DEPARTMENT OF ELEMENTARY EDUCATION

HIMACHAL PRADESH

WELCOMES

PAB MEMBERS

Implementation of Mid Day Meal

•The Nodal department for MDM is the Department of Elementary Education.

•Designated Nodal department for the movement of Food-grains (RICE) in the state is the H.P. State Civil Supplies Corporation.

•HP being a special hill State, is allowed reimbursements of transportation subsidy at the rates prevalent under PDS .

•Hot Cooked Meal of high calorific value and protein content, prepared in the school premises .

•The School Management Committees constituted for every school .

•The School Management Committee has been empowered for overall implementation of the scheme .

•The School Management Committee has been authorized :

To decide the weekly menu. Engagement of cook-cum-helper . Overall supervision of scheme.

Food-grain flow chart

Government of India

Food corporation of India Distribution centers

Wholesale Godowns of HPSCSC

Fair price Shops / PDS depots

Govt./ Govt. Aided primary /Upper Primary Schools

Government of India. Centre share

Govt. of Himachal Pradesh (State Share)

FUND FLOW CHART

Govt. of Himachal Pradesh

Department of Elementary Education

School Management Committee of concerned school

Dy. Director / Block Elementary Education officers

Performance of State during 2011-12

Institutions CoveredType of Institution Approved by PAB Covered

Primary 10720 10710

Upper Primary 4384 4388

10720

4384

10710

4388

0

2000

4000

6000

8000

10000

12000

Primary Upper Primary

Approved by PAB

Covered

Working DaysType of institution Total Days From

( April to December)Actual (April to December)

Primary 240 192 192

Upper Primary 240 192 192

240 240

192 192192 192

0

50

100

150

200

250

300

Primary Upper Primary

Total Days

1.4.2011 to 31.12.2011

Actual Covered from 1-4 to31-12

Coverage of ChildrenStages PAB Approval Enrollment Covered (Average)

Primary 418000 408800 382864

Upper Primary 308000 296500 27691441

8000

3080

004088

00

2965

003828

64

2769

140

50000100000150000200000

250000300000350000

400000450000

Primary Upper Primary

PAB approval

Enrollemnt

Covered

STATUS OF MEALStages Meal approved by PAB

(1.4.2011 to 31.12.2011)Meal served

(1.4.2011 to 31.12.2011)

Primary 80256020 73509952

Upper Primary 59135925 5316751080

2560

20

5913

5925

7350

9952

5316

7510

0

10000000

20000000

30000000

40000000

50000000

60000000

70000000

80000000

90000000

Primary Upper Primary

Meal approed by PAB

Meal served

Status of Rice (CONTD)

Allocation (1.4.2011 to 31.3.2012)

Lifted(1.4.2011 to 30.12.2011)

21120.00 MT 15446.37 MT

1003211088

7362.128084.25

0

2000

4000

6000

8000

10000

12000

PRY Upper PRY

Allocation

Lifted

Status of RiceStages Allocation

(1.4.2011-31.3.2012)Utilization

(1.4.2011- 31.12.2011)

Primary 10032.00 (MT) 7346.71(MT)

Upper Primary 11088.00 (MT) 7980.85(MT)

1108

8.00

1003

2.00

7980

.85

7346

.71

0

2000

4000

6000

8000

10000

12000

Primary Upper Primary

Allocation

Utilized

Payment to FCIAllocation of funds (PRY+UPP. Pry) Bill raised by FCI Payment made by State

Rs. 1177.34 lacs Rs. 906.07 lacs Rs. 906.07 lacs

1177.34

906.07 906.07

0

200

400

600

800

1000

1200

1400

payment of foodgrain

Allocation

Bill raised by FCI

Payment released byState

COOKING COST Allocation Utilized (12/2011)

Primary Rs. 2899.21 lacs Rs. 2152.42 lacs

Upper primary Rs. 3200.26 lacs Rs. 2296.17 lacs

2152.42 2296.17

3200.262899.21

0

500

1000

1500

2000

2500

3000

3500

Primary Upper Primary

Allcation

utilized

Cook-cum-HelperNumber of cook-cum-helper approved by PAB Engaged

25515 24738

25515 24738

0

5000

10000

15000

20000

25000

30000

cook-cum-helper

Approved by PABengaged

Cook-cum-helper Engaged Female Male

24738 19543 5195

24738

19543

5195

0

5000

10000

15000

20000

25000

30000

approved by PABFemalemale

HonorariumALLOCATION Utilization (12/2011)

Rs. 2551.51 lacs Rs. 2001.09 lacs.

