cont’d)
A. CONTRACTS/AGREEMENTS(cont’d)
. . .
UP Diliman (cont’d)
1. Agreements for implementation of the UP Cesar E.A. Virata … (cont’d)
. . .
j) Memorandum of Agreement between the University of the Philippines
Diliman and Nasdaq Inc.
k) Memorandum of Agreement between the University of the Philippines
Diliman and Quickstart Inc.
l) Memorandum of Agreement between the University of the Philippines
Diliman and Upsmart Strategy Consulting Inc.
2. Agreements for implementation of the College of Engineering providing for
internship program:
a) Memorandum of Agreement between the University of the Philippines
Diliman and AB Surveying & Development providing for internship
program
b) Memorandum of Agreement between the University of the Philippines
Diliman and Sykes Asia Inc.
3. Memorandum of Agreement between the University of the Philippines Diliman
and the German Academic Exchange Service (DAAD)
Implementing unit: College of Arts and Letters
4. Memorandum of Agreement between the University of the Philippines Diliman
and the Cooperative Development Authority (CDA) for the training of trainers
to accredited training providers
Implementing unit: College of Social Work and Community Development
5. Memorandum of Understanding between the University of the Philippines
Diliman and École Normale Supérieure (ENS), France providing for academic
cooperation
Implementing unit: National Institute of Geological Sciences
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
26
IV. MATTERS FOR INFORMATION OF THE BOARD (cont’d)
A. CONTRACTS/AGREEMENTS (cont’d)
. . .
6. Memorandum of Understanding between the University of the Philippines
Diliman and the Board of Trustees of the University of Arkansas acting for and
on behalf of the University of Arkansas for Medical Sciences (UAMS), USA
providing for joint assistance in developing and planning collaborative research
and educational projects
Implementing unit: Institute of Biology
7. Memorandum of Understanding between the University of the Philippines
Diliman and Ferris University, Japan providing for academic cooperation
Implementing unit: Center for International Studies
8. Memorandum of Understanding and Memorandum of Agreement on Student
Exchange between the University of the Philippines Diliman and the University
of Applied Sciences Weiner Neustadt (FHWN), Austria providing for academic
cooperation and student exchange
Implementing unit: Office of the Vice Chancellor for Academic Affairs
9. Memorandum of Understanding between the University of the Philippines
Diliman and the Philippine Economic Zone Authority (PEZA) for capacitating
Planning Officers of LGUs and PEZA Personnel in preparing their CLUPs and
enhancing their professional competencies
Implementing unit: School of Urban and Regional Planning
10. Assistantship Contract among the University of the Philippines Diliman, the
Philippine Council for Agriculture, Aquatic and Natural Resources Research
and Development– Department of Science and Technology (DOST-PCAARD),
and Mr. Paul Daniel S. Ang
Implementing unit: Institute of Environmental Science and Meteorology
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
27
IV. MATTERS FOR INFORMATION OF THE BOARD (cont’d)
A. CONTRACTS/AGREEMENTS (cont’d)
. . .
11. Program Contract between the University of the Philippines Diliman and the
Japan International Cooperation Agency Project Office for ASEAN University
/ Southeast Asia Engineering Education Development Network (JICA Project
for AUN/SEED-Net) providing for graduate study program for master’s /
doctoral degree at UP Diliman
Implementing unit: College of Engineering
12. Deed of Donation/Acceptance between the University of the Philippines
Diliman and the Philippine Statistical Research and Training Institute (PSTRI)
for the donation of two (2) units of flat screen television and five (5) units of
desktop computers
Beneficiary unit: School of Statistics
13. Construction Agreement between the University of the Philippines Diliman and
Paul G. Marquez doing business under the name and style of PGM Construction
and Plumbing Services for the exterior painting at the National Institute of
Molecular Biology and Biotechnology
14. Inter-Institutional Agreement between the University of the Philippines Diliman
and Universidad De Oviedo, Spain providing for Erasmus + programme
Implementing unit: Office of the Vice Chancellor for Academic Affairs
15. Memorandum of Agreement among the University of the Philippines Diliman,
the Department of Foreign Affairs (DFA), and the Philippine Society of
International Law (PSIL) for the 7th Biennial Conference of the Asian Society
of International Law
Implementing unit: College of Law
16. Student Mobility Agreement among the University of the Philippines Diliman
and Royal Melbourne Institute of Technology (RMIT University), Australia
providing for student exchange program
Implementing unit: Office of the Vice Chancellor for Academic Affairs
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
28
IV. MATTERS FOR INFORMATION OF THE BOARD (cont’d)
A. CONTRACTS/AGREEMENTS (cont’d)
. . .
