Republic of the PhilippinesDEPARTMENT OF PUBLIC WORKS AND HIGHWAYS

OFFICE OF THE SECRETARYManila

~'1. /,3 J;4iJ1t

o~_6I?- .U) 1'(..

a 6 FEB 2016

DEPARTMENT ORDER

41NO. _Series of 2016~V'~.I'

))))

SUBJECT: AMENDED POLICY GUIDELINES ONTHE MAINTENANCE OF NATIONALROADS AND BRIDGES

To provide a clear understanding of the provisions under Department Order No. 171, s.2015: "Policy Guidelines on the Maintenance of National Roads and Bridges" and to clearlyillustrate how the mechanisms on the point system are applied in the imposition of sanctionsto erring technical personnel and officials relative to their respective performance in themaintenance of national roads and bridges within their jurisdiction, the herein AmendedGuidelines is prescribed for compliance of all concerned.

This Department Order shall take effect immediately and shall supersede:

Department Order No. 171, s. 2015: "Policy Guidelines on the Maintenance of NationalRoads and Bridges'~

Department of Public Works and HighwaysOffice of the Secretary

111111111111111111111111111I111111111WIN6S02473

End. Annex 1: Detailed Policy Guidelines on the Maintenance of National Road and BridgesAnnex 2A: Description of Road/Bridge Defects/Defidendes and its corresponding response timesAnnex 3A: Calibrated SanctionsAnnex 3B: Illustrative Sample on How the Mechanism on the Point System for the Imposition of Sanction

shall be applied

5.3.2 DFR/ESGJR/RCA

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Annex "1", D.O. ~ s. 2016Amended Policy Guidelines on theMaintenance of National Roads andBridgesPage 1 of 4

DETAILED POUCY GUIDEUNES ON THE MAINTENANCE OFNATIONAL ROADS AND BRIDGES

The following procedural guidelines as well as response times for rectifying notedroad/bridge defects and deficiencies are hereby prescribed in order to establish and developa yardstick in the assessment of performance in the maintenance of national roads andbridges.

1. SPECIFIC RESPONSIBIUTIES

1.1 Regional Directors

a. Shall institute all measuresto ensure that DEOsare performing their assignedtasks and responsibilities under this Order;

b. Shall closely monitor the physical condition of all national roads within hisjurisdiction and shall support all DEOs to successfully achieve the DPWHobjective for better and safer roads. The Assistant Regional Director and theRegional Maintenance Engineerare enjoined to faithfully assist in these tasks.

1.2 District Engineers

a. Shall be directly responsible for the efficient and timely maintenance of allnational roads and bridges within their respectivejurisdictions;

b. Shall be held accountable for the proper expenditure of maintenance fundsand in the management of all other resources intended for the repair andmaintenance of each road and bridge section in their area of concern;

c. Shall promptly submit to the Undersecretary for Technical Services, copyfurnished the Director, Bureau of Maintenance, the names and latest pictureof the MPPsand their respective assigned road section. Any changes in theassignment shall be submitted likewise to the above Offices.

1.3 Assistant District Engineers

a. Shall designate Maintenance Point Persons (MPPs), who are preferably apermanent staff occupying the position of Engineer II; Construction orMaintenance Foreman or Construction or Maintenance Capataz. For urbanareas, each MPPwill be assigned approximately 20 kms and for semi-urbanto rural areas, approximately 40 kms. Assigning MaintenanceArea Engineersshall henceforth be discontinued;

b. Shall closely monitor the activities of the District Maintenance Engineer toensure that the scheduled works (repair of defects and rectification activities)are prioritized and implemented.

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Annex "1", D.O. ¢I. s. 2016Amended Policy Guidelines on theMaintenance of National Roads andBridgesPage 2 of4

1.4 Maintenance Point Persons (MPPs)

a. Shall conduct inspection, at least twice a week, of the entire road sectionincluding the bridges subject of his/her assignment for the purpose ofidentifying and recording all noted defects and deficiencies;

b. Shall log results of inspection using Form MP-1 (Daily Road InspectionReport) which contains location of noted defects/deficiencies; estimatedquantity, etc, and in which MP-1 shall be submitted daily to the MaintenanceEngineer, copy furnished the District Engineer.

1.5 District Maintenance Engineer (DME)

a. Shall assign technical personnel within his Office to regularly conduct actualfield inspections to validate if the MPPshad correctly logged and reportedthe location of the noted defects/deficiencies;

b. Shall immediately schedule rectification/repair works on thedefects/deficiencies noted by the MPPs, mindful of the response timeallowed for each defect;

c. As the DME's assigned technical personnel will conduct actual fieldinspections to regularly monitor the rectification/repair works to ensurequality and economic practicality of completed works, the DMEshall amongothers, order such works to be redone if the same is not to standards.

