Ron Broglio, Graduate Director

Sheila Luna, Program Manager

Ron Broglio, director of graduate studiesContact sheila@asu.edu for an appointment

Doris Warriner, Rhetoric and Composition Lee Bebout, Literature James Blasingame, English Education Elly van Gelderen, Linguistics Barbara Lafford, Applied Linguistics

http://english.clas.asu.edu/graduate_advising

Sheila Luna, Graduate Program Manager – sheila@asu.edu

Graduate students are responsible for familiarizing themselves with all university and graduate policies and procedures. http://graduate-dev.asu.edu/faculty_staff/policies

Communicate with the program manager or DGS to be clear on expectations for degree completion

Check your MyASU account for up-to-date information regarding your status, holds, items to attend to and other important information

Maintain a working ASU email and check it regularly

Check with your dissertation advisors well in advance of data collection to ensure compliance with university regulations regarding the collection of data

Graduate students MUST remain continuously enrolled, otherwise they will be withdrawn by the office of Graduate Education and will need to reapply

Students taking an oral or written exam, foreign language exam, defending in summer must be registered for at least one graduate credit

If the exam, portfolio, defense, etc falls in between terms, registration for the next session is required (after spring and before summer, students must register for summer).

Students must be enrolled in at least one graduate credit during the semester or summer session that they apply for graduation

If defending between terms, you must be registered for the following term

Teaching Assistants MUST be enrolled for six hours every semester (even if they are done with coursework and research/dissertation hours)

If enrollment is impossible due to personal or medical issues, students can petition for a Request to Maintain Continuous Enrollment . Return the form with your chair’s signature to Sheila Luna http://graduate.asu.edu/forms

Students who are granted a petition to maintain enrollment lose their student privileges (i.e., email, library, etc.)

Enrolling in 1 credit of 795, continuing registration, can be a place holder

A W, an I, or an audit do NOT count as continuous enrollment

400-level courses do NOT count as continuous enrollment unless they are listed on the plan of study

Download the Independent Study form (http://english.clas.asu.edu/forms), complete the top portion and obtain the required signature. If you are doing research or dissertation hours (792, 799) you must get your committee chair’s signature on the “instructor” line

If you are doing a reading and conference (ENG or LIN 790), you must obtain the signature of the professor with whom you will be working

Return the completed and signed form to the English Department main office or to the graduate studies office for clearance to register. You will be able to register within 48 hours of returning the form

This procedure must be followed each time you want to enroll in ENG or LIN 799, 790, 792, 795, etc.

The interactive plan of study (iPOS) is a list of what you have taken, are presently taking, and will take to complete degree requirements

Official notification to the office of Graduate Education of your committee membership

File early in program

The iPOS must be reviewed and approved by the supervisory committee, the graduation office, and the office of Graduate Education

Ph.D. students must have an approved iPOS with entire committee

approved before the portfolio stage

http://english.clas.asu.edu/gradstudies-pos

Submit electronically, through the MY ASU, iPOS link

Obtain committee chair’s signature on the summary page before the Department approves the iPOS

Only the chair is needed to submit the iPOS. Once an iPOS has been approved by the Department and the office of Graduate Education, the student can submit a Committee Change Request and create co-chairs and members

May select entire committee at once, eliminating the need to add committee members later

http://graduate.asu.edu/sites/default/files/How-to_iPOS_0.pdf How-To Guide

Must submit iPOS before 50% of their program is completed. Failure to do so may result in a hold on registration

Choose this option: 84 credit hours, oral exam, prospectus and a foreign language exam

Obtain committee chair’s signature on summary page and return to Sheila Luna so it can be officially approved

Committee Change Requests, Petitions, Course Change Requests and Masters in Passing applications are also submitted electronically.

http://english.clas.asu.edu/gradstudies-pos

PhD plans of study must have 84 hours, 12 being dissertation

List 12 (and only 12) hours of Dissertation (799)

Research (792) can be used as coursework hours when applicable and in consultation with the committee chair

A student with a previously awarded master’s degree can apply it to the iPOS for a blanket 30 hours. The student must then list 54 hours taken at ASU after admission to PhD

The committee chair will review the coursework before signing to make sure all requirements have been met

Twelve hours of pre-admission coursework from another institution or from ASU, not applied to a previous degree, may be applied

The office of Graduate Education must have official transcripts from the institution where the classes were taken

Must have been completed within three years of admission to the ASU degree program

A grade of B or better is required for all transfer and non degree work applied to a Plan of Study

Must demonstrate a competent knowledge of a natural language other than modern English