2551.51

2001.09

0.00

500.00

1000.00

1500.00

2000.00

2500.00

3000.00

Pry+ Upper Pry

ALLOCATION

UTILIZATION

Health check-up of cook-cum-helper :

State has made policy / guidelines for engagement of cook-

cum-helper under MDMS. It has been made mandatory to get

the medical check up of cook cum helper from medical

authorities before first appointment and at least once in a year .

Transportation ALLOCATION Utilization (12/2011)

Rs. 329.54 lacs Rs. 188.22 lacs

329.54

188.22

0.00

50.00

100.00

150.00

200.00

250.00

300.00

350.00

Transportation charges

Funds Avaliablefunds

Utilization

MMEALLOCATION Utilization

Rs. 143.99 lacs Rs. 86.62

143.99

86.62

0

20

40

60

80

100

120

140

160

Position of Funds

Funds Avaliable

Utilization

• Activities carried out under MME :

1) Capacity building :

a) Training to Block Level Officers/Principals / Headmasters –

One day workshop has been conducted for the Block level officers/

Principals/ Headmasters.

b) Training to cook-cum-helper:-

The department of Elementary Education has planned to impart training to cook-

cum-helpers at the cluster level regarding maintenance of cleanliness , hygiene and

proper cooking procedures.

Training to 80 resource personnel from various districts/ blocks has been imparted ,

they act as Master Trainer and are providing the training to cook-cum-helper in

their blocks. In this financial year , 2011-12 ,training to 10, 000 cook-cum-helper

has been provided.

M.O.(Health), Nutrition Officer -Women and

Child Development Department ,Lecturer (Home Science) - have

been engaged as key resource personnel.

2)Funds for purchase of storage bins –

Funds @ Rs. 2500/ per institution has been

provided to 3000 institutions for purchase of storage bins .

3)Maintenance of Record:

Department has provided the register to all schools/ institutions

for maintenance of records.

Training to cook-cum-helper

TRAINING TO COOK-CUM-HELPER

TRAINING TO COOK-CUM-HELPER

• Evaluation study

State Level Monitoring Committee has approved

that external evaluation of the MDMS be

conducted in six districts viz . Kinnaur , Lahaul

& Spiti , Chamba , Sirmour , Kullu and Mandi

from the Department of Economics and

Statistics .Department Economic and Statistics

Department has conveyed its approval and

same is likely to be completed by May, 2012

Monitoring of the Scheme :-

The SL-SMC has approved the engagement of

26 personnel (Project Coordinator- 1,

District Coordinator–12, Data Entry

Operator–13) through outsourcing from

DOEACC. Eleven personnel has been

engaged and rest of the personnel will be

engaged shortly

Scheme is being regularly monitored by the

departmental officers. However, following officers have been

authorised to carry out inspections at district and block level : SDM ,

Tehsildar , C.D.P.O , T.W.O , Members of Civil Society , Local Self

Government. .

The inspection performa in this regard has been prepared and

circulated to the field offices and same is also available in the

departmental web site: www.himachal.nic.in/eleedu/mdm.htm/

•Awareness Programme for SMC members :

Awareness programme for the members of SMCs is being

conducted through SSA under community training module . They

are being made aware of the role & responsibility of SMC

members and rights/ entitlement of the students under this

scheme .

Implementation of MDM is an important component of SMC

training module.

Grievance Redressal Mechanism (GRM)• State has nominated following officers as nodal officers at State/

District / Block /School :

• a Additional Director (Admn) State level

• b District level Deputy Director (Ele. Education)

• c Block level Block Elementary Education officer

• d School level Centre Head Teacher  

The State/ District nodal officer sends the complaints received in respect of

district /block/school to the concerned nodal officer on next working day and

concerned nodal officer take necessary action on the complaints within next three

working days . However, the complaints received in respect of non-preparation of

mid day meal and regarding quality of meal served is dealt within two days .

Provision of on-line registration of grievances :

There is also a web application software , e_samadhan , on

web portal of HP Govt. Public can register their grievance online. The

grievances received through e-samadhan are monitored regularly by

the department as well as by the Government.

TOLL FREE NUMBER :

The toll free number for registration of complaints is being

establish at the State HQ. The toll free number will be painted in every

school for awareness of general public The process of installation will

be completed very shortly.

