mid day meal scheme mdm-pab meeting – himachal pradesh on 28.03.2014 ministry of hrd government of...

Mid Day Meal SchemeMDM-PAB Meeting – Himachal Pradesh

on 28.03.2014 Ministry of HRDGovernment of India

Review of Implementation of MDMS in HIMACHAL PRADESH

(Primary + Upper Primary)

(1.4.2013 to 31.12.2013)

Ministry of HRD, Govt. of India

ISSUES Delay in the release of funds Food grains not delivered at school level. Decreasing enrolment since last three years. Consistent decrease in the quarter wise coverage of children

98% (1st Qr.), 95% (2nd Qr.) and 91 %( 3rd Qr.). Less coverage of 12 working days Less Payment to FCI (66%). Low Utilisation of MME funds (29%). Central Assistance for construction of 461 kitchen-cum-stores

lying blocked due to non-availability of land or schools in rented buildings.

Less meetings of State Level Steering-cum-Monitoring Committee (One).

No meeting of District Vigilance & Monitoring Committee Mismatch in the data of AWP&B-2014-15 and MIS-MDM.

Best Practices E-transfer of funds. Procurement of cooking ingredients decentralized at SMC level. 10445 Cook-cum-Helpers trained. Next batch in July, 2014. 80% Cook-cum-helpers are women; mostly mothers of the students. LPG based cooking in 84% schools. Health checkup/Screening of cook-cum-helper is made mandatory

twice in a year. All children washing their Hands with soap before and after meal.

Toll Free No. 1800 180 8007 set up for Grievance Redressal. Suggestion Box installed in schools. Regular inspection of schools Water Purifiers have also been installed in some schools.

Ministry of HRD, Govt. of IndiaMinistry of HRD, Govt. of India4

4.03 3.863.65

4.183.83 3.703.82 3.66 3.47

0

2.5

5

2011-12 2012-13 2013-14

Enrollment PAB Approval Achievement

Coverage of Children (Primary ) N

o.

of

Ch

ild

ren

(in

Lakh

s)

95%95%

95%

Ministry of HRD, Govt. of IndiaPercentage indicates coverage of children against the Total Enrollment

ASER, 2013 - 95.6% attendance on the day of visit.

2.83 2.73 2.613.08

2.772.50

2.772.54 2.48

0.00

2.00

4.00

2011-12 2012-13 2013-14

Enrollment PAB Approval Achievement

Coverage of Children (Upper Primary) N

o.

of

Ch

ild

ren

(in

Lakh

s) 93%

98%95%

Ministry of HRD, Govt. of IndiaPercentage indicated coverage against Enrollment

ASER, 2013 - 95.6% attendance on the day of visit.

Low Coverage of Children

year 2012-13 2013-14

District Enrolment

Avg. Availed

MDM

% Less coverage

Enrolment

Avg. Availed

MDM

% Less coverage

L&S 1768 1600 9% 1604 1339 17%

Kullu 29966 28419 5% 28422 26733 6%

Primary

year 2012-13 2013-14

District EnrolmentAvg.

Availed MDM

% Less coverage

EnrolmentAvg. Availed

MDM % Less

coverage

L&S 1006 850 16% 925 753 16%

Kullu 20479 17965 12% 20199 18259 12%

Upper Primary

Comparison of data: MIS vs AWP&B

Ministry of HRD, Govt. of IndiaMinistry of HRD, Govt. of India

91%

91%

98%

79%

84%

97%96%

97%

95%

84%

94%

95%

96%

76%

74%

75%97%

100%

99%

84%

0%

50%

100%

Working Days

Children covered

CCH engaged

CCH Hon.

Cooking Cost

Food Grains

Kitchen shed

Drinking water

Toilet Facility

LPG

MIS AWP&B

SCORE CARD- ALL COMPONENTS

10.09.5

9.4

7.5

6.6

7.4

7.6

2.99.7

7.2

9.9

10.0

10.0

9.9

0.0

5.0

10.0Institutions

Children

Working Days

FG Utilsation

Payment to FCI

Cooking Cost

Hon.CCHMMEKS

KD

TA

School Health

Inspection

Drinking Water

Toilet

10.0


Analysis of State’s Proposal for 2014-15


Proposals and Recommendations


S. No

Component PAB Approval 2013-14

Proposal for 2014-15

Recommendation

1 Children (Pry) 370000 346904 347000

2 Children (U Pry) 250000 247752 248000

3 Working Day (Pry and U Pry)

242– Pry242 – U Pry

236 – Pry236 – U Pry

236 – Pry236 – U Pry

4 Kitchen cum Store Nil Nil Nil

5 Cook cum Helper 24738 Nil Nil

6 Kitchen Devices 220 Replacement

260 for New and 7163 for

Replacement

260 for New and 7163 for

Replacement 7 MME Plan Yes as per

norms3.02 Cr. more

than GOI normsAs per norms

8 Notional Requirement of Central Assistance

Rs. 75.00 crore Rs. 78.35 crore

11

Proposal for 2014-15 : Children (Primary)

