DEVELOPING A PROFESSIONAL LOOKING

WORKSHEET

By

Dr. Ennis - Cole

OBJECTIVES

Format data using the Number, Currency, Accounting, and Percentage

Align cell contents Center text across columns Change fonts, font style and font size Clear formatting from cells

OBJECTIVES

Delete cells Use borders and colors

Add text box and graphics using the drawing toolbar

Remove gridlines Print in landscape orientation

Hide and unhide rows and columns

Starting Excel and Organizing the Desktop

Start Excel Make sure data is in the drive

Maximize the Microsoft Excel Window Click Open

Click File, Save As to save the workbook under another name

Formatting the Worksheet Data

Excel applies an automatic format known as the General Format

Numbers are right aligned, while text is left aligned

A minus sign is used for negative values Numbers are displayed without trailing zeros to

the right of the decimal point AutoFormat changes formats

Formatting Numbers

Select the cells Click Format, Cells, Numbers tab in the

Format Cells dialog box Select a format category from the Category

list box Select the desired options

Click OK

Currency and Accounting Formats

To Format columns with the currency format:• Select the cell range• Click Format, Cells• Click the Numbers tab• Click Currency• Click the third option in the negative numbers

list box• Click OK to format the selected range

The Accounting Format

Select the range Click Format, Cells Click the Number tab Click Accounting Click the Decimal Places Click OK Click any cell to deselect the range

The Format Painter Button

Click any cell you want to copy Click the Format Painter Button Position your cursor, click, and drag

Notice the cell range contains ######

Percentage Format

Select the cell range Click the Percent Style button

Click any cell to deselect the range and view the percent style

Refer to figure 3-12

Align and Wrap Text in a Cell

Select the cell range Click the center button to center the content

Click Format, Cells Click Alignment tab

Click Wrap text Click OK

Refer to Figures 3-14 & 3-15

Indenting Text Within a Cell

Click any cell active Click Increase Indent button

Click Save to save the worksheet

Changing the Font, Font Style and Font Size

Select the cells Click Format, Cells, Font tab

Select a typeface Select a font style Select a type size

Click the Bold button for a boldface Click OK

Creating a Style by Example

Select any cell Click Format

Click Style to display the Style dialog box Select Style name text box

Type a new name for the style Click the OK button

Clearing Formats from cells

Select the cells, rows, or columns

Click Edit Point to Clear Click Formats

Deleting Cells From a Worksheet

Select the cells, rows, or columns Click Edit, Delete Select the direction you want the remaining

cells to move

Select Shift cells left to move cells to left Select entire row or column to delete Click OK

Adding a Border

Select the cell Click Format, Cells, and the Border tab

Click the line style you want Click the appropriate button for the border

Click OK

Applying Patterns and Color

Select the cells Click Format, Cells and the Patterns tab Select a pattern from the list

Select a color from the pattern palette Select a colored background from the Cell

shading color palette Refer to figures 3-26 & 3-27

Activating and Removing Toolbars

To activate a toolbar, click the right mouse button

View the Toolbar Shortcut menu Click the name of the toolbar To remove a toolbar, click any toolbar with

the right mouse Click the name of the toolbar to remove

Adding a Text Box Click the Text box button on the Drawing

toolbar Position the pointer where you want the text

box to appear

Click and drag to outline the size and shape of the text box

Type the text for the text box Click outside the text box

Adding an Arrow

Click the Arrow button Move the mouse pointer and the pointer

changes to + Position + on the top edge of a cell

Make sure the line is straight Release the mouse button

Click any cell to deselect the arrow

Removing the Drawing Toolbar

Click the Drawing button Press Ctrl + Home to make the cell active Click the save button

To remove display of gridlines• Click Tools, Options and the View tab• Click Gridlines checkbox to remove the check

and deselect• Click OK

Hiding and Unhiding Rows and Columns

To hide rows and columns• Select the rows and columns• Click Format, Print Column and Click Hide

To unhide rows and columns• Select the rows and columns• Click Format, Print Column and Click

Unhide• Save and close the workbook and exit Excel.

That’s All Folks !