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GAZETTE

The University of the Philippines

VOLUME XLIX NUMBER 5 ISSN No. 0115-7450

DECISIONS OF THE BOARD OF REGENTS 1345th MEETING, 10 JUNE 2019

Table of Contents

I. MATTERS ARISING FROM THE MINUTES OF PREVIOUS

MEETINGS

A. 1344th BOR Meeting, 29 April 2019

1. BOR policy directions regarding the College of Education and UP Diliman

Extension Program in Pampanga…………………………………………….

2. Appointment of Asst. Prof. MARIA ANGELICA D. ABAD-BILAN as

Director, Office of Alumni Relations, Office of the Vice President for Public

Affairs, UP System effective upon approval to serve at the pleasure of the

Vice President for Public Affairs ……………………………………………

3. Update on the status of the UP campus in Sta. Elena, Tacloban City ……….

B. 1343rd BOR Meeting, 28 March 2019

1. Creation of an External Committee Headed by VPAA for the Program and

Institutional Assessment of the Asian Center ……………………………….

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II. MATTERS APPROVED BY THE BOARD

A. GOVERNANCE MATTERS

1. Appointment of University Officials………………………………………….

2. Proposal for the elevation and renaming of the UP Diliman Business

Concessions Office (BCO) to the Office of the Vice Chancellor for Planning

and Development (OVCPD)…………………………………………………

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________________________ NOTE: All blacked out parts have been REACTED in compliance with RA 10173 (Data Privacy Act of 2012).

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3. Proposal for the Establishment of the UP Visayas Technology Transfer and

Business Development Office ……………………………………………….

4. Update on the status of the UP campus in Sta. Elena, Tacloban City……….

5. a. Entitlements of the UP System Investment Officer……………………….

b. Appointment of Assoc. Prof. Daniel Vincent H. Borja as System

Investment Officer

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B. ACADEMIC MATTERS

1. Request for Waiver of the 2-year rule before retirement under the rules on

Sabbatical Leave in favor of Prof. Raymundo R. Maigue, Professor 1,

College of Music, UP Diliman, effective 1 August 2019 until 31 July 2020…

2. Establishment of the “Ruperto P. Alonzo Professorial Chair in Development

Economics” at the School of Economics, UP Diliman ………………………

3. Request of the President for authority to approve the graduation of students

from the different Constituent Universities who completed all the

requirements as of the end of Second Semester/Trimester, AY 2018-2019, or

as of the end of term specified, as recommended by their respective

University Councils, subject to confirmation by the Board…………………..

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C. FISCAL MATTERS

1. UP Internal Operating Budget (IOB) for CY 2019 in the amount of P19.206

Billion………………………………………………………………………...

2. Proposal of UP Los Baños for the Expansion of the Use of the UPLB Housing

Office Trust Fund……………………………………………………………..

3. Memorandum of Agreement between the University of the Philippines and

Tau Alpha Foundation, Inc. for the Proposed Construction and Donation of a

pathway and bridge(s) at an estimated project cost of Eighty Million Pesos

(PhP80,000,000.00)…………………………………………………………..


the Human Rights Violations Victims’ Memorial Commission (HRVVMC)

for the establishment of a Memorial Complex inside the UP Diliman

campus………………………………………………………………………..

5. Memorandum of Agreement between the University of the Philippines

Visayas and the Commission on Higher Education (CHED) for the research

project, “Marine Fisheries Assessment of Panay: Building Local Fisheries

Information through Research Capability Enhancement in HEIs”, in the

amount of Ten Million Pesos (PhP10,000,000.00)……………………………

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6. Grant of Cash Award to Thirty-Four (34) Employees of the Office of

Admissions in the amount of Fifteen Thousand Pesos (P15,000.00) each……

7. Reprogramming of UP System Administration’s unexpended balances of prior

years’ obligations in the amount of Seventy Million Pesos (PhP70,000,000)…

8. Reprogramming of UP Diliman’s Unexpended Balances from the General

Fund in the amount of Seventy Million Pesos (PhP70,000,000)……………..

9. Reprogramming of UP Manila’s Unexpended Balances from Prior Years

Obligations from the General Fund in the amount of Sixty Nine Million Pesos

Only (P69,000,000.00)………………………………………………………..

10. Request of the College of Law, UP Diliman to procure four (4) service

vehicles with total amount of Five Million Four Hundred Forty Five

Thousand Pesos (PhP5,445,000.00) charged against the UP Law Center’s

Legal Research Fund (LRF)…………………………………………………..

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D. ADMINISTRATIVE MATTERS

1. Renewal of the Memorandum of Agreement between the University of the

Philippines Manila and the Department of Science and Technology (DOST)

extending the secondment of Dr. Jaime C. Montoya to DOST as Executive

Director of the Philippine Council for Health Research and Development

(PCHRD), effective 19 July 2019 until 19 July 2021…………………………

2. Request for Temporary Waiver of Faculty Tenure Rules in favor of the

faculties of the different CUs…………………………………………………

3. Appointment of Faculty: Transfer to Permanent Status ………………………

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III. MATTERS CONFIRMED BY THE BOARD

1. Matter approved by the Board by referendum conducted on 24-31 May 2019:

“Reprogramming of UP Visayas’ Unexpended Balances of Prior Years from

the General Fund in the amount of Sixty Nine Million Three Hundred

Seventy Three Thousand Two Hundred Sixty Three Pesos and 43/100

(P69,373,263.43)”

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IV. MATTERS FOR INFORMATION OF THE BOARD

A. ACADEMIC MATTERS

1. UP Diliman’s Professional Masters in Tropical Marine Ecosystems

Management (PM-TMEM) Program for AY 2019-2020 (approved by the

UP Diliman Executive Committee at its 276th meeting held on 6 May 2019)

2. UP Visayas Academic Calendar for AY 2019-2020 (approved by the UP

Visayas Executive Committee at its 101st meeting held on 28 February

2019)………………………………………………………………………..

3. Proposed plans for UP Diliman Extension Program in Pampanga and

Olongapo (UPDEPPO)…………………………………………………….

4. UP College of Education Status Report and Plans and Programs for

Implementation……………………………………………………………..

5. Response of UP Diliman to the request of the Board of Regents to provide

its position on the pending proposal submitted by Dr. Armand Mijares for

the conversion of the Archaeologic Studies Program into a School of

Archaeology ……………………………………………………………….

B. CONTRACTS/AGREEMENTS

UP System


the Civil Service Commission providing for scholarship grants to future

recipients of the Presidential Lingkod Bayan Award, Outstanding Public

Officials and Employees or the Dangal ng Bayan Award and CSC Pagasa

Awards…………………………………………………………………….

UP Diliman

1. Research Collaboration Agreement between the University of the

Philippines and the Philippine Textile Research Institute (DOST-PTRI) …


Diliman and Mapua University providing for Flood Risk Assessment for

Mitigation and Effective Response (FRAMER)……………………………

3. Collaborative Research Agreement between the University of the

Philippines Diliman and the Department of Science and Technology –

Advanced Science and Technology Institute (DOST-ASTI) ………………

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4. Memorandum of Understanding between the University of the Philippines

Diliman and the College of Engineering, Dong-A University (DAU), Korea


Diliman and the Universitá Politecnica Delle Marche (UNIVPM), Italy ….

6. Extension of the Memorandum of Understanding (Fourth Renewal)

between the University of the Philippines Diliman and MCI Management

Center Innsbruck (MCI), Austria ………………………………………….

7. Deed of Donation between the University of the Philippines Diliman

through the UP Foundation, Inc. and Zorayda Amelia Capistrano Alonzo

for the establishment of the “Ruperto P. Alonzo Professorial Chair in

Development Economics” at the School of Economics, UP Diliman ……

UP Open University


Open University and Capiz State University (CAPSU) ……………………


Open University and and the Local Government Municipality of Pasacao,

Camarines Sur ……………………………………………………………..

C. OTHER MATTERS

1. Report of the Office of the Vice President for Development on the effects

of three (3) recent earthquakes on CU buildings and facilities…………….

2. Terms of Reference for Training Consultancy between School of Health

Sciences, UP Manila and the Department of Health-Regional Office VIII

3. Report of VP Florendo on UP Visayas Tacloban projects in Barangay Sta.

Elena……………………………………………………………………….