2. FREOUENCYOF VAUDATION BY THE BUREAU OF MAINTENANCE (BOM)

Validation to assess the Regional/District Engineering Office as to compliance to thisOrder shall be regularly conducted by the BOMat least four (4) times a year within theNational Capital Region (NCR) and at least twice a year for the rest of the RegionalOffices;

3. PROCEDURES FOR INSPECTION/VAUDATION

a. One (1) technical personnel from the 80M accompanied by the DistrictMaintenance Engineer concerned, the Maintenance Point Persons (MPPs)assigned in the area and the Regional Maintenance Division representative/sknowledgeable in the area to be inspected (collectively called: the Team) shallconduct the actual field inspection based on coverage and frequencies detailedabove;

b. Eachmember of the Team shall attest and affix their respective signature on thedaily inspection report prepared by the 80M to certify as to the correctness ofthe same.

Annex "1", D.O. j(L, s. 2016Amended Policy Guidelines on theMaintenance of National Roads andBridgesPage 3 of 4

c. BOM's inspection/assessment shall be based, among others, on the followingRESPONSETIMES prescribed below to rectify noted defects/deficiencies. Pastrecords of Forms MP-1 and MP-2 within the 10-day period before the conduct ofassessment shall be submitted by the DEOs to the BOM personnel;

3.c.1 Prescribed response time for rectifying each defect/deftdency

Code

010203040506070809101112131415

Defects/Defidendes

PotholesAlligator CracksMajor ScalingShoving and CorrugationPumping and DepressionNo/Faded Road MarkingsLow/Inverted ShouldersLush VegetationClogged DrainsOpen ManholeNo/Inadequate Sealant in JointsCracksRavellingUnmaintained Road SignagesUnmaintained Bridges

Response nme3 days3 days

30 days10 days30 days15 days

7 days3 days3 days

10 days3 days3 days7 days3 days3 days

3.c.2 Description of each defect/deficiency is detailed in Annex "2A", hereof.

d. A 24-hour weather chart shall be prepared to indicate the prevailing weathercondition at the time of inspection/assessment;

e. Inspection shall be done preferably by "walking-the line" to ensure that athorough road assessment is conducted to determine not only the degree ofperformance of each DEO in the maintenance of their respective roadnetwork but likewise their adherence to the response time prescribed for eachdefects noted and the quality of the completed rectification works;

f. The BOM technical personnel shall submit the result of his tasks to the BOMDirector within five (5) working days from the date of his/her arrival.

4. POINT SYSTEM FOR THE IMPOSmON OF SANCTIONSThe BOM shall adopt a "Point System" in calculating sanctions which shall cover, thefollowing factors:

4.1 Based on the outcome of the actual field validation/inspection by the Bureau ofMaintenance the following percentage points shall be determined:

Degree / Level of Maintenance of National Roads 60°/0

Quantity and Quality of Completed Rectification WorksAdhering to Prescribed Response Time 25°/0

Annex "1", D.O. '#. s. 2016Amended Policy Guidelines on theMaintenance of National Roads andBridgesPage 4 of 4

Submitted Justification on the Remaining RectificationWorks 15 %

TOTAL .•.... 100%

4.2 Applicable sanctions, discussed under Annex "3A", hereof, shall be imposedwhen the total percentage points as determined above is lower thanseventy-five percent (75%).

5. REWARDAND SANCTION MECHANISM

As applicable Sanction shall be imposed, a Reward (in the form of a Citation formaintenance works well implemented/promptly executed) will be issued topersonnel/officials specifically named in Annex "3A" of this Order, based on thefactors likewise detailed therein.

5.3.2 DFR/ESGJR/RCA

Annex "2A", D.O. ~ 5.2016Amended Policy Guidelines on the Maintenance of National Roads and Bridges

Page 1 of 3

Description of Road/Bridge Defects/Deficiencies and its corresponding response times

01

02

POTHOLESAny of the following defects can be recorded under Code 01:

BowI-Shaped Deplession in the pavement surface resulting from the loss of wearingcourse or base materials;

Delamination - loss of a discreet area of the wearing course layer, due to poor bondingbetween the surface and lower layer.

Slippage cracking - often occurs as a result of poor bonding or adhesion between layers.

Edge Break - edge of the bituminous surface is fretted, broken or Irregular.

SpeIUng - breakdown or disintegration of slab surface at edges, joints, comers or cracks(spalls ~ SOmm wide, measured from the face of the joint or crack, with loss of material, orbroken Into two or more pieces).

Chuck-hole or Punch out, a depressed or broken part of a slab resulting from pavementcracking and disintegration of concrete.

AllIGATOR CRACKS

Interconnected or interlaced cracks forming a series of small polygons resembling analligator hide.

Unit

sq.m.

sq.m.

Recommended COnectIve MeasureI Treatment

On bituminous pavement:,bituminous premix (hot) orpenetration patching of theaffected area; adding basematerials, if needed, is Included ifno sUbgrade repair Is required.

