decisions of the board of regents - up osu · 2019. 1. 18. · 8-10 . 1339th bor meeting 9 november...

i

GAZETTE

The University of the Philippines

VOLUME XLVIII NUMBER 8 ISSN No. 0115-7450

DECISIONS OF THE BOARD OF REGENTS 1339th MEETING, 9 NOVEMBER 2018

Table of Contents

I. MATTERS ARISING FROM THE MINUTES OF PREVIOUS MEETINGS

A. 1338th BOR Meeting, 27 September 2018

1. Renewal of the Memorandum of Agreement between the University of the Philippines Manila and the Department of Science and Technology (DOST)

extending the secondment of Dr. Jaime C. Montoya to DOST as Executive

Director of the Philippine Council for Health Research and Development

(PCHRD), effective 19 July 2017 until 18 July 2019 ………………………….

B. 1335th BOR Meeting, 31 May 2018

1. Update on the status of unfinished construction projects, including the status of UP Diliman NCGG building …………………………………………………..

2. On the review of admission rules ………………………………………………

C. 1334th BOR Meeting, 6 April 2018

1. Establishment of the School of Technology Entrepreneurship and Design Engineering …………………………………………………………………….

D. 1333rd BOR Meeting, 22 February 2018

1. On the issue of Krus na Ligas ………………………………………………….

1-4

4-7

7

8

8-10

1339th BOR Meeting

9 November 2018 Decisions of the Board of Regents

UP Gazette

Volume XLVIII No. 8

ii

II. MATTERS APPROVED BY THE BOARD

A. GENERAL GOVERNANCE

1. Proposed Organizational Chart of the Museo Kordilyera, UP Baguio’s Ethnographic Museum………………………………………………………….

2. Proposal to amend the BOR Resolution establishing the position of Assistant for Research (now Vice Chancellor for Research) in UP Manila concurrently

serving as Executive Director of the National Institutes of Health (1139th BOR

meeting, 17 February 2000), by abrogating the concurrent nature of both

positions, and appointing a separate NIH Executive Director, while retaining

the position of Vice Chancellor for Research…………………………………...

3. Appointment of Dr. ARMANDO C. CRISOSTOMO as Vice Chancellor for Research, University of the Philippines Manila, effective 9 November 2018 to

serve at the pleasure of the Chancellor………………………………………….

4. Appointment of Dr. LEONARDO R. ESTACIO, JR. as Dean of the College of Arts and Sciences, University of the Philippines Manila, effective 1 January

2019 until 31 December 2021 (second term)……………………………………

B. ACADEMIC MATTERS

1. Establishment of the “PHINMA U.P. Centennial Professorial Chair and

PHINMA Faculty Grant” at the College of Science, UP Diliman………………

2. Establishment of the “AMH Philippines, Inc. Professorial Chair in Engineering” at the College of Engineering, UP Diliman……………………..

3. Establishment of the “Jose Edgar Manrique Professorial Chair in Industrial Engineering” at the College of Engineering, UP Diliman………………………

4. Establishment of the “Dean Amorita Villegas Castillo Professorial Chair for the Dean of the College of Pharmacy” at the College of Pharmacy, UP Manila

5. Request of UP Cebu for No-Cost Extension of its CHED-Institutional Development and Innovation Grant project titled, “Establishment of a Regional

Center for Molecular Diagnostics and Research”………………………………

6. Graduation of students whose names are included in the lists submitted by the following Constituent Universities, who have completed all the requirements

for their respective degrees/titles as of the end of Third Trimester and Mid-Year

Term AY 2017-2018, or as of the end of term specified, and recommended by

their respective University Councils:…………………………………………...

a. UP Visayas

b. UP Cebu

c. UP Baguio (additional list)

10-11

11-12

12

12

13

13

13

13

13-15

15

1339th BOR Meeting


UP Gazette

Volume XLVIII No. 8

iii

C. FISCAL MATTERS

1. Programming of UP Manila-PGH’s Excess Income in CY 2017 in the amount

of One Hundred Eighty Nine Million One Hundred Thirty Seven Thousand

Thirteen Pesos & 37/100 (PhP189,137,013.37) for the proposed “Construction

of Multispecialty (Cancer/ NeuroScience) Center”……………………………..

2. Realignment of UP Manila-PGH’s previously approved Reprogrammed Funds in the amount of Two Hundred Ten Million Eight Hundred Sixty Two

Thousand Nine Hundred Eighty Six Pesos & 63/100 (PhP210,862,986.63) to

beef up Capital Outlays…………………………………………………………

3. Grant of Cash Award for the Director, the Deputy Director, and all the Office of Admissions personnel whose names were not included in the original list of

sixty-five (65) employees granted PhP15,000.00 each during the1337th BOR

meeting held on 30 August 2018, chargeable against the UPCAT Trust Fund…

4. Reprogramming of UP System Administration’s unexpended balances of prior years’ obligations in the amount of Two Hundred Million Pesos

(PhP200,000,000) intended to augment funds needed to complete the

construction of the UP Manila Library and Learning Commons (Phase II)……

5. Reprogramming of UP System Administration’s unexpended balances of prior years’ obligations in the amount of Seventy Million Pesos (PhP70,000,000) to

cover MOOE requirements for CY 2018 for Faculty, REPS, and Administrative

Development Program (FRASDP), and the PS and MOOE requirements of the

Emerging Interdisciplinary Research (EIDR) Program of OVPAA for Cycles

2, 6, 7 & 8 for the last quarter of the year………………………………………

6. Reprogramming of UP Diliman’s Unexpended Balances in the amount of Seventy Million Pesos (PhP70,000,000.00) duly certified as available by the

UP Diliman Budget and Accounting Offices to augment the Equipment and

Construction Outlays…………………………………………………………...

7. Request of the Center for Agri-Fisheries and Biosystems Mechanization (BIOMECH) and the College of Engineering and Agro-Industrial Technology

(CEAT), UP Los Baños for Authority to purchase certain equipment,

chargeable against GAA 2017 ………………………………………………….

8. Request of the UP College of Law for Authority to Utilize a Supplemental Budget Amounting to Six Hundred Twenty Eight Thousand Pesos

(PhP628,000.00) to purchase certain equipment, charged against the Legal

Research Fund………………………………………………………………….

9. Request of UP Mindanao for approval of the following: ……………………..

a. Proposal of the "Sustainable Philippine Cavendish Banana Value Chain: Exploring Local Markets and Processed Product Development"

b. Realignment of UP Mindanao's Previously Submitted Line Item Budget to CHED for the Aforementioned Research Program.

16

16

16-20

20

20

21

21

21

21-22

1339th BOR Meeting


UP Gazette

Volume XLVIII No. 8

iv

10. Deed of Donation and Acceptance between the University of the Philippines and Marlinda Angbetic Tan for a donation of One Million Pesos

(PhP 1,000,000) to the UP Cebu School of Management intended for BMC1

Building situated at UP Cebu…………………………………………………...

22

D. ADMINISTRATIVE MATTERS

1. Promotion of Dr. Maria Corazon A. De Ungria of the Natural Sciences Research

Institute (NSRI), UP Diliman to the next higher rank from Scientist II to

Scientist III, effective 7 September 2017 by virtue of her being a recipient of

the Civil Service Commission’s 2017 Dangal ng Bayan Award ………………

3. Request for Temporary Waiver of Faculty Tenure Rules………………………

4. Appointment of Faculty: Transfer to Permanent Status……………………….

23-25

25-26

26-27

III. MATTERS CONFIRMED BY THE BOARD

1. Memorandum of Agreement between the University of the Philippines Diliman and the Provincial Government of Tarlac for the biodiversity assessment of the

remaining forests of San Jose, Tarlac ……………………………………………

2. Matters approved by the Board through a referendum:

Sent on October 12:

Conferment of Doctor of Laws, honoris causa, upon SIR RICHARD J.

