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Development of a Sectoral Qualifications Framework

for

Coast Guard Functions

European Coast Guard Functions Academies Network - phase II

Work Package 4

Draft Sectoral Qualification Framework for Coast Guard Functions

WP4 Report

Coordinator: Italian Coast Guard

External Expert: CIMEA - Italian ENIC NARIC centre

November2017

2

Table of contents Acronyms.......................................................................................................................................................... 4

Introduction ..................................................................................................................................................... 6

Background ...................................................................................................................................................... 7

Part I: ECGFA – Net project .......................................................................................................................... 9

Chapter I: ECGFA – Net project overview. ........................................................................................ 9

1 – ECGFA-Net objectives and partners ............................................................................................. 9

2 – SQF Goals and objectives ........................................................................................................... 10

3 – SQF Constraints and assumptions .............................................................................................. 11

4 – Work Package 4 (WP4) ............................................................................................................... 12

5 – ECGFA-Net working methodology ............................................................................................. 13

Chapter II: ECGFA – Net project report of phase II .......................................................................... 15

1 – Official Bodies involved .............................................................................................................. 15

2 – Development of the CGF SQF structure ..................................................................................... 16

3 – SQFCGF Visual Identity ............................................................................................................... 22

4 – Conclusions................................................................................................................................. 23

Part II: Draft CGFSQF ................................................................................................................................. 25

Chapter I: Detailed tables .............................................................................................................. 25

Function 1 - maritime safety ............................................................................................................ 27

Function 2 - maritime ship and port security ................................................................................... 33

Function 3 - maritime customs activities ......................................................................................... 37

Function 4 - the prevention and suppression of trafficking and smuggling and connected maritime

law enforcement ......................................................................................................... 47

Function 5 - maritime monitoring and surveillance ......................................................................... 55

Function 6 - maritime environmental and protection response ..................................................... 63

Function 7 - maritime search and rescue......................................................................................... 71

Function 8 - ship casualty and maritime assistance service ............................................................ 79

Function 9 - maritime accident and disaster response .................................................................... 83

Function 10 - fisheries inspections and controls.............................................................................. 89

Chapter II: Summary tables ........................................................................................................... 93

Function 1 - maritime safety ............................................................................................................ 95

Function 2 - maritime ship and port security ................................................................................. 101

Function 3 - maritime customs activities ....................................................................................... 105

Function 4 - the prevention and suppression of trafficking and smuggling and connected maritime

law enforcement ....................................................................................................... 109

Function 5 - maritime monitoring and surveillance ....................................................................... 115

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Function 6 - maritime environmental and protection response ................................................... 121

Function 7 - maritime search and rescue....................................................................................... 125

Function 8 - ship casualty and maritime assistance service .......................................................... 131

Function 9 - maritime accident and disaster response .................................................................. 135

Function 10 - fisheries inspections and controls............................................................................ 139

ANNEXES .................................................................................................................................................... 143

Annex 1: List of CGFSQF stakeholders .......................................................................................... 143

Annex 2: Practical tips for writing Learning Outcomes Working document for SQF Experts .......... 147

1. Introduction ............................................................................................................................... 149

2. Background ................................................................................................................................ 149

3. ECGFA-NET II project .................................................................................................................. 149

4. Roles for the implementation of the cgfsqf ............................................................................... 150

5. Definitions .................................................................................................................................. 151

6. Why to use learning outcomes? ................................................................................................ 151

7. Tips for writing learning outcomes ............................................................................................ 152

8. Guided drafting .......................................................................................................................... 159

9. CGSQF: matrix of the coast guard tasks for cg functions ........................................................... 160

10. Levels descriptors ..................................................................................................................... 161

11. Example of learning outcomes for one coast guard function .................................................. 162

Annex 3: Qualifications mapped .................................................................................................. 167

Table 1 – maritime safety (including vts) ....................................................................................... 168

Table 2 – maritime ship and port security ..................................................................................... 169

Table 3 – maritime customs activities............................................................................................ 170

Table 4 – trafficking and smuggling ............................................................................................... 171

Table 5 – maritime monitoring and surveillance ........................................................................... 172

Table 6 – maritime environmental protection and response ........................................................ 173

Table 7 – search and rescue ........................................................................................................... 174

Table 8 – ship casualty and mas ..................................................................................................... 175

Table 9 – maritime accident and disaster response ...................................................................... 176

Table 10 – fisheries inspections and controls ................................................................................ 177

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Acronyms ACO AircraftCoordinator

AIS AutomaticIdentificationSystem

DAO DulyAuthorisedOfficer

ERS ElectronicRecordingandreportingSystem

EU EuropeanUnion

EUMSS EuropeanUnionMaritimeSecurityStrategy

FMC FisheriesMonitoringCentre

FSI FlagStateInspector

GMDSS GlobalMaritimeDistressSafetySystem

IALA InternationalAssociationofLighthouseAuthorities

IAMSAR InternationalAeronauticalandMaritimeSearchandRescue

ICC InternationalCoordinationCentre

ICT InformationCommunicationTechnologies

IMO InternationalMaritimeOrganization

IMS IntegratedMaritimeServices

ISSC InternationalShipSecurityCertificate

IUU Illegal,UnreportedandUnregulatedfishing

LRIT LongRangeIdentificationandTracking

MAS MaritimeAssistanceService

MEDEVAC MedicalEvacuation

MoU MemorandumofUnderstanding

MRCC MaritimeRescueCoordinationCentre

MRO MassRescueOperations

NCA NationalCompetentAuthority

OJTI OntheJobTrainingInstructor

OSC OnSceneCoordinator

PFSO PortFacilitySecurityOfficer

PSC PortStateControl

PSCO PortStateControlOfficer

PSO PortStateOfficer

RO RecognisedOrganisation

SAR Searchandrescue

5

SITREP SituationReport

SMC SearchandrescueMissionCoordinator

SMCP StandardMaritimeCommunicationPhrases

SSO ShipSecurityOfficer

VMS VesselMonitoringSystem

VTS VesselTrafficService

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IntroductionThisdocumentisthefinalreportofWorkingPackage4withintheECGFANETIIproject,

aimed to show the Sectoral Qualification Framework for Coast Guard Functions final

structure, as developed in the framework of the project named “Development of a Sectoral

Qualifications Framework for Coast Guard Functions - ECGFA-Net II”, a three stage

implementationproject,co-financedbytheEuropeanCommission1.

The report was drafted by the Italian Coast Guard, with the support of CIMEA. The

addresseesof thedocumentareall thedifferentstakeholders, interested in theCoastGuard

FunctionsinEuropeandoutside.

Thedocumentisdividedintwoparts.Thefirstoneisaimedtopresentthemethodology

adoptedinthefirsttwodifferentphasesoftheprojectandthedifferentactorsinvolved,with

acleardescriptionof theirrolesandtheexpectedresults.Thesecondpartof thedocument

shows the first draft grid of the Sectoral Qualification Framework to be shared with the

stakeholdersforcollectingtheircontributions.ForeachCoastGuardFunctionasummaryand

adetailedtableisavailable,withthecorrespondinglearningoutcomes.

1 EuropeanCoastGuardFunctionsAcademyNetworkforEuropeanSectorialQualificationsFrameworkforCoastGuarding–ECGFA-Net:http://egov.yen.gr/pages/61-ecgfa-net-fact-sheet

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Background The ‘Blue Paper’ on a European Union Maritime Policy2 - adopted by the European

Commission in October 2007 and supported by numerous conclusions of the Council of the

European Union and resolutions of the European Parliament3 - promotes enhanced cross-

border and cross-sectoral cooperation between all actors involved in maritime activities.

Integrating maritime surveillance, one of the key strands of the integrated maritime policy,

doesnotonlyservethatpurposebut isalsoconsideredanecessitywithaviewtoensuring

safer,moresecureandcleanerseas.

TheEuropeanMaritimeSecurityStrategy4,adoptedbytheCouncilofMinistersinJune

2014onthebasisofaproposal,put forwardbytheCommissionandtheEuropeanExternal

ActionService(EEAS)inMarch2014,foreseestheneedfordeepercooperationbetweenthe

EuropeanCoastGuardFunctionsinmanyareas,includingeducationandtraining.

TheDirectorate-GeneralforMaritimeAffairsandFisheries(DGMARE)oftheEuropean

Commission launched in November 2014 a Grant agreement for an action to establish a

European Coast Guard Functions Academy Network5. The purpose of this Network was to

networkCoastGuardtrainingandEducationinEurope.

Coast Guard Functional activities, as defined by the European Coast Guard Functions

Forum (ECGFF)6, cover maritime safety (including vessel traffic management); maritime

security; maritime customs activities; prevention and suppression of trafficking and

smuggling and connected maritime law enforcement; maritime border control; maritime

surveillance; protection of marine environment and response; search and rescue; accident

anddisasterresponse;fisheriescontrol;andotheractivitiesrelatedtotheaboveCoastGuard

Functions.

The European Union and its Member States are developing the future policy on

integratedandcooperativemaritimesurveillancewithalltheabove-mentionedsectors.One

singleauthoritycaninfactnothandleincreasinginformationflowsandmanagetheneedsfor

multiple actions at sea. Therefore sectors need to work closer together in order to make

maritime safety and security activities more coherent, and cost efficient. Such co-operation

will improve co-ordination, maritime governance and a wider co-use of scattered multiple

surveillancesystems.

2 Communication from the Commission to the European Parliament, the Council, the European Economic and Social

CommitteeandtheCommitteeoftheRegions-AnIntegratedMaritimePolicyfortheEuropeanUnion,COM(2007)5743

Europeancommission,MaritimeAffairs,Integratedmaritimepolicy:https://ec.europa.eu/maritimeaffairs/policy_en 4

EuropeanUnionMaritimeSecurityStrategy,adoptedbytheCouncil(GeneralAffairs),doc.n.11205/14on24June2014:

http://register.consilium.europa.eu/doc

5 EuropeanCoastGuardFunctionsAcademyNetworkprojects:http://www.ecgff.eu/finland-2015/ecgf-academy-network-

project

6 TheEuropeanCoastGuardFunctionsForum:http://www.ecgff.eu

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Inaddition,morealignedrequirementsshouldbedevelopedforeducationalinstitutions

ofthedifferentcoastguardfunctionsandactorsinthemaritimedomaininordertocreatea

joint‘EuropeanCoastGuardapproach’.

Such cross-sectoral approach includes academic, educational and training functions in

order to increase knowledge based capability building, effectiveness and efficiency of

operationsatsea.Theintentionisinotherwordstodomorewithless,andtofullyexploitthe

potentialoftheIntegratedMaritimePolicy.

ThecurrentCoastGuardeducationsystemsarecustommadefornationalprofessional

organizational purposes, and they do not include Bologna Process post-graduates and post-

doctorallevelsofeducation,thusleavingaloopholeinthesystem.

The European Qualifications Framework for Lifelong Learning (EQF LLL)7 has

recommended that organisations working at EU level should use the reference levels and

principlesoftheEQFinordertodesigncoordinatedtrainingandqualificationstandards.

EQFhasindicatedthatsuchharmonisationshouldtakeplacethroughthedevelopment

ofsectoralqualificationframeworks(SQFs)suchasCoastGuardFunctionscooperation.

Thiswillincreasetheemployability,mobilityandsocialintegrationandlifelonglearning

ofCoastGuardofficials. Inparticular,theEQFrecommendedthatSQFsshouldbedeveloped

by‘facilitating cooperation, exchanging good practice and testing – inter alia through voluntary

peer review and pilot projects under Community programmes, by launching information and

consultation exercises with social dialogue committees - and developing support and guidance

material’.

7 RecommendationoftheEuropeanParliamentandoftheCouncilof23April2008ontheestablishmentoftheEuropeanQualificationsFrameworkforlifelonglearning,OJC111,6.5.2008

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Part I: ECGFA – Net project

Chapter I: ECGFA – Net project overview.

1 – ECGFA-Net objectives and partners

Theproject, promotedintheframeworkoftheEuropeanCoastGuardFunctionsForum

(ECGFF) and co-financed by the European Maritime and Fisheries Fund (EMFF), aims at

strengtheninginternationalcollaborationontrainingandatcreating anetworkofacademies

andtraininginstitutionsforCoastGuardfunctions.

Objectivesoftheprojectareto:

support the establishment of a European Coast Guard Functions Academies Network

thatwouldstrengthencooperationbetweenCGFauthorities;

increasestudentandexpertexchangebetweenCGauthoritiesandacademies;

designandconstructaTrainingPortalwebsite;

plan,designanddevelopthestructureforavoluntaryCGFSQF;

follow the specifications of the European Qualification Framework (EQF) for

harmonisingandimprovingeducationalcollaborationandstudent/expertmobility.

The EuropeanCoastGuardFunctionsAcademyNetwork(ECGFANET) phaseII (ECGFA

NET-II) is coordinated by the Finnish Border Guard and involves nineteen organizations of

ten EU Member States working in the field of Coast Guard Functions. Four EU Agencies

participateintheprojectas observers:TheEuropeanFisheriesAgency(EFCA),TheEuropean

MaritimeSafetyAgency(EMSA),TheEuropeanBorderandCoastGuardAgency(Frontex)and

TheFundamentRightsAgencyoftheEuropeanUnion(FRA).