On concrete pavement:,bituminous premix (hot) orpenetration patching.

Bituminous premix (hot) orpenetration patching; adding basematerials, if needed, is included ifno subgrade repair Is required.

ResponseTIme

3 Days

3 Days

03 MAJOR SCAUNG sq.m. Re-blocking of Slabs 30 Days

Deterioration of the upper concrete slab surface of more than 10mm affecting the wholeslab.

04 SHOVING AND CORRUGAnON sq.m. Half or full width replacement of 10 Daysdefective pavement. Frequent

ShovIng is the bulging of the road surface generally parallel to the direction of traffic recurrence of the defect in aand/or horizontal displacement of surfacing materials, mainly in the direction of traffic section must be investigated towhere braking or acceleration movement occur. determine a more appropriate

Intervention such as ;ConugatIons refers to transverse undulations, closely and regularly spaced, withwavelengths of less than 2 meters.

Rutting is a longitudinal deformation in a wheelpath. May occur in one or both wheelpaths (a) Program road section forof a lane. reconstruction;

DepressIons, localiled area within the pavement with elevations lower than the (b) Based on engineering

surrounding area. May not be confined to wheelpaths and could extend across several wheel judgment, consider removal and

paths. replacement of the affected area.

05 PUMPING AND DEPRESSION sq.m. Re-blocking / replacement of 30 Days

Pumping, seeping or ejection of water from beneath the pavement through cracks causingconcrete pavement, including basecorrection

rocking, faulting and slab cracking.

Rocking is the vertical movement at a joint or crack under traffIC.

Faulting is the difference In elevation across a joint or crack creating a "step" deformation.

Slab cradclng under this code refers to shattered slab.

Depression, a dip in the pavement surface almost invariably across a crack or joint.

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Page 2 of 3

06

07

08

09

10

DescrIption / AssocIIIted Defects

NO/FADED ROAD MARKINGS

Absence of pavement markings or as visually assessed, less than 50% visibility; lanemarkings are classified Into:

O6-E- Edge Une

O6-C- Center Une

O6-Y- Yellow Une ( Indudes Yellow Box Unes In major Intersections with traffic light; RedBox Unes for Metro Manila area)

06-P - Pedestrian Lane (In schools, hospitals, government offices and major intersections)

LOW/INVERTED SHOULOERS

This defect refers to the loss of or excess shouldering materials resulting on shoulder levelbeing lower or higher than the pavement level, which also Indude any of the following:

Lane-to Shoulder Drop-off which is the difference in elevation between the edge of slaband shoulder; typically occurs when the outside shoulder settles.

Uneven finished grade level between an AC overiald pavement and existing sealedshoulder.

Vegetated Shoulder - growth of grass on shoulders along secondary roads.

LUSH VEGETAnON

Growth of grass, weeds and shrubs or any kind of vegetation from the side of the canal tothe RROW limits reaching an average height of 0.60 meters. This will indudetrimming/pruning of trees In compliance with DO 93 s. 2014

CLOGGED DRAINS

Obstructed flow of surface run-offs in the drains due to accumulated materials such asconstruction spoils, soil, garbage, leaves, rocks, and etc•. Any of the following defects arecovered under this code:

SiIted/c:Iogged line/barrel culverts, lined or unlined canalsDamaged lined canal/culvertObltructed ditches (lined or unlined) and Inadequate flow lines

OPEN MANHOLE

Not limited to uncovered drainage manhole but also Indudes the followingdefects!defidendes on these structures:

Damaged curb Inlets and missing gratingsDamaged drainage/manhole edges and coversUnlevelled drainage/manhole coversMissing drainage steel gratings

Unit

I.m.

I.m.

I.m.

I.m.

no.

Recommended CorrectiveMeasure / TreIItment

Application or re-applicatlon ofpavement markings usingThermoplastic Paint

Carriageway width ~ 6.10m mustbe provided with Edge and CenterUne markings

Repainting of Faded Strips.

Resurfadng or reshaping ofunpaved shoulder;

Reinstatement of dropped Isettled shoulder

Provided that the shoulder isstable, grasses are trimmed to aheight that would allow water todrain from the pavement surface.

For purposes of minimizingdanger, provide Iane-to-shouldertransition

Vegetation control

Manual deaningfdedogging ofcanalS/drainage culverts.

Repair damaged lined canal Ireplace damaged individualculvert pieces.

Manual ditch cleaning andreshaping of unlined ditch.

Repair damaged drainagemanhole covers & opening edges,curb Inlets, and drainage gratings

Replace missing drainage manholecovers, curb inletS/drainagegratings

Responsenme

15 Days

7 Days

3 Days

3 Days

10 Days

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Code

11

12

13

14

15

NO/INADEQUATE SEALANT IN JOINTS

CRACKS

Breaks on pavement occuling in valiety of patterns ranging from isolated single crack to aninterconnected pattern extending over the entire pavement surface. This defect includes thefollowing crack types:

Transverse Crack - unconnected crack running transversely across the pavement/slab.