Kitchen shedApproved by GOI Completed In progress Not Started

14959 11413 2956 590

11413

2956

590

14959

0

2000

4000

6000

8000

10000

12000

14000

16000

kitchen shed

Sanctioned by GOI

Completed

In-ProgressNot Started

KITCHEN DEVICESSanctioned by GOI Utilization

15096 15096

Reports of Monitoring Institutions

The Himachal Pradesh University , the Monitoring Institution for the

State, has submitted the evaluation study in Districts of Bilaspur , Hamirpur

and Una . The evaluation study pertains to 1.10.2010 to 31.3.2011.

The study report submitted by the University revealed that :-

Hot cooked meal was served to children every day in all sample

checked schools and the children liked the food.

Children were not discriminated on the basis of caste or creed or

gender at the time of cooking or serving of meal.

Schools had displayed weekly menu .

Participation of parents, VEC / panchyats in supervision and

monitoring of MDM was good.

Further ,The Monitoring Institution also observed that :

Delay in receiving of funds in r/o Cooking cost and

honorarium.

Menu is mostly decided by school teachers .

Lack of awareness among the community members /

parents about entitlement of child under MDM.

Corrective measures taken:

Regarding delay in receiving funds: The funds/ budget is being distributed to the BEEOs through internet , e-vitran , the web based application . This reduces the time lag to large extent . However, Department has also issued instructions to all BEEOs for timely releasing of funds to all SMCs.

Regarding menu :

Instructions have been issued to field offices that menu may be got approved from the SMC . The SMC is empowered to approve/ decide the weekly menu, keeping in view the food habits / choice of the students.

Awareness among the community members/ parents : Awareness programme of SMCs is being conducted through SSA

under community training module . They are being made aware of the role & responsibilities of SMC and right / entitlements of the students under this scheme. Further, the instructions have been issued for displaying the menu on the wall.

Proposal for the year 2012-13Under MDM programme, the average per child per school

day Conversion / Cooking cost proposed for the year 2012-13,

for primary stage and for Upper primary stage, respectively, is

as under:

Year Primary Upper primary

Centre State Total Centre State Total

2011-12 2.17 0.72 2.89 3.25 1.08 4.33

2012-13 2.33 0.78 3.11 3.49 1.16 4.65

Proposal for the 2012-13SN Particular Primary Upper Primary

1 Number of Institution

Govt.Govt. Aided

107037

437315

Total 10710 4388

2 Enrollment

Govt.Govt Aided

4024171235

2808852472

Total 403652 283357

3 Average Enrollment 382864 276914

4 Number of school days 242 242

Requirement for the year 2012-13 (contd)

Particulars Primary Upper Primary

Quantity of food grain 9265.32 MT 10051.98 MT

Cost of food grain Rs 523.49 lacs Rs. 567.94 lacs

Cooking cost Rs. 2881.51 lacs Rs 3116.11 lacs

Transportation cost Rs. 160.37 lacs Rs. 155.34 lacs

Honorarium Rs. 2473.80 lacs

Kitchen devices Rs.177.30 lacs

MME Rs. 177.82 lacs

Total Rs 10233.68 lacs

Management Monitoring and Evaluation Plan for 2012- 13

The State has proposed to carry out following activities:

•To engage & provide manpower at State and District level Office.

•Providing of storage bin, replacement/ maintainace of utensils

etc.

•Capacity building

•Publicity; Awareness campaign.

•Providing of training to cook-cum- helper.

•Printing of manual, guidelines etc.

•External Evaluation

SUMMARY

ISSUES:

Extension of validity period for lifting of rice :

The period for lifting of rice may be revised from quarterly basis to yearly basis. At present ,

the rice remains un-lifted from FCI at the end of quarter lapsed. Sometimes , due to

climatic conditions and other reasons such as FCI do not have sufficient rice in its

godown , the rice could not be lifted within stipulated period and lapsed which hamper

the implementation of the Scheme.

Release of Central Assistance under one Demand / Head of account :

The Central Assistance is being released by GOI under following components of plan; General

Plan, Schedule caste plan & tribal plan , accordingly the funds are also released by State

Govt. under these plans. The tribal areas of the State (District Kinnuar , Lauhal –Spiti ,

Pangi & Bharmour of Chamba Distrcit ) are snowbound and ration / stock is to be

purchased in advance for four / five month up to March, in the month of October .The

cooking cost to the school situated in these areas is to be provided in the advance i.e. in

the month of October . It is requested that funds in tribal area sub plan may be released

in first installment.