PROJECT’S PARTNERS

1 CYPRUS 1 CYPRUS POLICE 2 DEPARTMENT OF FISHERIES AND MARINE RESEARCH 3 DEPARTMENT OF MERCHANT SHIPPING

2 FINLAND 4 FINNISH BORDER GUARD 3 FRANCE 5 FRENCH CUSTOMS 4 GERMANY 6 GERMAN FEDERAL POLICE 5 GREECE 7 HELLENIC COAST GUARD 6 ITALY 8 ITALIAN COAST GUARD

7 PORTUGAL

9 GUARDIA NACIONAL REPUBLICANA 10 PORTUGUESE NAVY

11 DGRM - GENERAL DIRECTORATE FOR NATURAL

RESOURCES, SAFETY AND MARITIME SERVICES 12 PORTUGUESE NATIONAL MARITIME AUTHORITY

8 SPAIN 13 GUARDIA CIVIL

10

14 SPANISH NAVY 15 SPANISH CUSTOMS AND EXCISES

16 SOCIEDAD DE SALVAMENTO Y SEGURIDAD MARITIMA

(SASEMAR) 9 SWEDEN 17 SWEDISH COAST GUARD 10 UNITED KINGDOM 18 UK MARITIME & COASTGUARD AGENCY PROJECT’S OBSERVERS 11 EU AGENGY 19 EUROPEAN FISHERIES CONTROL AGENCY (EFCA) 12 EU AGENCY 20 EUROPEAN MARITIME SAFETY AGENCY (EMSA)

13 EU AGENCY 21 EUROPEAN BORDER AND COAST GUARD AGENCY

(FRONTEX)

14 EU AGENCY 22 EUROPEAN UNION AGENCY FOR FUNDAMENTAL

RIGHTS (FRA)

2 – SQF Goals and objectives

TheSectoralQualificationFrameworkforCoastGuardFunctions(CGFSQF)constitutes

anaddedvalueforsectoralauthoritiesworkingtowardssaferandmoresecureseas.

Infact,theframeworkhasthepotentialtoincreasethelevelsofinteroperability,which

isneededtofacemaritimerelatedrisksandthreatsinamoreconsistentway.Implementing

such co-operation will require an open study and common mechanisms, which the

Frameworkcanprovide.

This possible development of the CGFSQF is not aimed to dictate national training

requirements; it includes all national requirements and is, therefore, inclusive and not

prescriptive. The SQF should support the review and accreditation of programmes, and

shouldfacilitatetheformalrecognitionofothertypesoflearning,suchas‘onthejob’learning.

It should also assist in the development or updating of national occupational standards for

Coast Guards. The CGFSQF should also support the dissemination within Member States of

besttrainingpracticesand/orprovidekeyrecommendations.

The CGFSQF can be also considered a useful tool to set up actions to promote cross-

bordertrainingwithintheEUandwithothercountries,bothforinitialandon-goingtraining.

The development of an Erasmus-like training program for Coast Guard personnel can be

facilitated by a common framework of training and qualifications. Interoperability and

cooperation between national Coast Guard authorities will highly benefit from training

periodsabroad.

TheCGFSQFwouldconstituteanaddedvalueforsectoralauthoritiesworkingtowardsa

saferandmoresecuremaritimedomain.

Crosssectoralandregionalresearchanddevelopmentwillimprovethecommunication

betweentheseauthorities,whichinturnwillopenupnewformsofcooperation,thusleading

towards better co-operation in areas such as common awareness, risk and threat

management, preparation against disasters, joint capacity building, resource pooling etc. In

otherwords,theframeworkhasthepotentialtoincreasethelevelsofinteroperabilitywhich

11

is needed to face maritime related risks and threats in a more coherent manner.

Implementingsuchco-operationwillrequireanopenstudyandcommonmechanisms,which

theFrameworkcanprovide.

AccordingtotheTermsofReference8draftedbytheCommission,theCGFSQFshould:

encompass all qualification levels acquired in general, vocational and academic

educationandtraininginthefieldofCoastGuardactivities;

be developed on the basis of an extensive job mapping (identification of the

competenceprofiles/jobprofiles/qualifications)forallCoastGuardtasksatall levels,

withtheultimateaimtoclosethegapbetweentheoryandpracticeandensurethatall

trainingcoursesdevelopedareoperationallyrelevant;

includeallnationalrequirementsandis,therefore,inclusiveandnotprescriptive-the

intentionoftheCGFSQFisnottodictatenationaltrainingrequirements;

supportthereviewandaccreditationofprogrammes;

facilitatetheformalrecognitionofothertypesoflearning,suchas‘onthejob’learning;

assist in the development or updating of national occupational standards for Coast

Guards;

support the dissemination within Member States of best training practices and/or

providekeyrecommendations.

3 – SQF Constraints and assumptions

AccordingtotheTermsofReference,asamendedinthe6thECGFFPlenaryConference-

CivitavecchiaSeptember2014,theECGFFidentifiedthefollowingCoastGuardFunctions:

1.maritimesafety,includingvesseltrafficmanagement

2.maritime,shipandportsecurity

3.maritimecustomsactivities

4. thepreventionandsuppressionof traffickingandsmugglingandconnectedmaritime

lawenforcement

5.maritimebordercontrol

6.maritimemonitoringandsurveillance

7.maritimeenvironmentalprotectionandresponse

8.maritimesearchandrescue

9.shipcasualtyandmaritimeassistanceservice

10.maritimeaccidentanddisasterresponse

11.fisheriesinspectionandcontrol;and

8 TERMSOFREFERENCE–MARE/2014/36–ECGFA-Net,EuropeanCoastGuardFunctionsAcademyNetworkforEuropeanSectorialQualification'sFrameworkforCoastGuarding,availableonline:

http://www.ecgff.eu/images/ECGFANET_docs/ToR.pdf

12

12.activitiesrelatedtotheaboveCoastGuardFunctions

Themaritimebordercontrolfunction(n.5)wasnotexplored,astherelativeSQFbuilt

upbyFrontexinitiative.

Furthermore,the last listedfunction(n.12,activitiesrelatedtotheaboveCoastGuard

Functions)wasnotconsidered,becauseitistoowideandnotawelldefinablefunction.

Thefollowingassumptionshavebeenmadeintheimplementationoftheprojectactivities.

In the field of Coast Guard functions training and education, several initiatives have

alreadybeenundertakenbythecompetentAgencies,whichwillbeusefulforthework

oftheprojectinthissector.

TheSectoralQualificationFramework(SQF)forBorderGuard,developedbyFrontex,

isausefulexampleofSQF in the fieldofCoastGuardFunctionsand itsmethodology

can be considered a basis for similar initiatives in Coast Guard Functional activities

(CGFactivities).

TheCGFactivitiesarenotalwayswelldefinedaccordingtoEU/Internationalrulesand

cannotalwaysbelinkedtoanyEUAgencies.

The list of Coast CGF activities – adopted by the European Coast Guard Functions

Forum(ECGFF)9-isconsideredthebestavailableoneatEUlevelbut,atthesametime,

the Forum doesn’t hold detailed descriptions of the content and boundaries of such

activities.

The support of the affiliated partners in the development of the WP4 work is a key

element inorderto designacomplete frameworkof informationrelatedto thebasic

elementforCGFSQF.

ThesupportoftheECGFFMembers(otherthantheaffiliatedpartners)isessentialto

mapthenationalcontextsandassuretheexpectedresultsoftheproject.

4 – Work Package 4 (WP4)

AspecificWorkPackage(WP4)wasforeseentodevelopthestructureofaCoastGuard

Functions Sectoral Qualification Frameworks (CGFSQF), consistent with the Bologna and

Copenhagenprocesses.

Duringthe firstphase of theECGFA-NetProject,WP4hasdrafted“Basicelementsand

KeyRecommendationsforthedevelopmentofECGFSQF”10.

During the second phase (from 1 October 2016 to 31 December 2017) of ECGFA-Net

Project,theroleofWP4wasdividedintwomaintasks:

toidentifydifferentplayersandtheworkingplantodeveloptheCGFSQF;

todeveloptheCGFSQFstructure.

9 Studyonthefeasibilityofimprovedco-operationbetweenbodiescarryingoutCoastGuardfunctions–FinalReport

http://ec.europa.eu/transport/facts-fundings/studies/index_en.htm10http://ecgff-trainingportal.eu/uploads/store/librarydoc/33/file/004a59be47.pdf

13

In this framework, the the work package 4 is coordinated by the Italian Coast Guard.

CIMEAwasanappointedexternalexpertfortheprojectimplementation(onthebasisofaCall

for tenders) and it supported the activities, on the basis of its sectoral competences on

QualificationFrameworks.

For the development of the CGFSQF structure their role was shared with a list of

identified experts in training activities for Coast Guard Functions, named “Sectoral

QualificationFrameworkExperts”(SQFExperts).

SomeCoastGuardauthoritiesandsomeEuropeanAgencies(EFCA,EMSA,FRA,Frontex)

wereinvolvedasobservers,inordertocollecttheirsuggestionsandcontributionsduringthe

implementationoftheproject.

All the mentioned organisations (Italian Coast Guard as WP4 leader, SQF Experts,

Observers,CIMEA)constitutetheSQFWorkingGroupMembers.Theactiveinvolvementofall

ofthemwascrucial,inordertosharethestrategicdecisionstobuildausefulCGFSQF.

5 – ECGFA-Net working methodology

DuringthefirstphaseoftheECGFA-Netprojectamethodologyforthedevelopmentof

theCoastGuardFunctionsSectoralQualificationsFrameworkswasimplemented.Onthebasis

oftheagreedprocedure,thefollowingsevenstepswereidentified,inordertoimplementthe

SectoralQualificationFramework.Onthebasisofthebudgetandthetimeavailable,thesteps

were divided in three consecutive phases. Thanks to this first phase we could identify the

nature, the purposes and the goals of the future CGFSQF and share those with all the

institutionalpartnersoftheproject.Duringthesecondphaseweimplementedtheresultsand

finalized the first grid for the Sectoral Qualification Framework. In the third phase, we will

checkandeventuallyreadjustthegrid,thankstothecontributionsofthestakeholdersandthe

adoptionofqualityassurancetools.Finally,theSQFshouldbeadoptedanddisseminated.

STAGE ACTIVITY PHASE

ECGFA NET project

1.Definebasicelements

andkeyrecommendations

1.Identifydifferentfunctions,tasks,jobcompetenciesandprofiles

1st 2.Sectoralanalysisofneedsandstudyvisits

3.DefinethegoalsandthenatureoftheSQF(basicelementsandkeyrecommendations)

2.Officialbodies

involvedandworkplan

1.Identifytheinternationalbody/placefortheformaldiscussionontheSQF

2nd

2.IdentifyaWG/SCtodefinelevelsandlearningoutcomes

3.Defineaclearworkingplananddifferentresponsibility4.Identifydifferentstakeholdersatnationalandinternationallevel

3.DevelopmentoftheCGFSQFstructure

1.DefinethearchitectureoftheSQF

2.MapdifferentE&Tsystemsandqualifications3.Identifythenumberoflevels4.Draftlearningoutcomes5.DrafttheCGFSQFfinalstructure

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For further information on phase I activities see the final report on ECGFA NET

projectwebsite(http://www.ecgff-trainingportal.eu)

FURTHER STEPS

4. Consultation process

1.ConsultdifferentstakeholdersonthedraftedCGFSQF

3rd

2.Receivecommentsandsuggestionsbystakeholders3.ReviewtheCGFSQFafterconsultationprocedure4.ValidatethefinalversionoftheCGFSQFbyWG/SC

5.Quality assurance

elements

1.IdentifyAdvisorygroup(AG)tooverseequalityassuranceguidelinesandminimumqualitystandards

2.Mapdifferentnationalqualityassurancesystems

3.Draftqualityassuranceguidelines

6. Adoption of the

CGFSQF

1.AdopttheCGFSQFbycountryrepresentatives2.Draftaformaldocumentamongcountries(MoU/Protocol)todefinemanagementaspects

7. NQFs structures and

recommendations

1.Definethedisseminationstrategyatnationalandinternationallevel2.DraftadocumentwithbasicelementsandkeyrecommendationstodevelopasectoralNQF

3.OrganiseinfodaysandtrainingsessionsfornationalauthoritiesonCGFSQFintheviewofNQFdevelopment

15

Chapter II: ECGFA – Net project report of phase II

1 – Official Bodies involved

a. Identification of Stakeholders

It was important to draft a list with different stakeholders involved at national and

internationallevelthatwillbeusefultovalidate-ortosuggestchanges–inthestructureof

the CGFSQF drafted by the WG. Those institutions and bodies will play a fundamental role

duringtheconsultationphase(seeThirdPhase-Stage 6).Thelistincludesallthefinalusers

oftheCGFSQFatnationalandinternationalinstitutionsandbodiesoperatingwithinMember

States(See“ListofCGFSQFstakeholders”inAnnex1).

b. Identification of SQF working group

The Italian Coast Guard coordinated the establishment of the SQF working group and

identifiedoneexpertforeachfunction,askingforthesupportoftheCoastGuardauthorities

involvedintheproject.Theappointedexpertsfulfilledtheirroleasdetailedinthefollowing

paragraph “Role of the SQF Experts”. The observers were informed about mutual work

progresses and they participated in all the working meetings. CIMEA assisted the Italian

coordinatoranddraftedthesupportingguidelines.TherepresentativesoftheAgencies(EFCA,

EMSA,FRA,FRONTEX)providedfortheiradvisesonthebasisoftheircompetencies.

ORGANIZATION Name SURNAME POSITION – CG FUNCTION

ITALIAN COAST GUARD Giovanni GRAVINA Coordinator team head

ITALIAN COAST GUARD Alberto ADAMO Coordinator team member

ITALIAN COAST GUARD Barbara MAGRO Coordinator team member

ITALIAN COAST GUARD Luca Mariano PIGNATARO Coordinator team member

SASEMAR Antonio PADIAL SAYAS Expert – Function 1: Maritime safety, including VTS

SASEMAR Mª Evangelina DIAZ DELGADO

Expert – Function 1: Maritime safety, including VTS

ITALIAN COAST GUARD Alessandro PETRI Expert – Function 2: Maritime ship and port security

SPANISH CUSTOMS Carlos LOPEZ CARRERA Expert – Function 3: Maritime customs activities

SPANISH CUSTOMS Hidalgo GARCIA BANGO Expert – Function 3: Maritime customs activities

GNR Elio ROSADO Expert – Function 4: Trafficking and smuggling and Law Enforcement

GNR Nuno MARINHO

Expert – Function 4: Trafficking and smuggling and Law Enforcement; Function 10: Fisheries inspection and control

FINNISH BORDER GUARD Mika MÖTTÖNEN Expert – Function 5: Maritime

16

2 – Development of the CGF SQF structure

a. Architecture of the SQF

IntheframeworkofthedevelopmentoftheCGFSQFstructure,theSQFWorkingGroup

MemberswereinchargeofdefiningthearchitectureoftheCGFSQF,startingfromtheresults

ofthefirstyearoftheECGFA-Netprojectandtakingintoaccountallthesuggestionsproposed

inthedrafted“CoastGuardFunctionsSectoralQualificationFramework:BasicElements,key

recommendationsandmethodology”.