LongItudinal Crack - unconnected crack running longitudinally along the pavement; canoccur singly or as a selies of nearly parallel cracks.

Block Crack - interconnected cracks forming a selies of blocks approximately rectangUlarin shape, commonly distributed over the full pavement Cell sizes are usually greater than1m.

Comer Crack - a crack extending diagonally from longitudinal edge to transverse joint

DIagonal Crack - unconnected crack diagonally across a pavement/slab

M8lIndering Crack - unconnected irregular winding crack usually singular

RefIec:tIon Cracks - cracks on asphalt mirrored from the unsealed concrete weakenedplane joint

RAVEWNG

Progressive disintegration of the pavement surface by loss of both binder and aggregates

UNMAlNTAlNED ROAD SIGNAGES

Broken, damaged, vandalized, leaning, and dirty traffic slgnages, complising of RegulatorySigns, Wamlng SIgns and Information Signs.

UNMAlNTAlNED BRIDGESRefers to any of the following commonly noted defects:

Clogged bridge cleek water drainAa:umulated sand, gravel, dirt and grass/weed on bridge cleekDamaged curbs, sidewalk, wtngwall, railingNo/faded bridge paint and bridge nameAbsence of _mlng sign (1OIId limit)Obstruction on bridge waterwayScaling, spelling and cracking on bridge cleek

NOTE: It takes a minimum combination of two from the listed defects in order to classify abridge as unmalntalned.

Unit

I.m.

I.m.

sq.m.

no.

no.

Recommended CorrectiveMelIsure / Treatment

Apply sealant on open and undersealed joints

Seal working cracks with asphaltsealant or pressulized concreteepoxy.

For cracks on concrete, considercross-stitching (Type 1: Staple tiebar or, Type 2 diagonal tie bar).See DO 4, s. 2006: InterimGuidelines for the maintenanceand rehabilitation of unrelnforcedconcrete roads.

Removal/replacement or resealingof the affected road section or if alarge area is affected, monitolingto the peliod of reconstruction.

Repair/replacement of broken/damaged or vandalized signages;deaning of dirty signages.

Oeaning of b1idge deck and waterdrain; Repair of damaged curbs,sidewalk, wingwall and railing;bridge painting / repainting;installation of signages and b1idgename; and clearing of bridgewaterway.

Repair moderate to severespalling, scaling and cracking byfull or partial depth replacement(Includes concrete decks withbituminous wearing surfaces)

ResponseTime

3 Days

3 Days

7 Days

3 Days

3 Days

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Annex "3A", D.O. 1/.s. 2016Amended Policy Guidelines on theMaintenance of National Roads andBridgesPage 1of 3

CALIBRATED SANCTIONS(REWARD AND SANCTION MECHANISMS)

MECHANISMS FOR IMPOSmON OF SANCTION and ISSUANCE OF REWARD

5.1 Calibrated Sanction shall be imposed to Maintenance Point Persons, DistrictMaintenance Engineers, Assistant District Engineers, District Engineers, and RegionalMaintenance Engineers once total percentage points of a specific District Engineering Office,under the Point System for calculating sanctions, (as indicated under Section 4 ''PointSystem for the Imposition of Sanctions'; Annex"1" of this Ordet) is lower than seventy-five percent (75°/0).

Attached under Annex "3-A" is an illustrative sample on how the point system works/iscalculated.

Although the schedule of sanctions was patterned after the relevant provisions of theDecember 2011 Revised Rules on Administrative Cases in the Civil Service (RRACCS), theinclusion of an issuance of WARNING was inserted under this Order to provide theconcerned officials the option/chance to further correct his actions. A repeat of theoffensive action shall be covered by the Schedule of Penalties under the relevant provisionsof the RRACS.

Sanction/Penalties shall be issued to either the Official who was reinstated after serving thesuspension or to his replacement. If the official suspended is transferred during thependency of his/her suspension, such suspension shall nonetheless still be in effect.

For sanctions/penalties involving SUSPENSION and DISMISSAL FROM THE SERVICE, dueprocess in accordance with the applicable provisions of the RRACSshall be observed.

S.la Maintenance Point Persons CMPPs)

1st Offense: WARNING shall be issued to MPPs who failed, based on theabsence of the required documents showing specific sections where roaddefects/deficiencies are needing repair, to promptly report the same (within areasonable time to effect response) to the District Maintenance Engineerand/or the Assistant District Engineer.

2nd Offense: SUSPENSION for one (1) month and one day, if a repeat of theabove-mentioned offense was committed.

3rd Offense: SUSPENSION for a period of six (6) months, if another repeatof the above-mentioned offense was committed.

