Department of Agriculture – BAI, BPI and BFAR

Automating SPS Clearance WorkflowDepartment of Agriculture – BAI, BPI and BFAR

Automating SPS Clearance Workflow

AgendaAgendaAgendaAgenda

• Introduction – Project Overview• Current DA SPS Clearance Workflow - Manual• Automated DA SPS Clearance Workflow

– Registration, List of Importables, Advanced Deposit– Online Preparation and Submission– Automated Validation and Payment, Review,

Endorsement and Approval– SPS Clearance Utilization

• SPS Implementation Schedule– Pilot : January 18 – February 28, 2010– Rollout : March 1, 2010

• Q&A

Current Manual SPS Current Manual SPS ProceduresProceduresCurrent Manual SPS Current Manual SPS ProceduresProcedures

Application for Accreditation with Agency

Preparation and submission of SPS Application and support documents

Payment of processing fee

Agency processing : Review

Endorsement

Printing of SPS form

Approval and signature by the Director

Issuance of SPS Clearance

Importer Use of approved SPS Send copy to supplier

Attach to BoC import declaration

1-2 Weeks for Accreditation ?

1-2 Days preparation

1 Day submission and payment of application fees

1-2 days Agency processing, subject to availability of Authorized Officer

Issuance to importer

Ave 3 days importer lead timeAve 3 days importer lead time

Key ObjectivesKey ObjectivesKey ObjectivesKey Objectives

• Facilitate preparation, submission, processing and approval of SPS Clearance

– Reduce processing cycle time

• Digitize SPS clearance information

– Real time, online database

• accredited importers, items approved for import

• actual volume and value of importation (per importer, product, country of origin), etc.

• Opportunities for DA Agencies compliance to other government requirements

– BOC National Single Window

– SPS Agency at the Country of Origin

Automated SPS Clearance Automated SPS Clearance WorkflowWorkflowAutomated SPS Clearance Automated SPS Clearance WorkflowWorkflow

• Pre-Clearance– Registration of importers and list of importables with

respective agency BAI, BPI and BFAR

• SPS Clearance – Online preparation and submission of SPS application with

attached support documents, (thru InterCommerce WebCWS)

– Automated receipt of application, validation and payment of fees

– Online processing – Review, Endorsement and Approval

– Remote printing of approved SPS Clearance

• Post Clearance– Transmission to BOC-NSW and online access to SPS Agency

at country of origin

– Quarantine Officers online access to SPS Clearance data prior to actual arrival, and input of findings upon examination

WebApplications: WebCWS and Trade WebApplications: WebCWS and Trade SystemSystemWebApplications: WebCWS and Trade WebApplications: WebCWS and Trade SystemSystem

WebCWSTM

Internet

DA TradeSystemTM

Internet

INS WebCWSFront-End System for Importers• Online system, 24 x 7 • Submission of List of Importables • Preparation and submission of Import

Clearance Application• Receipt and remote printing of Import

Clearance• Management reports, including

monitoring of balances of advances for fees

DA Trade SystemBack-Office System for DA, Agencies• Online system, 24 x 7 • Importer database: registered importers, approved list of

importables, transaction data for management reports • Automated validation of importer profile, and import

items vs approved list of importables, payment of fees (autodebit from advanced deposit)

• Agency online validation, endorsement and approval• Online access by Quarantine Officers on approved

Import Clearance prior to arrival, and input report of inspection at ports

Importers Agencies

Registered Companies - PilotRegistered Companies - PilotRegistered Companies - PilotRegistered Companies - Pilot

Approve

Approve

AgenciesBAI, BPI, BFAR

AgenciesBAI, BPI, BFAR

Save toDatabaseSave to

Database

Importables are products and commodities authorized by agencies to be imported by registered enterprises, subject to compliance to sanitary, phytosanitary and quarantine requirements.

The approved importables database will be used in the preparation as well as in the automated validation of SPS applications.

