University of mysore

Department of library and information science

Subject : library managementseminar topic :- Delegation

Submitted byShashikumar mc

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CONTENTS MEANING

DELEGATION OF AUTHORITY

ELEGATION OF AUTHORITY IN LIBRARIES

PRINCIPLES OF DELEGATION OF AUTHORITY

ADVANTAGES

DISADVANTAGES

CONCLUSION

MEANING Delegation is the assignment of authority and

responsibility to another person (normally from a

manager to a subordinate) to carry out specific

activities. It is one of the core concepts of

management leadership. However, the person who

delegated the work remains accountable for the

outcome of the delegated work. Delegation

empowers a subordinate to make decisions,

Delegation, if properly done, is not abdication. The

opposite of effective delegation is micromanagement,

where a manager provides too much input, direction,

and review of delegated work.

DELEGATION OF AUTHORITY

The term authority implies power derived from office or

character or prestige. The person or agency having

authority is powerful enough to do something since he has

been authorized by a competent agency to do a certain

job. Authority can also be defined as the sum of the

powers and rights entrusted to make possible the

performance of the work. Possession of authority means

responsible for action. Some attributes are associated with

authority. These are ability to give reward, inflict,

punishment, censor subordinates, use commands and the

like.

  Delegation of Authority in Libraries Every library is a part of a larger organization or a parent

organization. The power and authority of the library are derived from

that larger or parent body. Public libraries derive the power and

authority from the government under library act and related regulation.

Academic libraries derive the power and authority from the academic

institution, they are attached to. The university library gets them from

the university executive council under the university act and

regulation. A college library gets it from the governing body of the

college. Special libraries get power and authority from the organization

they are related with. More or less the administrative patterns are

same in all types of libraries. The power and authority assign to the

library directly comes to the librarian.

PRINCIPLES OF DELEGATION OF AUTHORITY

Assignment of Duties in Term of Result

Expected

Delegation by result expected implies that goal or objectives have been

set and plans are made and are understood and accepted by the

subordinates, who must undertake and what result they must show, It will

enable them to know by the standreds Their perfomence will be judged.

Parity of Authority And Responsiblity

Authority and responsibality should bear logical relation to each other,

Authority can never be delegated equal to responsibality as they are who

different things. However authority should be delegated commensurate

with responsibality.

Clarification of Limit of Authority

Limits of authority must be clarified to the subardinates; so

that they may not assume excessive then desierd. Clear of

authority will develop themselves through freedom of action

and know their area of action.

Absoluteness of Accountabality

The superior cannot escape the responsibality for the activities

entrusted to him merely by delegating authority of his

subardinats. No doubt the delegate will account for delegated

authority to him, but the later will remain accountable to his

superior. Thus accountabality cannot be delegated, it alwys

moves upward.

Unity of Command

It states that accountabality is unitary. Each

person should be accountable only to one

superior for delegate authority as he cannot serve

two masters. If a person report to two superiors,

confusion and friction will result. He will find

himself ferquently receving conflicting

instructions. Therfore, as for as possible dual

subardination should be avoided.

Significance of Delegation of Authority: 

Democratic setup Proper coordination Share the burden Important managerial practice Fixation of responsibility Time saving Better decision making Increase confidence Effective

PROBLEMS OF DEEGATION OF AUTHORITY

Lower the prestige Lack of independent decision Local feelings Lack of suitable person

ADVANTAGESDelegation permits the subordinates to enlarge their jobs, to broaden their understanding and to develop their capacityDelegation raises subordinates position in stature and importance and increases their job satisfaction

Improved Quality of Work

Personal benefitsDelegation serves as a vehicle of coordination. Various levels of organization are used appropriately.

DISADVANTAGES Managers lack the motivation or knowledge to delegate effectively.Many managers believe that "if you want it done right, you have to do it yourself”Lack of trust in subordinates, fear of being seen as lazy, reluctance to take risks, and fear of competition from subordinates.Improper delegation can cause a host of task, which may hurt the overall productivity of the of problems, primary of which is an incorrectly completed organization.

CONCLUSION

Delegation is a powerful tool when used correctly can create an effective and safe environment in which librarians and users work together to achieve positive outcomes.

Thank you for all