S.lb District Maintenance EnGineer CDME)

1st Offense: WARNING shall be issued to the DME if the percentage points

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Annex "3A", D.O. !fL,s. 2016Amended Policy Guidelines on theMaintenance of National Roads andBridgesPage 2 of 3

obtained by the District Engineering Office during a rating period is lowerthan seventy-five percent (75%).

2nd Offense: SUSPENSIONof six (6) months and one (1) day to one year ifthe percentage points of the District Engineering Office for two (2)consecutive rating periods is lower than seventy-five percent (75%).

3rd Offense: DISMISSALfrom the Service if the percentage points of theDistrict Engineering Office for four (4) consecutive rating periods is lowerthan seventy-five percent (75%).

5.1c Assistant District EnGineer (ADE) and District Engineer (DE)

1st Offense: WARNING shall be issued to the ADE and the DE if thepercentage points obtained by the District Engineering Office for two (2)consecutive rating periods is lower than seventy-five percent (75%).

2nd Offense: SUSPENSIONof six (6) months and one (1) day to one year, ifthe percentage points of the District Engineering Office for three (3)consecutive rating periods is lower than seventy-five percent (75%).

3rd Offense: DISMISSALfrom the Service if the percentage points of theDistrict Engineering Office for four (4) consecutive rating periods is lowerthan seventy-five percent (75%).

5.1d Rt!9ional Maintenance Engineer (RME)

1st Offense: WARNINGshall be issued to the RMEif fifty percent (50%) ofthe District Engineering Offices MEs under the Regional Office's jurisdictionobtained a percentage points lower than seventy-five percent (75%) during arating period.

2nd Offense: SUSPENSIONof six (6) months and one day to one (1) yearonce fifty percent (50%) of the District EngineeringOffice under the RegionalOffice's jurisdiction obtained percentage points lower than seventy-fivepercent (75%) for two (2) consecutive rating periods.

3rd Offense: DISMISSALfrom the Service once more than fifty percent(50%) of the District Engineering Offices under the Regional Office'sjurisdiction obtained percentage points lower than seventy-five percent(75%) during four (4) consecutive rating periods.

The sanctions shall apply to those appointed and/or designated to the abovepositions, whether in a permanent or Officer-in-Charge status.

The Head of Office or the Appointing Authority shall assign a temporary/permanentreplacement (Officer-in-Charge) whenever an official is suspendedor dismissed.

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Annex "3A", D.O. £ s. 2016Amended Policy Guidelines on theMaintenance of National Roads andBridgesPage 3 of 3

5.2 Issuance of REWARD (in the form of Citation for maintenance works wellimplemented/promptly executed)

All the above-named personnel and officials shall each be issued a Citation if, for two (2)consecutive inspectionfvalidation periods, their Office (OED) got a total percentage point ofmore than seventy-five percent (750/0).

5.3.2 DFR;ESGJR;RCA

..Annex "3B", D.O. ~ s.2016

Amended Policy Guidelines on the Maintenance of National Roads and BridgesPage 1 of 10

ILLUSTRAnvE SAMPLE ON HOW THE MECHANISM OF THE POINT SYSTEMFOR THE IMPOSmON OF SANCTION SHALL BEAPPUED

COM PUT A T ION (CRITERION 1: INSPECTION)

Length of Asphalt Inspected (km): 29.85 km

Length of Concrete Inspected (km): 217.09 km

Total Length of PavedRoad Inspected (km): 246.94 km

Date of Inspection:

Date of Validation:

Date of Justification Letter (by the DEO):

August 22 to 25. 2014

September 05 to 06, 2014

November 07,2014

Degree I Level of Maintenance of National Roads

Inspected (Ins): Quantity of Inspected Defects based from BOM-MPP-INS (Form MP-1)

Defect Quantity of Defect Defect Quantity of Defect01 13.39 sqm 07 23,341.00 1m02 16.56 sQm 08 6,342.98 1m03 3,022.88 sqm 09 1,405.00 1m04 No noted defects 10 1.00 pels05 1,688.60 sQm 11 20,124.00 1m

E 87,538.02 1m 12 16,178.00 1m

06C 13,581.55 1m 13 8,000.00 sqmy 470.00 1m 14 24.00 pelsP 160.00 1m 15 3.00 no

From the total quantity of the noted defects indicated in BOM-MPP-INS and the entire length of paved roads inspected, the Summary of Defects perKilometerwill be derived as follows:

For Code 01, Code 06-E, 06-C 06-Y, 06-P, Code 07, Code 08, Code 09, Code 10,and Code 12

Ins/Km Inspected Defects per Kilometer = Ins: Quantity of Defects, Total Length of Pat1edRoads