ROBERTS, Nobel Prize Laureate for Physiology and Medicine, to be conferred

on 21 November 2018 at the UP Los Baños……………………………………

Sent on October 19:

a. Memorandum of Agreement between the Research Institute for Tropical Medicine and the University of the Philippines for the research project

entitled "Unfolding the genomic origin and diversity of multidrug resistant

Mycobacterium tuberculosis in the Philippines"; and,……………………..

b. Request for a Board Resolution endorsing the CHED-funded Research Project undertaken by UP Manila as a prior requirement for the release of

funds and processing requests for extension by the CHED…………………

Sent on October 22:

Request of the UP President for Authority to Travel to Okinawa, Japan to attend

the WIPO 3rd Regional Conference for Presidents and Vice Presidents of

Universities and Research Institutions on 13-15 November 2018………………

27

28

28

28

28

1339th BOR Meeting


UP Gazette

Volume XLVIII No. 8

v

IV. MATTERS FOR INFORMATION OF THE BOARD

A. CONTRACTS/AGREEMENTS

UP System

1. Agreements for implementation of the UP Office of International Linkages: ………………………………………………………………….

a. Agreement on Student Exchange between the University of the Philippines and National University of Kaohsiung, Taiwan (R.O.C.)

b. Memorandum of Understanding on Academic Collaboration between the University of the Philippines and Kaohsiung Medical University,

Taiwan

c. Memorandum on Academic Cooperation between the University of the Philippines and National Pingtung University, Taiwan

d. Memorandum on Academic Cooperation between the University of the Philippines and Taiwan Strategic Alliance for Colleges of Education

and Humanity (TSA-CEH)

e. Memorandum of Understanding between the University of the Philippines and National University of Tainan, Taiwan

f. Memorandum on Student Exchange between the University of the Philippines and National University of Tainan, Taiwan

g. Memorandum on Academic Cooperation between the University of the Philippines and National Kaohsiung Normal University, Taiwan

h. Memorandum on Student Exchange between the University of the Philippines and National Kaohsiung Normal University, Taiwan

i. Memorandum of Understanding on Academic Cooperation between the University of the Philippines and National Kaohsiung Marine

University, Taiwan

j. Memorandum of Student Exchange between the University of the Philippines and National Kaohsiung Marine University, Taiwan

2. Agreements for implementation of the Philippine Genome Center:………

a. Memorandum of Agreement between the University of the Philippines and the Philippine Council for Health Research and Development

(PCHRD) for the conduct of an International Workshop in Omics in

Infections Diseases

29

29-30

1339th BOR Meeting


UP Gazette

Volume XLVIII No. 8

vi

b. Memorandum of Agreement among the University of the Philippines, Department of Science and Technology (DOST) and the Philippine

Council for Industry, Energy and Emerging Technology Research and

Development (PCIEERD) for the Genomics Junior Camp

3. Memorandum of Understanding between the University of the Philippines and the Human Rights Violations Victims' Memorial Commission

(HRWMC) …………………………………………………………………

4. Memorandum of Agreement between the University of the Philippines and the National Museum ………………………………………………………

5. Memorandum of Understanding between the University of the Philippines and the Municipal Local Government Unit of Dilasag, Aurora……………

6. Memorandum of Agreement between the University of the Philippines and the UP Medical Alumni Foundation Inc. (UPMAFI) ………………………

UP Diliman

1. Agreements for implementation of the UP Cesar E.A. Virata School of Business:…………………………………………………………………...

a. Memorandum of Agreement between the University of the Philippines Diliman and Tanda Workforce Solutions Inc.

b. Memorandum of Agreement between the University of the Philippines Diliman and St. Lukes Medical Center-Global City

c. Memorandum of Agreement between the University of the Philippines Diliman and Voyager Innovations, Inc.

d. Memorandum of Agreement between the University of the Philippines Diliman and Mobelhaus Phils., Inc.

e. Memorandum of Agreement between the University of the Philippines Diliman and S&P Global Philippines Inc.

f. Memorandum of Agreement between the University of the Philippines Diliman and Philippine Educational Theater Association, Inc. (PETA)

g. Memorandum of Agreement between the University of the Philippines Diliman and LM10 Trading Inc.

h. Memorandum of Agreement between the University of the Philippines Diliman and San Roque Shipping, Inc.

i. Memorandum of Agreement between the University of the Philippines Diliman and SanofiAventis Philippines, Inc.

30

30

30

30

30-31

1339th BOR Meeting


UP Gazette

Volume XLVIII No. 8

vii

j. Memorandum of Agreement between the University of the Philippines Diliman and Purefoods Hormel Co., Inc.

k. Memorandum of Agreement between the University of the Philippines Diliman and Pepsi-Cola Products Philippines, Inc.

2. Agreements for implementation of the Institute for Small Scale Industries: …………………………………………………………………

a. Memorandum of Agreement between the University of the Philippines Diliman and the Department of Trade and Industry Region VIII (DTI-

VIII)

b. Memorandum of Agreement between the University of the Philippines Diliman and Mechatronics Technologies Corporation (MTC)

c. Memorandum of Agreement between the University of the Philippines Diliman and the Department of Trade and Industry Region II (DTI-

Region II)

d. Memorandum of Agreement among the University of the Philippines Diliman and the Bangko Sentral ng Pilipinas (BSP), Philippine Deposit

Insurance Corporation (PDIC), Land Bank of the Philippines (LBP)

through the Countryside Financial Institutions Enhancement Program

(CFIEP)

e. Memorandum of Agreement between the University of the Philippines Diliman and Philippine Council for Agriculture, Aquatic and Natural

Resources Research and Development (PCAARRD)

f. Memorandum of Understanding between the University of the Philippines Diliman and RGMA Network Inc.

3. Memorandum of Understanding between the University of the Philippines Diliman and the Forest Products Research and Development Institute

(FPRDI)…………………………………………………………………….

4. Memorandum of Agreement between the University of the Philippines Diliman through the UP Foundation, Inc. and PHINMA Foundation,

Inc.(PFI) …………………………………………………………………...

5. Memorandum of Agreement between the University of the Philippines Diliman and the Senate of the Philippines (Senate) ……………………….

6. Memorandum of Agreement between the University of the Philippines Diliman and Basic Education Schools……………………………………...

31-32

32

32

32

32

1339th BOR Meeting


UP Gazette

Volume XLVIII No. 8

viii

7. Memorandum of Agreement among the University of the Philippines Diliman, Department of Science and Technology (DOST), Advance

Science and Technology Institute (ASTI), and the Philippine Council for

Industry, Energy and Emerging Technology Research and Development

(PCIEERD)…………………………………………………………………

8. Memorandum of Agreement between the University of the Philippines Diliman and the Tourism Infrastructure and Enterprise Zone Authority

(TIEZA) ……………………………………………………………………

9. Memorandum of Agreement between the University of the Philippines Diliman and the Department of Environment and Natural Resources

(DENR)…………………………………………………………………….

10. Deed of Donation between the University of the Philippines Diliman (Donee) and Arnel S. Bobadilla (Donor) ….……………………………….

11. Deed of Donation between the University of the Philippines Diliman through the UP Engineering Research and Development Foundation, Inc.

and Jose Edgar Manrique …………………………………………………..

12. Deed of Donation between the University of the Philippines Diliman through the UP Engineering Research and Development Foundation, Inc.

and AMH Philippines, Inc. …………………………………………………

UP Manila

1. Deed of Donation between the University of the Philippines Manila through the UP Manila Development Foundation, Inc. and the Family of Dean

Amorita Villegas Castillo, namely, Alex V. Castillo, Aida Castillo-Samson,

Amor V. Castillo, Alma Castillo-Dacanay and Aura Castillo-Matias………

UP Mindanao

1. Memorandum of Agreement between the University of the Philippines Mindanao and the City Government of Davao……………………………..

2. Memorandum of Agreement between the University of the Philippines Mindanao and the National Commission for Culture and the Arts (NCCA)..