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V. OTHER MATTERS

1. On the matter of honorary degree……………………………………………….

2. On the matters of Regent Farolan:

a. Policy on partisan political activities within UP premises during election

campaign periods ……………………………………………………………..

b. Faculty housing issues (particularly, the alleged preferential treatment for

male faculty over female faculty members at the Kamagong Residence Hall)

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c. Update on the Shopping Center and the status of former stall operators…….

d. PGH procurement plans, especially on supplies for emergency rooms ……..

3. Update on the renaming of the College of engineering and Agro-Industrial

Technology buildings in UP Los Baños ……………………………………………

4. Appeal of graduate students from the Islamic Institute of Studies on giving

extension to a certain faculty ……………………………………………………….

5. Request of the Office of Admissions staff for additional plantilla items ………….

6. Update on the case of ……………………………………….

7. Letter of Chancellor Tan to the Board dated 7 June 2019 …………………………

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DECISIONS OF THE BOARD OF REGENTS

1345th Meeting, 10 June 2019

I. MATTERS ARISING FROM THE MINUTES OF PREVIOUS

MEETINGS

A. 1344th BOR Meeting, 29 April 2019

1. BOR policy directions regarding the College of Education and UP Diliman

Extension Program in Pampanga

1.1 President Concepcion said that the respective reports from the two (2)

units had already been emailed to the members of the Board of Regents

on 7 June 2019, as part of Matters for Information/Notation by the Board.

2. Appointment of Asst. Prof. MARIA ANGELICA D. ABAD-BILAN as

Director, Office of Alumni Relations, Office of the Vice President for

Public Affairs, UP System effective upon approval to serve at the pleasure

of the Vice President for Public Affairs

2.1 President Concepcion explained that the unit decided not to request for

exemption from election ban from the COMELEC anymore and just to

wait for the termination of the ban. The matter is already part of the agenda

as item no. 1, General Governance.

3. Update on the status of the UP campus in Sta. Elena, Tacloban City

3.1. President Concepcion explained that the report of Vice President Florendo

had already been emailed to the Regents on 7 June 2019 as part of the

Matters for Information of the Board. Vice President for Development

Elvira Zamora will also give an update on other issues involving the Sta.

Elena property.

B. 1343rd BOR Meeting, 28 March 2019

1. Creation of an External Committee Headed by VPAA for the Program

and Institutional Assessment of the Asian Center

1.1 President Concepcion explained that Vice President Bautista is now in the

process of forming the external committee that will look at the program

and institutional assessment of the Asian Center. A report will be

submitted to the Board once the committee has been constituted, regarding

the composition and tasks of the committee.

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II. MATTERS APPROVED BY THE BOARD

A. GENERAL GOVERNANCE

1. Appointment of University Officials

1.1 At this point, the Board went into executive session.

1.2 The Board APPOINTED the following University Officials:

Appointment of Asst. Prof. MARIA ANGELICA D. ABAD-BILAN as

Director, Office of Alumni Relations, Office of the Vice President for

Public Affairs, UP System, effective 10 June 2019, to serve at the pleasure

of the Vice President for Public Affairs

Appointment of Asst. Prof. MACRINA A. MORADOS as Dean,

Institute of Islamic Studies, UP Diliman, effective 1 January 2019 until 31

December 2021

Appointment of Asst. Prof. BIENVENIDO S. BALOTRO as Dean,

College of Pharmacy, UP Manila, effective 1 July 2019 until 30 June 2022

Appointment of Prof. VICENTE Y. BELIZARIO, JR. as Dean, College

of Public Health, UP Manila, effective 1 July 2019 until 30 June 2022

Appointment of Asst. Prof. RAMER P. BAUTISTA as Dean, School of

Technology, UP Visayas, effective 10 June 2019 until 9 June 2022

Appointment of Asst. Prof. PALMY MARINEL P. TUDTUD as Dean,

College of Communication, Art, and Design, UP Cebu, effective 10 June

2019 until 9 June 2022

Board Action: APPROVED

1.3 Chair De Vera put on record the decisions made by the Board during the

executive session, as follows:

1.3.1 The President to issue an Executive Order containing policy

changes discussed and approved by the BOR regarding the search

process, and to address the problem of University officials with

expired, fixed terms continuing in office on hold-over status.

1.3.2 The President to sit down with the new Dean of the Institute of

Islamic Studies, Dean Macrina A. Morados, to impress upon her

the need for the Islamic Studies Center to be engaged in, and

contribute to the transition efforts regarding to the Bangsamoro

Autonomous Region in Muslim Mindanao (BARMM).

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II. MATTERS APPROVED BY THE BOARD (cont’d)

A. GENERAL GOVERNANCE (cont’d)

1. Appointment of University Officials (cont’d)

. . .

Board Action: The President to issue an Executive

Order containing policy changes

discussed and approved by the BOR

regarding the search process, and to

address the problem of University

officials with expired, fixed terms

continuing in office on hold-over status.


Concessions Office (BCO) to the Office of the Vice Chancellor for

Planning and Development (OVCPD)

2.1 President Concepcion said that the intention of the proposal is to mirror

the organization of every Constituent University (CU) with that of the UP

System. The big CUs like UP Los Baños, UP Manila, UP Visayas and UP

Open University already have a Vice Chancellor for Planning and

Development or a Vice Chancellor for Finance and Administration. UP

Diliman has no Vice Chancellor for Planning and Development, and yet,

it is in UP Diliman where the need for this position is acutely felt because

of the number of projects being implemented in UP Diliman.

2.2 Regent Fulvadora inquired about the corresponding staff complement, if

any, because her primary concern regarding elevation and upgrading of

offices is the possible displacement of existing personnel. Vice President

Zamora assured that all personnel currently engaged by the UP Diliman

Business Concessions Office will be absorbed in the new Office of the

Vice Chancellor for Planning and Development.

2.3 President Concepcion said that there might be a need to look at the

organizational structure because the elevation might later on require

additional personnel.

2.4 Vice President Zamora added that the immediate plan is for the current

Director of the Business Concessions Office, Dr. Raquel Florendo, to

assume the position of Vice Chancellor for Planning and Development.

President Concepcion clarified that the OVCPD will still perform the

functions of the BCO.

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. . .


Concessions Office (BCO) to the Office of the Vice Chancellor for

Planning and Development (OVCPD) (cont’d)

. . .

2.5 Regent Jimenez recalled that the Board already had past decisions

regarding the alignment of the names and functions of System offices to

the CU level, for coordination purposes. In response, President

Concepcion said that UP Diliman was in fact the only CU with no

OVCPD.

2.6 There being no objections to the motion duly made and seconded, the

Board approved the elevation and renaming of the UP Diliman BCO to

the OVCPD, and consequently, approved the appointment of Assoc. Prof.

RAQUEL B. FLORENDO as Vice Chancellor for Planning and

Development, UP Diliman, effective 10 June 2019 to serve at the pleasure

of the Chancellor.

Board Action: APPROVED. The Board approved the

appointment of Assoc. Prof. RAQUEL B.

FLORENDO as Vice Chancellor for

Planning and Development, UP Diliman,

effective 10 June 2019 to serve at the

pleasure of the Chancellor.

3. Proposal for the Establishment of the UP Visayas Technology Transfer

and Business Development Office

3.1 President Concepcion said that there is an acute need for a Technology

Transfer and Business Development Office in UP Visayas because of its

many researches on aquatic resources. The other big CUs already have

their respective TTBDOs.


Board approved the establishment of the UP Visayas Technology Transfer

and Business Development Office.


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. . .

4. Update on the status of the UP campus in Sta. Elena, Tacloban City

4.1 Vice President for Development Elvira Zamora made a brief presentation

to the Board regarding the status of development of the new campus site

of UP Visayas Tacloban College in Sta. Elena, Tacloban City.

4.2 Vice President Zamora reported that the Sta. Elena project is 98.85%

complete as of 10 June 2019. While the original date of completion was

23 August 2018, the new target date for turnover was moved to 10 August

2019 due to weather disturbances which limited the use of heavy

machinery.

