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DEVELOPING A PROFESSIONAL LOOKING
WORKSHEET
By
Dr. Ennis - Cole
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OBJECTIVES
Format data using the Number, Currency, Accounting, and Percentage
Align cell contents Center text across columns Change fonts, font style and font size Clear formatting from cells
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OBJECTIVES
Delete cells Use borders and colors
Add text box and graphics using the drawing toolbar
Remove gridlines Print in landscape orientation
Hide and unhide rows and columns
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Starting Excel and Organizing the Desktop
Start Excel Make sure data is in the drive
Maximize the Microsoft Excel Window Click Open
Click File, Save As to save the workbook under another name
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Formatting the Worksheet Data
Excel applies an automatic format known as the General Format
Numbers are right aligned, while text is left aligned
A minus sign is used for negative values Numbers are displayed without trailing zeros to
the right of the decimal point AutoFormat changes formats
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Formatting Numbers
Select the cells Click Format, Cells, Numbers tab in the
Format Cells dialog box Select a format category from the Category
list box Select the desired options
Click OK
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Currency and Accounting Formats
To Format columns with the currency format:• Select the cell range• Click Format, Cells• Click the Numbers tab• Click Currency• Click the third option in the negative numbers
list box• Click OK to format the selected range
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The Accounting Format
Select the range Click Format, Cells Click the Number tab Click Accounting Click the Decimal Places Click OK Click any cell to deselect the range
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The Format Painter Button
Click any cell you want to copy Click the Format Painter Button Position your cursor, click, and drag
Notice the cell range contains ######
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Percentage Format
Select the cell range Click the Percent Style button
Click any cell to deselect the range and view the percent style
Refer to figure 3-12
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Align and Wrap Text in a Cell
Select the cell range Click the center button to center the content
Click Format, Cells Click Alignment tab
Click Wrap text Click OK
Refer to Figures 3-14 & 3-15
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Indenting Text Within a Cell
Click any cell active Click Increase Indent button
Click Save to save the worksheet
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Changing the Font, Font Style and Font Size
Select the cells Click Format, Cells, Font tab
Select a typeface Select a font style Select a type size
Click the Bold button for a boldface Click OK
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Creating a Style by Example
Select any cell Click Format
Click Style to display the Style dialog box Select Style name text box
Type a new name for the style Click the OK button
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Clearing Formats from cells
Select the cells, rows, or columns
Click Edit Point to Clear Click Formats
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Deleting Cells From a Worksheet
Select the cells, rows, or columns Click Edit, Delete Select the direction you want the remaining
cells to move
Select Shift cells left to move cells to left Select entire row or column to delete Click OK
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Adding a Border
Select the cell Click Format, Cells, and the Border tab
Click the line style you want Click the appropriate button for the border
Click OK
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Applying Patterns and Color
Select the cells Click Format, Cells and the Patterns tab Select a pattern from the list
Select a color from the pattern palette Select a colored background from the Cell
shading color palette Refer to figures 3-26 & 3-27
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Activating and Removing Toolbars
To activate a toolbar, click the right mouse button
View the Toolbar Shortcut menu Click the name of the toolbar To remove a toolbar, click any toolbar with
the right mouse Click the name of the toolbar to remove
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Adding a Text Box Click the Text box button on the Drawing
toolbar Position the pointer where you want the text
box to appear
Click and drag to outline the size and shape of the text box
Type the text for the text box Click outside the text box
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Adding an Arrow
Click the Arrow button Move the mouse pointer and the pointer
changes to + Position + on the top edge of a cell
Make sure the line is straight Release the mouse button
Click any cell to deselect the arrow
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Removing the Drawing Toolbar
Click the Drawing button Press Ctrl + Home to make the cell active Click the save button
To remove display of gridlines• Click Tools, Options and the View tab• Click Gridlines checkbox to remove the check
and deselect• Click OK
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Hiding and Unhiding Rows and Columns
To hide rows and columns• Select the rows and columns• Click Format, Print Column and Click Hide
To unhide rows and columns• Select the rows and columns• Click Format, Print Column and Click
Unhide• Save and close the workbook and exit Excel.
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That’s All Folks !