For Code 01 = 13.39 sq.m246.94 km

= 0.0542 sq.m I km

For Code 06-E = 87538.02 l.m246.94 km

= 354.4911 sq.m / km

Annex "3B", D.O. ....!I.L, 5.2016Amended Policy Guidelines on the Maintenance of National Roads and Bridges

Page 2 of 10

For Code 06-C = 13581.55 l.m

246.94 kmFor Code 06-Y = 470.00 l.m

246.94 km

= 46.9003 I.m I km

F Cod 06 P 160.00 l.mor e - = ---246.94km

= 0.6479 I.m I km

For Code 07

= 1.9033 I.m I km

23341l.m=---246.94km

= 94.5209 I.m I km

For Code 08 6342.98 l.m=---246.94 km

= 25.6863 I.m I km

For Code 09 1405.00 l.m=---246.94 km

= 5.6896 sq.m I km

For Code 10 = 1.00 pc

246.94 km

= 0.0041I.m I km

For Code 02, Code 04, and Code 13

Insl Km = Ins: Quantity of DefectsTotal Length of Asphalt Roads

For Code 02 = 16.56 sq.m29.85 km

= 0.5548 sq.m I km

For Code 13 = 8000 sq.m29.85 km

= 268.0067 sq.m I km

For Code 03, Code 05, and Code 11

Ins/Km = Ins: Quantity of DefectsTotal Length of Concrete Roads

For Code 03

For Code 11

= 3022.88 sq.m217.09 km

= 13.9245 sq.m I km

20124l.m=---217.09 km

= 92.6988 I.m I km

For Code 05 = 1688.60sq.m217.09 km

= 6.5139 sq.m I km

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Annex "3B", D.O. ~ s.2016Amended Policy Guidelines on the Maintenance of National Roads and Bridges

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For Code 14

Ins/Km = No.ofunmaintainedroadsignages

For Code 14 = 24 pes.

For Code 15

Ins/Km = Total number of Defective Bridges 100 ~Total Number of Bridges of the DEO X 0

For Code 15 = 2.. x 100 %22

= 13.64 %

Note: The Inspected Defects per Kilometer will not be computed for codes with no noteddefects/deficiencies. A score of 100% will be given automatically for that code.

Step 2: Ins GRADE (0/0), Get the corresponding rating of Inspected Defects perKilometer using Table 1.1

COM PUT A T ION (CRITERION 2)

Criterion 2: Quality and Quantity of Completed Rectification Works based on theNoted Defects

Step 1: Response time needed in the calculation will be computed by getting the differenceof end date of inspection from the start of validation.

Response Time, RT = number of days between the end date of inspection andstart of validation

RESPONSETIME (1) = August 25 to September 05

RESPONSETIME (1) = 10 days

Step 2: From the total quantity of each accomplished defect indicated in the BOM-MPP-VAL(Form MP-2), prepared by the concerned technical personnel from the BOM during theassessment period, will be the basis for getting the Summary of Actual Output per day.

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Annex "3B", D.O.-1L., s.2016Amended PolicyGuidelineson the Maintenanceof National Roadsand Bridges

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Validated (Val): Quantity of Rectified Defects based from BOM-MPP-VAL (Form MP-2)

Defect Quantity of Defect Defect Quantity of Defect01 10.34 sqm 07 19,963.00 1m02 8.23 sqm 08 3,405.00 1m03 2,742.28 sqm 09 Rectified 1m04 No noted defects 10 Rectified pels05 0.00 sqm 11 10,502.00 1m

E 3,770.00 1m 12 12,345.00 1m

06 C 1,956.98 1m 13 2,450.00 sqmy Rectified 1m 14 Rectified pelsP Rectified 1m 15 Rectified pels

Computation:

Actual Output per day (OUTPUTIDA Y) = Val: Quantity of DefectsResponseTime (1)

For Code 01

For Code 02

For Code 03

= 10.34 sq.m = 1.034 sq.m I day10 days

= 8.23 sq.m = 0.823 sq.m I day10 days

= 2742.28 sq.m = 274.228 sq.m I day10 days

Same formula will apply for Code 04 to Code 15.

Note: The defect per day will not be computed for codes already 100% rectified uponvalidation. Likewise, this applies for codes with no noted defects/deficiencies duringinspection.

Step 3: Time needed in the calculation will be computed by getting the difference of theissued date of justification letter from the end date of validation minus 5 days. Illustrativesample are as follows:

Response Time, RT = number of days between the end date of validationand start of validation - 5 days

(Holidays, Saturdays, Sundays and days with supporting documentssuch as PAGASA report will be deducted)

RESPONSETIME (2) = September 06 to November 07

RESPONSETIME (2) = 39 days

Step 4: From the Additional Acceptable Rectification Works (based on D.E.O's JustificationReport), prepared by the concerned technical personnel from the 80M, the Summary ofAcceptable Rectified Defects per day wil I be computed.