3.73.5 3.5 3.5 3.3 3.6 3.5

0.0

2.5

5.0


Pro

po

sal f

or

2014

-15

Ava

iled

MD

M in

Q-3

Ava

iled

MD

M in

Q-2

12

Ava

iled

MD

M in

Q-1

En

rolm

ent

Ava

iled

MD

M

(9

mo

nth

s)

PA

B A

pp

rova

l 13-

14

Proposal for 2014-15 : Children (Upper Primary)

2.5 2.5 2.6 2.4 2.42.6 2.5

0

2

4


Pro

po

sal f

or

2014

-15

Ava

iled

MD

M in

Q-3

A

vaile

d M

DM

in Q

-2

13

Ava

iled

MD

N in

Q-1

En

rolm

en

t

Ava

iled

MD

M (

9 m

on

ths)

PA

B A

pp

rova

l fo

r 13

-14

Proposal for Cook-cum-helper engaged in MDM SchemeProposal for Cook-cum-helper engaged in MDM Scheme


PAB Approval For PAB Approval For 2013-142013-14

Engaged Engaged during 2013-14during 2013-14

Proposal forProposal for(2014-15)(2014-15)

24738 23784 *86

14

* The 86 CCH can be engaged against the PAB approval of 24738 because State has engaged less CCH against that approval.

Proposal for Procurement of Kitchen DevicesProposal for Procurement of Kitchen Devices


No. of No. of institutionsinstitutions

SanctionedSanctioned Procured Procured through through

convergenceconvergence

GapGap Proposal for Proposal for 2014-152014-15

15197 15096 Nil 101 *260

15

Kitchen Devices sanctioned during Kitchen Devices sanctioned during 2008-092008-09

Proposal submitted by Proposal submitted by State for 2014-15State for 2014-15

7163 7163

Proposal for Replacement of Kitchen DevicesProposal for Replacement of Kitchen Devices

*State merged low enrolment schools and allotted the kitchen devices to the merged schools. Proposal is to bridge the Gap between total institutes and kitchen devices sanctioned and New schools opened..

Thank You

Areas of Concern on Nutritional Aspects as identified by the 5th Joint Review Mission -Malnutrition

71.86

21.29

6.08

71.66

22.61

5.40

0.00

36.00

72.00

Normal Moderate ( -2 to -3 SD) Severe ( -3 sd and below)

Boys Girls

N = Boys - 263 Girls - 314

HIMACHAL PRADESH NFHS I,II,IIIHIMACHAL PRADESH NFHS I,II,III

NANA

Payment of Cost of Food grains to FCI up to 31.12.2013

9.73

7.60

5.01

2.59

0

5

10

Allocation Bill raised by FCI Payment to FCI Pending Bills


66%

Summary of performance - Physical

95 94 97 100 94 100

0

50

100


Summary of performance – Financial

7566 74 76 72

29

0

50

100

Food grain Payment to FCI

Cooking cost

Hon. to CCH

T. A. MME


Coverage : School Health Programme

Details Institutions Children

Total in State 15197 625494Health Check UP (Cluster wise) 3509 810938IFA Distribution (Cluster wise) 3509 117062Vitamin ‘A’ Distribution Not done under RBSKDe-worming Tablets (Cluster wise) 3509 810938Spectacles

0 2064


Availability of Infrastructure

84%

99% 100%

NA

79%86%84%

95% 97%

0%

50%

100%

LPG Toilets Drinking water

As per State AS per ASER AS Per MDM MIS Data


Coverage of Children as per QPRsN

o.

of

Ch

ild

ren

(in

Lakh

s)

Ministry of HRD, Govt. of IndiaPercentage indicates coverage of children against the Total Enrollment

6.25 6.11 5.95 5.71

0.00

3.50

7.00

Q1 Q2 Q3Enrollment

98% 95% 91%

Action taken note on the observation of 5th JRM on MDMS

Observation of JRM

Action taken/Status

Delay in the release of funds to Schools

It has been observed by the JRM that funds in r/o cooking cost and honorarium are released to the schools after interval of two to three months.

The funds are released to the schools after the receipt of administrative and expenditure sanction from the State Govt. However matching contribution of the State is released with annual budget which is sufficient for three months approximately. In addition to this from the next financial year 2014-15 the state has made budget provision for centre share which will expedite the fund release procedure.

Instructions have been issued to the blocks that they should release the funds in advance to the schools through e-transfer on monthly or quarterly basis keeping in view the enrolment and demand from the school.

Honorarium should be paid to the Cook-cum-helper regularly on monthly basis. To facilitate timely release of payment to the CCH, bank account has been opened by approximately 60% Cook-cum-Helpers.

Standard Operating procedure for the flow of foodgrains

Instructions for raising the demand for food grains have been circulated so that regularity of rice supply is maintained and there is no shortage or wastage of rice

The funds for the proper storage of rice and other ingredients have been made and are being provided to the schools in a phased manner.