B. OTHER MATTERS

1. Demolition of the Florentino B. Herrera, Jr. Medical Library and the UP Manila University Library, approved by President Danilo Concepcion on

22 October 2018 ……………………………………………………………

2. Report on the REPS Conference held on 18-19 October 2018……………..

32

33

33

33

33

33

33

34

34

34

34-37

1339th BOR Meeting


UP Gazette

Volume XLVIII No. 8

ix

V. OTHER MATTERS

1. Campus-related matters raised by Regent Taroma to the Board: …………………

a. Re-routing Scheme of Jeepneys in UP Diliman Campus

b. Concerns of UP Vendors

c. Demolitions in the UP campus

d. Police and Military Presence inside the UP Campus

2. On the Memorandum of Agreement between the University of the Philippines

and Sanofi-Aventis Philippines, Inc………………………………………………

3. On the CSC-COA-DBM Joint Circular No. 1, s. 2017 - Rules and Regulations

Governing Contract of Service and Job Order Workers in the Government …….

4. On the Collective Negotiation Agreement (CNA) Incentives ……………………

5. Regents’ Office (Presidential Appointees) at the 2nd Floor, UP School of

Statistics ………………………………………………………………………….

6. UP’s Ranking in the Times Higher Education (THE) World University Rankings

2019………………………………………………………………………………

7. Conferment of Doctor of Laws, honoris causa, upon Sir Richard J. Roberts, to be conferred on 21 November 2018 at the UP Los Baños …………………………..

37-41

41

42-43

43-44

44

45

45

1

DECISIONS OF THE BOARD OF REGENTS

1339th MEETING, 9 November 2018

I. MATTERS ARISING FROM THE MINUTES OF PREVIOUS MEETINGS

A. 1338th BOR Meeting, 27 September 2018

1. Renewal of the Memorandum of Agreement between the University of the Philippines Manila and the Department of Science and Technology (DOST)

extending the secondment of Dr. Jaime C. Montoya to DOST as Executive

Director of the Philippine Council for Health Research and Development

(PCHRD), effective 19 July 2017 until 18 July 2019

Board Action: APPROVED. In future, any UP official and/or

staff requested for secondment by the national

government to a position with a fixed term

shall be seconded for the full period of the

fixed term.

1.1 President Concepcion briefly explained that Dr. Jaime Montoya of UP Manila has been in secondment to the Department of Science and Technology

(DOST) as Executive Director of the Philippine Council for Health Research

and Development (PCHRD) for 13 years now. The University allowed the

secondment of Dr. Montoya because he is the most qualified to help the

agency.

1.2 Since the renewal of Dr. Montoya’s secondment to DOST is being approved by the Board on a yearly basis, President Concepcion proposed that the Board

approve the extension of his secondment to coincide with the termination of

his term of office as Executive Director of PCHRD. He likewise proposed

that, in future, any UP official and/or staff requested for secondment by the

national government to a position with a fixed term, shall be seconded for the

full period of the fixed term. Regent Laurel agreed with the recommendation

and suggestion of the President for practical purposes.

1.3 Regent Jimenez said that some secondments have no fixed term, as in the case of who was seconded as Undersecretary

. Chair De Vera clarified that the

motion of the President only applies to secondments to government positions

with a fixed term. For secondments with no fixed terms, President Concepcion

said that the existing rules of the University on secondment shall apply. Under

such rules, the first request for secondment may initially be for two (2)

calendar years, renewable for like period, up to a maximum of six (6) calendar

years. However, despite these rules, it has been the practice of the University

to renew the secondment on a yearly basis.

_______________________

NOTE: All blacked out parts have been REDACTED in compliance with RA 10173 (Data Privacy Act of 2012).

1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

2

I. MATTERS ARISING FROM THE MINUTES … (cont’d)

A. 1338th BOR Meeting, 27 September 2018 (cont’d)

1. Renewal of the Memorandum of Agreement . . . (cont’d)

. . .

1.4 Regent Arinto called the attention of the Board to the supporting document stating that “In very meritorious cases, the Board, may, upon recommendation

of the unit concerned, the Dean, the Chancellor, and the President, waive the

rule on the number of years a faculty/staff member may be allowed to be on

secondment. In no case however, shall, a faculty/staff member be allowed to

be on secondment for more than six (6) years.” Regent Jimenez said that, in

effect, the Board will be making an exception to the exception in this case.

1.5 Regent Arinto said that, based on the supporting documents, there is an apparent inconsistency with regard to legal opinions on this case. On the one

hand, the Legal Counsel of UP Manila says that “A statutory construction

principle, Verba Legis, states that if the statute is clear, plain and free from

ambiguity, it must be given its literal meaning and applied without

interpretation.” On the other hand, the System Legal Office opines that the

decision of the Board applies only to this case and should not be cited as a

precedent. Her position on the matter is that, if the faculty member has been

seconded to DOST for a long time and is rendering invaluable services there,

then he should be given a permanent item in DOST so that his Professor 8

plantilla position in UP Manila can be given to other faculty members.

1.6 President Concepcion said that the maximum six-year rule on secondment is a rule under the Civil Service Commission (CSC) and the University stands

firm that it is not governed by any CSC rules insofar as academic faculty is

concerned. He recalled that the position of the University was that the rule on

secondment is governed only by the Board of Regents.

1.7 President Concepcion continued that the decision on who to appoint as Executive Director of the PCHRD is not a decision of UP to make but of the

DOST. Since the DOST continues to get the services of Dr. Montoya, it is up

to the University to allow his secondment for as long as the requirements for

secondment are satisfied. On the part of the University, it is advantageous for

the University to have a UP faculty occupy the said position. He further

informed the body that despite Dr. Montoya’s secondment to DOST, he still

continues to teach at UP Manila.

1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

3



1. Renewal of the Memorandum of Agreement . . . (cont’d) . . .

1.8 Chair De Vera said that the Board should look at the bigger picture, that every time somebody from the University is appointed to a national government

position, it is a recognition not only of UP’s excellence but also of its public

service responsibility to help the government, which is a mandate unique to

UP. It is only the UP Charter among all charters of SUCs that puts the word

“public service” as a mandate of the University. All other SUCs use

“extension” as their responsibility.

1.9 Chair De Vera informed the Board that, in fact, a UP official or faculty member is put at a disadvantage when seconded to a national government

agency because they cannot be promoted during the period that they are on

secondment. This rule, in effect, penalizes people whose expertise is

recognized by government because they cannot be promoted and are always

subjected to a 2-year renewal. He questions how the University can become a

good public service university if all these obstacles are in place.

1.10 Regent Farolan said he supports the motion on Dr. Montoya’s extension of secondment but on the bigger matter of secondment, he said that the

University should really have a new policy on secondment that reflects the

real mandate of UP in light of the present circumstances and needs of the

times.

1.11 Regent Jimenez supported the position of the BOR Chairman to look at secondment from a larger point of view. Allowing professors of the

University to be seconded to the national government will bring depth into

teaching and resource materials. Regent Laurel reaffirmed the statement

made not only by the BOR Chairman but also by Regents Jimenez and Farolan

to study the rules on secondment and come up with a new policy which will

not only allow UP faculty members opportunities in government service but

also a recognition of public service by way of a promotion.

1.12 Regent Arinto said that the fact that Dr. Montoya continues to teach at UP Manila even while on secondment should have been included in UP Manila’s

endorsement of the renewal of his secondment. She added that the inputs of

the Regents regarding the public service rendered by those on secondment can

be directed to the Vice President for Academic Affairs who is discussing with

the Vice Chancellors for Academic Affairs the parameters for promotion.

Since policies and guidelines for promotion are negotiated every time,

restrictions on people on secondment may be reconsidered.

1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

4



1. Renewal of the Memorandum of Agreement . . . (cont’d) . . .

1.13 Regent Farolan moved that the Board authorize the President, either through his office or through the creation of a committee, to review the policy on

secondment and come up with a proposed policy on secondment which would

clearly reflect the real mandate and the current circumstances and needs of the

University, on the basis of the points raised in the discussion.

B. 1335th BOR Meeting, 31 May 2018

1. Update on the status of unfinished construction projects, including the UP Diliman NCGG building

Board Action: NOTED

1.1 Arch. Eric Tabafunda, Director of the Office of Design and Planning Initiatives (ODPI), and Atty. Percival Cortez of the UP Diliman Legal Office were invited

to the Board Meeting as resource persons to discuss the status of the NCGG

Building.