As previously agreed, the framework was based on qualifications for different

“functions” as an entering point, considering the achieved results thanks to the two

questionnairesproducedduringthefirstphase.Itisalsoinlinewiththefinalproductweare

goingtorealise:aCoastGuard“Functions”SQF.

For each of the ten investigated functions, we explored the tasks, considering that a

detailedframeworkshouldmaximizeitsutilitytoidentifythelearningoutcomes(Knowledge,

Skill, Competences) for the existing professional positions/areas of responsibility and

monitoring and surveillance

HELLENIC COAST GUARD Ioannis ZOMPOS Expert – Function 6: Maritime environmental protection and response

UK MARITIME AND COASTGUARD AGENCY

Paul DUFFY

Expert – Function 7: Maritime search and rescue; Function 9: Maritime accident and disaster response

HELLENIC COAST GUARD Konstantinos PARDALIS Expert – Function 8: Ship casualty and maritime service

CIMEA Manuela COSTONE External expert

EFCA Alexandre KEMPFF Observer

EFCA Signe AASKIVI Observer

EMSA Nikolaos KATSOULIS Observer

EMSA Giuseppe RUSSO Observer

EMSA Paolo MAJOLI Observer

FRA Pia TIRRONEN Observer

FRONTEX Anemona PERES Observer

FRONTEX Henrik WARNHJELM Observer

GERMAN FEDERAL POLICE Jan-Thorsten WIEDMANN Observer

PORTUGUESE NATIONAL MARITIME AUTHORITY

Rui Miguel VASCONCELOS DE ANDRADE

Observer

PORTUGUESE NAVAL ACADEMY

Antonio VARELA Observer

SASEMAR Christian DE LERA Observer

17

facilitatethemobilityforCoastGuardpersonnel.

Theresultsareshowninthedetailedandsummarytablesinpart2.

Thisarchitectureissuitabletoguaranteeaccordantcontributions,consideringthatthe

questionnairessubmittedduringthefirstphaseoftheprojectshowedagoodlevelofsharing

on the identified tasks in the European Coast Guard Authorities. We wanted to use the

collectedresultsinordertoidentifyacommoncoreoftheCoastGuardtasksforeachfunction

andfacilitatethecomparabilityofthenationalsystems.

As defined, this SQF architecture is the starting model that could be updated in the

future,withacyclicrevisionprocess,accordingtotheevolutionofemploymentneedsofeach

function.

b. Implementation activities

1) Mapping different qualifications

Tohaveanideaaboutthefinalqualificationsthatwillbereferencedtotheframework

byeachcountry,theWGpartnersconductedamappingexerciseonqualificationstoanalyse

different educational and training systems in the Member States. This activity was

introductorytodefinethenumberoflevels.Weidentifiedthelearningareasforeachtask,in

the ten investigated functions. We inserted the data at our disposal (tasks, job profiles,

learning areas) in an on-line questionnaire (see Annex 3 for mapped qualifications). It was

addressedtothedifferenteducationalbodiesoperatingwithineachMemberState,inorderto

obtain the official list of qualifications awarded at national level, with details about entry

requirements and final educational and professional rights for each awarded qualification.

The structure of the tool was clearly addressed to collect information about the national

management of the Coast Guard tasks, looking at the asked pre-requirements and

qualificationsinordertoparticipateinthefulfilmentofthevariousfunctions.

Thequestionnairealsoinvestigatedlearningareas(whatyouhavetoknowinorderto

perform a specific task) and entrance requirements (prior educational and professional

learning)inordertohelpindefininglevelsofSectoralqualificationframeworksandwriting

Learning Outcomes (See “Coast Guard Functions Sectoral Qualification Framework: Basic

Elements,keyrecommendationsandmethodology”).

2) Identification of number of levels

ThestudyvisitsconductedduringthefirstphaseoftheECGFA-Netproject,gaveusan

idea about the level of existing qualifications within the four different educational systems

analysed (Finland, Germany, Italy and Spain) and their connections with EQF levels. In all

those cases, we have qualifications that are placed from EQF level 4 to EQF level 7. Those

resultswerealsoconfirmedfortheotherMemberStatesansweringtotheabovementioned

questionnaireandourCGFSQFwasstructuredonfourmainlevels.Theircorrespondencewith

the European Qualification Framework will be indicated, in accordance with the entrance

requirements asked for the various job profiles. An analysis of the mapping qualifications’

18

resultswascarriedoutandaproposalofSQFlevelswasdraftedbySQFWGExpertsinorder

todefineSQFlevelsofthefinalstructureandrevisedbyWP4SQFleader.

Starting from the entrance requirements and mapped qualifications emerged as

questionnaire resultsandon the basis ofhisprofessional experience, each expert identified

the number of the levels for each task of the entrusted CG function. Four level descriptors

were identified, inordertoexplainhowtoplacethevariousprofessionalpositions/tasks in

the different levels. Please note that the choice of four levels is based on the field research

carriedoutintheframeworkoftheECGFA-NETproject.Takingintoaccountthepeculiarities

ofeach function, the SQF expertsreduced the numberof levelson the basis of the concrete

analysisofthevarioustasks.

The identified levels not always correspond to the job professional positions mapped

during phase I project. In VTS, for example, international IALA regulations recognize 4

professionalpositions(operator,supervisor,managerandOJTInstructor),whiletheexperts

identifiedonlytwoSQFlevelsaccordingtothedefinedleveldescriptors.SQFlevelshavebeen

identified considering the tasks and the activities performed beneath a function and not

regarding professional positions. It has been considered more useful to our purpose to

constructtheSQFarchitecturelinkingknowledge,skillsandcompetencestotheactivitiesto

beperformedratherthanto jobpositions. Itcouldhappen in fact,andthat is true for VTS,

that member States don’t have all the professional positions as described and mapped in

phaseI,butasameprofessionalpositionperformsdifferenttasksandactivities.Referencing

andlinkingL.O.totaskspermitawideandmostcomprehensiveapproachthatcoversallthe

differentmembersStatesrealitiesasmappedwiththemanyquestionnaireslaunched.

1 Operator Operational activities

ActscarryingoutworkbasictasksindependentlyReferstothesupervisorfortheiractivity,ifitisneeded

2 Supervisor Supervision activities

Acts carryingoutworkbasictasksindependently.Leadssmallgroupsforbasictasks. Supervisestheoperators,ensuringthequalityoftheirwork.Refers to experts and/or managers, supporting them to process the informationflow,ifneeded

3 Expert/Coordinator Advising/Coordination activities

Coordinates the work of Operators/Supervisors/Units, to reach the objectivesestablishedbytheManager.Verifydataandinformationcollectedintheimplementationofthework,providing aprocessedinformationflowtotheManager.Carry out complex works, autonomously or in small groups, also coordinating ateam.

4 Manager

Management activities

Establishestheworkobjectives.Managestheorganization, leadingthepersonnelandemployingresources.Critically evaluates the effectiveness of the work of their subordinates(Operators/Supervisors/Coordinators).

19

3) Drafting of learning outcomes

After defining SQF levels, the SQF Experts drafted general learning outcomes for each

identifiedlevel,startingfromthosealreadydefinedwithintheEQFstructureandadaptedto

the specific needs of our Sectoral Framework. The learning outcomes are the expression of

what learners are expected to achieve and how they are expected to demonstrate that

achievement.TheLOaredividedin11:

‘knowledge’:meanstheoutcomeoftheassimilationofinformationthroughlearning.

Knowledgeisthebodyoffacts,principles,theoriesandpracticesthatarerelatedtoa

field of work or study. In the context of the European Qualifications Framework,

knowledgeisdescribedastheoreticaland/orfactual;

‘skills’:meanstheabilitytoapplyknowledgeanduseknow-howtocompletetasksand

solve problems. In the context of the European Qualifications Framework, skills are

describedascognitive(involvingtheuseoflogical, intuitiveandcreativethinking)or

practical (involving manual dexterity and the use of methods, materials, tools and

instruments)

‘competences’:meanstheprovenabilitytouseknowledge,skillsandpersonal,social

and/or methodological abilities, in work or study situations and in professional and

personal development. In the context of the European Qualifications Framework,

competenceisdescribedintermsofresponsibilityandautonomy

TheAgenciesinterestedinthevariousCoastGuardfunctionsandinvolvedintheproject

as observers (EFCA, EMSA, Frontex, FRA) were consulted in the drafting activity of the

Learning outcomes. Their contributions were considered important, also for the future

implementation of the CGFSQF. In particular EFCA suggested for the functions of its

competence to reduce the previous four tasks into two. Other experts have done a similar

revision(UKexpertforfunction7and9,SpanishCustomsforfunction3).

Considering that most of the national systems do not have qualifications based on

learning outcomes yet, this activity was the longest one and the most challenging as well.

Tasks,competencesandjobprofilesidentifiedduringthefirstphaseoftheECGFA-Netproject,

aswellastheabovementionedlearningareas,werefundamental inordertodraftdifferent

learningoutcomesforeachCGfunction.TheappointedSQFExpertswereguidedindrafting

the learning outcomes by dedicated practical Guidelines (Annex 2) and periodic

videoconferences, coordinated by the Italian Coast Guard and CIMEA. The SQF Experts also

hadthepossibilitytosubmitqueriesduringallthephasesoftheirjob.

Asfinalresult,theSQFExpertscompleted:

11Sourceofreference:RECOMMENDATIONOFTHEEUROPEANPARLIAMENTANDOFTHECOUNCILof23April2008ontheestablishmentoftheEuropeanQualificationsFrameworkforlifelonglearning(Annex1-Definitions).OJEU2008/C111/01

20

detailed tables for each task,intheframeworkoftheCoastGuardFunctionassigned

toeachof them. It is the technical tool that fullydescribes theSectoralQualification

Framework,anditneedstobeexhaustiveandcomplete;

a summary table for the assigned Function, to give the overview of the learning

outcomesidentifiedforeachtask.

4) Role of the SQF Experts in the implementation activities

Intheframeworkoftheplannedimplementationactivities,thespecificroleoftheSQF

Expertscanbesummarizedasfollows:

Analysis of the questionnaire results and their interpretation: once the contributions were

collected, the SQF Experts reviewed the questionnaire’s results. They focussed their

attention on the main convergences and discrepancies (if existing) in the answers, in

ordertoreadtheresultsandhaveinmindtheirexpectedutility,asabasisforthefuture

SQF.Theycouldaskforclarificationstothecontributors(ifneeded).

Involvementoffurthernationalexperts,ifneeded:theappointedSQFExpertscoveredallthe

investigated Coast Guard functions; They could freely request support from other

colleaguesatnationallevel.

Analysisoftheproposedlearningareas(andeventualinclusionofaddedareas):Thelearning

areas describe what is the field of knowledge necessary to perform a specific task. A

wide range of learning areas were identified by the experts involved in ECGFA-Net

project II. If needed (on the basis of the questionnaire results), the SQF Experts could

verifylearningareasandaddsomeforuseintheimplementationoftheSQFgrid.

Choice about the architecture of the CGFSQF: the final decision about the most appropriate

architectureoftheSQFwillbeaskedoftheSQFExperts.Theirdecisionwillbebasedon

different factors: completeness, utility, sharing of the contents and questionnaire’

results.

Decision about the number of levels: the questionnaire’s results showed the most suitable

number of levels to provide a proper picture of the Coast Guard Functions. The SQF

ExpertsreadthisdatajointlywiththeresultsofthefirstphaseofECGFA-Netprojectand

theproposaloflevelsdraftedbyCIMEA.

Drafting of the learning outcomes: the main activity the SQF Experts had to perform is the

activity to draft the learningoutcomes. Their job was facilitatedbyspecificGuidelines

for the compiling of learning outcomes, Furthermore, the SQF for border control

functioncouldbeusedasapracticalexample.

Coordination activities: Periodic videoconferences and ad-hoc meetings were planned, in

ordertofacilitatethecoordinationoftheactivitiesoftheSQFExpertsandtoguarantee

anhomogeneousresultinthedraftingofthelearningoutcomes.

21

Drafting of the grid: finally, the SQF Experts merged their contributions in the grid and

presentedthefinalstructureoftheCGFSQF.CIMEAfinalizedthegraphicinstrumentto

showthegrid.

5) Draft the final structure

Asthefinalresultofthesecondstage,all theactivitiesdescribedabovecontributedto

createthefinalstructureoftheCGFSQF.

As previously mentioned, the final matrix was composed of different Coast Guard

functions as our starting point and for each function, we identified the related tasks and

different levels for each task. Each level, representing different job profiles/areas of

responsibility,wasdescribedintermsoflearningoutcomes.TheItalianCoastGuard,assisted

byCIMEAexpertise,managedthisphasesharingthebuildingprocesswiththeSQFExperts.In

all the Coast Guard Functions’, general common requirements were identified for Language

SkillsandFundamentalRights.

6) Common requirements

Foreign languages:

During the implementation of ECGFA-NET project the inclusion of common

requirements about foreign languages was fully investigated. Firstly, the answers of the

questionnairefinalizedtoidentifythejobcompetences,requestedtofulfilthetasks,showed

theneedforacapabilitytocommunicatebyuseofacommonvehiculartechnicallanguage,as

established by international legislation. Furthermore, the experts involved in drafting the

tables investigated the requested job competences and confirmed the need of minimum

requirementsforlanguageskills.Finally,EMSAandEFCA(intheirroleofobservers)pointed

outthedifferentexistinglanguageskillneedsinthefunctions.