17. Memorandum of Understanding and memorandum of Agreement on Student
Exchange between the University of the Philippines Diliman and the Chamber
of Commerce and Industry of the Dordogne, France providing for academic
cooperation and student exchange
Implementing unit: Asian Institute of Tourism and College of Home Economics
18. Memorandum of Understanding between the University of the Philippines
Diliman and Ningbo University, People’s Republic of China providing for
academic/research collaboration
Implementing unit: national Institute of Molecular Biology and Biotechnology
UP Open University
1. Memorandum of Agreement between the University of the Philippines Open
University and the Department of Environment and Natural Resources –
National Capital Region (DENR-NCR) to assist DENR-NCR in the conduct of
organizational review and assessment and to recommend appropriate set-up that
is attuned to the unique condition of the region
2. Memorandum of Understanding between the University of the Philippines Open
University and Compassion International Philippines providing for social work
field education placement at Compassion International Philippines for post-
graduate students from the Social Work Program of UPOU
Implementing unit: Faculty of Management and Development Studies
B. OTHER MATTERS
1. Submissions of Constituent Universities (CUs) of the following reports in
compliance with BOR Directives:
a) Reports in compliance with environmental laws such as Solid Waste
Management and Clean Air Acts:
i. UP Diliman
ii. UP Los Baños
iii. UP Manila
iv. UP Visayas
v. UP Open University
vi. UP Mindanao
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
29
IV. MATTERS FOR INFORMATION OF THE BOARD (cont’d)
. . .
B. OTHER MATTERS (cont’d)
. . .
2. Submissions of Constituent Universities (CUs) … (cont’d)
. . .
b) Reports on security contracts and protocols
i. UP Diliman
ii. UP Los Baños
iii. UP Manila
iv. UP Visayas
v. UP Open University
vi. UP Mindanao
vii. UP Baguio
viii. UP Cebu
V. OTHER MATTERS
1. Board Resolution on the cutting of hazardous trees in the areas of Palma Hall
and Quezon Hall in UP Diliman
1.1. Regent Farolan said that he was one of the Regents who expressed certain
reservations in the referendum because he does not agree with the draft
resolution as it was written. It sounded insensitive and made the Board look
like people who can simply cut down trees just to ensure the safety of the
community. But he fully understood the necessity of cutting down those
hazardous trees given his background work with the College of Arts and
Letters and with the College of Social Sciences and Philosophy, related to
disaster and risk reduction management programs. As a way to address the
matter, he suggested that the resolution include a whereas clause which would
reflect the BOR’s recognition of the value and importance of each and every
tree in maintaining ecological balance and managing climate change.
1.2. As pointed out by Chair De Vera, President Concepcion informed the Board
that the assessment was done not by tree doctors of UP Diliman but by the
licensed forester of the JSA Inc., the company contracted by the University
for the maintenance of the campus. He apologized for the oversight and
moved for the deferment of action on the matter. He would refer the matter to
the tree doctor of UP Diliman and consult Regent Farolan regarding the
appropriate wording of the resolution in case the matter will go back to the
Board.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
30
V. OTHER MATTERS (cont’d)
1. Board Resolution on the cutting of hazardous trees … (cont’d)
. . .
1.3. Chair De Vera said that the University should exhaust all scientific means
possible, including getting the experts from UP Los Baños to look at it as
many times as possible, just to ensure that the Board will not be making a
mistake on it because it involves a lot of trees.
1.4. Regent Guillermo concurred with the suggestion of Regent Farolan to include
in the resolution a whereas clause affirming the commitment of the Board of
Regents to maintain the health of the trees around the campus and to re-plant
and maintain the greenness of UP campuses.
1.5. In connection with the statements of Regents Farolan and Guillermo, Regent
Pedrano recommended that the resolution reflect an assurance that a similar
number of trees would be planted within the UP Diliman campus as those to
be felled/uprooted.