4.3 Vice President Zamora informed the Board that there are two (2) private

properties inside the development site of the Sta. Elena campus. The

bigger one could give the University access to the main highway while the

smaller one could give access to a barangay road, which may be expanded

in the future because of parallel developments in the area. The options for

the University are to purchase either or both properties, or, to acquire

portions thereof for the right-of-way.

4.4 There are also the problems with informal settlers and tillers. Vice

President Zamora assured however that they recognize UP’s ownership of

the property.

4.5 Upcoming projects include the proposed administration building, with

classrooms. This will have four (4) floors with an area of 2,300 sqm per

floor including the site development. There is also the proposed faculty

and staff housing, which is a 700sqm building with two floors, and a two-

storey student dormitory.

4.6 Upon completion of the first building, the following units will transfer to

the new campus: Division of Humanities, Division of Management,

Division of Social Sciences, and the Administrative Division. The

Division of Natural Science and Mathematics will remain temporarily in

the city campus due to their laboratory facilities. A separate academic

building shall be constructed to house the different laboratories before a

proper transfer is effected. The Graduate Program will remain temporarily

in the city campus to make it accessible to various professionals working

in different industries and government organizations.

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. . .

4. Update on the status of the UP campus in Sta. Elena, Tacloban City (cont’d)

. . .

4.7 Chair De Vera recalled that when his team put together the initial plan for

the Sta. Elena campus, both the UP Visayas Tacloban College (UPVTC)

and the UP School of Health Sciences (UP-SHS) in Palo, Leyte agreed to

transfer to the new campus. They also agreed on the programs that the two

campuses will develop over the next 10 years, and the facilities they will

need. There was even a plan for UPVTC to develop its competence in

disaster management because of its experience with Typhoon Yolanda

that could pave the way for it becoming a full-fledged CU. To date

however, the Board has not yet received any proposal regarding transfer

plans of these units.

4.8 Chair de Vera also expressed his surprise in learning that there is a new

building in UP SHS Palo, so he wondered whether UP SHS Palo had a

change in plans. He asked Vice President Zamora about her level of

coordination with the UP Visayas Chancellor, the UPVTC Dean, the UP

Manila Chancellor, and the UP SHS-Palo Director, and whether they are

part of every step of development. He recalled that even the acquisition of

properties inside the development site had already been authorized by the

Board while the price is still relatively low.

4.9 Vice President Zamora replied that the ongoing negotiations with the

landowners was the initiative of the UPV Chancellor and the leadership of

UPVTC. With respect to the academic programs, she said that her team

had a series of meetings with UP Visayas and UP Tacloban during which

she clarified that the master plan must include sections on the academic

expansion plan of UPV Tacloban College. The detailed physical master

plan must be aligned with the proposed academic programs. With regard

to the new building in UP-SHS Palo, she said that it was a necessity at that

time to rebuild the Palo campus because the Sta. Elena campus was still

very raw at that time and they have to continue their operations.

4.10 In response to Regent Laurel on what to do with the two private properties

inside the Sta. Elena campus, Vice President Zamora stated that the

recommendation is to procure both properties, especially the 3.85-hectare

property that will give access to the national highway. However, that

would entail a cost.

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. . .


. . .

4.11 Regent Farolan inquired what would be the cost if the University decides

to acquire these properties through expropriation process. President

Concepcion informed the Board that under the UP Charter, UP has no

power of eminent domain so the expropriation proceedings may be done

for the University by the Office of the Solicitor General. If this is resorted

to, the University may have to compensate the landowner for the current

market value of the property, as well as the replacement cost of structures

and improvements or planted crops and trees.

4.12 Chair De Vera inquired whether the University can legally expropriate the

entire property or just the right-of-way because acquiring the entire

property for right-of-way purposes might pose problems later on with the

Commission on Audit. His position is that, whatever is more cost-effective

for the University between acquisition and expropriation should be

favoured by the Board.

4.13 Regent Farolan said that the right-of-way can be made wider and justified

as a security buffer. However, he is more inclined into granting the

President the power to undertake preparatory measures for expropriation

proceedings to send a signal to the landowner about the University’s

earnest intention to acquire the property.

4.14 Regent Jimenez expressed his support for the acquisition of the entire

property for the following reasons: 1) it will provide more leeway for

future expansion; 2) it will make the two properties of the University

contiguous and not divided by a road; and 3) it will provide more security

and peace of mind on the part of the University. He noted from the report

that there could be other uses for that property that UP may not be able to

dictate because it has not acquired the property on both sides of the road,

and which could create so much irritants and security issues for the

University. The University can always justify an academic purpose for

those extra properties.

4.15 A motion having been made to authorize the President to undertake

acquisition proceedings, including possible expropriation, the same was

seconded and approved, without any objections.

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. . .


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4.16 On the plan to transfer to the Sta. Elena campus, Chair De Vera moved

that the Board instruct the Vice President for Development to immediately

sit down with the Chancellor of UP Manila and the Director of the UP

School of Health Sciences to impress upon them the decision of the Board

that UP Tacloban and UP Palo must be part of the Sta. Elena campus, and

to consequently make their plans for transition to said campus. There

being no objections to the motion duly made and seconded, the same was

approved.

4.17 In response to the query of Regent Taroma, Chair De Vera explained that

there is no need to convert the classification of the land because the

Presidential Proclamation has indicated that the Sta. Elena property will

be used for educational purposes. Unlike in the case of UP Town Center,

the approval of the Local Government of Quezon City to reclassify the

land or to re-zone the land was needed because it will be used for

commercial purposes.

4.18 With regard to current access roads going to Sta. Elena campus, Vice

President Zamora said that because of the recent developments in the area

after Typhoon Yolanda, there is already a national road to Sta. Elena and

there are now public utility jeepneys serving the area.

4.19 Regent Farolan added that it is UP that is going to spur the development

in the area. Chair De Vera agreed that by the time the resettlement area

there is fully developed, public modes of transportation will develop on

its own, especially since the City Government of Tacloban is very much

involved in the development process.

4.20 On this note, Chair De Vera moved that the Board instruct the team of

Vice President Zamora to sit down with the City Government of Tacloban

to update them about the plans of UP and request their help on the road

network, water issues, informal settlers, and to negotiate with the

landowners on the pricing of land so UP can purchase at a cheaper price.

There being no objections to the motion duly made and seconded, the

motion was approved.

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A. GENERAL GOVERNANCE (cont’d) . . .


. . .

4.21 Regent Jimenez had noted that in almost all of UP’s properties, there is

the problem of informal settlers and tillers. He requested therefore that the

University gather all lessons learned in dealing with informal settlers and

come up with a body of literature on the same, so that it would be easy to

pinpoint the best practices in dealing with informal settlers.

4.22 Chair De Vera said that the efforts of the UPV Tacloban leadership in

dealing and negotiating with the informal settlers and tillers in Sta. Elena

should also be recognized. They came up with a census of the settlers, and

then asked each and every one to sign the document recognizing UP as the

landowner of the property. The property has been managed and

safeguarded well, which should result in less complications.

4.23 Vice President Zamora believed that what worked in Sta. Elena campus

was transparency. The team talked to the informal settlers and explained

to them the plans for the property. They understood that UP developing

the area will also provide livelihood for them and more opportunities.

Board Actions: The Board approved, as follows:

1. The Board authorized the President

to undertake acquisition

proceedings, including possible

expropriation;

2. The Board instructed VP Zamora

to:

a. Sit down with UP Manila

Chancellor and Director of UP

Manila School of Health

Sciences in Palo, Leyte to

impress upon them the decision

of the Board that UP SHS Palo

must be part of the Sta. Elena

campus and instruct them to

make plans for transition to said

campus; and

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B. GENERAL GOVERNANCE (cont’d)

. . .


. . .

Board action: (cont’d)

b. Sit down with the Tacloban City

Government to update them

about the plans of UP and

request their help on the road

network, water issues, informal

settlers, and to negotiate with the

landowners so UP can purchase

at a cheaper price.