Thedifferentcontributionsreceivedshowedthat:

English is themostcommonshared language forcommunicationsbetweentheCoast

GuardAuthorities(forexampleinSafeSeaNet);

In the implementation of some functions the application of IMO standard marine

communicationphrasesisused(forexample,SearchandRescue,VTS);

In the implementation of some other tasks the most spoken language at sea is not

English(withreference to Fisheries inspections andcontrols, for example, there are

notsuchspecificlegalrequirements);

Some national legislations do not allow the Coast guard Authorities to foresee the

selectionofhumanresourcesonthebasisofthelanguagescompetences.

Considering that the SQFCGF is finalized to implement the internationalisation of the

Coast Guard authorities, through mobility and exchanges, the knowledge of English as an

independent user (on the basis of the Common European Framework of Reference for

Languages standard12) is advisable for all the Coast Guard professional positions, in the

respectofnationalandinstitutionalrequirements.

12

CommonEuropeanFrameworkofReferenceforLanguages:http://www.cambridgeenglish.org

22

Inthe implementationofsometaskstheknowledgeofother languages,different fromEnglish,wouldbeadvisableinspecificareasatsea.

Fundamental rights:

WiththesupportoftheFRA,somecommonrequirementsforfundamentalrightshave

beeninvestigatedintheframeworkoftheCGF.Thefollowingfourlevelswereidentified:

FollowingtheproposalsuggestedbyFrontexallexpertsandEMSAagreedthat,atleast,

level 3 requirement (“ensure protection and respect for the fundamental rights of all

persons”)shouldbegrantedatanySQFlevel,forallCoastGuardFunctions.

For Function n. 10 (Fisheries), EFCA referred to the FAO Port State Measures

Agreement which includesa topicon “ethics”as element ofa trainingprogramme for port

Stateinspectors.Thistopicwasincludedunderthe“skills”,“knowledge”and“competences”

alreadyprovidedbyEFCA.

3 – SQFCGF Visual Identity

Froma graphical point ofview, a ship’s wheel (already used as logo for the European

Coast Guard Functions Training Network) was divided in ten parts/slices. Each of them

represents one of the investigated functions. Clicking on each slice, the related tasks are

visualized. Entering in one task, a sheet shows the connected learning outcomes for each

descriptor.Eachgraphicversionwillshowitslastupdating,inordertoavoidanimproperuse

ofthetoolbyout-of-dateinformation.

GENERAL REQUIREMENTS FOR FUNDAMENTAL RIGHTS 1st level: operator

Respect the fundamental rights of all persons in the context of pertinent Coast Guard activities.

2nd level: supervisor Promote the fundamental rights of all persons in the context of pertinent Coast Guard activities.

3rd level: expert Ensure protection and respect for the fundamental rights of all persons.

4th level: manager Strategically integrate fundamental rights within all aspects of organizational activities.

23

4 – Conclusions

Draft SQF. It is important to underline that our matrix is a firstdraft SectoralQualification

Framework,basedontheprojectresultsatthecurrentstateoftheartforCoastGuard

Functions.Itshouldbereviewed,entrusted,adoptedanddisseminatedduringthethird

phaseoftheproject.

Dynamic tool.Thefinaltoolwillbeadynamicinstrumenttobecontinuouslymonitoredand

updatedbyacyclicrevisionprocess-atleasteveryfiveyears-realizedonthebasisof

the changes in legislations and of the evolution of the employment needs. In this

framework, as mentioned in the final report of phase I a Governing Board was set up

during this phase II. With reference to SQF needs, it can represent the most suitable

technicalbodyforreinforcingadialogueamongthevariousactorsparticipating in the

CGFSQFinitiativeandcouldplayanimportantroletoimplementasustainabletool,not

only for its technical competencies to maintain, update and manage the SQF model,

togetherwiththerespectofqualityassurancestandardsoftheSQF,butalsotoassistthe

eventual future linkbetween the nationalQualification frameworks that willexist and

thesharedEuropeanmodel.

EU Agencies role. In their role of observers the agencies showed a high interest to

accompanytheimplementationoftheSQFandtheirfunctionwillbecrucialduringthe

next project phase, addressed to enrich and support the draft with the input of the

interestedparties.

One framework for each function. Duringtheimplementationofthematrixtheexpertsand

the interested Agencies pointed out an overlapping in the various tasks and

consequentlyinlearningoutcomes,splitinthevariousCoastGuardFunctions.Themain

overlapping learningoutcomesare:communicational skills, cooperation withnational,

EUandinternationalpartners,thatappearedinmanyoftheCGFunctioninvestigated.If

wereadthetablesasawhole,someofthemaremuchmorespecificthanothers.Itisdue

tothedifferencesinthetermsofreferencestoidentifythefunctionsateuropeanlevel.

This difference is inherent to the decision to analyse all the different Coast Guard

Functionsasawholeinauniqueframework.Atthesametimeithasnotbeenhiddenor

avoided, because the analysis was implemented at function level and it will be mostly

appliedforeachfunctionseparately.L.O.havebeenidentifiedconsideringeachdifferent

CoastGuardFunctionasenlistedbytheCGForum.Thiswasnecessaryifconsideringthat

there are more than 300 subjects in charge of CG functions in Europe. And any single

functionhadtobeinvestigatedandindependentlydescribedintermofjobcompetences

andLOs.

ForhowitconcernstherepeatedgroupsofL.O.andonthebasisofthedraftedlearning

outcomes,aproposalcomingfromFrontexwasreceivedtofurtherdeveloptheagreed

CGFSQF.ItwillbetakenintoaccountduringtheplanningofECGFA-NetPhaseIII.

Respect of the EU rules. TheresultofSQFexpertsworkhasconfirmedtheassumption,made

during phase I, that the existence of EU regulation facilitates L.O. writing. The

application of such regulations guarantees a common approach even in terms of

24

knowledge, skills competences required to perform Coast Guard tasks. This has been

seenasafact,foristance,forfisheries,safetyandsecurityfunctions.

Foreign languages. Currently the training for CGF is mainly implemented at national level,

according to national laws, by national trainers, in national languages. As investigated

duringthestudyvisits implementedduringthefirstphaseoftheproject, thesefactors

influencedandlimitedtheinternationalisationoftheCoastGuardactivities.Inparallel,

duringthepastahighnumberofnationalauthoritiesdidnotinvestinimplementingthe

languagecompetencesoftheCoastGuardpersonnel,asnotstrictlyconnectedwiththe

fulfilment of all the Coast Guard functions. In order to facilitate relationships and

exchangesamongCoastGuardAuthorities,themostcommonvehicularlanguageisthe

Englishlanguageanditsknowledgeisrecommendedinordertoenablethemobilityof

Coast Guard personnel. At the same time, for some tasks the knowledge of foreign

languages,differentfromEnglish,whicharemostspokenlanguageatsea,isimportant.

Fundamental rights. The inclusion of references for learning outcomes about fundamental

rights in the SQFCGF was widely discussed. Its inclusion should be granted for Coast

Guardfunctions.

25

Part II:

Draft CGFSQF

Chapter I: Detailed tables

26

PAGE INTENTIONALLY LEFT BLANK

27

Function 1

-

maritime safety

28

MARITIME SAFETY (INCLUDING VTS) DETAILED TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION: Maritime safety is concerned with the protection of life, environment and property through regulation, management and technology development of all forms of waterborne transportation. TASKS: 1. VERIFICATION AND CERTIFICATION OF FLAG STATE 2. PORT STATE CONTROL INSPECTIONS ON FOREIGN SHIPS 3. ADMINISTRATIVE AND CONTROL ACTIVITIES 4. VESSEL TRAFFIC SERVICES TABLES:

TASK LEVEL KNOWLEDGE

Understanding of SKILLS

Ability to COMPETENCES

Take responsibility to

1.V

ERIF

ICA

TIO

N A

ND

CER

TIFI

CA

TIO

N O

F FL

AG

STA

TE

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced knowledge of manuals and

procedures for maritime safety as

contained in national Circulars and

instructions

Advanced knowledge of the ships and of

the safety of navigation international

Conventions

Advanced knowledge of EU directives

and national laws and rules on safety on

navigation

International Conventions on pollution

prevention and control

Advanced knowledge of RO rules and

regulations

National and international laws and

regulations on ship inspection

procedures

Techniques and recommendations on

how to carry out inspection and

reporting

National and international regulations

on radio communications

International Conventions on standards

and training of crew and labour on

board of ships

Use of database systems for

entering inspections and issuing

certificates

Assess ship pre-arrival information

Conduct surveys on board

according with national and

international procedures

Carry out inspections of the

equipment to ensure that

requirements are complied with

and that they are in a satisfactory

condition and are fit for the service

for which the ship is intended

Examine the ship’s construction,

equipment, living and working

conditions and the compliance with

on-board operational procedures

Use suitable test equipment

Issue, verification and endorsement

of certificates

Manage relationships between NCA

and RO

Draft reports on the results of his

activities

Detect any non-compliance in the

ship pre-arrival form

Determine whether a survey, as

required by the regulations

applicable to the particular

certificate, is necessary

Determine whether the ship is being

properly maintained and that there

have been no unauthorized changes

made to the structure, machinery

and equipment

Determine whether the ship and its

equipment continue to be fit for the

service for which the ship is

intended

Detect deficiencies during

inspections and take proper actions

Initiate an investigation whenever an

accident occurs to a ship or a defect

is discovered which affects the

safety or integrity of the ship or the

efficiency or completeness of its

equipment

Report to the manager their activity

4 M

anag

er

Man

age

me

nt

acti

viti

es

Advanced knowledge of international

Conventions on safety of navigation


on safety of navigation and national

Circulars and instructions

International Conventions on pollution

prevention and control

National and international laws and

regulations on ship inspection

procedures

National and international regulations

on radio communications

Use of database systems for insert

inspections and issuing of the

certificates

Issue, verification and endorsement

of certificates

Prepare, supervise and coordinate

inspection systems and control

measures

Establish and manage relationships

with RO Inspectors and agencies

Supervise, asses and audit

inspection activities and

organizations

Manage relations with other EU-

NCA

Take proper action when non-

compliances are reported according

to the safety of navigation legislation

Apply penalties according to national

and international laws and

regulations on safety of navigation

Refusal of access in the port of

certain (“unsafe”) ships

Exchange of information and

cooperation concerning ships, which

have failed to notify any information

according to the requirements of EU

Directives and International

Conventions

29






2. P

OR

T ST

ATE

CO

NTR

OL

INSP

ECTI

ON

S O

N F

OR

EIG

N S

HIP

S

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced knowledge of

International Conventions listed

as “relevant instruments” for

Port State Control regime

Advanced knowledge of EU

directives on PSC and national

laws on PSC

Advanced knowledge of Paris

MOU main text, PSC Manual and

procedures as contained in Paris

MOU Circulars and instructions

Targeted Flags, Recognised

Organisations Performance,

Company Performance and Type

of Ship principles

Ship arrival, departure and port

movement data

Use of all the Manual for PSCO

Apply the principle of Ship Risk

Profile

Apply the scheme for Priority

Inspection

Apply overriding factors and

unexpected factors

Use of Information System for

targeting ships and reporting

Insert correct input in the PSC

Information System

Draft reports

Carry out initial inspection

Postpone an inspection

Carry out more detailed inspection

Detect clear grounds

Carry out expanded inspection

Perform concentrated inspection

campaigns

Use of the Information System to

carry out the inspections

Apply PSC procedures on boarding

and starting an inspection

Apply PSC procedures for

certification and document checks

Take action according their role,

including reporting procedures and

following up actions

Follow procedures and guidelines for

detention, follow up detention,

release to a repair yard, initiating

banning and lifting banning

4 M

anag

er

Man

age

me

nt

acti

viti

es


International Conventions listed

as “relevant instruments” for

Port State Control regime

Advanced knowledge of EU

directives on PSC and national

laws on PSC

Advanced knowledge of Paris




Report updates and modifications

of PSC Information System

Communicate the PSC inspectors

about concentrated campaigns

Represent the Flag State at PSC

meetings

Participate in panel meetings

Report updates in regulations and

procedures

Supervise and process PSC

inspectors certification renewals and

the qualifications of the new

inspectors

Manage the inspection system and

inspectors

Advise in the elaboration of new

procedures and instructions

Act as liaison between the PSC

inspectors and the PSC organization

30






3. A

DM

INIS

TRA

TIV

E A

ND

CO

TRO

L A

CTI

VIT

IES

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced knowledge of International

Convention Codes and instruments

related to marine equipment


on safety of navigation and its

technical annexes

Advanced knowledge of main

international standards to carry out

audit on conformity assessment

Bodies

Advanced knowledge of Action Plan

subsequent to EUMSS – Action Line

nº3

Advanced knowledge of the ships and

of the safety of navigation

international Conventions


and national laws and rules on safety

on navigation


procedures as contained in national

Circulars and instructionson safety of

navigation

International Conventions on

standards and training of crew

General procedures on observing,

participating and reporting on board

drills



certificates

Supervise manufacturing and

designing process for marine

equipment

Verify that the ship certificates are

issued according with the

appropriate procedures and

following national and international

laws and regulations

Carry out audits in the RO

headquarters

Draft reports

Carry out inspections on board

Supervise drills on board

Identify non-compliances with EU

regulations on marine equipment

manufacturing or designing

processes

Supervise RO activities and give

recommendations

Detect non-compliances during

audits and take proper action

Verify that all requirements are

fulfilled in accordance with

proficiency or competency of

seafarers

Report to the manager his activity

4 M

anag

er

Man

age

me

nt

acti

viti

es

Advanced knowledge of the ships and

of the safety of navigation

international Conventions


and national laws and rules on safety

on navigation


procedures as contained in national

Circulars and instructions


Conventions on standards and training

of seafarers and on labour conditions

onboard



certificates

Create and manage inspection

systems and control measures

Establish and manage relationships

with RO Inspectors and agencies

Manage inspection activities and

organizations

Contact RO organizations when

correction measures should be

implemented

Take proper action when a non-

compliance is detected according

international conventions on

standards and training of seafarers

Issue certificates on proficiency or

competency of seafarers

31






4. V

ESSE

L TR

AFF

IC S

ERV

ICES

3 E

xpe

rt/C

oo

rdin

ato

r A

dvi

sin

g/co

ord

inat

ion

act

ivit

ies

Local/national rules on navigation

Legal knowledge: relevant

national and international

regulations regarding VTS

functions and the protection of

the marine environment

VTS organization: traffic patterns,

VTS area, roles and

responsibilities

VHF radio systems: radio

operator practices and

procedures

The IMO SMCP

Communication criteria and

procedures, also in emergency

situations

Cultural aspects in interpersonal

communication

Nautical knowledge (cinematic,

aids to navigation, shipboard

knowledge, port operations and

allied services)

