Implementation of MID DAY MEAL SCHEME

The department of Elementary Education is the nodal department for implementation

of MID DAY MEAL in the State.

HP State Civil Supplies Corporation is the nodal transport agency for transportation

of rice in the State.

Government of India reimburses transportation charges equivalent to the rates as

prevalent under PDS to the State.

Hot cooked Meal of high calorific value and protein content , prepared & served in

the school premises.

The School Management Committees constituted for every school.

The School Management Committee has been empowered for overall implementation

of the scheme.

The School Management Committee has been authorized:

To decide the weekly menu.

Engagement of cook-cum-helper

Overall supervision of the scheme.

Food-grain flow chart

Government of India

Food corporation of India Distribution centers

Wholesale Godowns of HPSCSC

Fair price Shops / PDS depots

Govt./ Govt. Aided primary /Upper Primary Schools

Government of India. Centre share

Govt. of Himachal Pradesh (State Share)

FUND FLOW CHART

Govt. of Himachal Pradesh

Department of Elementary Education

School Management Committee of concerned school

Dy. Director / Block Elementary Education officers

Performance of State during 2012-13

Latest Status of implementation of Mid Day Meal Scheme in H.P.

Detail of Schools SN Stages Number of Institution Total Enrollment

1 Primary 1 0615 385977

2 Upper Primary 4441 273272

Total 15056 659249

Stages Number of school days as per AWP (1.4.12 -31.12.12 )

Meals served(1.4.12-31.12.12)

Primary 193 190

Upper primary 193 190

Coverage of childrenStages PAB APPROVAL Coverage (Average)

PRIMARY 383000 366444 (95%)

UPPER PRIMARY 277000 254250 (92%)

STATUS OF MEAL Stages Meals approved by PAB

(1.4.12 to 31.12.12) Meals served (fig in lacs)(1.4.12 to 31.12.12)

PRIMARY 738.93 695.07 (94%)

UPPER PRIMARY 534.44 480.56 (90%)

Status of RiceSTAGES ALLOCATION

(1.4.12 -31.3.13)LIFTED(1.4.12-31.12.12)

UTILIZATION(1.4.12-31.12.12)

PRIMARY 9268.00 (MT) 8199.59 (MT) 6933.49 (MT)

UPPER-PRIMARY 10055.10 (MT) 8151.40 (MT) 7202.76 (MT)

Payment to FCI Allocation of Funds Bills raised by FCI Payment released

Rs. 1091.79 Rs 923.83 lacs Rs. 923.83 lacs

Cooking cost (Rs. in lacs)

Stages Allocation UTILIZATION (12/2012)

Primary 3112.58 2176.18

Upper Primary 3214.84 2241.37

Cook-cum-HelperNo. of cook-cum-helper

approved by PABEngaged Female Male

24738 24412 (99%) 19608 (80%) 4804 (20%)

HONORARIUM (Rs. in lacs)

ALLOCATION UTILIZATION

2473.81 1851.10

Health check-up of cook-cum-helper: State has made policy / guidelines for engagement of

cook-cum-helper under MID DAY MEAL SCHEME .It has

been made mandatory to get the medical check-up of cook-

cum-helper from medical authorities before first appointment

and at least once a year.

Transportation Charges (Rs.in lacs)

ALLOCATION UTILIZATION

305.30 124.70

Status of Kitchen-shedSanctioned Completed In-progress Not started

14959 12316 (82%) 2162 (15%) 481(3%)

Management Monitoring Evaluation Funds (MME) (Rs. in lacs)

ALLOCATION UTILIZATION

137.81 65.40

KITCHEN DEVICESSanctioned by GOI Utilization

15096 15096

Grievance Redressal Mechanism (GRM)

State has established grievance redressal mechanism under MID DAY MEAL

SCHEME. Following officers have been nominated following officers as nodal

officers at the State/ District /Block/School level :-

State level : Additional Director (Administration)

District level : Deputy Director (Ele. Education)

Block level : Block Elementary Education Officer

School level : Centre Head Teacher

The State / District nodal officer sends the complaints received in respect of

district / block/school to the concerned nodal officer on the next working day and

concerned nodal officer take necessary action on the next working days.

Toll Free number :-

Toll free number 1800-180-8007 has been established in the

Directorate on 5.6.12. The complaints / grievance are being

attended on every working day between 10.30 am to 3.00 pm.

Provision of on- line registration of grievances :-

There is also a web application software , e_samadhan

http://admis.hp.nic.in/esamadhan , on the web portal of HP

Government . Public can register their grievance online. The

grievances received through e_samadhan are monitored

regularly by the department as well as by the Government.

Scheme is being regularly monitored by SMC, HT , CHT ,BEEOs

and Deputy Directors.

SDMs, Tehsildars , C.D.P.O. , T.W.O, Representative of Local

Self Government agencies have also been authorised to carry out

inspection.

The inspection performa in this regard has been prepared and

circulated to field offices and same are also available at the

departmental website : www.himachal.nic.in/eleedu/mdm.htm/

The CDPO /TWO & officers of the Local Self Government have

carried out 40 inspection upto December 2012.

Report of Evaluation Study External evaluation study of MDMS got conducted from the

Department of Economics and Statistics for six districts viz Kinnuar , Lauhal & Spiti , Chamba , Sirmour , Kullu and Mandi.

The evaluation report revealed that : Meal is being served regularly . Students are satisfied with the quantity & quality of meal served. Schools have facility of safe drinking water . 92% of schools had separate kitchen shed. 80% of schools have gas connections. Schools are receiving the good quality of dry ration . Majority of parents expressed that their children have gained weight &

frequency of falling ill has decreased. Management committees are satisfied with this scheme.