1.2 Chair De Vera recalled that he raised this concern at a previous Board meeting and instructed the National College of Public Administration (NCPAG) to

report to the Board on the status of the unfinished NCGG building. In response,

NCPAG reported that the problem lay with UP’s system of handling

unfinished projects. Thus, the Board requested the Office of the Campus

Architect (OCA) and UP Diliman Legal Office to explain how it deals with

unfinished projects.

1.3 Chair de Vera stressed that in other state universities and colleges (SUCs), they are able to terminate the contract and request approval from the Board to use

the remaining money for activities related to the building. He noted that under

the procurement law, once slippage reaches a certain extent, they can already

act on it by either giving a final extension, or they can terminate the contract

and use the money for other purposes. He questioned why UP was not able to

get its money back even after termination.

1.4 Arch.Tabafunda said that the contract was terminated last September 2013 but by that time, they could not get the money anymore. VP Florendo said that

since the project was funded from 2009, the Special Allotment Release Order

(SARO) had already expired by the termination date.

1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

5

I. MATTERS ARISING FROM THE MINUTES … (cont’d) . . .

B. 1335th BOR Meeting, 31 May 2018 (contd’)

1. Update on the status of unfinished construction projects, including the status of UP Diliman NCGG building (cont’d)

. . .

1.5 Chair De Vera questioned why it took so long to terminate the contract and allocate the money for the same purpose or for something else. He asked if

there is a system in the University that, whenever slippages occurred,

authorities can act on the same immediately. He could not accept that UP, as a

premier university, could not discipline the contractors while smaller SUCs

could do so.

1.6 In response to Regent Farolan’s query on who is responsible for reporting slippages, Arch.Tabafunda responded that the project engineers are charged

with informing the campus architect if there are problems. The campus

architect would then write to the Chancellor requesting for either guidance on

the matter or recommending to him/her that the contract be terminated. He

added that the end-user can also report slippages or other problems, but it is

usually the campus architect who informs the Chancellor. Chair De Vera said

that it is the project management team that should really monitor the projects.

1.7 With respect to termination of contract, Atty. Percival said that the Legal Office usually waits for the verified report from OCA before taking action.

Upon receipt of the report, the process of termination is usually done within

the month.

1.8 Chair De Vera acknowledged that this incident happened before their time, but inquired from the resource persons how UP can prevent the same thing from

happening again.

1.9 Arch.Tabafunda said that he would consult the Dean first to determine whether they should terminate the contract. The problem with terminating a GAA-

funded project is that the money may not be returned to UP anymore. Chair

De Vera said that the problem is that it took four years before the project was

terminated when the funds can only be utilized within two years. He asked

whether it was negligence of the Dean or the campus architect because the

legal office cannot take action unless they are instructed to start the

proceedings.

1.10 Chair De Vera cited the serious implications of this issue especially since the government is moving towards cash-based budgeting.

1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

6




. . .

1.11 President Concepcion noted that almost all infrastructure projects in UP are not completed on time. When a project is terminated, there is another problem

of having to deal with procurement. In the case of the NCGG building, the

project was abandoned and UP was not able to claim a performance bond,

which could have been used for the completion of the project.

1.12 In response to Chair De Vera regarding legal action taken against the contractor, Atty. Percival said that they have terminated and blacklisted the

contractor and they were supposed to claim a performance bond but it had

already lapsed by the time they were informed about it. Before going to the

Construction Industry Arbitration Commission (CIAC), they are now

requesting a breakdown of what could be recovered from the damages so they

can provide an accurate estimate to the Chancellor of the amount they will

need to spend to file the case at the CIAC, as well as the amount they expect

to recover.

1.13 In response to Regent Jimenez, President Concepcion said that they have created a Project Management Office under the UP System. Each campus,

however, does not have the same office; their respective Office(s) of the

Campus Architect is the one doing both technical and administrative work on

procurement-related matters. He noted that he has also created a Procurement

Office but they are still waiting for DBM’s approval of its organizational

requirement.

1.14 Chair De Vera asked about the situation of the infrastructure projects in the University and if there are other similar problematic cases that the Board

should know.

1.15 Arch. Tabafunda said that the situation is improving for OCA. When he entered OCA

in 2014, they were handling multiple projects amounting to PhP1.1 Billion, including

DPWH road projects, while at the same time, performing Secretariat duties for the

procurement process. With the creation of a Procurement Office by President

Concepcion, the procurement-related responsibilities had now been removed from the

OCA. However, they still need to recruit more experts on building construction. As

for the situation in other campuses, Arch. Tabafunda said that the CUs submit status

reports to the Vice President for Development.

1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

7




. . .

1.16 In response to Chair De Vera on their recommendations to the Board, Arch. Tabafunda said that they first need to accept that they have limited carrying

capacity, since they do not have the professionals that could manage very large

infrastructure projects. In the case of Diliman, there is no project management

team.

1.17 Chair De Vera shared that in SUCs under his charge, they request for Board approval for awarding of projects during the first quarter of the year. They are

able to do all the preparatory work short of awarding contracts since they know

their capital outlay from their National Expenditure Program (NEP) as early

as July. He believes that if they could improve the system, then UP would be

able to comply with cash-based budgeting. He wanted to know what systemic

changes UP will propose to expedite the process.

1.18 President Concepcion said they will change the process wherein planning of projects will start even without available funding yet. UP can utilize its

internally generated funds to fund the detailed architectural and engineering

designs (DAED). Once funding is available from the GAA and the project is

part of UP’s NEP, then they can start the bidding process.

1.19 Chair De Vera instructed Arch. Tabafunda to submit to the Board the projects anticipated to have problems so the Board may be appraised about the situation

and take necessary actions.

1.20 With regard to the Bids and Awards Committees (BACs), President Concepcion said that they are finding it hard to constitute more BACs because

faculty members refuse to be involved due to the risk of legal sanctions.

1.21 Regent Fulvadora said that one of the concerns that came up from the UP Administrative Conference is having legal protection for personnel with

administrative assignments, such as, those appointed to BACs.

2. On the review of admission rules

2.1 President Concepcion informed the Board that the Admission Rules Review Committee shall convene on 23 November 2018.

2.2 Regent Farolan requested a report on the recent UPCAT 2019. President Concepcion said he will request the Office of Admissions to submit a report

to the Board for inclusion in the agenda of the next Board meeting.

1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

8


C. 1334th BOR Meeting, 6 April 2018

1. Establishment of the School of Technology Entrepreneurship and Design Engineering

1.1 President Concepcion said that the establishment is still in process. He said that the Memorandum of Understanding states that there will be a five-hectare

parcel of land that will be donated for the UP Alabang campus, but the specific

location has not yet been identified.

1.2 Regent Farolan recalled that one of the issues with the proposed School was that the Head of the School will have to report directly to the President instead

of the Chancellor. President Concepcion explained that the reason why it is

under the Office of the President is that the School is envisioned to be an

independent campus, but there is concern that there is no University Council

to approve the curriculum. This concern may be addressed, however, by the

creation of a Special University Council, as was the case with UP Mindanao

in the past. Regent Arinto added that this was also the case with the UP Open

University.

1.3 Regent Arinto added that the problem with the proposal is that it selectively invokes procedures for the creation of an autonomous campus, when there are

already established guidelines for the same. She stressed that while new

campuses may be established, it is very important to keep in mind pending

cases of long established campuses that should be granted autonomy. Hence

the need for a holistic consideration of the proposal.

D. 1333rd BOR Meeting, 22 February 2018

1. On the issue of Krus na Ligas

Board Action: The Board approved that the matter of

Krus na Ligas be temporarily removed

from the agenda of the Board.

1.1 President Concepcion informed the Board that there has been no apparent movement of the proposed bill in Congress. He therefore moved that this be

removed, even temporarily, from the agenda to avoid the impression that the

Board is not acting on it. Regent Jimenez remarked that the proposed bill is

practically dead at this time anyway because of the upcoming elections. He

therefore supported the motion of the President to remove it temporarily from

the agenda.