Importers

List of Importables List of Importables WorkflowWorkflowList of Importables List of Importables WorkflowWorkflow

List ofImportables

Online Approval of Online Approval of ImportablesImportablesOnline Approval of Online Approval of ImportablesImportables

SPS SPS ClearanceClearance

ApplicationApplication

SPS SPS ClearanceClearance

ApplicationApplication

DA AgenciesDA AgenciesBAI, BFAR, BPI,BAI, BFAR, BPI,DA AgenciesDA Agencies

BAI, BFAR, BPI,BAI, BFAR, BPI,

SPS Clearance WorkflowSPS Clearance WorkflowSPS Clearance WorkflowSPS Clearance Workflow

Auto Processing

Review

Endorse

Approve

Completeness of dataRegistered ImporterItems in approved List of ImportablesAuto-payment of Agency Fees

Required supporting docsCompliance to DA policies, other requirements

Final Review before endorsement

Approval by Director

Login to INS WebCWS

Input Application

Details

Submit

Receive Ack And DA Response

OnlinePrinting of SPS

Import Clearance

Tag UtilizationTagging and Inspection ReportBy Quarantine Officer at Port

Online Preparation and Online Preparation and SubmissionSubmissionOnline Preparation and Online Preparation and SubmissionSubmission

SPS as a Module of SPS as a Module of WebCWSWebCWSSPS as a Module of SPS as a Module of WebCWSWebCWS

Importer/Broker Apps Importer/Broker Apps Menu Menu Importer/Broker Apps Importer/Broker Apps Menu Menu

Import Clearance for DA Import Clearance for DA Agencies Agencies Import Clearance for DA Import Clearance for DA Agencies Agencies

Online Import Clearance Online Import Clearance PreparationPreparationOnline Import Clearance Online Import Clearance PreparationPreparation

Add Items in Import Clearance Add Items in Import Clearance Add Items in Import Clearance Add Items in Import Clearance

Add Item Detailes in Import Add Item Detailes in Import Clearance Clearance Add Item Detailes in Import Add Item Detailes in Import Clearance Clearance

List of Importables – Look-up Table List of Importables – Look-up Table List of Importables – Look-up Table List of Importables – Look-up Table

Attach Support Documents (scanned Attach Support Documents (scanned docs) docs) Attach Support Documents (scanned Attach Support Documents (scanned docs) docs)

Status after Submission of Status after Submission of ApplicationApplicationStatus after Submission of Status after Submission of ApplicationApplication

SPS SPS ClearanceClearance

ApplicationApplication

SPS SPS ClearanceClearance

ApplicationApplication

DA AgenciesDA AgenciesBAI, BFAR, BPI,BAI, BFAR, BPI,DA AgenciesDA Agencies

BAI, BFAR, BPI,BAI, BFAR, BPI,

SPS Clearance WorkflowSPS Clearance WorkflowSPS Clearance WorkflowSPS Clearance Workflow

Auto Processing

Review

Endorse

Approve

Required supporting docsCompliance to DA policies, other requirements

Final Review before endorsement

Approval by Director

Tag UtilizationTagging and Inspection ReportBy Quarantine Officer at Port

Completeness of dataRegistered ImporterItems in approved List of ImportablesAuto-payment of Agency Fees

Agency Online Review of ApplicationAgency Online Review of ApplicationAgency Online Review of ApplicationAgency Online Review of Application

Agency Online Review of ApplicationAgency Online Review of ApplicationAgency Online Review of ApplicationAgency Online Review of Application

Agency Online Review of ApplicationAgency Online Review of ApplicationAgency Online Review of ApplicationAgency Online Review of Application

Agency Online Endorsement of Agency Online Endorsement of ApplicationApplicationAgency Online Endorsement of Agency Online Endorsement of ApplicationApplication

Agency Online Endorsement of Agency Online Endorsement of ApplicationApplicationAgency Online Endorsement of Agency Online Endorsement of ApplicationApplication

Agency Online Endorsement of Agency Online Endorsement of ApplicationApplicationAgency Online Endorsement of Agency Online Endorsement of ApplicationApplication