1.6. Regent Jimenez explained that he wanted the resolution approved as written
because it is a necessary precautionary and life-saving measure, especially
because it is already the typhoon season. He finds no problem in requiring that
the trees to be felled be replaced as it is a matter of following existing laws.
1.7. There being no objections to the motion to defer action on the matter, the
Board approved the same.
Board Action: DEFERRED
2. Briefing on the recruitment process of varsity players through the Varsity
Athletic Admission System (VAAS)
2.1. Prof. Francis Carlos Diaz, Dean of the College of Human Kinetics, presented the
rationale of the proposal to increase the Varsity Athletic Admissions System (VAAS)
recipient quota from 120 to 250.
2.2. In summary, Dean Diaz highlighted that since the approval by the Board of the policy
increasing the VAAS recipients from 50 to120 during its 1178th meeting on 29
January 2004, there has been a significant increase in the sporting events of the
University Athletic Association of the Philippines (UAAP), thus necessitating the
corresponding increase in the number of student-athletes needed to participate in said
events. Thus, the VAAS Committee proposed to the Board that the VAAS recipient
quota be increased from 120 to 250. Under the present set-up, the Chancellor has the
authority to approve up to 120 VAAS recipients. Beyond that number, there must be
BOR approval. Hence, in order to avoid having to repeatedly request the Board to
approve VAAS recipients in excess of 120, they are requesting instead that the
Chancellor’s authority to approve VAAS recipients be increased from 120 to 250.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
31
V. OTHER MATTERS (cont’d) . . .
2. Briefing on the recruitment process of varsity players ... (cont’d)
. . .
2.3. In response to the query of Regent Jimenez regarding the academic
performance of varsity players, Dean Diaz said that around 90% of varsity
players recruited through the VAAS are able to graduate within 5-6 years. The
remaining 10% is due to attrition rate in their second or third year in college.
Chair De Vera ordered Dean Diaz to submit to the Board a formal report on
the academic performance of varsity players over the past 5-6 years.
2.4. Regent Punzalan commended the VAAS program because all the varsity
players whom he had known in his four-year stay in college recognized that
the CHK program has helped them a lot in their academic performance in
school.
2.5. In response to Chair De Vera’s query on how athletes are identified and
recruited, Dean Diaz replied that the recruitment process starts with the
conduct of try-outs by the coaches. Those who will pass the try-outs will be
recommended to the VAAS program by the VAAS Committee, provided they
meet other VAAS requirements, including a review of their high school
grades and required UPG (university predicted grade). With regard to
aggressive recruitment activities to identify potential outstanding athletes
from all over the country and outside the country, Dean Diaz said that it is the
responsibility of the coaches of varsity teams to recruit players for their
respective teams. One platform for doing that is by participating in a number
of tournaments prior to the UAAP events, such as the Palarong Pambansa.
The coaches are able to actively recruit from the players who excel in these
tournaments.
2.6. On the issue of harnessing the alumni network all over the world to identify
good athletes, Dean Diaz admitted that there is no system in place yet at the
College of Human Kinetics to address that aspect. Right now, it is just through
the individual diligence of the coaches and the good support from the alumni
that CHK was able to tap good players to join the VAAS program. To address
the concern of Chair De Vera, Dean Diaz said that they will come up with a
better system of recruitment.
2.7. In response to Regent Laurel as to why it is limited to just 250, Dean Diaz
explained that it is because varsity teams are still tied to an approved formula.
Chair De Vera said that this quota may be increased in the future once the
system of recruitment improves.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
32
V. OTHER MATTERS (cont’d) . . .
2. Briefing on the recruitment process of varsity players ... (cont’d)
. . .
2.8. After further discussions, and there being no objections to the motion duly
made and seconded, the Board approved the recommendation of the CHK to
increase the VAAS recipient quota from 120 to 250 at the level of the
Chancellor, with the condition that the CHK Dean will report back to the
Board on the college’s plans on recruitment, particularly overseas, and how
members of the Board, the alumni, and the alumni working with government
agencies abroad can be tapped to identify potential student-athletes to join the
VAAS program; and to submit a report on the academic performance of
VAAS graduates for the last 5 years.
Board Action: APPROVED. The Chancellor’s
authority to approve VAAS recipients
is increased, from 120 to 250. The CHK
Dean will submit a report to the BOR
on its plan to recruit outstanding
athletes, including from overseas, and;
to submit a report on the academic
performance of VAAS graduates for
the last 5 years.
