DepEdComplex,MeralcoAvenue,PasigCity 1600 6J 633-7208/633-7228/632-13614636-4876/637-6209 4www.deped.gov.ph

3. Beginning EoSY 2013-2014, all public schools must use SF-5 and SF-6 replacingForms 18and 20, and the List of Graduates.

FORM TO BE REPLACED MODIFIED SCHOOL FORMSCode Name of Forms Code Name of Forms

Form 1 SchoolRegisterMaster ListofLearners SF-l SchoolForm 1: SchoolRegisterSTSForm 2 FamilyBackground and ProfileForm 1 SchoolRegister- DailyAttendance r

Teacher'SMonthlyReport of Enrolment SF-2 SchoolForm2: DailyAttendanceForm 2 and Attendance Report for Learner

Form 1 SchoolRegister- BookIssued and Returned SF-3 SchoolForm3: Books IssuedInventoryofTextbooks and Returned

Form 3 Principal's Reporton Enrolment SchoolForm4: MonthlyLearner'sand Attendance SF-4STSForm 4 Absenteeismand Dropout Profile Movementand Attendance

Forms 18-El Report on Promotions (Grades 1-3 Inclusive)Forms 18-E2 Report on Promotions (Grades4-6 inclusive) SF-5 SchoolForm5: Report on Promotion

Forms 18-A Report on SecondaryPromotionsand Levelof Proficiency

Form 20 Summarized Reporton Promotions SF-6 SchoolForm6: Summarized Reporton Promotionand LevelofProficiencyForm 12 MonthlyStatus Report forTeachersForm 19 AssignmentList SF-7 SchoolForm 7: SchoolPersonnelForm 29 Teacher Program AssignmentList and Basic ProfileForm 31 Summary InformationofTeachers

1. In line with the government's thrust to provide accessible, relevant and qualityeducation to all Filipino children and youth, the Department of Education (DepEd)adoptsand utilizes the modified school forms (SFs) effectiveEnd of School Year (EoSY)2013-2014in all public elementary and secondary schools. The modified SFs have undergoneextensive review, validation and consultation with end-users at various levels of theagency. Consistency and alignment with the Department's thrusts and directionsparticularly with the K to 12 Program have also been considered. The utilization of themodified forms will allow all public school teachers and school heads to focus on the corebusiness of curriculum delivery.

2. The table below shows the code and name of the old forms to be replaced, and theseven modified SFs which will replace them:

List of Forms to be Replaced and Modified School Forms (SFs)

To: UndersecretariesAssistant SecretariesBureau DirectorsDirectors of Services, Centers and Heads ofUnitsRegional DirectorsSchool Division/ City Superin tenden tsHeads, Public Elementary and Secondary SchoolsAllOthers Concerned

DepEd 0 R DE RNo.4, s. 2014

ADOPTION OF THE MODIFIED SCHOOL FORMS (SFs) FOR PUBLIC ELEMENTARYAND SECONDARY SCHOOLS EFFECTIVE END OF SCHOOL YEAR 2013-2014

3 a JAN 2014

l\epublic of tbe llbilipptne~Jltpartmtnt of ~butation

SMA/CAR,DOAdoptionof the ModifiedSchoolForms new0718-July 29/ August 7/8/September 5/16, 2013/0ctober 25,2013

January 3/6,2014

CHANGEDATAFORMSPUPILSREPORTSSCHOOLSSTUDENTSTEACHERS

To be indicated in the Perpetual Indexunder the followingsubjects:

References:DepEd Order: Nos. 33, s. 2012; and 33, s. 2013

As statedEncls.:

DR. ~JSTRO FSCSecretary

9. Immediate dissemination of and strict compliance with this Order is directed.

8. The Officeof the Planning Service (OPS)will coordinate and monitor the utilizationand implementation of the modified SFs and shall serve as helpdesk that will receive andrespond to any inquiries and issues. Queries and implementation issues may becommunicated to Mr. Jonathan F. Diche of the OPS through email address:jonathan.diche@deped.gov.phor through telephone no.: (02) 635-3983 and telefax no.: (02)633-7256.

7. As an interim strategy and until such time when the LIS and Human ResourceInformation System (HRIS) are fully operational, the SFs templates in MS ExcelSpreadsheet format are available for download through the DepEd website:http://www.deped.gov.ph/index.php/resources/school-forms. Alsoavailable in the site is aninstructional video on the use of the new school forms.

6. The SFs 1-6 will be available for download in the LIS with pre-loaded basicinformation on learners based on the most recent records available.

5. The modified SFs with instructions on how to accomplish them, and thedescription of each data element per form are provided in Enclosure Nos. 1 and 2,respectively. It is very important to ensure that data to be reflected in the forms areconsistent with the data encoded into the Enhanced Basic Education Information System(EBEIS),and into the Learner Information System (LIS).The cut-off period for recording theBeginning of School Year (BoSY) Reports in all the SFs will be every Friday of the first weekof classes of each SY. School heads will be held accountable and liable for any deliberatewrongful entry on the forms.

4. By SY 2014-2015, all public schools must use all seven modified school forms,replacing the 16 previous school forms as shown in the Table on page 1. Modification oradding new data elements without proper clearance is hereby discouraged.

Form Reference Code Form Name

SF 1 School Register

SF 2 Daily Attendance Report of Learners

SF 3 Books Issued and Returned

SF 4 Monthly Learners' Movement and Attendance

SF 5 Report on Promotion & Level of Proficiency

SF 6 Summarized Report on Promotion and Level ofProficiency

SF? School Personnel Assignment List and BasicProfile

LIST OF MODIFIED SCHOOL FORMS

Republika ng PilipinasRepublic of the Philippines

KAGAWARAN NG EDUKASYONDEPARTMENT OF EDUCATION

DepEd Complex, Meralco Avenue, Pasig City, Philippines

(Enclosure No.1 to DepEdOrder No.4, s. 2014)

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