5. a. Entitlements of the UP System Investment Officer, as follows:

Honorarium – P6,000.00

RA – P10,000.00

TA – P10,000.00

ALC – 6 units; and,

b. Appointment of Assoc. Prof. Daniel Vincent H. Borja as System

Investment Officer, effective 01 January 2019 to serve at the

pleasure of the Vice President for Planning and Finance

5.1 In response to the query of Regent Jimenez, President Concepcion replied

that the Board is not creating an office but is simply adjusting the

entitlements of a System Investment Officer, and thereafter appointing

Assoc. Prof. Daniel Vincent H. Borja as System Investment Officer,

effective 01 January 2019 to serve at the pleasure of the Vice President for

Planning and Finance.


above-captioned proposals were approved by the Board.


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. . .

B. ACADEMIC MATTERS

1. Request for Waiver of the 2-year rule before retirement under the rules on

Sabbatical Leave in favor of Prof. Raymundo R. Maigue, Professor 1,

College of Music, UP Diliman, effective 1 August 2019 until 31 July 2020

1.1 Regent Farolan recalled that part of the decision of the Board last meeting

on a similar case was to remind or send a stronger message to the Dean

about the breach of the rules. He inquired if such a stern reminder was

issued to the Dean. Secretary Lara clarified that the instruction of the

Board was to send a reminder to the Chancellor to be stricter in the

implementation of the rules. Said directive had been sent to the Chancellor

of UP Diliman. Chair De Vera said that the Dean has to be told that the

practice of granting sabbatical without authority from the Board to exempt

is improper.

1.2 In response to Chair De Vera, Assistant Vice President Arinto explained

that the similarity of Prof. Maigue’s case to that of Prof. Brillantes is that

Prof. Maigue will avail of his sabbatical with less than 2 years before his

mandatory retirement. The difference, however, is that the sabbatical will

not commence without Board approval. In addition, the College has

assured that Prof. Maigue shall be given an extension so that he will still

serve for two (2) years after the sabbatical.


Board approved the waiver of the two-year sabbatical rule in favor of Prof.

Maigue.

Board Action: APPROVED. The Secretary of the

University and of the Board of Regents is

directed to send a reminder to the Dean

of NCPAG on the matter of sabbatical

leaves.

2. Establishment of the “Ruperto P. Alonzo Professorial Chair in

Development Economics” at the School of Economics, UP Diliman

2.1 President Concepcion explained that former Pag-Ibig Fund CEO and

President Zorayda Amelia C. Alonzo, widow of the late Professor

Emeritus Ruperto P. Alonzo of the School of Economics, is giving an

endowment in the amount of P1,500,000.00 for the establishment of the

professorial chair.

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. . .

B. ACADEMIC MATTERS (cont’d)

. . .

2. Establishment of the “Ruperto P. Alonzo Professorial Chair in Development

Economics” at the School of Economics, UP Diliman (cont’d)

. . .


Board approved the establishment of the Ruperto P. Alonzo Professional

Chair in Development Economics.


3. Request of the President for authority to approve the graduation of

students from the different Constituent Universities who completed all the

requirements as of the end of Second Semester/Trimester, AY 2018-2019,

or as of the end of term specified, as recommended by their respective

University Councils, subject to confirmation by the Board

3.1 President Concepcion explained that since the BOR will not be meeting

until after the graduation ceremonies of the CUs, he is asking for a standby

authority to approve the graduation of students who completed all the

requirements as of the end of Second Semester/Trimester for Academic

Year 2018-2019, or as of the end of term specified. This will be subject to

confirmation by the Board thereafter.


Board granted the President the authority to approve graduation of

students who completed all the requirements as of the end of Second

Semester/Trimester for Academic Year 2018-2019.


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. . .

C. FISCAL MATTERS 1

1. UP Internal Operating Budget (IOB) for CY 2019 in the amount of P19.206

Billion

1.1 Regent Jimenez informed the Board that the BOR Finance Committee,

chaired by Regent Laurel, has reviewed the proposal during its meeting

held on 6 June 2019. The Committee favorably endorsed the same for

approval of the full Board.

1.2 There being no objections to the motion duly made and seconded, the UP

Internal Operating Budget for 2019 was approved.


2. Proposal of UP Los Baños for the Expansion of the Use of the UPLB

Housing Office Trust Fund


Board approved the expansion of the use of the UPLB Housing Office

Trust Fund.



Tau Alpha Foundation, Inc. for the Proposed Construction and Donation

of a pathway and bridge(s) at an estimated project cost of Eighty Million

Pesos (PhP80,000,000.00)

3.1 President Concepcion moved for the approval of the Memorandum of

Agreement between the University and the Tau Alpha Foundation, Inc.

for the proposed construction and donation of a path walk between the

Quezon Hall up to the front of the University Library, and a bridge along

Roces Avenue, UP Diliman campus.


proposed MOA was approved.


1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting

and auditing laws, rules and regulations.

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. . .

C. FISCAL MATTERS1 (cont’d)

. . .


the Human Rights Violations Victims’ Memorial Commission (HRVVMC)

for the establishment of a Memorial Complex inside the UP Diliman

campus

4.1 President Concepcion briefly explained that the Board previously

approved the Memorandum of Understanding (MOU) between the

University and the Human Rights Violations Victims’ Memorial

Commission saying that both parties agree in principle of the concept.

This Memorandum of Agreement (MOA) now contains the terms and

conditions for the establishment of the memorial complex.

4.2 Regent Farolan inquired where the memorial complex will be located.

President Concepcion said that it will be situated along the C.P Garcia

Avenue near the College of Fine Arts.

4.3 Chair De Vera put on record that he did not sign the resolution approving

the MOU because the CHED has a position on similar matters in the past

and he took a position as CHED Chair. He shall submit to the Board his

explanation at the proper time.




___________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting


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. . .


. . .


Visayas and the Commission on Higher Education (CHED) for the

research project, “Marine Fisheries Assessment of Panay: Building Local

Fisheries Information through Research Capability Enhancement in

HEIs”, in the amount of Ten Million Pesos (PhP10,000,000.00)

5.1 Chair De Vera put it on record that CHED is going to require the different

state universities and colleges (SUCs) to include in their regular Board

meetings a status report of their CHED-funded projects. He informed the

Board that he received a complaint that he is not releasing the funding for

a project in UP Los Baños even if the project had already been approved

by CHED. He discovered however that the reason why the funds were

being withheld was because UP Los Baños still has unliquidated funds for

other projects.

5.2 In response to Regent Farolan, President Concepcion said that the Vice

Chancellor for Research or the Vice Chancellor for Academic Affairs is

in-charge of monitoring these kinds of projects at the CU level but the

implementation is with the college that has the expertise.

5.3 Regent Farolan recalled that a certain college, which had been designated

by CHED as a Center of Excellence, was not able to get the P3 Million

grant because of unliquidated funds. He inquired whether that problem has

been resolved already because there was a suggestion to just pay back the

unliquidated balances in order to secure the P3 Million grant.

5.4 Chair De Vera said that some SUCs are taking that option, especially if

the unliquidated balance is just a small amount. But the problem is that

some colleges do not report to their respective Boards.

5.5 President Concepcion said that the problem is the procurement process.

The procurement requirements of most projects are forced to be

downloaded to PITC or DBM-PS because the money is considered

obligated once downloaded to any of them. But the problem is that, PITC

and DBM-PS are overloaded, too.



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. . .


. . .


Visayas and the Commission on Higher Education … (cont’d)

. . .

5.6 Regent Farolan sought clarification whether there is a need for a Board

resolution on the request of the Chair for status report in every Board

meeting. Chair De Vera said that there is no need for a Board resolution

because he will be giving instructions to the SUCs instead. He only raised

it as a matter for information and to expect that the different campuses of

UP will start sending status reports during the Board meetings.




6. Grant of Cash Award to Thirty-Four (34) Employees of the Office of

Admissions in the amount of Fifteen Thousand Pesos (P15,000.00) each

6.1 Regent Guillermo informed the Board of the letter from the Office of

Admissions personnel requesting for an increase in the grant of cash award

from P15,000.00 to P25,000.00, for the following reasons:

i. Increased number of UPCAT applications. In 2013, when the

amount of P15,000 cash award was granted, the number of UPCAT

applications processed by the Office of Admissions (OA) was about

65,000. In UPCAT 2019, the number of UPCAT applications

increased to about 102,000 and the OA personnel had to work double

time in order to release the results on time.

ii. Shorter period to process UPCAT applications. The UPCAT

examination used to be conducted on the first week of August and

the results released in January of the following year. This gave the

OA personnel roughly about six (6) months to process applications.