1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

9


D. 1333rd BOR Meeting, 22 February 2018 (contd’)

1. On the issue of Krus na Ligas (cont’d) . . .

1.2 In response to Regent Laurel, President Concepcion said that the issue on Krus na Ligas started during the administration of President Pascual when the

Quezon City Government expressed its intention to acquire the Krus na Ligas

area from UP. Chair De Vera was, in fact, a member of the negotiating panel

for UP. Given the complexity of the problem in Krus na Ligas, the Pascual

administration gave serious consideration to the City’s offer but could not

proceed because RA 9500 (UP Charter of 2008) prohibits the sale of UP’s

existing real property. To get around the prohibition, then House Speaker

Feliciano Belmonte filed a bill in Congress proposing to amend the UP

Charter of 2008 in order to allow UP to sell the Krus na Ligas property to the

Quezon City Government. The said bill specifically states that the exception

from the prohibition to sell real assets only applies to Krus na Ligas. In the

initial negotiations with the Quezon City Government, UP agreed to sell an

area in Krus na Ligas not exceeding 25 hectares for an agreeable amount

payable within a short term. The plan is to use the proceeds from the sale to

acquire an asset that may be developed into a rent-to-own housing program

for faculty and staff.

1.3 Chair De Vera recounted that the original intention of the Quezon City Government was to acquire all UP properties in Quezon City inhabited with

informal settlers but the University refused the proposal because it may

expose the University to all types of political pressure to dispose other UP

properties all over the country. Such is the reason why the exception in the

proposed bill is specific only to Krus na Ligas.

1.4 Regent Farolan said that one of the things that should be considered in the negotiations is how to protect the interest of UP students and employees who

are currently residing in Krus na Ligas. He wants to avoid a situation where

employees who dutifully pay rent to UP and yet get nothing when they resign

are treated worse than informal settlers who do not only enjoy free housing,

but also a resettlement package if they are asked to leave. He further added

that it is high time that the University really look at a genuine housing program

for its faculty and employees by considering a public-private partnership

concept for housing developments.

1.5 Regent Laurel said that, as a matter of principle, he is not in favor of selling UP’s real property because land assets are very precious and the metropolis is

growing by leaps and bounds. In conjunction with the statement of Regent

Farolan, Regent Laurel said that what the University should consider is

leasing the property or tie up with a good developer in putting up a housing

program for its faculty and staff. This way, the property remains with UP.

1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

10


D. 1333rd BOR Meeting, 22 February 2018 (contd’)

1. On the issue of Krus na Ligas (cont’d) . . .

1.6 Chair De Vera said that when the proposed bill was deliberated on the House of Representatives, he explained that the UP Charter does not allow UP to go

into lease agreements with individuals for its real properties. What it allows

are commercial leases that will comply with procurement laws. Moreover, the

University is not good in handling individual leases.

1.7 President Concepcion said that many developers have expressed interest in developing Krus na Ligas into a mixed commercial and residential area but

have not pushed through because one of the conditions set by UP is for the

developer to take care of the resettlement requirement of the current

occupants.

1.8 Regent Taroma stated that houses in Sitio San Roque, where Trinoma now stands, where some UP students were temporarily residing were demolished

without proper resettlement options or provision for livelihood. She

manifested that since public service is a mandate of UP, it is the responsibility

of the University to help in the resettlement of affected residents because the

needs of students, specifically board and lodging, are provided by areas like

Krus na Ligas and Villages A and B.

1.9 Regent Jimenez commented that all land grants to UP serve a public purpose for the benefit of the entire country. The view that UP must cater to the

housing needs of the public at large is not part of its mandate. He said that the

Board should send a signal to all heads of constituent universities that they

should be proactive and learn the lesson of the Krus na Ligas experience.

1.10 Chair De Vera said that the concerns raised by the Student Regent are already manifested in the bill pending before the House of Representatives. The UP

panel laid down the parameters that would be acceptable to the UP

Community insofar as the decision to sell Krus na Ligas is concerned.

II. MATTERS APPROVED BY THE BOARD

A. GENERAL GOVERNANCE

1. Proposed Organizational Chart of the Museo Kordilyera, UP Baguio’s Ethnographic Museum

Board Action: APPROVED

1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

11

II. MATTERS APPROVED BY THE BOARD (cont’d)

A. GENERAL GOVERNANCE (cont’d)

1. Proposed Organizational Chart of the Museo Kordilyera, UP Baguio’s Ethnographic Museum (cont’d)

1.1 President Concepcion said that Museo Kordilyera is the name of UP Baguio’s new ethnographic museum. The proposal is for the purpose of formalizing

the organizational structure of the museum. He moved for the approval of the

proposed organizational chart of the Museo Kordilyera in UP Baguio on the

condition that any additional expense shall be charged against UP Baguio’s

internal income.

1.2 There being no objection to the motion duly made and seconded, the Board approved the proposal.

2. Proposal to amend the BOR Resolution establishing the position of Assistant for Research (now Vice Chancellor for Research) in UP Manila concurrently

serving as Executive Director of the National Institutes of Health (1139th BOR

meeting, 17 February 2000), by abrogating the concurrent nature of both

positions, and appointing a separate NIH Executive Director, while retaining

the position of Vice Chancellor for Research


2.1 President Concepcion explained that this is a proposal from UP Manila to abrogate the concurrent nature of the positions of Vice Chancellor for

Research, and the Executive Director of the National Institutes of Health

(NIH) which are, therefore, held by one official. Since the research

requirements of UP Manila and the NIH have significantly increased over the

years, it has become difficult for one person to meet the demands of the two

positions.

2.2 Regent Jimenez moved for the approval of the proposal. He noted that UP Manila has contributed so much in improving the ranking of UP in terms of

research outputs and citations.

2.3 President Concepcion added that based on the latest report from the Times Higher Education (THE) for 2019, the citation of UP research papers in the

field of Medicine is higher than that of Harvard University. The research

outputs of the NIH contributed significantly to the leap in rankings. He also

informed the body that any financial implication of the separation shall be

shouldered by the NIH.

1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

12

II. MATTERS APPROVED BY THE BOARD (cont’d)

A. GENERAL GOVERNANCE (cont’d) . . .

2. Proposal to amend the BOR Resolution … (cont’d) . . .

2.4 In response to the query of Regent Fulvadora on personnel complement, President Concepcion said that the current set of personnel of the NIH will

remain simply because they already perform functions of that office. The

Office of the Vice Chancellor for Research will be organized and will be filled

either by getting personnel from other offices or by hiring additional

personnel, but that will be an administrative decision on the part of the

Chancellor.

2.5 There being no objection to the motion duly made and seconded, the Board approved the proposal.

3. Appointment of Dr. ARMANDO C. CRISOSTOMO as Vice Chancellor for Research, University of the Philippines Manila, effective 9 November 2018 to

serve at the pleasure of the Chancellor


3.1 President Concepcion explained that since the Board has approved the separation of the positions of Vice Chancellor for Research and the Executive

Director of the National Institutes of Health (NIH), the UP Manila Chancellor

recommended the appointment of the Dr. Armando C. Crisostomo as Vice

Chancellor for Research while Dr. Eva Marie Cutiongco - Dela Paz will

remain as Director of the National Institutes of Health.

3.2 There being no objection to the motion duly made and seconded, the Board approved the appointment of Dr. Crisostomo as Vice Chancellor for Research.

4. Appointment of Dr. LEONARDO R. ESTACIO, JR. as Dean of the College of Arts and Sciences, University of the Philippines Manila, effective 1 January

2019 until 31 December 2021 (second term)


4.1 President Concepcion moved for the appointment of Dr. Leonardo C. Estacio Jr., as Dean of the College of Arts and Sciences in UP Manila. Dr. Estacio is

the incumbent Dean of the College.

4.2 Regent Farolan noted that Dr. Estacio is a lone nominee for the position. He sought assurance that there was a bonafide effort on the part of the

administration to conduct a wide search for candidates for the position.