Buoyage and electronic aids to

navigation systems

Principles of operation of

equipment

Contingency plans: national and

international regulations

concerning distress and pollution

General knowledge on SAR

operations and procedures

Staff management: leadership,

team work and VTS watch

procedures

Teaching methods theories

Monitoring and traffic organization within the VTS area

Ensure the VTS performance is in accordance with regulations Detect infringements on navigational rules

VTS sailing and routing plans preparation

Aid to navigation operates normally

Analyse all the available information relevant to ship design, meteorological and hydro graphic conditions that may influence the flow of traffic within a VTS area

Analyse and coordinate all the available information relevant to ships, port operations, agents and allied services

Coordinate with allied services

Operate and monitor performance of the equipment and its limitations

Identify malfunction or wrong data

Effective communication: transmit and receive information using VHF radio equipment and perform operational telephone conversations and negotiations with diplomacy and confidentially

Prioritise, relay and coordinate communications

Diplomacy and confidentiality

Time management

Planning and organisation

Stress management

Perform and prioritise multiple and varying tasks

Use charts, nautical publications and regulations, meteorological, waterway port management and safety information in English

Verify that charts and publications are updated

Changes in data are recorded

Record activities and log keeping

Verify that actions taken in an emergency are in accordance with the appropriate contingency plan

Apply alerting procedures

Traffic management in emergency situation

Value Emergency situation response

Demonstrate initiative and critical thinking in dealing with unexpected circumstances

Manage the training process

Develop and apply assessment methods

Apply teaching methods according with the circumstances of the trainees

Maintain accurate records of training and progress

Ensure the protection of the

VTS area

Report infringements when

appropriate

Take proper action about the

VTS performance

Report failures of the

equipment and interpret

situations due to its

limitations

Take actions when a failure is

detected

Overcome communication

problems

Dealing with routing

situations, emergency

situations, panic stricken

people and other unexpected

situation

Identify properly type and

scale of emergency

Activate contingency plan

Report to the manager his

activity

Document performance

Taking into account the

specific needs of the trainees

Assess the training process

Review and adapt training

programmes to meet new

techniques, technologies and

procedures

Review the effectiveness of

the training programme

Report trainees performance

to the manager

4 M

anag

er

Man

age

me

nt

acti

viti

es

Management of human and

material resources skill

Manage and coordinate financial,

technical and human resources

skill

Public relations skill

Quality systems

Risk management theories

VTS organization

Relevant national and


regarding VTS functions and the

protection of the marine

environment

Contingency plans: national and


concerning distress and pollution

Manage and coordinate VTS personnel activities

Plan and develop emergency procedures

Develop an appropriate quality programme

Develop and maintain a good public information

programme

Develop a risk management programme

Ensure the standards for

qualifications and training set

by the Competent VTS

Authority are met

Ensure the quality standards

are maintained

Ensure that the PR programme

is maintain and avoid and

resolve conflicts

Deal with risk situations and

take proper actions

Report to the VTS Competent

Authority

32


33

Function 2

-

maritime ship and port security

34

MARITIME SECURITY SHIP AND PORT SECURITY DETAILED TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION: Combination of preventive measures intended to protect shipping and port facilities against threats of intentional unlawful acts. TASKS: 1. OPERATIONAL ACTIVITIES 2. ADMINISTRATIVE ACTIVITIES TABLES:





1.O

PER

ATI

ON

AL

AC

TIV

ITIE

S

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Basic maritime security rules and

procedures

Basic rules on ship reporting formalities

in general according to EU Legislation

Ships reporting obligations set up by EU

Regulation with reference to maritime

security

National instructions on Duties, roles

and responsibilities regarding maritime

security

Functioning of national SAFESEANET

environment

The Authority Information Exchange

Module within EU SAFESEANET

Functioning of international databases

Assess the ship pre-arrival security

information form

Communicate with the ship’s

maritime agent if information are

missing

Check ship particulars

Check cargo manifest when ships

are carrying dangerous good

Check list of passengers

Communicate with Master and

Ship Security Officer (SSO)

Communicate with Port Facility

Security Officer

Communicate with Port Security

Officer

Keep in contact with Duly

Authorized officer of the own port

Give clearance to ships

entering the port if the pre-

arrival form is in compliance

with security rules

Take proper actions when

mandatory information are

missing in the ship pre arrival

security information form

Inform immediately the duly

authorized officer in case of

non- compliance clear

grounds

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Responsibilities of the national authority

as specified in national laws

Responsibilities delegated to inspectors

Code of Conduct (if exists)

Mandatory content and the scheme of a

ship security assessment

Mandatory content of a ship security

plan

Mandatory content of a ship security

plan

Authority’s regulatory oversight

program

Procedures for preparing, conducting

and reporting the results of verifications

- inspection principles, procedures and

techniques

Procedures for handling cases of non-

compliance

Procedures for observing or

participating in exercises

Security technologies and techniques

Functioning od ship security alert

system and its test procedure

Maritime security measures and

shipboard and port operations

Control functions authorised to carry

out by international legislation

Survey requirements when acting as

Flag State Inspector

Certification requirements when acting

as Flag State Inspector

Procedures for issuing, renewing,

suspending and withdrawing certificates

and other forms of authorisation

Assess the ship pre-arrival security

information form

Carry out inspections

Assess the operations being

examined

Carry out exercise on board

Draft report of inspection

Draft report of detention when

necessary

Manage relationship with the Flag

State and/or with Recognised

Organisation (RO) of the inspected

ship

Check Declaration of Security

Check of ship security alert system

when acting as Flag State Inspector

Communicate with Master and

Ship Security Officer (SSO)

Communicate with Port Facility

Security Officer when necessary

Communicate with Port Security

Officer when necessary

Manage appeals from ships

Verify if risk assessment and

security plan contain every

element required at international

level


mandatory information are

missing in the ship pre arrival


Detect clear grounds during

inspections

Apply the most appropriate

control measures based on

inspections’ result

Apply the lesser

administrative corrective

measures, on case by case

basis

35






1.O

PER

ATI

ON

AL

AC

TIV

ITIE

S

4 M

anag

er

Man

age

me

nt

acti

viti

es

International, European and national

maritime security legislative framework

including non-mandatory guidelines

and recommendations

Advanced maritime security rules and

procedures

Rules and procedures on Port State

Control regime

Functioning of Port State Control

inspection database

EU strategy regarding maritime security

National strategy on maritime security

National instructions on maritime

security regarding roles, duties and

responsibilities

Duties of duly authorized officers and

control functions authorised to carry

out as per international legislation

Appeal procedures for ships

Security organization of the own port

Type of ship traffic of the own port

National instructions governing rights

and duty of the personnel

Procedures to manage and to

coordinate the subordinate levels

Establish the priorities of

inspection also taking into

account the Headquarters

Directives

Detect reasons for security

checks on the basis of type of

ships approaching the port

Monitor the security

arrangements of the own port

Selection of appropriate official

for ship inspection

Coordination of all subordinate

levels

Organize coordination meeting

with subordinate levels

Manage security emergencies

Keep in contact with other State

Security authorities of the own

port

Keep in contact with the security

personnel of port, port facilities

and port Authority

Keep in contact with the

Designated Authority (port

facilities)

Keep in contact with the Security

Authority (port)

Keep in contact with the

Competent Security Authorities

of the State

Reach maritime security

targets with available

resources

Inform the Competent

Authority of any lack of

resources

Be aware continuously of all

aspects involving maritime

security with regard the port,

port facilities and ships

entering the own port

Analyse the statistic data

regarding maritime security of

the own port

Spread of best practices and

lessons learnt

Correct mistakes in the

inspection and ship

monitoring activities.

36






2.A

DM

INIS

TRA

TIV

E A

CTI

VIT

IES

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s



including non-mandatory guidelines and

recommendations

Advanced guide lines and procedures for

carrying out security assessment related

to ships, port facilities and ports

Advanced guide lines and procedures in

order to draft security plans related to

ships, port facilities and port


port facility security assessment

Mandatory content of a port facility

security plan


port security assessment

Mandatory content of a port security

plan

Carry out proper security

assessment

Verify security assessment of

ships, port facilities and ports

Verify security plan of ships, port

facilities and ports

Draft verification reports

Propose revisions of security

assessment or security plans

Propose approval of security

assessments and security plans

Identify non conformities of

security assessments


security plans

Report the inspection results in

the proper way

4 M

anag

er

Man

age

me

nt

acti

viti

es




recommendations


procedures

Advanced guide lines and procedures in

order to approve security plans related

to ships, port facilities and port

EU strategy regarding maritime security

National strategy on maritime security

National instructions on maritime

security regarding roles, duties and

responsibilities

Duties of duly authorized officers and

control functions authorised to carry out

as per international legislation

Appeal procedures for ships

Security organization of the own port

National instructions governing rights

and duty of the personnel

Procedures to manage and to coordinate

the subordinate levels





Assess the quality of the port

facilities verification reports

drafted by the expert

Assess the report of the expert,

with reference the approval of

assessments and plans

Approve security assessment of


Approve security plans of ships,

port facilities and ports

Sign the international security

certificate

37

Function 3

-

maritime customs activities

38

MARITIME CUSTOMS ACTIVITIES

DETAILED TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION:

The activity performed to the fight against fraud and forms of transnational trafficking in breach of national and Community customs provisions,

to prevent and detect infringements of Community customs provisions

TASKS:

1. CONTROL ACTIVITIES AT MARINE AREAS.

2. OPERATIONAL ACTIVITIES

TABLES:





1. C

ON

TRO

L A

CTI

VIT

IES

AT

MA

RIN

E A

REA

S

1 O

pe

rato

r O

pe

rati

on

al a

ctiv

itie

s

Basic knowledge of national, EU

and international legislation and

regulations on:

custom regulations include

sampling procedures

tax of import / export

regulations

maritime law regulations

(spaces of sovereignty)

inviolability of the home and

search of home regulations

(cabins in a vessel)

use of fire weapons and

deadly force regulations

manoeuvre rules at the sea

safety of navigation

regulations

marine environment

protection regulations

radio voice communications

(GMDSS) regulations

reporting formalities

regulations

contraband and smuggling

regulations

Use the data bases of the customs

authorities

Use different techniques, tools,

radio devices and monitoring

systems for vessel traffic

monitoring and obtaining of

information

Employ IMO standard maritime

communication phrases

Use different techniques to

improve concentration skills,

attention to details and

communication skills

Use different tools and techniques

to store collected information and

data

Identify different vessel types and

the spaces of it

Identify the usual routes for civil

vessels and any suspicious

deviation

Conduct rummage activities

Conduct sampling activities

Monitoring of maritime areas

Conduct exercises and flight

against emergencies in patrol boat

Use service firearm and another

security equipment safely

Arrest and bring to the justice

suspects of infringements

according to the regulations

Monitor vessels and her cargo

by using software of the

customs organizations

Monitor vessels by using

tools/devices receiving the

Ship information (AIS)

Gather and share relevant

information with other

authorities and stakeholders

Communicate with another

crew members during

rummage activities

Communicate with ship

master or chief engineer in

accordance with sampling

activities from ships

Select a representative

sample according sampling

techniques

Collect information and

evidence for alleged

infringements

Report infringements

Arrest and bring suspect to

justice without cause

unnecessary harm

Manage and use firearms

safely and securely

39


DETAILED TABLE





1. C

ON

TRO

L A

CTI

VIT

IES

AT

MA

RIN

E A

REA

S

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s

Basic knowledge of national, EU and

international legislation and

regulations on:


sampling procedures


regulations






use of fire weapons and deadly

force regulations



regulations

marine environment



(GMDSS) regulations


regulations


regulations

Tactical management and leadership

during maritime border surveillance

operations

Effective communication

Describe to operator all procedures

in customs activity

Leadership: team work procedures,

work programming and watch

procedures


authorities



systems for vessel traffic monitoring

and obtaining of information



Demonstrate effective

communication skills and

techniques specific to standard

maritime communication.