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Annex "3B", D.O . .!LL s.2016Amended Policy Guidelines on the Maintenance of National Roads and Bridges

Page 5 of 10

Justiflcation (Jus): Additional Acceptable Rectification Works

Defect Quantity of Defect Defect Quantity of Defect01 1.66 sqm 07 4,200.00 1m02 8.33 sqm 08 2,937.98 1m03 0.00 sqm 09 - 1m04 - 10 - pels05 0.00 sqm 11 9,622.00 1m

E 2,000.00 1m 12 3,833.00 1m

06 C 7,317.67 1m 13 5,550.00 sqmy - 1m 14 - pelsp - 1m 15 - pels

Computation:

Acceptable Rectified Defects per Day (OUTPUT/DAY) =

For Code 01 = 1.66 sq.m = 0.04 sq.m I day39 days

For Code 02 = 8.33 sq.m = 0.19 sq.m I day39 days

For Code 03 0 =0= --39 days

Jus: Quantity of Defects

Response Time (2)

Same formula will apply for Code 04 to Code 15.

Note: Additional Acceptable Rectified Defects per Day will not be computed for codes withno noted defect(s) during inspection, 100% Acceptable defect(s) upon justification, andcodes with no needed justification.

Step 5: Compute for the Val GRADE and Jus GRADE. Get the corresponding grades of thecomputed actual output per day and acceptable rectified defects per day using Table 1.2.

Step 6: Compute for the weighted rating of each criterion.

Annex 13B", D.O. '1'1. s.2016Amended PolicyGuidelineson the Maintenanceof National Roadsand Bridges

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II

DEFECT I DEFICIENCY I WEIGHT (%)I

0102

0304

05

06

07

08091011

1213

14

15

Potholes

Alligator Cracks

Major Scaling

Shoving and Corrugation

Pumping and Depression

No / Faded Pavement Markings

Low / Inverted Shoulder

Lush Vegetation

Clogged Drains

Open Manhole

No / Inadequate Sealant in Joints

Cracks

Ravelling

Unmaintained Signages

Unmaintained Bridges

151098

8

8

8

3

55

3

5

5

3

5

Note: The corresponding rating of Code 06 is the average of 06-E, 06- Y, 06-C, and O6-P

Rating for Criterion 1: Ins~ - - - - -

DEFECT I DEFICIENCY INS WEIGHT' WEIGHTEDGRADE (%) GRADE

01 Potholes 100 15 15.0002 Alligator Cracks 100 10 10.0003 Major Scaling 50 9 4.5004 Shoving and Corrugation 100 8 8.0005 Pumping and Depression 50 8 4.0006 No / Faded Pavement Markings 81.25 8 6.5007 Low I Inverted Shoulder 0 8 0.0008 Lush Vegetation 75 3 2.2509 Clogged Drains 75 5 3.7510 Open Manhole 100 5 5.0011 No / Inadequate Sealant in Joints 100 3 3.0012 Cracks 100 5 5.0013 Ravelling 0 5 0.0014 Unmaintained Signages 100 3 3.0015 Unmaintained Bridges 100 5 5.00

75.00

Annex "3B", D.O. ~ 5.2016Amended PolicyGuidelineson the Maintenanceof National Roadsand Bridges

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Rating for Criterion 2: Val

DEFECT I DEFICIENCY VAL , WEIGHT I WEIGHTED,GRADE (%): GRADE

01 Potholes a 15 0.0002 Alligator Cracks a 10 0.0003 Major Scaling 100 9 9.0004 Shoving and Corrugation 100 8 8.00as Pumping and Depression a 8 0.0006 No I Faded Pavement Markings 100 8 8.0007 Low I Inverted Shoulder 25 8 2.0008 Lush Vegetation a 3 0.0009 Clogged Drains 100 5 5.0010 Open Manhole 100 5 5.0011 No I Inadequate Sealant in Joints 100 3 3.0012 Cracks 100 5 5.0013 Ravelling 75 5 3.7514 Unmaintained Signages 100 3 3.0015 Unmaintained Bridges 100 5 5.00

56.75

Rating for Criterion 2: Jus

DEFECT I DEFICIENCY I JUS : WEIGHT' WEIGHTEDGRADE I (0/0) GRADE

01 Potholes 0 15 0.0002 Alligator Cracks 100 10 10.0003 Major Scaling 0 9 0.0004 Shoving and Corrugation 100 8 8.00as Pumping and Depression 0 8 0.0006 No I Faded Pavement Markings 81.25 8 6.5007 Low I Inverted Shoulder 0 8 0.0008 Lush Vegetation 100 3 3.0009 Clogged Drains 100 5 5.0010 Open Manhole 100 5 5.0011 No I Inadequate Sealant in Joints 100 3 3.0012 Cracks 100 5 5.0013 Ravelling 100 5 5.0014 Unmaintained Signages 100 3 3.0015 Unmaintained Bridges 100 5 5.00

58.50

,.

