Departmental Change Management Plan of ActionName of Department: Sports, Tourism, Archaeology, Museums and Youth Affairs

Reform Pillars: As given in Integrated Development Strategy Document

Reform Outcome/Output:

OUTCOMES OUTPUTS

1. Effective governance for better service delivery.

1.1. Improved policy, planning and budgetary processes.

2. A viable tourism industry projecting a positive image of the province with effective socio-economic development.

2.1. Increased tourism through enriched services and increased awareness.

2.2. National heritage preserved.

2.3. Improved sector regulation.

3. Gender equitable opportunities provided to children and youth to lead healthy lifestyle through sports and recreation.

3.1. Increased equitable access to sports and recreational facilities/opportunities.

4. Socially responsible, productive and proactive youth contributing to the development of the Province.

4.1. Enhanced access to diverse opportunities.

Reform Interventions:

Sports

● Construction of sports stadium, gymnasium and playgrounds in all tehsils using a phased approach; where construction of football and hockey stadiums, swimming pool, badminton hall, handball grounds in all districts.

● Sports facilities to be developed around school’s clusters at the tehsil level● Establish a training institute in the province for the training of coaches, players,

officials and other allied staff

TourismRevise outdated tourism and hotel industry related laws/rules like:

● The Pakistan Hotel and Restaurants Act 1976● The Travel Agencies Act 1976 and rules 1977● The Pakistan Tourism Guides Act and rules 1977

● Introduce an independent quality certification system through private sector participation

● Institutional strengthening of Department of Tourism Service (DTS) on modern lines

Youth Affairs

● Creating “Youth Cell” for recording opinions on various provincial level matters and issues confronting the youth

Archaeology

● Preservation and promotion of rich and ancient heritage

Change Management Plan: Sports, Tourism, Archaeology, Museums & Youth Affairs DepartmentGoal: To facilitate & guide the department to effectively prepare for the successful acceptance of changes that will come with implementation of reform agenda and vision of provincial government.

Objectives:

● Provide awareness & understanding of change/reforms● Facilitate acceptance of change/reforms● Manage people’s expectations● Ensure readiness for change/reforms● Champion the change/reforms

Process:

● Assessment of Department for change● Establishment of Change Management Team● Development of Change Management and Communication Plan● Tracking, Monitoring & Reporting regarding Implementation of Plan● Development and Implementation of Training & Mentoring Plans● Manage the Transition● Progress Monitoring

Activities:

● Identify features of proposed changes● Identify department’s attributes● Undertake stakeholders and End Users Analysis● Identify Resistance and Status Quo issues● Develop Departmental Change Management Team

● Review existing systems, processes and issues in proposed reform areas● Document proposed changes to be introduced through reforms and their likely impact● Determine communication Strategy for Reform Acceptance including mode and resources for

Communication● Develop Training & Mentoring Strategy and Plans for complimenting reform implementation● Develop Transition Plan including how to handle existing employees issues after reform

implementation● Develop Reform Implementation Monitoring System

Change Management Plan Template1. Change Identification:

a. Type of ChangeThe Department has initiated two policies namely, Youth and Tourism Policy. Another change is through building infrastructures and working in Public Private Partnership.

b. Reason for ChangeThe Department hasn’t reached its optimum level of performance as yet and that’s why a need for change a rise.

c. Scope of ChangeAll the stakeholders, be it youth, civil society, educationalists, hoteliers, tourists will be involved in this process.

d. Current and future statusDuring the war on terror many international tourist stopped coming to the province of Khyber Paktunkhwa and it’s our aim now to initiate programs to attract them.

2. Change Specificationa. Change Tactics

The reforms will be brought about by a collaboration of Public Private Partnership and involvement of District Government coordination’s.

b. Process ChangeMany processes will be changed with these reforms as there will be more accountability and strategic planning and implementation.

c. People ChangeTo implement these reforms a healthy and qualified staff will be required, which will be recruited as and when need arise.

d. Information SharingInformation will be shared through IT Base System

e. CostAlready mentioned in OBB

f. Risk AssessmentKeeping in mind the security situation of the province, it is vital to make risk management/ assessment.

3. Change Methodology a. Stakeholder Analysis

All the stakeholders will be affected through it but it’s a good change and no one might resist it.

4. Implementation Strategy a. Change Management Action Plan

Workshops will be held especially to implement the Tourism and Youth Policy. Brochures will have to be printed and events to strengthen and spread awareness about these reforms.

b. Schedule of Activities ( Time Frame)One year

c. Communication PlanWorkshops will be held in Tourists destinations to implement these reforms

d. Resistance PlanNot Applicable

5. Monitoring PlanThe GMs, Directors etc will ensure regular tracking

6. Financial Evaluation