Use different techniques to improve

concentration skills, attention to

details and communication skills



data


the spaces of it


vessels and any suspicious deviation

Supervise and conduct rummage

activities

Supervise and conduct sampling

activities


Supervise and conduct exercises

and flight against emergencies in

patrol boat




suspects of infringements according

to the regulations

Apply stress management

Work effectively with individuals

and groups, reviewing performance

and providing constructive feedback

Monitor vessels and her

cargo by using software of

the customs organizations








crew members during

rummage activities







techniques



infringements




unnecessary harm

Write the reports in case of

crime


safely and securely

Supervise operator activities

and ensure the efficient

40


DETAILED TABLE





1. C

ON

TRO

L A

CTI

VIT

IES

AT

MA

RIN

E A

REA

S

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced knowledge of national, EU


regulations on:


sampling procedures


regulations







force regulations



regulations

marine environment



(GMDSS) regulations


regulations


regulations

methods of patrolling

analyse detection procedures

legal framework for

prosecuting offenders



operations


Describe to supervisor all procedures

in customs activity



procedures

Process the information in the

data bases of the customs

authorities











Coordinate the use of different

tools and techniques to store

collected information and data


the spaces of it



deviation

Coordinate rummage

competences

Coordinate sampling

competences

Coordinate the monitoring of

maritime areas

Coordinate exercises and flight

against emergencies in patrol

boat

Use service firearm and other


Select stress management


and groups, reviewing

performance and providing

constructive feedback

Process the information in

common databases

Develop a quality plan

Develop a safety and security

formation plan

Develop a risk management plan

Develop rummage plan

Develop sampling plan

Develop and maintain a good

public information plan

Monitor vessels and her cargo

by using software of the

customs organizations








Select a representative sample

according sampling techniques



infringements




unnecessary harm


crime


safely and securely

Coordinate supervisor

activities and ensure the

efficient

Coordinate maritime tactical

operations




Analyse the collected

information and data

Manage data: correlate

information acquired by

different sources

Share data and information

Evaluate collected and shared

data

Produce intelligence reports

and analyses

41


DETAILED TABLE





1. C

ON

TRO

L A

CTI

VIT

IES

AT

MA

RIN

E A

REA

S

4 M

anag

er

Man

age

me

nt

acti

viti

es

Advanced knowledge and critically

evaluate of national, EU and international

legislation and regulations on:


sampling procedures

tax of import / export regulations

maritime law regulations (spaces of

sovereignty)


search of home regulations (cabins

in a vessel)


force regulations


safety of navigation regulations

marine environment protection

regulations


(GMDSS) regulations

reporting formalities regulations


regulations

Stress management skills



operations


Leadership: team work procedures, work

programming and watch procedures

Manage the information in

the data bases of the customs

authorities





Establish priorities for

intelligence, information

gathering and data analysis

Ensure long term resourcing

and expertise for command

resilience

Disseminate a quality plan

Disseminate a safety and

security formation plan

Disseminate a risk

management plan

Disseminate rummage plan

Disseminate sampling plan

Disseminate and maintain a

good public information plan

Work effectively with

individuals and groups,

reviewing performance and

providing constructive

feedback

Evaluate stress management


operations








different sources



data

Store information in common

databases


and analyses

Lead maritime monitoring

and surveillance activities and

to be in charge of maintaining

situational awareness at sea

Give long term tasks and

targets for maritime


personnel based on risk

analysis

Develop information sharing

procedures with other



lessons learnt

42


DETAILED TABLE





2. O

PER

ATI

ON

AL

AC

TIV

ITIE

S

1 O

pe

rato

r O

pe

rati

on

al a

ctiv

itie

s



regulations on:


sampling procedures


regulations


regulations


regulations







force regulations



regulations

marine environment



(GMDSS) regulations


authorities





information









data


the spaces of it



deviation

Conduct rummage activities



Conduct exercises and flight









the customs organizations.



Ship information (AIS).



authorities and stakeholders.


crew members during

rummage activities







techniques



infringements




unnecessary harm


safely and securely

43


DETAILED TABLE





2. O

PER

ATI

ON

AL

AC

TIV

ITIE

S

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s



regulations on:


sampling procedures


regulations







force regulations



regulations

marine environment



(GMDSS) regulations


regulations


regulations



operations


Describe to operator all procedures

in customs activity



procedures


authorities





information













data


the spaces of it



deviation

Supervise and Conduct rummage

activities

Supervise and conduct sampling

activities


Supervise and conduct exercises

and flight against emergencies in

patrol boat






Apply stress management



and providing constructive

feedback



the customs organizations








crew members during

rummage activities







techniques



infringements




unnecessary harm


crime


safely and securely



Supervise maritime tactical

operations

44


DETAILED TABLE





2. O

PER

ATI

ON

AL

AC

TIV

ITIE

S

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s



regulations on:


sampling procedures

tax of import / export regulations

maritime law regulations (spaces

of sovereignty)





force regulations




regulations


(GMDSS) regulations



regulations

methods of patrolling

analyse detection procedures

legal framework for prosecuting

offenders



operations


Describe to supervisor all procedures in

customs activity



procedures

Process the information in the data

bases of the customs authorities











Coordinate the use of different

tools and techniques to store

collected information and data


the spaces of it



deviation

Coordinate rummage competence

Coordinate sampling competence

Coordinate the monitoring of

maritime areas

Coordinate exercises and flight












Develop and establish a quality

plan

Develop and establish a safety and

security formation plan

Develop and establish a risk

management plan

Develop rummage plan

Develop sampling plan





efficient



techniques



infringements




unnecessary harm


crime


safely and securely



efficient

Coordinate maritime

tactical operations



authorities and

stakeholders



Share data: correlate


different sources


Evaluate collected and

shared data

Store information in

common databases

Produce intelligence

reports and analyses

45


DETAILED TABLE





2. O

PER

ATI

ON

AL

AC

TIV

ITIE

S

4 M

anag

er

Man

age

me

nt

acti

viti

es

Advanced knowledge and critically

evaluate of national, EU and


regulations on:


sampling procedures


regulations







force regulations



regulations

marine environment



(GMDSS) regulations


regulations


regulations




operations




procedures

Manage the information in the data

bases of the customs authorities




Establish priorities for intelligence,

information gathering and data

analysis

Ensure long term resourcing and

expertise for command resilience

Disseminate and establish a quality

plan

Disseminate and establish a safety

and security formation plan

Disseminate and establish a risk

management plan

Disseminate rummage plan

Disseminate sampling plan

Disseminate and maintain a good




and providing constructive feedback


Manage maritime tactical

operations








different sources


Evaluate collected and

shared data


and analyses

Lead maritime monitoring

and surveillance activities

and to be in charge of

maintaining situational

awareness at sea





analysis





lessons learnt

46


47

Function 4

-

the prevention and suppression of

trafficking and smuggling and connected

maritime law enforcement

48

THE PREVENTION AND SUPPRESSION OF TRAFFICKING AND SMUGGLING AND CONNECTED MARITIME LAW ENFORCEMENT DETAILED TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION: The activity performed to fight against fraud and forms of transnational trafficking to prevent, suppress and punish trafficking. TASKS: 1. PRELIMINARY ACTIVITIES 2. DEVELOPMENT 3. PRE-OPERATIONAL PHASE 4. OPERATIONAL PHASE 5. RELATED TASKS TABLES:





1. P

REL

IMIN

AR

Y A

CTI

VIT

IES

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Environmental context

Organisation and responsibilities of the national control authorities as specified in national law

Basic knowledge of maritime and criminal law and related procedures

Open source intelligence methods

Procedures as member of maritime inspection group

Detect and report presumed non-compliant activities

Establish radio communication with the Coordinator Centre

Detect suspicious movements at sea and on land using the technological means of the assets and Systems

Carry out inspections of vessels at sea and on port/marina

Carry out inspections of vehicles in land

Draft inspection reports

Know the operational area

Identify modus operandi

Recognise of suspicious situations and possible threats

Ensure correct receipt and transmission of data report from suspicious vessels in the area of operations

Take all necessary actions to collect and ensure any evidence(s) of suspected infringement(s)

Guarantee the respect of procedures issued by Supervisor;

Report to the superior level when necessary

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s

Environmental and operational context


Maritime and criminal law and related procedures


Procedures as leader of maritime inspection group

Lead inspection group of vessels at sea and in Port

Lead inspection group of vehicles on land

Verify and update inspection reports

Verify the correct use of the technology (radar, thermal cameras, etc.) of the assets or systems

Identify of the modus operandi


Supervise the correct receipt and transmission of data report from suspicious vessels in the area of operations

Supervise all necessary actions of the lower level to collect and ensure any evidence(s) of suspected infringement(s)

Guarantee the respect of procedures issued by Coordinator;


Synthesise data report of suspicious situations in the area of operations, elaborated by the lowest level

Store information in common databases

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced understanding about the environmental context

Advanced understanding about organisation and responsibilities of the national control authorities as specified in national law

Advanced knowledge about maritime and criminal law and related procedures

Advanced knowledge about open source intelligence methods

Coordination maritime inspection groups

Tactical management

Lead inspection groups of vessels at sea and in Port

Lead inspection groups of vehicles on land

Classify and screen data report from suspicious situations

Draw-up and disseminate data reports to competent analyst

Organize coordination meetings



Provide detailed technical/legal guidance to inspection means when requested

Coordinate activities of the lower levels and ensure the efficient running of the operational assets

Organise the processing and exchange of information with national authorities

Manage data of correlate information acquired by different sources

Evaluate, collect and share data

Produce intelligence reports and analyses

Share relevant information with other authorities and stakeholders

49






1. P

REL

IMIN

AR

Y A

CTI

VIT

IES

4 M

anag

er

Man

age

me

nt

acti

viti

es

Strategic management

Advanced understanding about the

environmental context

Advanced knowledge about

maritime criminal lay and related

procedures

Advanced knowledge about open

source intelligence methods

Advanced understanding about

organisation and responsibilities of

the national control authorities as

specified in national law

Chair coordination meetings

Establish priorities of preliminary

activities

Clarify suspicious situations and

possible threats

Oversee data report from

suspicious situations

Lead coordination of maritime

inspection groups

Interpret intelligence report and

analyses

Manage data of correlate

information acquired by different

sources and apply for me detail

information

Provide guidelines to the lowest

level in order to increase interest in

a focus target of preliminary actions

Reach targets with available

resources

Manage the maritime inspection

groups training

50






2.

DEV

ELO

PM

ENT

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Basic knowledge of open source

intelligence and Human intelligence

methods

Informatics systems

Criminal and maritime international

law

Organisation and responsibilities of

the national and international justice

system

Collect all the acquire information

Produce graphic presentations

Present briefings to Coordinator

Draw-up reports to the superior

level

Access to data base of criminal

investigation

Deal with criminal information and

analyse criminal phenomenon

Submit all data information

Do, deal and provide criminal

information, supporting the

previous data

Suggest most likely modus

operandi based on inspection

reports and prepare to correct

dissemination

Fill in and complete data base with

value information

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced knowledge of open source


methods

Elaboration of criminal profiles and

scenarios


informatics systems

Advanced knowledge about criminal

and maritime international law



the national and international justice

system

Operational environment and risk

assessment

Procedures to exchange information

with other authorities

Coordinate and supervise the

information data and reports

Prepare and draft activities report

Present briefings

Organize and coordinate meetings

Implement and contribute to

priorities defined by the

investigation needs

Elaborate criminal profiles and

scenarios

Share information with national

and international authorities or

organizations

Coordinate and organize

investigation activities

Coordinate and overall the

collection, treatment and

certification of criminal

information


Disseminate the necessary reports

to competent national authorities

Conclude most likely modus

operandi based on inspection

reports and prepare to correct

dissemination

Spread best practices and lessons

learn

51






3.

PR

E-O

PER

ATI

ON

AL

PH

ASE

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s

Maritime law

Basic knowledge of logistical support

management

Basic knowledge of reconnaissance

procedures

Basic knowledge of tactical intervention

Operational area/environmental

Verify the maintenance of the

technology (radar, thermal

cameras, etc.) of the assets

Ensure and verify the

maintenance of the assets

Verify the personal equipment

Draw-up reports from the

reconnaissance of the

operational area

Provide detailed report about

condition of the assets, equipment

and technology

Supervise human and asset

resources


operational area

Advise the superior level about

operational planning

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Tactical management

Advanced knowledge of maritime law

Advanced knowledge of logistical

support management

Advanced knowledge of reconnaissance

procedures

Advanced knowledge of operational

area/environmental

Risk management methodology and

procedures, including tactical

deployment of inspection means

Analyse seaport infrastructures

Verify the analysts´ data

Establish communications with

analysts and other authorities

Prepare and draft operational

planning

Draw-up procedures and

methods

Organize and coordinate

meetings

Select appropriate and

specialized

intervention/inspection groups

Plan tactical intervention and

inspection

Provide detailed technical/legal

guidance to operational phase

Prepare and organise the planning

of inspection activities

Collaborate with other Member

State and international

organizations if mandatory by the

superior level

Coordinate and evaluate human

and asset resources

Recommend alternatives to

tactical measures

4 M

anag

er

Man

age

me

nt

acti

viti

es




support management

Advanced knowledge of operational

area/environmental


with other national/international

authorities

Advanced knowledge of analysis of

seaport infrastructures

Establish priorities according to

the reports of the lowest level

Lead and manage the

subordinate levels

Chair meeting with all

stakeholders in the previous

investigation

Assess the operational plan

provided by the low level

Analyse information from each

channel and draw-up control

plans

Establish high-level priorities for

intervention/inspections

Take place in national and

international organizations

meetings



organizations

Examine the planning of

intervention/inspection activities

Select appropriate team work for

the operation according to the

proposal of the lowest level

Ask for more investigation details

and specify reports

Approve operational plan

according to the report and data

provided by the lowest level

Disseminate the rules of

engagement

Take decisions about the risk

management methodology and



52






4.