President Concepcion responded that the report of the search committee

indicated that such efforts were indeed made by the committee.

1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

13

II. MATTERS APPROVED BY THE BOARD (cont’d) . . .

B. ACADEMIC MATTERS

1. Establishment of the “PHINMA U.P. Centennial Professorial Chair and PHINMA Faculty Grant” at the College of Science, UP Diliman


2. Establishment of the “AMH Philippines, Inc. Professorial Chair in Engineering” at the College of Engineering, UP Diliman


3. Establishment of the “Jose Edgar Manrique Professorial Chair in Industrial Engineering” at the College of Engineering, UP Diliman


4. Establishment of the “Dean Amorita Villegas Castillo Professorial Chair for the Dean of the College of Pharmacy” at the College of Pharmacy, UP Manila


5. Request of UP Cebu for No-Cost Extension of its CHED-Institutional Development and Innovation Grant project titled, “Establishment of a

Regional Center for Molecular Diagnostics and Research”

Board Action: APPROVED. The Board also authorized

the UP President to take action as he

deems appropriate, to conduct an

inventory of all unfinished research

projects and to create the necessary

mechanism to address the same, and

propose a recommendation to the Board.

5.1 President Concepcion said that the Commission on Higher Education (CHED) requires prior approval of the governing board of an SUC before it approves

the extension of any CHED-funded research project.

1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

14


B. ACADEMIC MATTERS (cont’d)

. . .

5. Request of UP Cebu for No-Cost Extension … (contd’) . . .

5.2 Chair De Vera explained that CHED no longer automatically grants requests for extension without prior approval of the SUC’s governing board. It

imposed this requirement for new projects and those seeking extensions to

ensure that the governing boards of SUCs are aware of the status of their

projects, especially those that were not finished on time. The CHED expects

that this will compel the boards of SUCs to determine whether requests for

extension are based on legitimate grounds. He added that if a project is

unfinished and there are remaining funds with CHED, the SUC will be unable

to get additional project funding from CHED until the project is completed.

He also noted that the University of the Philippines is among the SUCs with

this problem. He hopes that this policy will compel the Board to review the

status of unfinished projects and take the necessary action thereon, so the

whole university does not get compromised due to the unfinished projects.

5.3 Regent Laurel said that the civil works projects in the UP System have a similar problem. The University should really have a system of monitoring

centrally all of these unfinished projects.

5.4 Regent Jimenez supported the motion of Regent Laurel. Noting that UP is primarily a research and graduate school, he said that there should be strong

and efficient institutional support so that the production of research outputs is

not hampered by administrative matters

5.5 Chair De Vera said that CHED’s new policies are noticeably helping other SUCs in terms of committing to their set timetables. All it takes is for the

board and the leadership of the university to monitor all of its projects.

Although he recognized that UP is more complex, he recommended that the

Board look at all these projects because it is usually the small projects that are

impeding the release of funds for the more important and bigger projects.

5.6 Regent Arinto commented that part of the mandate of the Office of the Vice Chancellor for Research or its equivalent is to articulate a clear research

agenda, which would help prevent having so many ongoing projects at any

one time, with one delayed project affecting the rest of the other projects.

5.7 Vice President Bautista concurred with President Concepcion and Chair De Vera that for extension of projects, especially in the natural sciences, the

problem has to do with not being able to procure on time so everything else

suffers. The CHED usually allows one extension and it is the second extension

that becomes problematic, especially in terms of liquidation. There was an

observation made by COA that the University is deficient in monitoring its

smaller projects resulting in many unfinished projects in the different units.

1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

15


B. ACADEMIC MATTERS (cont’d)

. . .

5. Request of UP Cebu for No-Cost Extension … (contd’) . . .

5.8 In response to Regent Arinto, Vice President Bautista said that there is an ongoing discussion with the Vice Chancellor for Research and Development

of UP Diliman about using the budget for administrative cost of research

projects to hire people to monitor the project and help in the liquidation of its

expenses.

5.9 Recognizing that research is a vital component of the University, Regent Jimenez proposed that the President be authorized to study this matter and

provide his recommendation to the Board. Upon motion duly made and

seconded, the Board authorized the President to take the steps he deems

appropriate for the conduct of an inventory of all these research projects and

to create the necessary mechanisms to address the same.

6. Graduation of students whose names are included in the lists submitted by the following Constituent Universities, who have completed all the requirements

for their respective degrees/titles as of the end of Third Trimester and Mid-

Year Term AY 2017-2018, or as of the end of term specified, and recommended

by their respective University Councils:

a. UP Visayas (approved by the UP Visayas University Council at its 117th

meeting held on 19 September 2018)

b. UP Cebu (approved by the UP Cebu University Council at its 6th regular

meeting held on 19 September 2018)

c. Additional list of UP Baguio (endorsed by the UP Baguio University

Council on 22 October 2018)


1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

16


C. FISCAL MATTERS1

1. Programming of UP Manila-PGH’s Excess Income in CY 2017 in the amount of One Hundred Eighty Nine Million One Hundred Thirty Seven Thousand

Thirteen Pesos & 37/100 (PhP189,137,013.37) for the proposed “Construction

of Multispecialty (Cancer/ NeuroScience) Center”


1.1 President Concepcion said that this request has been taken up, and favorably endorsed, by the BOR Finance Committee chaired by Regent Laurel.

1.2 Regent Jimenez said that PGH must come up with a provision for the continuity of funds especially now that money is coming in for PGH from the

national government, and there must be provisions for maintenance when

constructing buildings.

2. Realignment of UP Manila-PGH’s previously approved Reprogrammed Funds in the amount of Two Hundred Ten Million Eight Hundred Sixty Two

Thousand Nine Hundred Eighty Six Pesos & 63/100 (PhP210,862,986.63) to

beef up Capital Outlays


2.1 President Concepcion said that this item has also been discussed and favorably endorsed by the BOR Finance Committee.

3. Grant of Cash Award for the Director, the Deputy Director, and all the Office of Admissions personnel whose names were not included in the original list of

sixty-five (65) employees granted PhP15,000.00 each during the1337th BOR

meeting held on 30 August 2018, chargeable against the UPCAT Trust Fund

Board Action: The Board DENIED the request for a

prorated cash award to certain

personnel of the Office of Admissions for

the UPCAT 2018 cycle (June 2017-May

2018).

1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting and auditing laws, rules and regulations.

1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

17


C. FISCAL MATTERS1 (cont’d)

. . .

3. Grant of Cash Award for the Director … (cont’d)

Board Action: . . .

The Board AFFIRMED its resolution at

the 1337th BOR meeting held on 30

August 2018 granting a cash award of

Fifteen Thousand Pesos (PhP15,000.00)

each to OA personnel for the UPCAT

2018 cycle, including the Director and

the Deputy Director, chargeable against

the UPCAT Trust Fund

3.1 President Concepcion said the request of the Office of Admissions is to grant a cash award for the Director, the Deputy Director, and all of the Office of

Admissions (OA) personnel whose names were not included in the original

list of sixty five employees granted PhP15,000.00 each during the 1337th

Board of Regents meeting on 30 August 2018.

3.2 Regent Fulvadora wanted verification whether the twenty-one (21) OA personnel listed in the letter-request are not included in the original list of

sixty five (65) OA personnel granted PhP15,000.00 each by the Board last 30

August 2018. She was informed that there is still a group of OA personnel

included in the original list of 65 that have not received the cash award due to

a pending request of the OA for the cash award to be pro-rated, with those

who rendered UPCAT services for a shorter period receiving less than those

who rendered UPCAT services for the whole UPCAT 2018 cycle. Regent

Fulvadora added further that the original list of 65 OA personnel for the

UPCAT 2018 cycle includes regular employees and job order workers. The

job order workers who were hired in between the UPCAT period and therefore

have not completed the whole UPCAT 2018 cycle are the same job workers

in the list of 21.

___________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting and auditing laws, rules and regulations.

1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

18



. . .


. . .