Now, the UPCAT exam is administered in October but the results

are still expected to be released by January.



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. . .


. . .

6. Grant of Cash Award to Thirty-Four (34) Employees … (cont’d)

. . .

6.2 Regent Guillermo added that the OA personnel are also requesting that the

UPCAT emergency personnel (non-UP contractuals) be granted a cash

award of P15,000.00 each, for the same reasons.

6.3 President Concepcion explained that the request for an increase was

referred to concerned System offices for study. With the increasing

number of UPCAT applications each year, there is a need to look at the

current organizational structure of the Office of Admissions to see

whether the workload is still within its absorptive capacity. Otherwise, one

option is to outsource it, or review the admission process. If, after the

study, the recommendation is to grant the increase, the next problem is to

look for the funding source. These things need a thorough study first.

6.4 Regent Fulvadora clarified that the proposal on the table is a grant of cash

award for the thirty-four (34) regular employees only, which does not

include yet the UPCAT emergency personnel. As mentioned by Regent

Guillermo, she had received a separate letter from the OA requesting that

their UPCAT emergency personnel be granted a pro-rated amount of cash

award. However, the appeal of the UPCAT emergency personnel is a

fixed amount of P15,000 and not a pro-rated amount.

6.5 Regent Farolan recalled that the last BOR decision on a similar issue for

UPCAT 2018 was to grant a cash award of P15,000.00 each, across-the-

board, including the Director and Assistant Directors. Following the same

policy, he moved that the same be applied in this case— an across-the-

board amount of P15,000.00 each for both the regular employees and the

emergency personnel.

6.6 Regent Fulvadora informed the Board that the number of UPCAT

emergency personnel in the letter is also thirty-four (34), for a total of 68

employees.

6.7 President Concepcion amended his motion that the Board approve the

grant of cash award of P15,000.00 each to the 34 regular employees and

the 34 non-UP contractual employees who worked with the Office of

Admissions on the UPCAT processing.



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. . .


. . .

6. Grant of Cash Award to Thirty-Four (34) Employees … (cont’d)

. . .


same is approved.

Board Action: The Board APPROVED the grant of cash

award to sixty-eight employees (34 regular

employees and 34 emergency personnel) of

the Office of Admissions in the amount of

Fifteen Thousand Pesos (P15,000.00) each.

7. Reprogramming of UP System Administration’s unexpended balances of

prior years’ obligations in the amount of Seventy Million Pesos

(PhP70,000,000)

7.1 President Concepcion explained that the requests for reprogramming did

not go through the BOR Finance Committee because the amounts are

below the threshold amount for the BOR Finance Committee to review.

He moved for the omnibus approval of all reprogramming requests in the

agenda (item nos. 7-9).

7.2 There being no objections to the motion duly made and seconded, all

reprogramming requests listed in the agenda were approved.


8. Reprogramming of UP Diliman’s Unexpended Balances from the General

Fund in the amount of Seventy Million Pesos (PhP70,000,000)


9. Reprogramming of UP Manila’s Unexpended Balances from Prior Years

Obligations from the General Fund in the amount of Sixty Nine Million

Pesos Only (P69,000,000.00)




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. . .


. . .

10. Request of the College of Law, UP Diliman to procure four (4) service

vehicles with total amount of Five Million Four Hundred Forty Five

Thousand Pesos (PhP5,445,000.00) charged against the UP Law Center’s

Legal Research Fund (LRF)

10.1 Chair De Vera inquired whether the service vehicles being requested

complied with Administrative Order No.14 s.2018 issued by the President

of the Philippines prohibiting the acquisition and use of luxury motor

vehicles in all national government agencies, including state universities

and colleges. The AO effectively downgraded the types of vehicles that

can be procured. He expressed support for the proposal for as long as it

complies with the new requirements of the Department of Budget and

Management.

10.2 President Concepcion explained that the authorization from the Board

would still have to go through the DBM for final approval.


request was approved.




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. . .

D. ADMINISTRATIVE MATTERS2

1. Renewal of the Memorandum of Agreement between the University of the

Philippines Manila and the Department of Science and Technology (DOST)

extending the secondment of Dr. Jaime C. Montoya to DOST as Executive

Director of the Philippine Council for Health Research and Development

(PCHRD), effective 19 July 2019 until 19 July 2021

1.1 President Concepcion said that the Board had approved a resolution at its

1339th meeting held on 9 November 2018 that any UP official and/or staff

requested for secondment by the national government to a position with a

fixed term shall be seconded for the full period of the fixed term. However,

Dr. Montoya has no fixed term as Executive Director at the DOST.


MOA extending the secondment of Dr. Montoya was approved.



following:

UP Diliman

RYAN P. OLIVA, Assistant Professor 1, College of Law, effective 1 January

2018 until 31 July 2018

JADE T. VENTURA, Instructor 7, College of Science, effective 1 January

2019 until 31 July 2019

UP Los Baños

MA. LOURDES B. BELAS, Instructor 6, College of Arts and Sciences,

effective 1 June 2019 until 31 May 2020

MONINA GAZELLE CHARINA B. CARANDANG, Assistant Professor 1,

College of Arts and Sciences, effective 1 August 2019 until 31 July

2020

GLENN B. GREGORIO, Professor 6, College of Agriculture and Food

Science, effective 1 August 2019 until the end of his secondment to

SEARCA

2These appointments have gone through the standard University peer review process from the Department to the College, the

Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or

about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.

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. . .

D. ADMINISTRATIVE MATTERS2 (cont’d)

. . .


following: (cont’d)

UP Los Baños (cont’d)

. . .

NOEL B. LUMBO, Assistant Professor 5, College of Agriculture and Food

Science, effective 1 August 2019 until 31 July 2020

KEYNTY BOY V. MAGTOTO, Assistant Professor 1, College of

Engineering and Agro-Industrial Technology, effective 1 August 2019

until 31 July 2020

LIZBETH A. MARIANO, Assistant Professor 1, College of Engineering and

Agro-Industrial Technology, effective 1 August 2019 until 31 July

2020

ELGIN V. SAN GABRIEL, Assistant Professor 1, College of Arts and

Sciences, effective 1 June 2019 until 31 May 2020


3. Appointment of Faculty: Transfer to Permanent Status

UP Diliman

ROMINA B. ALMAZAN, Assistant Professor 1, College of Education,

effective 10 June 2019

ALEXIS RICHARD C. CLARIDADES, Assistant Professor 1, College of

Engineering, effective 10 June 2019

MARLON T. CONATO, Associate Professor 1, College of Science, effective

10 June 2019

SARAH LYNNE S. DAWAY-DUCANES, Associate Professor 1, School of

Economics, effective 10 June 2019

MARIA MARGARITA D. GONZALES, Associate Professor 1, School of

Economics, effective 10 June 2019

_____________________ 2These appointments have gone through the standard University peer review process from the Department to the College, the



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. . .


. . .

3. Appointment of Faculty: Transfer to Permanent Status (cont’d)

UP Diliman (cont’d)

. . .

JEAN AUGUSTE DOMINIQUE B. MONSOD, Assistant Professor 1,

College of Arts and Letters, effective 10 June 2019

ANNA CRISTINA G. NADORA, Assistant Professor 1, College of Education,


LOURDES T. NEPOMUCENO, Associate Professor 3, UP Diliman

Extension Program in Pampanga, effective 10 June 2019

RYAN P. OLIVA, Assistant Professor 1, College of Law, effective 10 June

2019

KATRINA PAULA V. ORTEGA, Assistant Professor 1, College of

Education, effective 10 June 2019

JEM VALERIE D. PEREZ, Assistant Professor 3, College of Engineering,


EIZADORA T. YU, Associate Professor 4, College of Science, effective 10

June 2019

UP Los Baños

MAE JOANNE B. AGUILA, Associate Professor 1, College of Arts and

Sciences, effective 10 June 2019

ALETHEIA C. ARANETA, Assistant Professor 1, College of Development

Communication, effective 10 June 2019

LORAINE C. BAINTO, Assistant Professor 1, College of Agriculture and

Food Science, effective 10 June 2019

LEANDRO T. DE CASTRO, Assistant Professor 1, College of Engineering

and Agro-Industrial Technology, effective 10 June 2019

MAURICE A. DUKA, Assistant Professor 2, College of Engineering and

Agro-Industrial Technology, effective 10 June 2019




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. . .