3. On the UPIS VAAS Program
3.1 In response to the query of Regent Farolan, Dean Diaz said that the UP
Integrated School (UPIS) has seven (7) official varsity teams and therefore
participates in 7 out of 16 junior events in the UAAP. Only 10 slots are available
for all 7 varsity teams admitted through the UPIS VAAS program. The lateral
entry level of student-athletes to UPIS is at Grade 7.
3.2 When asked why UPIS has only 7 varsity teams and why only 10 slots are
admitted through the VAAS, Dean Diaz explained that it is because the 100-
110 UPIS students admitted at the Kinder level are the same set of students who
will progress up to Grade 12, which is a lean number of individuals to be tapped
for varsity teams. The UPIS cannot accept through the VAAS more than 10
students from outside because of the limitation in human and physical resources
of UPIS. The operation of the UPIS sports program is directly under the College
of Education as a laboratory school of the college.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
33
V. OTHER MATTERS (cont’d) . . .
3. On the UPIS VAAS Program (cont’d)
. . .
3.3 After a long discussion, Chair De Vera moved to instruct the President to sit
down with the UPIS officials to determine the carrying capacity of UPIS. If the
only problem is the limitation set by the Department of Education on laboratory
schools, then the University could request from the DepEd Secretary for an
exemption from that requirement, if the intention is to increase the number of
UP high school students. Regent Farolan seconded the motion.
Board Action: The Board instructed the President to sit
down with the UPIS officials to
determine the carrying capacity of
UPIS.
4. Update on the promotion for faculty, REPS (research, extension, and
professional staff), and administrative staff
4.1 Regent Pedrano stated that the clamor from the REPS and administrative staff
sectors is to have a corresponding promotion for REPS and administrative
staff simultaneous with the faculty promotion to be effective 1 January 2019.
She added that the REPS Welfare Council is already drafting the guidelines
for the REPS sector and she hopes that the Office of the Vice President for
Administration is doing the same for the administrative staff sector.
4.2 Knowing the difficulty in getting vertical promotions, Regent Pedrano said
that the two sectors are just requesting for a lateral promotions or step
increment in current salary grades. However, if the Department of Budget and
Management (DBM) approves the granting of maximum increment (Step 8)
of a particular salary grade level, it is the prayer of the REPS and
administrative staff sectors to be promoted up to that limit. Any step increment
could make a difference to employees, especially for those who are retiring as
computation of their retirement benefits will be based on the recent salary
grade upon their retirement. But more than the money, Regent Pedrano said
that the promotion could uplift the morale of the employees knowing that the
University that they are serving for so many years puts value to their service.
4.3 Lastly, since the faculty promotions will be effective 1 January 2019, it is the
prayer of the REPS and administrative staff that the same effectivity be
applied in the grant of their request.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
34
V. OTHER MATTERS (cont’d) . . .
4. Update on the promotion for faculty … (cont’d)
. . .
4.4 President Concepcion clarified that promotions will only apply to faculty
members and to employees holding plantilla positions. It will not apply to UP
contractuals, non-UP contractuals, job order workers (JOs), or to contract of
service (COS) workers. He added that no faculty or employee may be
promoted without the prior approval of the DBM because it is the DBM that
authorizes the classification of ranks and salary grades of employees in the
plantilla. So even if the University has the money to fund the promotion, the
payroll and retirement benefits will not be adjusted accordingly if the
promotion is not approved by DBM.
4.5 He said that it is easier in the case of faculty because the DBM already
approved the faculty promotion by giving UP higher faculty positions. For
example, by giving a Professor 12 item to UP means that a faculty sitting on
that item but whose rank is not yet Professor 12 is entitled to be promoted up
to Professor 12 subject to merit qualifications.
4.6 President Concepcion also apprised the Board that the UP System has already
written the new DBM Secretary, Sec. Wendel E. Avisado, requesting for
approval and funding for the promotion of the faculty, REPS, and
Administrative Staff. His request from the REPS and Administrative Staff
sectors is not to tie the promotion of faculty with their own.
4.7 President Concepcion emphasized that this particular faculty promotion is a
not a general call for promotion but an individualized merit promotion. It will
be up to the faculty if they will apply for promotion or not and they even have
the option to apply this year or next year. It is not an across-the-board
promotion, but is based on merit.