Agency Online Approval of Agency Online Approval of ApplicationApplicationAgency Online Approval of Agency Online Approval of ApplicationApplication

Agency Online Approval of Agency Online Approval of ApplicationApplicationAgency Online Approval of Agency Online Approval of ApplicationApplication

Agency Online Approval of Agency Online Approval of ApplicationApplicationAgency Online Approval of Agency Online Approval of ApplicationApplication

Agency Online Approval of Agency Online Approval of ApplicationApplicationAgency Online Approval of Agency Online Approval of ApplicationApplication

New SPS Import Clearance FormNew SPS Import Clearance FormNew SPS Import Clearance FormNew SPS Import Clearance Form

Utilization of SPS Import ClearanceUtilization of SPS Import ClearanceUtilization of SPS Import ClearanceUtilization of SPS Import Clearance

Utilization of SPS Import ClearanceUtilization of SPS Import ClearanceUtilization of SPS Import ClearanceUtilization of SPS Import Clearance

Quarantine Officer Online Report on Quarantine Officer Online Report on InspectionInspectionQuarantine Officer Online Report on Quarantine Officer Online Report on InspectionInspection

M I C P

Online Record of Actual InspectionOnline Record of Actual InspectionOnline Record of Actual InspectionOnline Record of Actual Inspection

Stamp “Used” on SPS Import Stamp “Used” on SPS Import ClearanceClearanceStamp “Used” on SPS Import Stamp “Used” on SPS Import ClearanceClearance

““Used” Status of Import ClearanceUsed” Status of Import Clearance““Used” Status of Import ClearanceUsed” Status of Import Clearance

Advance Deposit and Payment of Advance Deposit and Payment of FeesFeesAdvance Deposit and Payment of Advance Deposit and Payment of FeesFees

Advance Deposit and Payment of Advance Deposit and Payment of FeesFeesAdvance Deposit and Payment of Advance Deposit and Payment of FeesFees

Advance Deposit and Payment of Advance Deposit and Payment of FeesFeesAdvance Deposit and Payment of Advance Deposit and Payment of FeesFees

Advance Deposit and Payment of Advance Deposit and Payment of FeesFeesAdvance Deposit and Payment of Advance Deposit and Payment of FeesFees

Advance Deposit and Payment of Advance Deposit and Payment of FeesFeesAdvance Deposit and Payment of Advance Deposit and Payment of FeesFees

Broker

Importer

Invoice,BL/AWB,

IC/SPS

VASPGateway

Import Entry Workflows – BOC Import Entry Workflows – BOC e2m IASe2m IASImport Entry Workflows – BOC Import Entry Workflows – BOC e2m IASe2m IAS

Import Entry/IEIRD SAD

NationalSingle WindowGateway

BAI, BPI, BFARImport Clearance

InternetInternet

e2m IAS

Importers’ Online Lodgment of Import Clearance Application

Online Visibility: Import Entry lodged, Assessment, SSDT

SPS Clearance/NSW data

SPS Database

About InterCommerceAbout InterCommerceAbout InterCommerceAbout InterCommerce

• IT, Value Added Network Services company

– with more than 22 years experience in B2B transactions, and

– more than 10 years in eCustoms Services – accredited as EDI VAN in 1998 and now accredited by Customs, PEZA, Clark and Subic Freeport and BOI as Value Added Service Provider (VASP)

• A distributor of Global Exchange Services – GXS, the largest global B2B eCommerce services provider

• Member, Pan Asian eCommerce Alliance (PAA)

• Independent IT Company - No Affiliation with any logistics company (broker, forwarder, warehouse operator), thus no potential conflict of interest with client logistics providers, and ensuring data confidentiality and integrity

• InterCommerce . . . YOURYOUR Value Added Service Value Added Service PartnerPartner

PEZA

Local Focus – Global Reach !Local Focus – Global Reach !

Department of Agriculture

BAIBPI

BFAR