. . .


UP Los Baños (cont’d)

. . .

ELVIN T. DULCE, Assistant Professor 1, College of Engineering and Agro-

Industrial Technology, effective 10 June 2019

CENON D. ELCA, Assistant Professor 1, College of Economics and

Management, effective 10 June 2019

CLARE L. GARING, Assistant Professor 2, College of Engineering and Agro-

Industrial Technology, effective 10 June 2019

DIANA ROSE R. GONZALES, Assistant Professor 1, College of Arts and

Sciences, effective 10 June 2019

TERI-MARIE P. LAUDE, Assistant Professor 5, College of Human Ecology,


ALMIRA GELES B. LUMBRES, Assistant Professor 1, College of Human

Ecology, effective 10 June 2019

SHARON FELIZA ANN P. MACAGBA, Assistant Professor 1, College of

Human Ecology, effective 10 June 2019

MARIFI T. MAGSINO, Assistant Professor 1, College of Development


TRINA LEAH T. MENDOZA, Assistant Professor 3, College of

Development Communication, effective 10 June 2019

JOHN DANIEL P. ONG, Assistant Professor 1, College of Arts and Sciences,


SARAH JEN C. PACCARANGAN, Assistant Professor 1, College of Human


ERIC PAUL D. PERALTA, Assistant Professor 3, College of Human


MARIA VICTORIA C. RODRIGUEZ, Assistant Professor 2, College of Arts

and Sciences, effective 10 June 2019

JOSEPH CARMELO K. SAN PASCUAL, Assistant Professor 1, College of

Arts and Sciences, effective 10 June 2019

CHRISTIAN MARVIN B. ZAMORA, Assistant Professor 1, College of

Economics and Management, effective 10 June 2019




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. . .


. . .


. . .

UP Manila

KRISTOFFERSON G. MENDOZA, Assistant Professor 1, College of Allied

Medical Professions, effective 10 June 2019

MARK ANTHONY S. SANDOVAL, Associate Professor 2 (Part Time),

College of Medicine, effective 10 June 2019

UP Visayas

KAREN A. VILLARTA, Assistant Professor 2, College of Arts and Sciences,


UP Baguio

JOSEPH ANDREW A. CARVAJAL, Assistant Professor 1, College of Arts

and Communication, effective 10 June 2019

ROLAND ERWIN P. RABANG, Assistant Professor 1, College of Arts and


3.1 Regent Guillermo sought clarification whether there are new policies or

guidelines on reneging fellows because he was informed that there was a

study conducted on the same. He also noted that a certain faculty with a

reneging issue in the past is now in the list of faculty who were granted

tenure by the Board.

3.2 President Concepcion clarified that the Board delegated to the President

the authority to investigate and resolve cases of reneging fellows while the

policy on the same is being reviewed. In the case of the faculty referred to

by Regent Guillermo, the decision was to require the faculty to pay back

a certain amount equivalent to the interest on the principal for the delay in

the return service.




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. . .


. . .


. . .

3.3 To give more context, Chair De Vera informed the Board that there were

appeals from reneging fellows in the past that took several years to be

resolved because of the strict interpretation of the rules at the CU level.

This, in effect, has resulted to reneging fellows being penalized by the

long process when, in fact, some of them were invited back through the

Balik-PhD program of the University. He noted that there appears to be

two (2) policies in the University that are in conflict: the policy to punish

reneging fellows, and the policy to encourage PhDs to come back. He said

that in the case in point, the decision of the Board then was to remand it

to the President to solve the problem.

3.4 On the question whether there are new policies on reneging fellows, Chair

De Vera replied in the negative. However, the Board has already

instructed the Vice President for Academic Affairs to conduct a study and

to formulate policies on reneging fellows for approval of the Board,

although no proposal has been submitted yet.





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III. MATTERS CONFIRMED BY THE BOARD

The Board CONFIRMED the following agenda matter:

1. Matter approved by the Board by referendum conducted on 24-31 May 2019:

“Reprogramming of UP Visayas’ Unexpended Balances of Prior

Years from the General Fund in the amount of Sixty Nine Million

Three Hundred Seventy Three Thousand Two Hundred Sixty

Three Pesos and 43/100 (P69,373,263.43)”

1.1 President Concepcion briefly explained that the request for reprogramming was

approved by the Board of Regents through a referendum conducted on 24-31

May 2019, subject to confirmation by the Board.

1.2 There being no objections to the motion duly made and seconded, the same was

confirmed.

IV. MATTERS FOR INFORMATION OF THE BOARD

The Board NOTED the following matters transmitted via email to all Regents

on 15 April 2019 and 24 April 2019 (Memorandum No. OSU2019-07-08 and

Memorandum No. OSU2019-07-09).

A. ACADEMIC MATTERS

1. UP Diliman’s Professional Masters in Tropical Marine Ecosystems

Management (PM-TMEM) Program for AY 2019-2020 (approved by the

UP Diliman Executive Committee at its 276th meeting held on 6 May 2019)

2. UP Visayas Academic Calendar for AY 2019-2020 (approved by the UP

Visayas Executive Committee at its 101st meeting held on 28 February

2019)

3. Proposed plans for UP Diliman Extension Program in Pampanga and

Olongapo (UPDEPPO)

4. UP College of Education Status Report and Plans and Programs for

Implementation

5. Response of UP Diliman to the request of the Board of Regents to provide

its position on the pending proposal submitted by Dr. Armand Mijares for

the conversion of the Archaeologic Studies Program into a School of

Archaeology

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IV. MATTERS FOR INFORMATION OF THE BOARD (cont’d)

. . .

B. CONTRACTS/AGREEMENTS

The following agreements are compliant with standard and applicable University processes

involving the Constituent Universities (CUs) concerned and the University System. They fall under

the delegated approving authority of the President, subject to information of the Board on matters

not exceeding P150 Million Pesos (1312th BOR Meeting, 29 October 2015).

UP System

1. Memorandum of Agreement between the University of the Philippines and the

Civil Service Commission providing for scholarship grants to future recipients

of the Presidential Lingkod Bayan Award, Outstanding Public Officials and

Employees or the Dangal ng Bayan Award and CSC Pagasa Awards

UP Diliman

1. Research Collaboration Agreement between the University of the Philippines

and the Philippine Textile Research Institute (DOST-PTRI) providing for the

Genome-Based Approach Silkworm Germplasm Maintenance and

Hybridization in PTRI Technology Center

Implementing unit: Philippine Genome Center

2. Memorandum of Agreement between the University of the Philippines Diliman

and Mapua University providing for Flood Risk Assessment for Mitigation and

Effective Response (FRAMER)

Implementing unit: Training Center for Applied Geodesy and Photogrammetry

(TCAGP), College of Engineering

3. Collaborative Research Agreement between the University of the Philippines

Diliman and the Department of Science and Technology – Advanced Science

and Technology Institute (DOST-ASTI) providing for CoCoMoNets:

Connecting Communities through Mobile Networks

Implementing unit: Department of Computer Science, College of Engineering


Diliman and the College of Engineering, Dong-A University (DAU), Korea

providing for academic cooperation

Implementing unit: College of Engineering

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. . .

B. CONTRACTS/AGREEMENTS (cont’d)

. . .

UP Diliman (cont’d)

. . .


Diliman and the Universitá Politecnica Delle Marche (UNIVPM), Italy

providing for academic cooperation

Implementing unit: Office of the Vice Chancellor for Academic Affairs

6. Extension of the Memorandum of Understanding (Fourth Renewal) between

the University of the Philippines Diliman and MCI Management Center

Innsbruck (MCI), Austria providing for academic cooperation

Implementing unit: Office of the Vice Chancellor for Academic Affairs

7. Deed of Donation between the University of the Philippines Diliman through

the UP Foundation, Inc. and Zorayda Amelia Capistrano Alonzo for the

establishment of the “Ruperto P. Alonzo Professorial Chair in Development

Economics” at the School of Economics, UP Diliman

UP Open University


Open University and Capiz State University (CAPSU) providing for academic

cooperation


Open University and and the Local Government Municipality of Pasacao,

Camarines Sur to strengthen the capacity of each institution in the preparation

of spatial and development plans for the Land Use Planning Program for the

municipality

Implementing unit: Faculty of Management and Development Studies

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. . .