Earning a “B” (3.00) or higher in a 400- or 500-level course Demonstrating native speaker proficiency in a language approved by the

student’s supervisory committee Earning a “B” (3.00) or higher in both ENG 530 Old English and ENG 531 Old

English Literature or their equivalent; Holding a bachelor’s degree in an approved foreign language; Fulfilled a foreign language requirement during MA For languages which the School of International Letters and Cultures does offer

above the 200 level, two years (4 semesters) of college coursework at the 100 and 200 level with a C or better, completed no more than six years prior to admission to the degree program.

http://english.clas.asu.edu/gradstudies-flr

The Foreign Language Reading Exam is offered by SILC two times per year

Must be enrolled in at least one graduate English credit during the semester of the exam

Exam results must be posted before student can take examinations or schedule a defense

Fulfill the requirement early in the program so it does not hold up graduation.

If a student fails the exam, a petition must be submitted to the office of Graduate Education to retake the exam, including why the student failed, what the student will do to prepare for the next exam, and why the exam is needed. Note: Only two retake petitions are allowed. Allow three months to study for the next exam.

http://silc.asu.edu/testing/graduate

Select your language on the iPOS Take exam Results received six to eight weeks

after exam Results cannot be posted if the student

does not have an approved ipos with entire committee on file

October 4, 2013 (apply by September 13, 2013)

March 4, 2014 (apply by February 4, 2014)

Select Old English from the drop down list on the iPOS

Contact Sheila Luna when grades are posted for both 530 and 531

The requirement will remain “incomplete” until notification of grades is received

Cannot post results without an approved iPOS with entire committee

Choose your native language from drop down list on the iPOS

When iPOS is approved by office of Graduate Education, notify Sheila Luna and she will waive the language requirement on your iPOS

Cannot waive requirement without an approved iPOS with entire committee

Student takes an upper division SILC course (approved by the advisor)

Must be taught in the language After the grade of B or better is posted

on your transcript for this course, contact Sheila Luna

Cannot post language results without an approved iPOS with entire committee

B or better in FRE 494 French for Reading Knowledge; ITA 494 Italian for Reading Knowledge; GER 494 German for Reading Knowledge

Do not need background in language to take

Fulfills the language requirement Contact Sheila Luna after grade is

posted

If you are meeting the requirement in another way (BA or MA in approved language, etc) contact Sheila Luna AFTER your iPOS has been approved

Foreign language requirement results cannot be posted without an approved iPOS with entire committee on file.

Maximum time limit is the shortest of the following: Ten years from admission Five years from comp exams

If more time is required, students may submit a detailed petition to the office of Graduate Education with the extension request

Department of English recommended time to degree is 7 years. Average is 6 years. Students are given TA eligibility for 5 years

Five years is typical for those with master’s degrees

Meet with committee chair or director of program annually to discuss progress

Failure to submit signed timeline will result in a hold on registration for 792/799

http://english.clas.asu.edu/gradstudies-phdtimeline

Adherence to timeline Timely completion of coursework and

exams Minimum 3.0 GPA each semester No more than three I’s (Incomplete) on

transcript

At least three members on the graduate faculty, ordinarily specialists in the area of the student’s project

Confer with selected chair about other suitable members for the committee

Identify committee chair and members early and look to them for guidance

Petitioning to have a committee chair from outside the department's graduate faculty must be approved by the department chair in consultation with the director of graduate studies

I. Portfolio: two scholarly essays and a bibliography

II. Oral or Written Exam: based on bibliography

III. Colloquy: Defense of the dissertation prospectus. After completing this step, submit Report of the Doctoral Dissertation Prospectus form to Sheila Luna for candidacy processing

http://english.clas.asu.edu/gradstudies-exam

I. Essay: One scholarly essay and a bibliography

II. Oral Exam: based on bibliography and essay

III. Colloquy: Defense of the dissertation prospectus. After completing this step, submit Report of the Doctoral Dissertation Prospectus form to graduate program manager for candidacy processing

http://english.clas.asu.edu/gradstudies-exam

PhD students achieve candidacy in a letter from

the office of Graduate Education upon completion of:

foreign language requirement qualifying examination defending the dissertation prospectus

Based on original and independent research/creative activity conducted by the student, under the guidance of the graduate supervisory committee

Demonstrate the candidate's mastery of research and scholarly methodologies, theory, and tools of the discipline

Demonstrate the candidate's ability to address a major intellectual problem and to propose meaningful questions and hypotheses, as well as utilize the methods with which to study the proposed research question(s) and related hypotheses, and draw conclusions

12 hours of dissertation (ENG or LIN or APL 799) are required on the plan of study. They can be taken all at once, or split up. 1 hour of dissertation can also be taken to maintain enrollment

Dissertation defenses are announced via e-mail to the Department of English. A student preparing for his/her defense should send an e-mail to Sheila@asu.edu which will include student name, dissertation title, date, time, room, committee chair, committee members, and a brief abstract. The abstract should be in the body of the e-mail, not as an attachment.