3.3 President Concepcion recalled that the Board had previously approved the grant of a cash award of PhP15,000.00 to each of the sixty-five (65) OA

personnel who rendered services for the UPCAT 2018 cycle. The new request

before the Board now is another list of 21 OA personnel requesting to be

granted a cash award on a pro-rated basis. It appeared from the supporting

documents that the list of 21 is on top of the original list of 65 approved by

the Board. However, Regent Fulvadora alerted the Board that there are

personnel included in the original list of 65 that are also included in the list of

21. Her prayer for the Board is that, if it is true that the list of 21 is included

in the original list of 65, then the Board should affirm its original decision to

grant them an across-the-board cash award of PhP15,000.00 each, and not the

pro-rated amounts as contained in the request.

3.4 Regent Farolan said that if the list of 21 is a new list indeed, the same amount of PhP15,000.00 should be extended to them as well. He proposed that

everybody should receive the same amount, from the Director, the Deputy

Director, and all OA personnel who were part of the UPCAT 2018 cycle,

regardless of the length of service. President Concepcion, on the other hand,

explained that the request for the pro-rated grant of the incentive is intended

to avoid future situations where an employee would opt not to render services

for the complete cycle because they would get the same amount of incentive

anyway.

3.5 Regent Arinto requested the Board Secretary to retrieve the actual proposal that was approved by the Board during its 1337th meeting held on 30 August

2018, because she recalled that the proposal was premised on the merit of the

unit’s collective achievement, and there was no distinction made between

those who served for the entire cycle and those who did not.

3.6 At this point, the Board proceeded to the next item in the agenda while Secretary Lara retrieved the letter from OSU files. Secretary Lara also

communicated with OA Director Aurora Mendoza and Vice President for

Academic Affairs Cynthia Bautista to clarify certain points specified in the

proposal.


1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

19



. . .


. . .

3.7 The Board returned to the matter at hand. Secretary Lara said that OSU records show that, in a letter dated 15 August 2018 received by the Office of

the Vice President for Academic Affairs on 20 August 2018 and the Office of

the Sectoral Regents on the same date, the Administrative Personnel

Committee (APC) of the OA requested for the grant of a cash incentive in the

amount of PhP15,000.00 for each of the OA personnel who were part of

UPCAT 2018. However, it did not include a list of the employees to be granted

the incentive. Moreover, OA Director Aurora Mendoza informed him that

after the approval by the Board of the grant of the cash incentive during its

1337th meeting, there were complaints she received about the across-the-board

nature of the cash award, hence, she released the amount of PhP15,000.00

only to 35 regular employees and then proceeded to make the current proposal

before the BOR. The Director confirmed that the 21 names in the new list are

actually included in the original proposal. Director Mendoza also clarified that

the original number of 65 OA personnel is erroneous, and that the number

should only be 56 OA personnel. Finally, she requested that she be excluded

from those receiving the cash award since her participation in UPCAT 2018

is merely part of her job.

3.8 Vice President Bautista confirmed that the 21 names in list before the Board are included in the original tally of OA personnel who were granted the cash

incentive during the 1337th meeting of the BOR. She likewise affirned that the

basis for the request for the pro-rated grant of cash award is because the 21

personnel in the current list did not serve during the whole UPCAT 2018

cycle.

3.9 Regent Fulvadora then moved that the Board affirm its decision at the 1337th BOR meeting granting a cash award of PhP15,000.00 each to all personnel

of the Office of Admissions, and to deny the new request for the pro-rated

grant of the cash award for the 21 personnel in the list before the BOR.

3.10 Regent Farolan proposed an amendment to the motion of Regent Fulvadora and moved that the same cash award granted by the Board to OA personnel

for UPCAT 2018 be extended to the Director and the Deputy Director of the

Office of Admissions.


1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

20



. . .


. . .

3.11 There being no objection to the motion duly made, amended, and seconded, the Board affirmed its resolution at the 1337th BOR meeting held on 30 August

2018 granting a cash award of Fifteen Thousand Pesos (PhP15,000.00) each

to the Office of Admissions personnel for the UPCAT 2018 cycle, including

the Director and the Deputy Director, chargeable against the UPCAT Trust

Fund.

4. Reprogramming of UP System Administration’s unexpended balances of prior years’ obligations in the amount of Two Hundred Million Pesos

(PhP200,000,000) intended to augment funds needed to complete the

construction of the UP Manila Library and Learning Commons (Phase II)


4.1 President Concepcion said that this proposal has passed through the review of the BOR Finance Committee headed by Regent Laurel.

5. Reprogramming of UP System Administration’s unexpended balances of prior years’ obligations in the amount of Seventy Million Pesos (PhP70,000,000) to

cover MOOE requirements for CY 2018 for Faculty, REPS, and

Administrative Development Program (FRASDP), and the PS and MOOE

requirements of the Emerging Interdisciplinary Research (EIDR) Program of

OVPAA for Cycles 2, 6, 7 & 8 for the last quarter of the year


5.1 For item nos. 5 and 6 under Fiscal Matters, President Concepcion explained that these reprogramming requests will allow the University to utilize the

unexpended balances for other purposes. Both requests did not pass through

the BOR Finance Committee because the amounts are below the threshold

amount.


1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

21



. . .

6. Reprogramming of UP Diliman’s Unexpended Balances in the amount of Seventy Million Pesos (PhP70,000,000.00) duly certified as available by the UP

Diliman Budget and Accounting Offices to augment the Equipment and

Construction Outlays


7. Request of the Center for Agri-Fisheries and Biosystems Mechanization (BIOMECH) and the College of Engineering and Agro-Industrial Technology

(CEAT), UP Los Baños for Authority to purchase certain equipment,

chargeable against GAA 2017


7.1 President Concepcion moved for the approval of the request of UP Los Baños for authority to purchase certain equipment amounting to PhP2,905,000.00,

chargeable against GAA 2017.

8. Request of the UP College of Law for Authority to Utilize a Supplemental Budget Amounting to Six Hundred Twenty Eight Thousand Pesos

(PhP628,000.00) to purchase certain equipment, charged against the Legal

Research Fund


9. Request of UP Mindanao for approval of the following:

a. Proposal of the "Sustainable Philippine Cavendish Banana Value Chain: Exploring Local Markets and Processed Product Development" - The

endorsement from the SUC governing board is a prior requirement for

all subsequent submissions, as per CHED Resolution No. 895-2017, for

funding purposes; and,

b. Realignment of UP Mindanao's Previously Submitted Line Item Budget to CHED for the Aforementioned Research Program.



1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

22



. . .

9. Request of UP Mindanao … (cont’d)

9.1 President Concepcion moved for the approval of the request of UP Mindanao for its research, entitled “Sustainable Philippine Cavendish Banana Value

Chain”. The endorsement from the SUC governing board is a prior

requirement of CHED.

9.2 In response to Regent Arinto’s query, Chair De Vera explained that the evaluation of a research project requesting for CHED funding will not be

processed by CHED unless the governing board of the state university or

college (SUC) endorses the project and declares that the project is a priority.

This is to ensure that the governing board affirms that the project is in fact a

priority of the university, and that it will not impede subsequent projects if it

is not finished on time.

9.3 For the second proposal, President Concepcion explained that the realignment had already been approved in principle by CHED except that it requires Board

approval for documentation purposes.

9.4 President Concepcion moved for the approval of the proposals from UP Mindanao. Regent Farolan seconded the motion.

10. Deed of Donation and Acceptance between the University of the Philippines and Marlinda Angbetic Tan for a donation of One Million Pesos

(PhP 1,000,000) to the UP Cebu School of Management intended for BMC1

Building situated at UP Cebu


10.1 Regent Arinto inquired about what is referred to by the phrase “onerous

condition” in the Office of Legal Services’s opinion on the deed of donation.

President Concepcion explained that this refers to the donor’s request

regarding the naming of the building. The naming of buildings and other

provisions in deeds of donation are subject to approval by the Board.