C. OTHER MATTERS

1. Report of the Office of the Vice President for Development on the effects of

three (3) recent earthquakes on CU buildings and facilities

2. Terms of Reference for Training Consultancy between School of Health

Sciences, UP Manila and the Department of Health-Regional Office VIII

3. Report of VP Florendo on UP Visayas Tacloban projects in Barangay Sta.

Elena.

V. OTHER MATTERS

1. On the matter of honorary degrees

1.1 President Concepcion informed the Board that the conferment of three (3)

honorary degrees approved by the BOR during its 1344th meeting held on 29 April

2019 had been accepted by the honorees, as follows:

a. Conferment of Doctor of Laws, honoris causa, upon Retired Justice

VICENTE V. MENDOZA to be conferred during the commencement

exercises of the UP College of Law on 25 June 2019;

b. Conferment of Doctor of Laws, honoris causa, upon Dr. SIMON NANNE

GROOT to be conferred during the commencement exercises of UP Los

Baños on 22 June 2019; and,

c. Conferment of Doctor of Humane Letters, honoris causa, upon Chef

CRISTETA GOMEZ PASIA COMERFORD.

Board Action: NOTED

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V. OTHER MATTERS (cont’d)

. . .

2. On the matters of Regent Farolan

a. Policy on partisan political activities within UP premises during election

campaign periods

a.1 Regent Farolan inquired about the policy of the University on partisan

political activities within campus premises during election periods, because

he noticed several incidents during the last election, namely: campaign

rallies of local candidates inside the campus; tarpaulins and posters of

candidates in residential areas within UP; and the LP “miting de avance”

held at the Sunken Garden. He also raised a query as to why the University,

through the National College of Public Administration and Governance, was

not the first to offer short courses to newly-elected legislators.

a.2 On the first issue, President Concepcion said that the current policy of the

University is not to allow any partisan political activity inside the campus.

He related that when he first learned that there was a “miting de avance” at

the Sunken Garden, he immediately asked the UP Diliman Chancellor why

it was allowed. Apparently however, even the Chancellor was not informed

that the event would be a “miting de avance” by a political party. In order

to prevent the reoccurrence of the same, President Concepcion suggested

that the policy disallowing all kinds of partisan political activities inside the

campus, especially during elections, should be reiterated.

a.3 Regent Farolan made a distinction between any political activity and a

partisan political activity. He clarified that what is being prohibited inside

the campus is a partisan political activity during election periods regardless

of whether there is payment or none.

a.4 Regent Jimenez expressed that the prohibition for partisan political

activities should be strictly construed in favor of freedom of expression.

a.5 Regent Guillermo said that the question for the Board is whether or not it

will sustain its position that no partisan political activities will be allowed

inside the campus. If it so decides to sustain its decision, the next question

would be on how to implement it strictly because despite having such policy,

he had also witnessed some partisan political activities that happened inside

the campus in the past.

a.6 At this point, Regent Jimenez said that this matter should be given serious

consideration by the Board. He recommended maintaining the status quo in

the meantime but subject to review of the implementation of the existing

policy thereafter.

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. . .

2. On the matters of Regent Farolan (cont’d)

. . .

a. Policy on partisan political activities … (cont’d)

. . .

a.7 Regent Taroma said that, given the history of UP, it would be hard to prevent

the occurrence of partisan political activities inside the campus because

some of these activities are supported on a national scale by local student

organizations and other sectoral organizations in the UP community. This

mass movement provides leeway for these activities to happen inside the

campus.

a.8 In response, Regent Farolan said that the reason why he raised the matter up

to the Board is because there is ambiguity in the policy which could lead to

injustice. He said he does want to suppress the rights of students, staff,

faculty, or any member of the community to speech or freedom of

expression, but he does not also want the University to be accused of being

unfair simply because those people that were denied their rights do not share

the sentiments of those who are presently in power.

Board Action: NOTED



b.1 Regent Farolan explained that he brought this matter up to the Board

because of a social media post by Prof. Sarah Raymundo of the Center for

International Studies regarding the alleged preferential treatment for male

faculty over female faculty members at the Kamagong Residence Hall.

b.2 Regent Guillermo informed the Board that Regent Farolan is referring to the

memorandum dated 22 May 2019 issued by the Dormitory Admissions

Committee of the Office of Student Housing to the current residents of

Kamagong Residence Hall, to wit:

“Due to the shortage of dormitories for men brought about by the

closure of Molave and Yakal for renovation, the Dormitory Admissions

Committee has decided during its 20 May 2019 meeting to convert the

Kamagong Residence Hall into an All-Male dormitory effective this

coming first semester, AY 2019-2020. Therefore, the following rules

will apply:

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. . .


. . .



(cont’)

1. Only male undergraduate, graduate, and faculty-graduate students

are eligible to apply in the Kamagong Residence Hall;

2. Female graduate and faculty-graduate students may apply in the

Centennial and Acacia Residence Halls subject to availability of

slots; and,

3. Faculty members are not eligible to apply if they are not enrolled in

a graduate program.”

b.3 Regent Guillermo said that the decision to convert the Kamagong Residence

Hall into an all-male dormitory came rather suddenly, particularly the

decision of not allowing faculty members without graduate units to be

admitted to the said dormitory. He added that many female graduate and

faculty-graduate students and around 12-14 full-time faculty members may

be affected by this decision because their transfer to other dormitories is

subject to availability of slots.

b.4 President Concepcion said that the problem is that decisions such as this are

made at the CU level and do not go up anymore to the System level.

b.5 Regent Farolan said that while it seems a parochial CU concern, he decided

to bring it up to the attention of the Board because there might be deeper

issues that might need to be addressed at the policy level, such as the issue

on gender discrimination or the faculty over staff discrimination. Regent

Jimenez said that issues on discrimination are normally settled by evidence,

needs-based criteria, and resource allocation.

b.6 President Concepcion commented that the segregation policy of females and

males in dormitories has long been enforced in the University, but through

the years, this policy has slowly changed because there are now co-ed

dormitories. However, this is the first time that a co-ed dormitory is

suddenly converted into an all-male dormitory.

b.7 In closing, President Concepcion said that he will look into the matter.

Board Action: NOTED

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. . .


. . .

c. Update on the Shopping Center and the status of former stall operators

c.1 As a matter for information, President Concepcion said that the entire

block where the old Shopping Center sits, including the parking lot at the

back and the adjacent tennis court, will be re-established as a shopping

complex with all the requirements needed by the community inside the

campus. The proposed shopping complex will have a four-storey building

that will house a grocery store, a parlor, a bookstore, a food court, and

others.

c.2 The estimated amount for the 4-storey building has already been raised.

The detailed architectural and engineering design is now in progress. No

trees will be cut in the process because the shopping complex will

carefully integrate the existing trees on the property into its design.

c.3 For the stalls, priority will be given to stall owners of the old Shopping

Center who were affected by the fire incident. The rental rates will be kept

at a minimum so that goods and services will remain affordable. The plan

is to charge only the cost of repair and maintenance. The bidding will not

be on the basis of highest rental rate but on the basis of highest discount

for the students, faculty and staff, relative to the tag price. The discounts

will become automatic for UP students and employees. All students and

employees will be issued a new ID, which may be used also in libraries.

He expects to keep prices down with this scheme, with only UP students

and employees benefitting from it.

c.4 President Concepcion said that he already asked UP Diliman to come up

with a proposal on what to do with former and new stall owners, while the

shopping complex is under construction. He informed the Board that about

80% of affected SC stall owners are no longer the original tenants, but are

merely sub-lessees.

c.5 Regent Guillermo appreciated the plan for the new shopping complex as

explained by the President. However, he inquired if there is an interim

plan for the affected stall owners who are currently operating at the tennis

court because they have no electricity and water supply at the moment.