OP

ERA

TIO

NA

L P

HA

SE

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Basic knowledge of maritime environmental

Maritime intervention/inspection groups

Maritime law and procedures

Basic knowledge of criminal law and procedures

Use the necessary force

Establish communication with vessels and other authorities

Carrying out maritime and land interventions/inspections

Individual technical measures

Detect suspicious movements at sea and on land using the technology available

Take proper measures

Perform vessel inspections at sea using coercive measures

Cross-check information during the inspection

Take all necessary actions to collect and ensure any evidence of crime

Guarantee the respect of procedures issued by superiors

Detect illegalities or crimes and report to the supervisor

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s

Basic knowledge of maritime environmental

Maritime law and procedures

Basic knowledge of criminal law and procedures

Team management

Supervision of maritime intervention/inspection groups

Lead maritime and land intervention/inspection group

Ensure the correct use of necessary force

Verify the correct use of the individual technical measures

Verify the correct communication with vessels and other authorities

Coordinate vessel intervention/inspections using coercive measures, if needed

Cross-check information of the lower level during the inspection and share it with the superior level

Ensure that the lower level take all necessary and correct actions to collect and ensure any evidence of crime

Supervise the respect of procedures issued by superiors

Recommend alternatives to tactical measures to superior level

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Tactical management

Advanced knowledge of maritime environmental

Coordination of maritime intervention/inspection groups

Advanced knowledge of maritime law and procedures

Advanced knowledge of criminal law and procedures

Risk management methodology and procedures, including tactical deployment of inspection means

Operational direction and execution, under the rules of engagement

Coordinate maritime and land intervention/inspection groups

Ensure the correct use of necessary force

Verify and coordinate the tactical measures use in the operation

Verify and coordinate the correct approach of the operational plan

Organize and coordinate briefings and debriefings

Take proper tactical measures

Guide vessel inspections at sea or land using coercive measures

Analyse seaport infrastructure and security

Apply the more appropriate control measures based on inspections result

Coordinate the team´s inspections and ensuring the investigation goals are compiled

Coordinate the proper adaptation of the initial operational plan, if needed

Justify and explain the tactical measures to superior level

4 M

anag

er

Man

age

me

nt

acti

viti

es


Advanced knowledge of maritime environmental

Advanced knowledge of maritime intervention/inspection groups

Advanced knowledge of maritime law and procedures

Advanced knowledge of criminal law and procedures

Operational direction and execution, under the rules of engagement

Advanced knowledge of procedures to manage and coordinates the subordinate levels

Advanced knowledge of international European an national criminal and maritime legislative framework including non-mandatory guidelines and recommendations

Acquire useful information from outsources in order to complement the intervention and inspection activities

Take decisions outside the guideline of the operation plan and the previous rules of engagement

Ensure the correct approach of the operation plan

Clarify operation issues correlate with strategic measures

Manage and organise the overall intervention/inspection activities

Manage the overall collection, treatment and certification of information on criminal activities

Reach targets with available resources

Approve tactical measures in order to update the initial operational plan, if needed

Lead the subordinates to accomplish the established goals

Spread best practices and lessons learned

Take decisions about the risk management methodology and procedures, including tactical deployment of inspection means

53






5.

REL

ATE

D T

ASK

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Tactical management

Maritime environmental

Coordination of maritime inspection

groups

Operational direction and execution

under the rules of engagement

Procedures as member of maritime

inspection groups


and procedures




Draw-up investigation reports to

competent national authorities


Draw-up and present briefings

Oversee the operation to find

mistakes/gaps and ways to

improve

Report the inspections result to

the superior level

Produce investigation report and

intelligence data to the superior

level

Exchange data information with

other national authorities

Identify best practices and lessons

learn

4 M

anag

er

Man

age

me

nt

acti

viti

es


Advanced knowledge of maritime

environmental

Management of maritime inspection

groups


under the rules of engagement

Advanced knowledge of Maritime

law and procedures

Advance understanding of

procedures to manage and



international, European and national

criminal and maritime legislative

framework including non-mandatory

guidelines and recommendations

Advanced knowledge procedures to

exchange information with other

national and international authorities

Draw-up and disseminate

investigation reports to competent


authorities

Establish priorities for future

investigations

Detect and correct mistakes in the

inspection and operation;

Chair meetings

Take place in International

organization meetings



organizations


learn identified after detection of

mistakes/gaps in the inspection

and operation

Spread investigation report and

intelligence data to proper

authorities

Manage the overall collection,

treatment and certification of

information


resources

Take decisions about risk




54


55

Function 5

-

maritime monitoring and surveillance

56

MARITIME MONITORING AND SURVEILLANCE DETAILED TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION: Maritime monitoring may be intended as the whole activities carried out to enhancing the safety and efficiency of maritime traffic, improving the response of authorities to incident, accidents or potentially dangerous situations at sea, including search and rescue operations, and contributing to a better prevention and detection of pollution by ships. Maritime surveillance may be intended as the effective understanding of all activities carried out at sea that could impact and could thereat the security, safety economy or environment of the European Union and its Member States. It is assumed that the surveillance activities may include the support to the response and enforcement operation. TASKS: 1. MONITORING OF VESSELS 2. MONITORING OF MARITIME SPACES 3. DATA ANALYSIS AND CORRELATION 4. SUPPORT OPERATIONS TO EXERCISE NATIONAL SOVEREIGNTY AT SEA, FIGHT TERRORISM AND OTHER COMMON SECURITY AND DEFENSE POLICY

TASKS, AS DEFINED IN ARTICLE 42 AND 43 OF TEU. TABLES:





1. M

ON

ITO

RIN

G O

F V

ESSE

LS

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies



regulations on:


regulations

immigration and border

crossing regulations

fishery regulations

marine environment



regulations


(GMDSS) regulations



Use different techniques, tools, radio

devices and monitoring systems for

vessel traffic monitoring




Use different tools and techniques to

store collected information and data

Identify different vessel types


software packages for vessel

traffic monitoring


tools/devices receiving the Ship

Security alerts

Monitor vessels by using of

software packages for the

monitoring of fisheries activities

Monitor vessels complying with

regulations on immigration and

border crossing





2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s



regulations on:


regulations



fishery regulations

marine environment



regulations


(GMDSS) regulations


Tactical management and

leadership during maritime

surveillance operations


Leadership: team work

procedures, work programs and

watch procedures



Use different techniques and tools

for vessel traffic monitoring





communication skills and techniques

specific to standard maritime

communication.

Work effectively with individuals and

groups, reviewing performance and

providing constructive feedback



and ensure the efficient running

of operation room


Share relevant information with

other authorities and

stakeholders

Contribute to the development

of an information exchange

strategy


operations

57






1. M

ON

ITO

RIN

G O

F V

ESSE

LS

4 M

anag

er

Man

age

me

nt

acti

viti

es

Advanced knowledge of national, EU and

international legislation and regulations on:


immigration and border crossing

regulations

fishery regulations


regulations


radio voice communications (GMDSS)

regulations

Operational management and leadership

during maritime surveillance operations

Advanced knowledge of different ways of

information gathering at sea (units, technical

device information, radars, cameras,

information systems, information sharing)


maritime surveillance

Ensure long term

resourcing and expertise

for command resilience

Develop and appropriate

quality program

Develop and maintain a

good public information

program

Develop a risk

management program

Detect illegal actions

Lead maritime monitoring and

surveillance activities and to be

in charge of maintaining






analysis





lessons learnt

58






2. M

ON

ITO

RIN

G O

F M

AR

ITIM

E SP

AC

ES

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies



regulations on:



regulations

fishery regulations


regulations



(GMDSS) regulations



Use different techniques and

tools and monitoring systems for

oil spill detection





Use different tools and

techniques to store collected


Communicate with operational

units to gather surveillance

information



traffic monitoring and for oil

spill detection





2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s



regulations on:



regulations

fishery regulations


regulations



(GMDSS) regulations



during maritime surveillance

operations



work programs and watch procedures




tools and monitoring systems for

oil spill detection















running of operation room


Share relevant information

with other authorities and

stakeholders

Contribute to the

development of an

information exchange

strategy


operations

4 M

anag

er

Man

age

me

nt

acti

viti

es



regulations on:



regulations

fishery regulations


regulations



(GMDSS) regulations

Operational management and

leadership during maritime

surveillance operations

Advanced knowledge of different ways

of information gathering at sea (units,

technical device information, radars,

cameras, information systems,

information sharing)

Establish priorities for maritime

surveillance



resilience


quality program


public information program

Develop a risk management

program



surveillance activities and to

be in charge of maintaining






analysis





lessons learnt

59






3. D

ATA

AN

ALY

SIS

AN

D C

OR

REL

ATI

ON

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies



regulations on:


regulations



fishery regulations

marine environment



regulations

radio voice

communications (GMDSS)

regulations






monitoring







data

Analyse the collected information

and data

Correlate information acquired by

different sources



data


databases

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s



regulations on:


regulations



fishery regulations

marine environment



regulations

radio voice


regulations



Leadership: team work

procedures, work programs and

watch procedures











data









Supervise operator activities and

ensure the efficient running of

operation room


and data


different sources



data


databases

Contribute to the development of

an information exchange strategy

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s


national, EU and international

legislation and regulations on:


regulations



fishery regulations

marine environment



regulations

radio voice


regulations




and monitoring systems for vessel

traffic monitoring







data


and data


different sources



data


databases

Produce intelligence reports and

analyses


other authorities and

stakeholders, including

international connections

60






3. D

ATA

AN

ALY

SIS

AN

D C

OR

REL

ATI

ON

4 M

anag

er

Man

age

me

nt

acti

viti

es

Advanced knowledge of national,

EU and international legislation

and regulations on:


regulations



fishery regulations

marine environment



regulations


(GMDSS) regulations






resilience


quality program




program


surveillance activities and to be in

charge of maintaining situational

awareness at sea

Give long term tasks and targets for

maritime monitoring and

surveillance personnel based on risk

analysis


procedures with other authorities

and stakeholders

Spread of best practices and lessons

learnt

61






4. S

UP

PO

RT

OP

ERA

TIO

NS

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies


international legislation and regulations

on:



regulations

fishery regulations


regulations



(GMDSS) regulations






monitoring





Use different tools and

techniques to store collected


Monitor sea areas to support

different tasks expression of

national sovereignty at sea

(environment protection,

maritime planning regulation)


contrast against hostile

activities outside EU


Security and Defence Policy

tasks

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s



on:



regulations

fishery regulations


regulations



(GMDSS) regulations





Leadership: team work procedures, work

programs and watch procedures




tools for vessel traffic

monitoring













Patrol sea areas to support



(environment protection,

maritime planning regulation)


contrast against hostile

activities outside EU


Security and Defence Policy

tasks


operations

4 M

anag

er

Man

age

me

nt

acti

viti

es



on:



regulations

fishery regulations


regulations



(GMDSS) regulations

Operational management and leadership



of information gathering at sea (units,

technical device information, radars,

cameras, information systems,

information sharing)


surveillance






resilience


quality program




program



surveillance activities and to

be in charge of maintaining






analysis





lessons learnt

62


63

Function 6

-

maritime environmental and protection

response

64

MARITIME ENVIRONMENTAL PROTECTION AND RESPONSE DETAILED TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION: Setting up of a national system to prevent and monitoring maritime areas and for providing a prompt and effective response in the case of oil or HNS spill, as well in the case of a threatened spill, including sharing information on the event and related movements of pollution with all the parties that could be affected. TASKS: 1. PROTECTION AT SEA 2. WASTE GOODS ABOARD 3. OIL SPILL RESPONSE AT SEA TABLES:

TASK LEVE

L KNOWLEDGE




1. P

RO

TEC

TIO

N A

T SE

A

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Basic international, EU and national maritime legislation

Basic international, EU and national environmental legislation for monitoring and pollution prevention

Basic IMO Conventions for marine environment

IMO Standard Marine Communication Phrases

Sampling procedures

Monitoring tools and detection procedures for oil pollution on the sea surface


Establish radio communication


Apply detection procedures for oil pollution on the sea surface

Apply software packages for monitoring, identifying and tracing oil pollution on the sea surface from ships

Collect information and evidence for alleged infringements

Communicate with ship master or chief engineer in accordance with sampling activities from ships

Select a representative sample according sampling techniques

Act as a member of a patrol in case of monitoring of protected sea area

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s

Basic international, EU and national maritime legislation

Basic international, EU and national environmental legislation for monitoring and pollution prevention

Basic IMO Conventions for marine environment

IMO Standard Marine Communication Phrases

Describing to operators sampling procedures

Describing to operators monitoring tools and detection procedures for oil pollution on the sea surface

Procedures to detect infringements

Carry out sampling activities, if needed

Monitoring of maritime areas, if needed

Assess detection procedures for oil pollution on the sea surface

Plan environmental operation for monitoring, prevention and response of oil pollution

Apply procedures to detect infringements and analyse all relevant collected information and evidence

Supervise the operators and organize their daily tasks

Communicate with ship master or chief engineer, ship owners and recognised organisations (RO)

Support experts and/ or managers with all information needed

Carry out agreed tasks on time

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced international, EU and national maritime legislation

Advanced international, EU and national environmental legislation for monitoring and prevention oil pollution

IMO Conventions for marine environment

IMO, EU and National guidelines on Place of Refuge from ships in need of assistance

IMO, EU and National guidelines on inspection and control of ships compliance with environmental legislation

Illustrating the latest international development in legal, policy, management, and technological aspects of Port State Control, monitoring and prevention oil pollution

Methods of patrolling

Analysing detection procedures

Legal framework for prosecuting offenders

• Conduct and draft report of inspections of ships’ compliance with environmental legislation as Port State Control Inspector or Flag State Inspector

Conduct and draft report of inspections of ships’ compliance with the Sulphur content of marine fuels

Select ships for inspection

Verify and evaluate a request of Place of Refuge from ship in need of assistance

Assess software packages for identifying and tracing oil pollution on the sea surface from ships

Plan joint environmental operation for monitoring, prevention and response of oil pollution in cooperation with other relevant authorities

Develop advanced knowledge and technical or professional skills about sampling, monitoring and prevention oil pollution at sea

Verify information and evidence collected for alleged infringements and apply sanctions

Work in teams and coordinates operators and supervisors to perform complex projects

Review and develop procedures for monitoring and detection oil pollution on the sea

Communicate in a broad range of prevention oil pollution contexts

Communicate with ship master or chief engineer, ship owners and recognised organisations (RO) in reference to inspection of ships