4.8 President Concepcion informed the Board that there is a proposal from the All UP
Workers Union (AUPWU) requesting for a one-time benefit for administrative staff
and REPS if the requested promotion will not be approved by DBM. The problem
with this one-time benefit is the availability of funding and the legal justification to
COA. It is not clear with him how this will be implemented. The sense of the
AUPWU is across-the-board benefit but it would be difficult to justify that to COA.
4.9 Regent Pedrano informed the Board that she participated in the dialogue between the
Department of Budget and Management (DBM) and the Alliance of Concerned
Teachers (ACT) with the Salary Increase Solidarity Network. When she asked the
official of DBM for guidance on how the REPS and administrative staff could move
forward with their promotion, she was told that DBM has no domain over UP because
UP has its own Charter. President Concepcion refuted this claim by DBM because
the plantilla items are controlled by DBM. As explained earlier, UP cannot adjust the
salary grades of its employees without the approval of DBM.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
35
V. OTHER MATTERS (cont’d) . . .
4. Update on the promotion for faculty … (cont’d)
. . .
4.10 Chair De Vera said that there is a proposal submitted to the DBM from state
universities and colleges (SUCs) called the Revised Organizational Structure
and Staffing Standards for SUCs (ROSSSS), requesting for the creation of
new administrative positions for all SUCs, excluding UP and MSU. Since UP
is not included in that list, the statement of DBM to Regent Pedrano is perhaps
taken in that context.
4.11 Regent Guillermo said that the challenges explained by President Concepcion
are clear. However, the context of institutional memory and institutional
expectation from the sectors that promotions are always parallel for faculty
and the employees cannot be discounted.
4.12 After a long discussion, President Concepcion committed to exhaust all
possible legal means in order to get DBM approval for the promotion of
faculty, REPS and Administrative staff. He reiterated his assurance that he is
doing his best for the welfare of all sectors of the university.
Board Action: NOTED
5. Update on the request of the Office of Admissions’ for an additional P10,000
incentive pay for the work done in the recent UPCAT
5.1 Regent Pedrano informed the Board that there is a pending request from the
personnel of the Office of Admissions for an additional incentive amounting
to PhP10,000.00 for their work done in the recent UPCAT. She said that this
is on top of the BOR-approved PhP15,000.00 cash award already given to
them this year.
5.2 President Concepcion said that he has not received any report yet from the
Director of the Office of Admissions on the matter. He asked for more time
to check the proposal and to study the financial implication of the proposed
increase.
Board Action: NOTED
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
36
V. OTHER MATTERS (cont’d) . . .
6. Acknowledgment and consideration by the BOR of the following documents:
a. Statement from UP Diliman University Council released on 9 September
2019, urging the UP President and the Board of Regents to respect and
uphold the authority of the University Council and its constituent faculty
on all academic matters and to honor the principles of democratic
governance long established in the University;
b. Newspaper editorial entitled “From cheating come crooks, pretenders”;
6.1 At this point, the Board went off the record.
Board Action: NOTED
7. On the policy for faculty members, who were formerly REPS, who are retiring
and wish to avail of the expanded Service Recognition Pay (eSRP)
7.1 Regent Guillermo brought the matter of faculty members who are formerly
REPS regarding their concerns in availing the Expanded Service Recognition
Pay (eSRP) benefit given to REPS and Administrative Staff. He referred to
the case of Dr. Remigio Ocenar of the National College of Public
Administration and Governance (NCPAG), who has rendered 39 years of
dedicated and continuous service to UP, 29 years as REPS and 13 years as
faculty member. While he was granted the Faculty Sick Leave Benefit (FSLB)
for his 13 years as faculty, his 26 years as REPS was not counted as part of
the eSRP benefits. His appeal therefore to the Board is to grant him the eSRP
benefit for his 26 years of service as REPS.
7.2 President Concepcion said that this is a problem that requires a fair and just
solution. However, he requested more time to enable him to create a
committee to study the case of Dr. Ocenar and other faculty similarly situated
to determine the financial implications. He requested Regents Guillermo and
Pedrano to join the committee he will create for the purpose. Both Regents
agreed.
7.3 Regent Guillermo also mentioned the case of faculty administrators whose
services rendered as such are not counted as part of FSLB.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
37
V. OTHER MATTERS (cont’d) . . .
7. On the policy for faculty members … (cont’d)
. . .