They are also requesting if they can be part of any discussion or

consultation on the shopping complex.

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. . .


. . .

c. Update on the Shopping Center … (cont’d)

. . .

c.6 President Concepcion said that from his understanding, the Director of the

Business Concessions Office, Dr. Raquel Florendo, is in constant

communication with the affected stall owners. However, for the concerns

raised by Regent Guillermo, President Concepcion assured that his

administration will commit to do, as follows: 1) find a temporary place for

stall owners in the meantime that the new shopping complex is being built;

2) instruct the relevant UP Diliman offices to include the former stall

owners in the consultation as they might have inputs as to type of stalls,

size, lay-out, etc.; and 3) involve the alumni of the Virata School of

Business in giving training to stall owners on strategies for resource

utilization and business development.

c.7 On the question about the nature of the obligation of the University to the

stall owners, President Concepcion replied that the University has no such

legal obligation. At best, the University may only have a moral obligation

and that is only because the stall owners have served the UP community

for a long time.

c.8 Regent Guillermo inquired how the management of the Shopping Center

was transferred from the Office of the Chancellor to the Office of the

President. President Concepcion explained that the infrastructure re-

development of the Shopping Center has been delegated by the Board of

Regents to the UP System Administration. The construction and re-

development of the Shopping Center will be given to the Department of

Public Works and Highways (DPWH).

Board Action: NOTED

d. PGH procurement plans, especially on supplies for emergency rooms

d.1 As a matter for the information of the Board, Regent Farolan shared that

he has read a post by one of the doctors at the Philippine General Hospital

(PGH) regarding the overcrowded emergency rooms (ERs) of the PGH—

with patients exceeding the authorized bed capacity of ERs. He also

shared the comment regarding the alleged lack of supplies for the ERs and

the lack of plantilla items for PGH.

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. . .


. . .

d. PGH procurement plans … (cont’d)

. . .

d.2 On the issue of plantilla items, he said that his response was that the

University cannot just create items because there is a process and that

DBM is giving new items for PGH. As a matter of policy, the University

does not want to add to the existing number of contractual employees.

d.3 On the issue of alleged lack of supplies, however, he suggested that the

Board ask the appropriate officials to look into the matter because this

negative publicity might pose potential problems when in fact, there is

already a policy framework to address these kinds of procurement issues.

d.4 President Concepcion said that the University cannot do much on the

problem of bed capacity because of the overwhelming number of patients

who go to PGH daily whom PGH cannot turn away. Regarding the alleged

lack of supplies, he said that it is not supposedly a problem because PGH

has sufficient funding for supplies. The P100-million subsidy from

Malacañang, through its Malasakit Center, covers all hospital charges of

indigent patients, including medicines. At any rate, he said that he will

refer the matter to PGH Director Gerardo Legaspi for investigation.

Board Action: NOTED

3. Update on the renaming of the College of Engineering and Agro-Industrial

Technology buildings in UP Los Baños

3.1 President Concepcion explained that he referred the matter to the System

Committee on Naming Rights Policy to check the social justice background of

the person for which the building is being named. The report will be submitted

immediately to the Board once available.

Board Action: NOTED

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. . .

4. Appeal of graduate students from the Islamic Institute of Studies on giving

extension to a certain faculty

4.1 Regent Taroma informed the Board that the Academic Personnel and

Fellowship Committee (APFC) of the Institute of Islamic Studies had already

deliberated the request for extension of temporary appointment of

but recommended denial of the request.

4.2 President Concepcion said that he has no objection in granting extension of

temporary appointment but it has to go through the proper process and

channels in the University. He said that the proper channel is for that denial

by the APFC to be appealed to the Office of the Chancellor. The decision of

the Office of the Chancellor is appealable to the Office of the President and to

the Board of Regents.

4.3 For his part, President Concepcion said he will raise the matter with the Vice

President for Academic Affairs to study the situation because

is a thesis adviser to many graduate students. Students should not

be prejudiced by the failure of the faculty to obtain tenure.

Board Action: NOTED

5. Request of the Office of Admissions staff for additional plantilla items

5.1. Regent Fulvadora raised the request of the Office of Admissions staff for

additional plantilla items for their office.

5.2. President Concepcion said that getting additional plantilla items from the

Department of Budget and Management (DBM) will be difficult at the present

time because the current policy of DBM is that no additional items will be

given unless all unfilled items have been filled up. On this note, he informed

the Board that DBM already approved the plantilla items for the UP System

and UP Diliman Procurement Office and around 400 additional items for the

Philippine General Hospital. Next in line are the plantilla items for UP

Resilience Institute, the Philippine Genome Center, and the newly-revived

Ugnayan ng Pahinungod/ Oblation Corps, which is in compliance with the

extension and public service mandate of UP. It is for the best interest of UP to

get plantilla items for these offices so that the government can fund the PS

(personnel service) and the MOOE (maintenance and other operating

expenses) requirements of these offices. Otherwise, UP will have to source it

from other funding sources.

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. . .

5. Request of the Office of Admissions staff for additional plantilla items

. . .

5.3. President Concepcion assured that after the University gets plantilla items

for the aforementioned offices, he would then request additional plantilla

items for other offices across the system. He emphasized, however, that

the University cannot have a one-time request because it would require

thousands of items across the UP system, which the DBM will look upon

with disfavour, if done on a one-time basis.

Board Action: NOTED

6. Update on the case of

6.1 President Concepcion informed the Board that he had already signed a

decision regarding the appeal of based upon the

recommendation by the Vice President for Legal Affairs.

Board Action: NOTED

7. Letter of Chancellor Tan to the Board dated 7 June 2019

7.1 At this point, the Board went off the record.

Board Action: NOTED

VI. ADJOURNMENT

There being no other matters to discuss, the Co-Chair adjourned the meeting at

3:48 P.M.

***

BOARD OF REGENTS

Hon. J. PROSPERO E. DE VERA III

Chair, Commission on Higher Education

Hon. DANILO L. CONCEPCIÓN, Co-Chair

President, University of the Philippines

Hon. FRANCIS G. ESCUDERO Chair, Senate Committee on Education, Arts and Culture

Hon. PAOLO EVERARDO S. JAVIER Chair, House Committee on Higher and Technical

Education

Hon. REYNALDO C. LASERNA

President, UP Alumni Association

Hon. ANGELO A. JIMENEZ

Member

Hon. FRANCIS C. LAUREL

Member

Hon. FREDERICK MIKHAIL I. FAROLAN

Member

Hon. RAMON G. GUILLERMO

Faculty Regent

Hon. IVY JOY P. TAROMA

Student Regent

Hon. ANALIZA S. FULVADORA

Staff Regent

The University of the Philippines

Gazette is

Published by the

Office of the Secretary of the University

University of the Philippines Quezon Hall, UP Diliman Campus, Quezon City

UNIVERSITY OFFICIALS

UP SYSTEM

Prof. DANILO L. CONCEPCIÓN

President

Prof. MA. CYNTHIA ROSE B. BAUTISTA

Vice President for Academic Affairs

Prof. JOSELITO G. FLORENDO

Vice President for Planning and Finance

Prof. NESTOR G. YUNQUE

Vice President for Administration

Prof. ELVIRA A. ZAMORA

Vice President for Development

Prof. ELENA E. PERNIA

Vice President for Public Affairs

Prof. HECTOR DANNY D. UY

Vice President for Legal Affairs

Atty. ROBERTO M.J. LARA

Secretary of the University and of the BOR

CONSTITUENT UNIVERSITIES

Prof. MICHAEL L. TAN

Chancellor, UP Diliman

Prof. FERNANDO C. SANCHEZ, JR

Chancellor, UP Los Baños

Prof. CARMENCITA D. PADILLA

Chancellor, UP Manila

Prof. RICARDO P. BABARAN

Chancellor, UP Visayas

Prof. MELINDA dP. BANDALARIA

Chancellor, UP Open University

Prof. LARRY N. DIGAL

Chancellor, UP Mindanao

Prof. RAYMUNDO D. ROVILLOS

Chancellor, UP Baguio

Prof. LIZA D. CORRO

Chancellor, UP Cebu

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