1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

23


D. ADMINISTRATIVE MATTERS2

1. Promotion of Dr. Maria Corazon A. De Ungria of the Natural Sciences Research Institute (NSRI), UP Diliman to the next higher rank from Scientist

II to Scientist III, effective 7 September 2017 by virtue of her being a recipient

of the Civil Service Commission’s 2017 Dangal ng Bayan Award

Board Action: The Board APPROVED the promotion of

Dr. Maria Corazon A. De Ungria from

University Researcher V to Associate

Professor 5 (Research/Extension),

effective 7 September 2017, by virtue of

her being a recipient of the Civil Service

Commission’s 2017 Dangal ng Bayan

Award.

2.1 President Concepcion explained that Dr. Maria Corazon A. de Ungria is entitled to automatic promotion to the next higher rank due to her selection as

the 2017 Dangal ng Bayan Awardee.

2.2 Regent Arinto inquired why Dr. De Ungria is being promoted as a Scientist, instead of to the next higher rank to her regular plantilla position as University

Researcher V. Since the Scientist rank of the Department of Science and

Technology (DOST) is not a regular position and is renewable every three (3)

years based on merit, the implication would be that Dr. De Ungria would not

really be getting a promotion because she would always be evaluated every

three (3) years.

2.3 Vice President Bautista said that there is no more REPS position higher than the University Researcher V (SG 24-8), and that she is already “sagad” at her

level. Her being a Scientist II (SG 7) is due to DOST’s Scientific Career

System which is not a permanent position.

2.4 Vice President Florendo informed the Board that other agencies that have no next higher rank position gives a salary increase equivalent to the next higher

position.

2.5 Chair De Vera said that if Dr. De Ungria’s salary is increased to an amount equivalent to a Scientist III position which is not permanent, how can the

University justify her salary if she will not be renewed as Scientist III? He

therefore suggested that the matter be remanded to the Civil Service

Commission (CSC) for guidance on how to comply with the requirements of

the Dangal ng Bayan Award.

2These appointments have gone through the standard University peer review process from the Department to the College, the Constituent

Universities concerned, and the University System. In cases where there was doubt about the process followed or about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.

1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

24


D. ADMINISTRATIVE MATTERS2 (cont’d)

. . .

2. Promotion of Dr. Maria Corazon A. De Ungria … (cont’d) . . .

2.6 Regent Arinto pointed out that part of documents submitted to the Board in support of the request is already a letter from the CSC. President Concepcion

read the pertinent portion of the CSC’s opinion on the matter, to wit:

“automatic promotion to the next higher position suitable to their

qualifications and with commensurate salary; provided, that if there is no

next higher position or it is not vacant, said position shall be included in the

next budget of the office, except when the creation of a new position would

result in distortion in organizational structure of the department, office, or

agency. When there is no next higher position immediately available, a salary

increase equivalent to the next higher position shall be given and

incorporated in the basic pay.

Following Dr. Ungria's recognition as Dangal ng Bayan, she may be

considered for promotion from Scientist II (Salary Grade 27) to Scientist III

(Salary Grade 28) and may receive commensurate salary subject to the

evaluation of the Scientific Career Council-Special Technical Committee.”

2.7 Regent Arinto said that it is clear from the letter of the CSC that Dr. De Ungria can be considered for promotion to Scientist III but subject to the evaluation

of the Scientific Career Council. She remarked that it is not a real promotion

because Dr. De Ungria will have to keep meeting the requirements of the

Scientist III position.

2.8 Regent Farolan noted that the opinion was made only by the Head of the Honors and Awards Program Secretariat of the CSC. He agreed to the

suggestion of the BOR Chairman seek the official legal advice from the CSC.

Regents Laurel and Farolan recommended giving Dr. De Ungria a salary

increase pending clarification from the Civil Service Commission.

2.9 Vice Presidents Bautista and Florendo related to the Board that during the time of President Emil Q. Javier, the Board approved the establishment of a

system of faculty ranks whereby qualified REPS (Research, Extension, and

Professional Staff) may be appointed to the ranks of Assistant Professor

(Research/Extension), Associate Professor (Research/Extension), and

Professor (Research/Extension). Since Dr. De Ungria rank is University

Researcher V with salary grade 24, the next higher rank should be a salary

grade 25 which is equivalent to an Associate Professor 5

(Research/Extension) position. She will be promoted to that position but she

will remain as a full time researcher. The problem now is to find out whether

that item is available in the pool of the University, otherwise the Board will

have to go to the DBM to request said item.

__________________ 2These appointments have gone through the standard University peer review process from the Department to the College, the Constituent

Universities concerned, and the University System. In cases where there was doubt about the process followed or about the fairness of the

recommendations, the papers were returned to the unit concerned for review and recommendation.

1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

25



. . .

2. Promotion of Dr. Maria Corazon A. De Ungria … (cont’d) . . .

2.10 Upon motion duly made and seconded, and there being no objections, the Board approved the promotion of Dr. De Ungria to the Associate Professor 5

(Research/Extension) position, effective 7 September 2017, by virtue of her

being a recipient of the 2017 Dangal ng Bayan Award.

3. Request for Temporary Waiver of Faculty Tenure Rules in favor of the following:

UP Diliman

DINO VINCENT PAUL A. CONCEPCION, Assistant Professor 1, College of Arts

and Letters, effective 1 August 2018 until 31 July 2019

RICHARD DV. ESPIRITU, Assistant Professor 7, College of Engineering,

effective 1 August 2018 until 31 July 2019

ARTHUR A. GONZALES III, Assistant Professor 5, College of Engineering,


BIENVENIDO M. MALQUISTO, JR., Assistant Professor 3, College of

Engineering, effective 1 August 2018 until 31 July 2019

JRYL P. MARALIT, Instructor 7, College of Science, effective 1 August 2018 until

31 July 2019

PIO NIÑO I. OPINALDO, Assistant Professor 1, College of Human Kinetics,


MIGUEL FRANCISCO M. REMOLONA, Assistant Professor 1, College of

Engineering, effective 1 August 2018 until 31 July 201;

NICHOLAS FELIX L. TY, Assistant Professor 1, College of Law, effective 1

August 2018 until 31 December 2018

JAIME ANGELO S. VICTOR, Assistant Professor 1, College of Engineering,


EDGARDO CARLO L. VISTAN II, Assistant Professor 6, College of Law,


__________________ 2These appointments have gone through the standard University peer review process from the Department to the College, the Constituent

Universities concerned, and the University System. In cases where there was doubt about the process followed or about the fairness of the

recommendations, the papers were returned to the unit concerned for review and recommendation.

1339th BOR Meeting


UP Gazette

Volume XLVIII, No.8

26



. . .

3. Request for Temporary Waiver of Faculty Tenure Rules … (cont’d) . . .

UP Los Baños

JOHN PATRICK VJ. ALBACEA, Assistant Professor 1, College of Arts and

Sciences, effective 1 January 2019 until 31 December 2019

RUBENITO M. LAMPAYAN, Associate Professor 5, College of Engineering and

Agro-Industrial Technology, effective 1 January 2019 until 31

December 2019

AILEEN V. LAPITAN, Assistant Professor 5, College of Public Affairs and

Development, effective 1 January 2019 until 31 December 2019

UP Manila

CARMELITA C. CANILA, Assistant Professor 4, College of Public Health,

effective 1 October 2018 until 31 December 2018


4. Appointment of Faculty: Transfer to Permanent Status

UP Diliman

ANASTACIA B. ALVAREZ, Professor 1, College of Engineering, effective

9 November 2018

ANGELA L. BAGUILAT, Assistant Professor 1, College of Music, effective 9

November 2018

MARY KATHERINE T. CABRAL, Assistant Professor 1, College of Music,

effective 9 November 2018

RICA JOY REDREV S. IBARRA, Assistant Professor 1, College of Education,

effective 9 November 2018

HAZEL C. LAMBERTE, Assistant Professor 1, College of Social Work and

Community Development, effective 9 November 2018

VENARICA B. PAPA, Assistant Professor 1, College of S

decisions of the board of regents - up osu · 2019. 1. 18. · 8-10 . 1339th bor meeting 9 november...

Documents