7.4 Regent Pedrano proposed to include in the study the proposal of the Unions
to harmonize the eSRP with the FSLB in terms of the number of days of
coverage, which is to make both 15 days per year of service.
Board Action: The President to create a committee that
will study the financial implication of
faculty members, who were formerly
REPS, availing the eSRP benefit.
8. On the statement of grave concern from the UP Diliman University Council on
the proposals to amend UP-PNP Accords to allow police entry into UP campuses
8.1 President Concepcion clarified that he has not received any proposal or request
from anyone to revise the UP-DND Agreement.
8.2 Regent Punzalan explained that since Regent Guillermo brought up the statement
of the UP Diliman University Council (UPD-UC) regarding democratic
governance, he thought of bringing up UPD-UC’s statement of grave concern on
the proposals to amend the UP-PNP Accords. He said that the UPD-UC is asking
the Board to be firm with its stand in upholding the academic freedom of the
University. He requested an update if there is any follow-up meeting/press
conference, or any forthcoming proposal on the matter.
8.3 Chair De Vera made a manifestation on the matter because a lot of the issues
regarding this are alluded to him and he takes exception to a lot of the insinuations
made against him. He said that it is unfortunate that UP officials, particularly the
Chancellor of UP Diliman and the Faculty Regent, put it out officially that he was
making claims about problems of drugs and crime in the University without basis.
He warned that if attempts to accuse him in the media persists, then he would be
forced to answer officially in the media. He wished that those who are accusing
him would watch the whole press conference, at Camp Crame which is available
online, to see that he did not mention anything about military or police presence
inside any UP campus. When asked about the UP-DND agreement, he explained
that what he told the media was to stop pitting the police and universities against
each other and to stop using loaded words like “militarization”. He recalled saying
on record that there are problems in the UP campuses including drug use and the
threat of extremism but he asked the media to investigate whether the UP Police
are capable, because if they find that UP Police are capable then there is no need
for any discussion on protocol. But if they find that the UP Police does not have the
capability then, perhaps, they should start discussing the matter. He does not
understand why the PNP came out officially with statement of crime statistics in
the campus 2 days after the press conference.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
38
V. OTHER MATTERS (cont’d) . . .
8. On the statement of grave concern from the UP Diliman … (cont’d)
. . .
8.4 Chair De Vera related that when he was a Vice President of UP, he had access
to verifiable information about crime in the campus and even the personalities
who deal in crime and in drugs, inside the campus. He said that he takes it
personally when he is accused of making up statistics.
8.5 Regent Jimenez manifested that in the meeting at the PNP headquarters, there
was no specific item in the discussion that involved the UP-DND agreement or
any agreement about the police. What they defended there was the academic
freedom of UP which cannot be compromised if UP wants to maintain its status
as a community of scholars. The press conference was not a closed door meeting
because it was attended by the presidents and representatives of other private
and state universities such as the Ateneo De Manila University, De La Salle
University, and Polytechnic University of the Philippines, as well as heads of
provincial schools from Regions 6 and 7.
8.6 Regent Jimenez confirmed the words and explanations by Chair De Vera and
that there was no discussion on specific matter of the agreement concerning
police presence in the UP campus.
Board Action: NOTED
9. On the reports submitted by the constituent universities regarding security in
their respective campuses
9.1 Regent Farolan said that one of his key advocacies is to ensure that UP
campuses are safe and secured, both from natural disasters and human causes,
which includes any form of criminality. The records would show that he was
one of the first Regents to request that all CUs submit a security situation report
of all UP campuses, including their installations and facilities. However, the
reports submitted by the CUs were raw and unprocessed data, as if they just
want to drown the Board with documents without giving the information he
asked for. Regent Farolan believes that if the Chancellors are really interested,
aware, and sensitive about ensuring the safety and security of their campuses,
the information he is requesting should be readily available.
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
39
V. OTHER MATTERS (cont’d) . . .
9. On the reports submitted by the constituent universities … (cont’d)
. . .
9.2 Regent Farolan added that it is for this reason that he made another request for
reports regarding the security situation of UP campuses. He already enumerated
the specific information that should be included in the report, with a note that
the reports should not be like novels or literary pieces, but brief and concise and
should not be more than 10 pages. He said that he will take to task the
Chancellors if they do not provide those information, because that is the only
way that the Board can intelligently and seriously discuss the security situation,
and the remedies or reforms that are needed, if any.