Further , external evaluation report also revealed that:

Stakeholders are not involved in menu planning .

Most of the stakeholders are not aware about the objectives to be

achieved . Public participation is low.

Inspections are not being carried out regularly , which revealed

weak internal control / monitoring .

Delay in releasing the funds to SMCs.

Corrective measures taken: Regarding menu :

Instructions have been issued to field offices that menu may be got approved from the SMC . The SMC is empowered to approve/ decide the weekly menu, keeping in view the food habits / choice of the students.

Awareness among the community members/ parents :

Awareness programme of SMCs is being conducted through SSA under community training module . They are being made aware of the role & responsibilities of SMC and right / entitlements of the students under this scheme. Further, the instructions have been issued for displaying the menu on the wall.

Monitoring / inspection of Scheme :

The department has issued instructions to all officers that every officer going on tour should inspect the MDM

scheme in the schools falling en-route . Further, directions have also issued to the District Coordinator , engaged

under (MDM Scheme ) , to inspect ten school every month.

Regarding delay in receiving funds:

The funds/ budget is being distributed to the BEEOs through internet , e-vitran , the web based application . This reduces the time lag to large extent . However, Department has also issued instructions to all BEEOs for timely releasing of funds to all SMCs.

Status of Management Information System (MIS)• The Government of India has developed & launched web based Management

Information System (MIS) . Data entry of :-

1) Annual Data ----- The information is to be entered once in a year .

It contains basic data of school such as type of school , enrollment ,

infrastructure available in the school etc.

The Department has completed the data entry of annual data.

2) Monthly Data ----- The data entry in respect of monthly detail is required to

be entered every month.

It contains data such as meal served , expenditure funds & foodgrain (rice)

received during the month , incurred on cooking cost & honorarium etc.

during the month .

Month wise detail of progress is as under:

School Monthly Data Entry Report

S.No

DistrictTotal

SchoolApr May June July August Sept Oct Nov Dec

1 BILASPUR 839 763 517 371 351 338 329 323 123 72

2 CHAMBA 1554 1402 400 164 22 15 3 0 0 0

3 HAMIRPUR 766 699 543 511 462 455 416 79 20 15

4 KANGRA 2505 2472 2453 2357 1729 1652 1410 848 709 498

5 KINNAUR 276 206 109 72 5 1 1 0 0 0

6 KULLU 989 829 682 652 643 628 592 565 553 208

7 L&S 274 158 109 105 58 54 26 23 23 21

8 MANDI 2414 2341 2330 2320 2111 1720 1618 1468 1280 1062

9 SHIMLA 2262 2235 2214 2201 2126 2087 1962 1743 1680 1114

10 SIRMAUR 1341 1341 1304 1251 1136 1066 896 528 384 110

11 SOLAN 1075 1020 601 593 510 422 407 347 338 189

12 UNA 753 514 310 249 43 36 36 31 22 22

  Total 15048 13980 11572 10846 9196 8474 7696 5955 5132 3311

• Monthly data entry is continuous process and requires the manpower

exclusively for this purpose. There is shortage of regular staff in the

department . The department has already engaged 26 personnel through

outsourcing and deployed in the districts .(Two in each districts) and is

paid from the funds available under MME component .

• Since the department does not have sufficient funds under MME

components, hence are not able to engage the personnel at the block

level.

• Government of India may consider hike in allocation of funds under

MME component from existing 1.8% to 3.5 % of the project cost , so

that State is in a position to deploy one person at the block level .

Proposal for the year 2013-14 Government of India has informed that cooking cost is to be

enhanced by 7.5 % for the year 2013-14. The average per child per school day

conversion / cooking cost proposed for the year 2013-14 in respect of Primary

and Upper Primary stage is as under :

Year Primary Upper primary

Centre State Total Centre State Total

2012-13 2.33 0.78 3.11 3.49 1.16 4.65

2013-14 2.51 0.84 3.34 3.75 1.25 5.00

Proposal for the 2013-14

SN Particular Primary Upper Primary

1Number of Institutions 10615 4441

2Enrollment 385977 273272

3 Average Enrollment (1.4.12 – 31.12.12)

366444 254250

4 Number of school days242 242

5 Quantity of food grain 8867.94 MT 9229.28 MT

6 Cost of food grain Rs 501.04 lacs Rs. 521.45 lacs

7 Cooking/ conversion cost Rs 2961.89 lacs Rs 3076.43 lacs

8 Transportation cost Rs 160.16 lacs Rs. 169.45 lacs

Requirement for the year 2013-14 (contd)SN Additional cost of LPG ** Rs. 1336.83 lacs

9 Honorarium Rs 2441.20 lacs

10 MME Rs. 200.73 lacs

Total Rs. 11369.21 lacs

11 Replacement of Kitchen devices Rs 11.00 lacs

Centre State

12 Cost of foodgrain (Rice) 1022.49 -

13 Coking/ conversion cost 4524.30 1514.02

14 Transportation 329.61 -

15 Addl. Cost of LPG** 1002.62 334.21

16 Honorarium 1830.90 610.30

17 MME 200.73 -

18 Replacement of kitchen devices 11.00

TOTAL 8921.65 2458.53

**NOTE: To be revised as per latest instructions.

Management Monitoring and Evaluation Plan for 2013- 14

Department has proposed to carry out following activities:

To engage & provide manpower (Data Entry operator) at Block level

Providing of storage bin for proper storage of foodgrains

Capacity building :

Manpower engaged under MDM

Centre Head Teacher

Cook-cum-helper

SMC/ mothers for monitoring

Publicity; Awareness campaign.

Printing of manual, guidelines etc.

External Evaluation

MME FINANCIAL PROPOSAL