Contact Chris Floyd in the main office to schedule a room for the defense.

Run your dissertation through the format tool

Make sure you are using the most recent version of the Format Manual from office of Graduate Education website

http://graduate.asu.edu/format/format_and_submit_document

office of Graduate Education Graduation Deadlines and Procedures

http://graduate.asu.edu/graddeadlines.html

Schedule your defense on your MyASU defense schedule tab no later than 10 working days before the defense date

Initial format review must be performed by office of Graduate Education prior to defense

After scheduling your defense, submit complete draft to gradformat@asu.edu for format review

Day before defense, student will receive email with next steps for the defense of the dissertation and submission of final document to ProQuest

Several requirements must be met before the defense schedule link will appear on your MyASU:

Approved iPOS with full committee

Minimum 3.0 overall graduate GPA

Minimum 3.0 GPA on iPOS

No pending course changes, committee changes

Satisfied all requirements (written/oral exam, language, etc.)

Achieved candidacy

Active student and currently enrolled

For PhD students who do not hold an MA in English

Must complete 33 hours of coursework and pass the portfolio

MIP iPOS is submitted electronically Student must file for graduation http://english.clas.asu.edu/gradstudies-

mip

Graduation Extensions: Must be include a detailed justification: Why petition is needed, what happened to cause delay. When do you intend to graduate. A detailed timeline on progress toward defense such as: chapter 1 is due on ___, chapter 2 is due on ___. Include student statement: “I understand that there will be no further extensions petitioned, failure to meet agreed upon deadline will result in dismissal from the program.” Use paper petition form

Retaking Language Exam: Must include why you failed, how you will prepare for the next exam and why the exam is needed. Petition can be done online on iPOS link

Petitions to Maintain Continuous Enrollment: Used to discontinue enrollment. The maximum is two semesters during entire program. Use the paper form: Doctoral Request to Maintain Continuous Enrollment

http://graduate.asu.edu/forms

Graduate Education Dissertation Fellowships (deadline January 15, 2014 for 2014/15)

Graduate Education Completion Fellowships (deadline: October 7, 2013 for spring 2014)

Katharine Turner Dissertation Fellowships (deadline February 3, 2014)

Graduate Travel Awardshttp://english.clas.asu.edu/graduate_scholarships

Presenting papers at scholarly conferences $350 from Graduate Education; $350

additional funds from English Only three students funded per cycle

October 4, 2013: for travel November 15, 2013 through February 21, 2014

January 10, 2014: for travel February 22, 2014 through May 16, 2014March 14, 2014:   for travel May 17, 2014 through June 30, 2014

http://english.clas.asu.edu/graduate_scholarships

Independent Study Form (to register for research/dissertation/reading and conference)

PhD Oral Exam Form

PhD Report of Dissertation Prospectus form

Portfolio: Statement of Intent (to accompany the portfolio papers)

http://english.clas.asu.edu/forms

Sept 20th CV and Cover Letters 11:30 am LL 316

Oct 25th Applying to Conferences/Submitting for Publication 3:00 pm LL 316

January 24th Applying for grants/fellowships/awards 3:00 pm LL 316

March 28 (tentative) Digital Media Workshop Dec 12th Mock Interviews

Navigating Your Career in Higher Education: A Conversation with Beverly Ann Chin

Thursday, Sep. 26, 2013 3:15-4:30 p.m. LL 316 Finishing the PhD, searching for the right job,

and learning tenure and promotion. Q & A with Dr. Chin.

Preparing CV part 1, Sept 18, 3 pm MU Creating a resume and cover letter Sept

20th, 1:30 pm Academic Job Search Oct. 1 1:30 Preparing CV part 2 Oct 4 3:00 pm Interviewing for Academic Jobs Oct 14

10:30 am http://graduate.asu.edu/grow/sfs/events

The English Department website, graduate student page contains many useful links, such as FAQs, how to file an iPOS, doctoral exams, etc. http://english.clas.asu.edu/graduate

Graduate Education website http://graduate.asu.edu/ Contains information on university policy, graduation deadlines and procedures, Graduate Education forms, professional development, etc.