9.3 Chair De Vera proposed to take up the matter of UP campus security at the next
Board meeting because he is interested to know the security plan for UP Diliman
and other UP campuses. As a resident of UP Diliman campus, he had been
burglarized twice at home, and his vehicles have been damaged, however, the
UP Diliman administration has not done anything to render assistance to him.
Board Action: NOTED
Special BOR Meeting, 11 October 2019
I. MATTERS APPROVED BY THE BOARD
A. GENERAL GOVERNANCE
1. Appointment of University Officials
1.1 At this point, the Board went into an executive session.
1.2 The Board appointed the following University officials:
Mr. Joel L. Tan-Torres as Dean, Cesar E.A. Virata School of Business,
UP Diliman, effective 11 October 2019 until 10 October 2022;
Assoc. Prof. Dan A. Saguil as Dean, National College of Public
Administration and Governance, UP Diliman, effective 11
October 2019 until 10 October 2022;
Assoc. Prof. Joseph Ryan G. Lansangan as Dean, School of Statistics,
UP Diliman, effective 11 October 2019 until 10 October 2022;
1348h BOR Meeting
26 September 2019 &
Special BOR Meeting
11 October 2019
Decisions of the Board of Regents UP Gazette
Volume XLIX, No. 8
40
I. MATTERS APPROVED BY THE BOARD
. . .
A. GENERAL GOVERNANCE . . .
2. Appointment of University Officials … (cont’d)
. . .
Asst. Prof. Ronahlee A. Asuncion as Dean, School of Labor and
Industrial Relations, UP Diliman, effective 11 October 2019
until 10 October 2022; and,
Prof. Fernando J. Germar as Director, Building Research Service,
National Engineering Center, College of Engineering, UP
Diliman, effective 1 June 2019 until 31 May 2022.
BOARD OF REGENTS
Hon. J. PROSPERO E. DE VERA III
Chair, Commission on Higher Education
Hon. DANILO L. CONCEPCIÓN, Co-Chair
President, University of the Philippines
Hon. JOEL VILLANUEVA Chair, Senate Committee on Higher, Technical and
Vocational Education
Hon. MARK O. GO Chair, House Committee on Higher and Technical
Education
Hon. REYNALDO C. LASERNA
President, UP Alumni Association
Hon. ANGELO A. JIMENEZ
Member
Hon. FRANCIS C. LAUREL
Member
Hon. FREDERICK MIKHAIL I. FAROLAN
Member
Hon. RAMON G. GUILLERMO
Faculty Regent
Hon. JOHN ISAAC B. PUNZALAN
Student Regent
Hon. MYLAH R. PEDRANO
Staff Regent
The University of the Philippines
Gazette is
Published by the
Office of the Secretary of the University
University of the Philippines Quezon Hall, UP Diliman Campus, Quezon City
UNIVERSITY OFFICIALS
UP SYSTEM
Prof. DANILO L. CONCEPCIÓN
President
Prof. MA. CYNTHIA ROSE B. BAUTISTA
Vice President for Academic Affairs
Prof. JOSELITO G. FLORENDO
Vice President for Planning and Finance
Prof. NESTOR G. YUNQUE
Vice President for Administration
Prof. ELVIRA A. ZAMORA
Vice President for Development
Prof. ELENA E. PERNIA
Vice President for Public Affairs
Prof. HECTOR DANNY D. UY
Vice President for Legal Affairs
Atty. ROBERTO M.J. LARA
Secretary of the University and of the BOR
CONSTITUENT UNIVERSITIES
Prof. MICHAEL L. TAN
Chancellor, UP Diliman
Prof. FERNANDO C. SANCHEZ, JR
Chancellor, UP Los Baños
Prof. CARMENCITA D. PADILLA
Chancellor, UP Manila
Prof. RICARDO P. BABARAN
Chancellor, UP Visayas
Prof. MELINDA dP. BANDALARIA
Chancellor, UP Open University
Prof. LARRY N. DIGAL
Chancellor, UP Mindanao
Prof. RAYMUNDO D. ROVILLOS
Chancellor, UP Baguio
Prof. LIZA D. CORRO
Chancellor, UP Cebu