Annex "3B", D.O. -.!IL, 5.2016Amended Policy Guidelines on the Maintenance of National Roads and Bridges

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Step 7: Compute the percentage weight for each criterion. The passing rating is 75%.

CRITERIA RATING PERCENTAGEWEIGHT

C1 Ins 75.00 x 0.60 45.0000

C2 Val 56.75 x 0.25 14.1875Jus 58.50 x 0.15 8.7750

ANAL RATING 67.9625%

67.96010 < 75.000/0, therefore the concerned D.E.O. will be issuedappropriate sanction.

Step 8: The concerned D.E.O. will be issued appropriate sanction if they obtain a scorelower than Seventy Five Percent (75%).

Annex "38", D.O.~ 5.2016Amended PolicyGuidelines on the Maintenance of National Roads and Bridges

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TABLE 1.1

INSPEcnONCODE UNIT

100 75 50 25 001 SQM/KM s 0.07 > 0.07 - 0.14 > 0.14 - 0.21 > 0.21 - 0.28 > 0.2802 SQM/KM s 0.9 > 0.9 - 1.8 > 1.8 - 2.7 > 2.7 - 3.6 > 3.603 SQM/KM s 5 > 5 - 10 > 10 - 15 > 15 - 20 > 2004 SQM/KM s 0.3 > 0.3 - 0.6 > 0.6 - 0.9 > 0.9 - 1.2 > 1.205 SQM/KM s 3 > 3 - 6 > 6 - 9 > 9 - 12 > 12

E LM/KM s 150 > 150 - 300 > 300 - 450 > 450 - 600 > 600C LM/KM s 30 > 30 - 60 > 60 - 90 > 90 - 120 > 12006 y LM/KM s 6 > 6 - 12 > 12 - 18 > 18 - 24 > 24P LM/KM s 3 > 3 - 6 > 6 - 9 > 9 - 12 > 12

07 LM/KM s 20 > 20 - 40 > 40 - 60 > 60 - 80 > 8008 LM/KM s 20 > 20 - 40 > 40 - 60 > 60 - 80 > 8009 LM/KM s 3 > 3 - 6 > 6 - 9 > 9 - 12 > 1210 PC(S)/KM s 0.1 > 0.1 - 0.2 > 0.2 - 0.3 > 0.3 - 0.4 > 0.411 LM/KM s 300 > 300 - 600 > 600 - 900 > 900 - 1200 > 120012 LM/KM s 225 > 225 - 450 > 450 - 675 > 675 - 900 > 90013 SQM/KM s 20 > 20 - 40 > 40 - 60 > 60 - 80 > 8014 PC(S) s 50 51 - 100 101 - 150 151 - 200 > 20015 PERCENT s 15 > 15 - 30 > 30 - 45 > 45 - 60 > 60

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TABLE 1.2

VAUDATIONANDJUsnACATIONCODE UNIT100 75 50 25 0

01 SQM/DAY > 10 > 7.5 - 10 > 5 - 7.5 > 2.5 - 5 s 2.502 SQM/DAY > 10 > 7.5 - 10 > 5 - 7.5 > 2.5 - 5 s 2.503 SQM/DAY > 60 > 45 - 60 > 30 - 45 > 15 - 30 s 1504 SQM/DAY > 10 > 7.5 - 10 > 5 - 7.5 > 2.5 - 5 s 2.505 SQM/DAY > 60 > 45 - 60 > 30 - 45 > 15 - 30 s 15

E LM/DA Y > 125 > 93 - 125 > 63 - 93 > 31 - 63 s 31C LM/DAY > 125 > 93 - 125 > 63 - 93 > 31 - 63 s 3106Y LM/DAY > 225 > 168 - 225 > 110 - 168 > 53 - 110 s 53P LM/DAY > 88 > 66 - 88 > 44 - 66 > 22 - 44 s 22

07 LM/DA Y > 4000 > 3000 - 4000 > 2000 - 3000 > 1000 - 2000 s 100008 LM/DA Y > 3000 > 2250 - 3000 > 1500 - 2250 > 750 - 1500 s 75009 LM/DAY > 50 > 37 - 50 > 23 - 37 > 9 - 23 s 910 PC(S)/DAY > 4 > 3 - 4 > 2 - 3 > 1 - 2 s 111 LM/DAY > 200 > 150 - 200 > 100 - 150 > 50 - 100 s 5012 LM/DAY > 200 > 150 - 200 > 100 - 150 > 50 - 100 s 5013 SQM/DAY > 300 > 225 - 300 > 150 - 225 > 75 - 150 s 7514 PC(S)/DAY > 4 > 3 - 4 > 2 - 3 > 1 - 2 s 115 NO/DAY > 4 > 3 - 4 > 2 - 3 > 1 - 2 s 1