The rice should be demanded on the monthly or quarterly basis depending upon the requirement and storage capacity of the school. 25

Observation of JRM

Action taken/Status

Food Norms, Menu etc.

Instructions are issued regularly every year and this year also vide letter dated 25-06-2013 that Mid day meals should be prepared as per prescribed food norms. Menu is decided by the SMC of the School keeping in view the liking and taste of the students.

Administrative Structure at State/ District/ Block Level

The proposal was submitted to GOI in AWP&B 2013-14 for deploying trained staff at Block level by outsourcing which required additional funds. The state Govt. requested to increase the ceiling of MME charges from 1.8 % to 3 %. But GOI suggested that till the time MME charges are increased the state should try to complete monthly Data Entries in to MIS portal by optimizing financial and human recourses. Therefore the sate Govt. decided to train the CHTs for making data entries by paying Rs. 20 per format.

Monitoring of the Scheme

The Steering-cum-Monitoring Committees have been constituted at District and Block level as per the MDM guidelines of the GOI.

The functions of the Committees is to conduct its meeting monthly and inspect the schools for effective implementation of the scheme.

Instructions have been issued to conducted regular meetings to monitor the scheme and orientate the SMC members regarding the norms of the scheme especially food and cooking cost norms and maintenance of record.

26


Observation of JRM Action taken/Status Behavioral Orientation for Senior

Secondary School Teachers JRM observed that MDM Scheme is

better implemented in the Primary schools as compared to Upper primary schools, who are under the control of Director, Higher Education. There is a need to orientate Headmasters/Principals of the High/Sr. Sec. Schools regarding the implementation of MDM Scheme.

Instructions have been issued that the teachers and Headmasters /Principals of the Higher /Sr. Sec. Schools should follow the instructions of the MDM Scheme in letter and Spirit to comply with directions of the Supreme Court of India.

Nutritional Profile JRM observed that some children are under weight and under nourished and anemic as well.

Instructions have been issued that undernourished children should be given special attention after proper identification, during MDM and during the visit of Health checkup of students by the health Departments.

Convergence with School Health Programme The matter is being taken up with the Health Department for regular health checkup of students and to maintain health cards of the students.

27


Observation of JRM

Action taken/Status

Provision of funds for Kitchen Devices

The GOI has released Rs. 377.85 lakhs for kitchen Devices during 2012-13. Out of which an amount of Rs. 311.56 lakhs has been utilized and balance amount of Rs. 66.17 lakhs is yet to be utilized (Rs. 17.19 lakh has not been released by the state Govt. and Rs. 48.98 lakhs is taken up with the GOI for re-appropriation from ST to Gen. component.

Provision of funds under MME funds

50% Funds under MME component of MDM Scheme are provided to the schools for replacement/ repairs/ maintenance of cooking devices, utencils in a phased manner.

Toilets for Boys and Girls No comments

Capacity building of all stakeholders

SMC members/ stake holder are made aware of the MDM scheme for which instructions have been issued to display menu, cooking cost and food norms at a conspicuous place in the school. Monthly roster for mothers has also been maintained in the schools to supervise the MDM Scheme.

Display of MDM Logo Toll Free Number and weekly Menu

Funds under MME component have been provided to the institutions for painting MDM logo, display of menu in the schools at a conspicuous place in the school. Instructions have been issued in this regard.

28


Observation of JRM

Action taken/Status

Participation of the community

SMC and Mothers have been mobilized to supervise the MDM scheme process. Instructions have been issued in this regard.

Constitution of State Review Mission

The process of constitution of State Review Mission is under progress.

Adoption of best practice of other state

Measures for adopting best practices of other states could be adopted after the visit of other states.

MIS entry 100% MIS Monthly Data Entry has been completed for the financial year 2012-13.

Provision of suggestion box

Instructions have been issued that a suggestion box should also be kept in the school on some conspicuous place to ensure the public participation for the betterment of the Scheme.

29


Status on Pre-requisite steps for AWP&B

Pre-requisite step Status

Plan should be approved by SSMC Meeting Yes

100% payment of honorarium shall be made to cook

cum helpers up to December 2013

Yes

100% payment of cost of food grains shall be made to

FCI up to 31st December 2013

No

Separate and detailed MME plan. Yes

Bank account should be opened for cook cum helpers Yes (60%)

Plan should also be submitted through MDM-MIS Yes


Contd..

Pre-requisite step Status

Annual and Monthly data entry for the FY 2013-14

should be completed up to December 2013.

Annual – 100%Monthly –100% except Nov. (99%) and Dec. (97%)

ATN on commitments given by the State Govt.

during PAB Meeting of 2013-14.

Yes

ATN on findings of reports of MI and

recommendations of JRM reports

Yes

Plan should be submitted within the scheduled

date in hard and soft copies both.

No


mid day meal scheme mdm-pab meeting – himachal pradesh on 28.03.2014 ministry of hrd government of...

Documents

coverage of children

children covered91

chart data range

year2012 availed mdm

ministry of hrdgovernment

lower right corner of

comparison of data

data of awpb