Patrolling and control of protected Sea Areas

Determine the more appropriate control measures based on inspections’ result

65






1. P

RO

TEC

TIO

N A

T SE

A

4 M

anag

er

Man

age

me

nt

acti

viti

es

Critically evaluate national, EU and

international environmental policies

and strategies for monitoring and

prevention oil pollution

Critically evaluate the existing

guidelines and national legislation on

sampling procedures

Critically evaluate the existing

guidelines and national legislation on

Place of Refuge from ships in need of

assistance

Critically evaluate the existing IMO

and EU guidelines and national

legislation on inspection and control

of ships compliance with

environmental legislation

Assess performance and evaluate

PSC inspection results about

compliance with environmental

legislation


results of operations for monitoring

and prevention of oil pollution

Apply special complex technical /

professional skills to make

recommendations about oil spill

detection at sea and control of

ships' compliance with

environmental legislation

Set priorities, delegate, motivate

and inspire staff to achieve better

results

Handle a request of Place of

Refuge from ship in need of

assistance and take the

responsibility

Lead the personnel, develop,

implement the strategic

planning and evaluate the

success of the strategies for

protection at sea

66






2. W

AST

E G

OO

DS

AB

OA

RD

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Basic international, EU and national

maritime legislation


environmental legislation for delivery of

ship-generated waste and cargo

residues to Port Reception Facilities

Basic IMO Conventions for marine

environment

IMO Standard Marine Communication

Phrases

Sampling procedures

Identifing different types of oil and oily

mixtures, garbage, wastes and cargo

residues to / from the ship



Assess ship’s pre-arrival waste

notification note

Correlate vessels AIS data with

pre-arrival waste notification

notes



infringements

Communicate with ship master

or chief engineer, ship agent

and waste contractors in


activities


according sampling techniques

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s




environmental legislation for delivery of

ship-generated waste and cargo

residues to Port Reception Facilities


environment

IMO Standard Marine Communication

Phrases

Describing to operators sampling

procedures

Describing to operators different types

of oil and oily mixtures and garbage

(Plastics, Food Waste, Domestic

Wastes, Cargo residues, etc) to / from

the ship


Carry out sampling activities, if

needed

Establish radio communication,

if needed


notification note

Correlate vessels AIS data with

pre-arrival waste notification

notes

Apply procedures to detect

infringements and analyse all

relevant collected information

and evidence

Supervise the operators and

organize their daily tasks

Communicate with ship master,

ship owners, ship agent and

waste contractors in accordance

with delivery of ship-generated

waste and cargo residues to Port

Reception Facilities

Support experts and/ or

managers with all information

needed

Carry out agreed tasks on time

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced international, EU and

national maritime legislation


national environmental legislation for

delivery of ship-generated waste and

cargo residues to Port Reception

Facilities

IMO Conventions for marine

environment

Procedures for monitoring

implementations of waste reception

and handling plans

IMO, EU and National guidelines on

ship’s inspection and control of waste

notification system

Ship’s log books, documentation of

waste notification note and waste

contractor receipts

Analysing detection prodecures

Legal framework for prosecuting

offenders

Conduct and draft report of

inspections of ships’ compliance

with the delivery requirements

as Port State Control Inspector

or Flag State Inspector

Select ships for inspection

Evaluate the waste reception

and handling plans

Develop advanced knowledge

and technical or professional

skills about control of waste

reception and handling plans

Verify information and evidence

collected for alleged

infringements and apply

sanctions

Work in teams and coordinates

operators and supervisors to

perform complex projects

Communicate and cooperate

with relevant authorities and

commercial organizations to

ensure the effective

implementation of national and

international legislation about

handling of ship generated

waste

Communicate with shipmasters,

ship owners, ship agents and

waste contractors in accordance

with inspection of ships

Determine the most appropriate

enforcement actions based on

inspections' result to verify that

ships comply with the delivery

requirements

67






2. W

AST

E G

OO

DS

AB

OA

RD

4 M

anag

er

Man

age

me

nt

acti

viti

es


international environmental policies

and strategies for delivery of ship-

generated waste and cargo residues

to Port Reception Facilities

Critically evaluate the existing IMO

and EU guidelines and national

legislation on inspection and control

of ships

Compliance with the delivery

requirements


inspection results about ships’

compliance with the delivery

requirements


the waste reception and handling

plans



recommendations about

monitoring implementations of

waste reception and handling

plans

Set priorities, delegate, motivate

and inspire staff to achieve better

results

Establish procedures, in

accordance with those agreed

by the IMO, for reporting to the

port State alleged inadequacies

of port reception facilities

Review and develop procedures

for monitoring implementations

of waste reception and handling

plans




success of the strategies

68






3. O

IL S

PIL

L R

ESP

ON

SE A

T SE

A

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies




environmental legislation for oil spill

response at sea


environment

Sampling procedures

Specific guidelines of contingency

plans (local, regional, national) for

the individual or team role

The main characteristics of different

type of anti-pollution equipment

Identify different types of oil and oily

mixtures



Apply detection procedures for oil

pollution on the sea surface

Apply software packages for identifying

and tracing oil pollution on the sea

surface from ships

Apply the appropriate anti-pollution

equipment available for clean-up

operations

Collect information and evidence for

alleged infringements

Communicate in

accordance with pollution

operational activities

Act autonomously and in

teams within prescribed

guidelines of contingency

plan, recognizing team

roles and responsibilities


sample according

sampling techniques

Act as a member of a

patrol in case of a

pollution response

operation

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s




environmental legislation for oil spill

response at sea


environment

Describing to operators detection

procedures for oil pollution on the

sea surface

Describing to operators the scope

and components of a contingency

plan (local, regional, national)

Describing to operators the main

characteristics of different type of

anti-pollution equipment

Describing to operators different

types of oil and oily mixtures


Carry out sampling activities, if needed

Assess detection procedures for oil


Choose the appropriate anti-pollution

equipment available for clean-up

operations

Apply procedures to detect infringements

and analyse all relevant collected

information and evidence

Plan drills including clean-up

Supervise the operators and organize

their daily tasks

Communicate in

accordance with

coordination of pollution

response activities

Support experts and/ or

managers with all

information needed

Carry out agreed tasks on

time

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s


national maritime legislation


national environmental legislation

IMO Conventions for marine

environment


offenders


Analysing detection procedures

Analysing procedures to detect

infringements

Draft a contingency plan (local, regional,

national)

Assess a contingency plan of a specific

area (port, facility) when necessary

Assess software packages for identifying

and tracing oil pollution on the sea

surface from ships

Plan joint pollution response operations

at sea including clean-up in cooperation

with other relevant authorities

Develop advanced knowledge and

technical or professional skills about the

appropriate anti-pollution equipment

available for clean-up operations

Verify information and assess evidence

collected to detect infringements

Apply sanctions independently and in

cooperation with other relevant

authorities

Work in teams and coordinates operators

and supervisors to illustrate complex and

sensitive pollution response operations

Review and develop

procedures for detection

oil pollution on the sea

Assess performance and

evaluate results of drills

including clean-up

operations

Apply specific legislation

and procedures which are

applicable in different

situations

Patrolling and monitoring

at sea for oil spills and

detect infringements

Coordinate the involved

contracting parties of

pollution response

operations at sea

according to contingency

plan

69






3. O

IL S

PIL

L R

ESP

ON

SE A

T SE

A

4 M

anag

er

Man

age

me

nt

acti

viti

es


international environmental

policies and strategies for oil spill

response at sea

Critically evaluate the existing legal

and procedural frameworks

related to oil spill response

Engage with the development,

review and evaluation of national,

regional and international

agreements, partnerships and

cooperation in oil spill response



recommendations about oil spill

response at sea

Set priorities, delegate, motivate and

inspire staff to achieve better results

Develop and review response

operational plans for major oil

spill situations




success of the strategies for oil

spill response at sea

70


71

Function 7

-

maritime search and rescue

72

MARITIME SEARCH AND RESCUE DETAILED TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION: Search and rescue: performance of distress monitoring, communications, co-ordination and search and rescue functions, including provision of medical advice, initial medical assistance, or medical evacuations, through the use of public and private resources, including co-operating aircraft, vessel and other craft and installations, for the safety of human life at sea. TASKS: 1. ASHORE SAR ACTIVITIES 2. SAR ACTIVITIES AT SEA 3. AIR SAR ACTIVITIES AT SEA TABLES:





1. A

SHO

RE

SAR

AC

TIV

ITIE

S

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Basic knowledge Hamburg and

national SAR law and IAMSAR

Manual

SAR Monitoring Systems (AIS,

LRIT, VTS, VMS)

Systems for information

gathering and analysis

Basic Human Factors

GMDSS and communication

systems

Emergency Phases and levels of

SAR response

Environmental factors

Requirements for medical

emergencies and specialist

response

Basic risk, risk assessment

criteria and health & safety

Logging and reporting on

national information systems

Basic appreciation of National

and International ICT systems.

Classify an incident into the apply

appropriate emergency phase

Receive ship-to-shore distress alerts

Transmit shore-to-ship distress alerts

Basic ability to transmit and receive

SAR coordinating communications

Transmit and receive navigation and

meteorological warnings and urgent

information

Transmit and receive general

communications

Gather information

Verify SAR activities via on-scene

SITREPs

Prepare handover notes and briefings

Assist in the preparation of final SAR

reports

Plot the position

of SAR facilities

Maintain plots showing casualty and

asset positions in relation to search

areas.

Take the correct action in SAR

incidents and exercises

Acknowledge initial call and

plot/assess the casualty's position

Create an incident using an

Information Management System,

ensuring that all details and decisions

are correct and logged

Obtain and evaluate all data on the

incident

Obtain weather and sea conditions

on scene

Initiate distress alerts and broadcasts

Update the casualty

Maintain incident boards and

survivor/ casualty tote

Send SAR SITREPs.

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s

Knowledge on Hamburg and

national SAR convention/law

IAMSAR Manual

SAR Monitoring Systems (AIS,

LRIT, VTS, VMS)



Human Factors


systems


SAR response




response

Risk, risk assessment criteria

and health & safety

Logging and reporting on


National and International ICT

systems

The implementation of

temporary danger areas and/or

exclusion zones in land,

maritime and air domains.

Classify an incident into the


Gather and analyse information

Debrief, and update personnel at

regular intervals on action to date and

planned actions

Obtain regular progress on SAR

activities via on-scene SITREPs

carefully evaluate these

Prepare handover notes and briefings

Prepare final SAR reports

as necessary

plot the position of SAR facilities

Able to supervise the activities of

operators.

Take proper, correct and prompt

action in SAR incidents, exercises and

other activities

Acknowledge initial call and


Create an incident using an IMS,

ensuring that all details, actions and

decisions are correct and logged in

order


incident

Obtain and consider the weather and

sea conditions on scene (past,

present and forecast)

Determine the type and quantity of

any pollution


Alert and task SAR facilities and other

organisations



areas

Update the casualty

maintain incident boards and


send SAR SITREPs and any other

relevant documentation.

73






1. A

SHO

RE

SAR

AC

TIV

ITIE

S

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced knowledge on The

responsibilities of Major National and

International Conventions and major

European Regulation/ Directives:

Advanced IAMSAR Manual

Advanced knowledge SAR Monitoring

Systems (AIS, LRIT, VTS, VMS)

Systems for information gathering and

analysis

Human Factors

Tactical leadership

GMDSS and communication systems

National and international assets and

their capabilities

Emergency Phases and levels of SAR

response

Duties of the ACO and OSC and

coordination of Air, Maritime and shore

based assets (SMC)


Media handling, management of

personal & statistical information

Laws in relation to SAR activities

Requirements for medical emergencies

and specialist response

Advanced land, maritime and

aeronautical search criteria, planning

and execution

Risk, risk assessment criteria and health

& safety

Logging and reporting on national

information systems

Advanced knowledge of National and

International ICT systems

Advanced knowledge on salvage and

how to resource national towing and

other assets as necessary

The implementation of temporary

danger areas and/or exclusion zones in

land, maritime and air domains.

Accident investigation and responsible

bodies

National joint services, or government

department expectations/

requirements.


Preparing and implement a SAR

plan

Designate communication

channels/frequencies and

maintaining a schedule with SAR

facilities

Designate an OSC or an ACO if

required, and advise them of the

SAR plan

Exercise overall co-ordination of

SAR facilities assigned to the

incident, including those of

adjacent centres

Forward plan and prepare a

contingency plan


regular intervals on action to

date and planned actions

Review plans as an incident

develops and further information

becomes available

Prepare handover notes and

briefings

Consider postponement and

termination criteria


as necessary

Coordinate the activities of those

operating at the supervisor level.

Take proper, correct and prompt

action in SAR incidents, exercises

and other activities

Obtain and evaluate all data on

the incident

obtain and consider the weather

and sea conditions on scene

(past, present and forecast)

Plot a search area, develop a

plan, decide on a search method

and the deployment of SAR

facilities

Update media or other

departments/

offices

Notify accident investigation

authorities

74






1. A

SHO

RE

SAR

AC

TIV

ITIE

S

4 M

anag

er

Man

age

me

nt

acti

viti

es


responsibilities of Major National and

International Conventions and major

European Regulation/ Directives:

Advanced knowledge of the IAMSAR

Manual

Advanced knowledge SAR Monitoring

Systems (AIS, LRIT, VTS, VMS)

Comprehensive knowledge on systems

for information gathering and analysis

Human Factors

Strategic leadership



their capabilities


response


coordination of Air, Maritime and

shore based assets (SMC)




Advanced knowledge on land, maritime

and aeronautical search criteria,

planning and execution

Risk, risk assessment criteria and health

& safety

Advanced knowledge of salvage and

how to resource national towing and

other assets as necessary


danger areas and/or exclusion zones in

land, maritime and air domains

Accident investigation organisations

and responsible bodies


department expectations/

requirements.



SAR facilities assigned to the


adjacent centres


contingency plan


regular intervals on action to date

and planned actions



becomes available


briefings




as necessary

Supervise and manage the

activities of those operating at the

Coordinator level.


an incident


departments/offices


authorities

Brief government departments

and senior personnel

Release organisational assets.

75






2. S

AR

AC

TIV

ITIE

S A

T SE

A

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

IAMSAR Manual

Basic knowledge on:

Hamburg and national SAR

convention

SAR Monitoring Systems (AIS, LRIT,

VTS, VMS)

Systems for information gathering

and analysis

Human Factors



response



emergencies and specialist response

Response as a Rescue Swimmer

Basic knowledge on risk, risk

assessment criteria and health &

safety

Alert and pass instructions to SAR

facilities and other organisations


Provide SITREPS on SAR activity


briefings

Prepare final SAR reports as

necessary

Receive ship-to-ship distress alerts

Transmit ship-to-shore distress alerts

Transmit and receive SAR

coordinating communications



information


communications

Plot the position

of SAR facilities

Deploy as a Rescue Swimmer as

necessary



areas

Take proper, correct and

prompt action in SAR

incidents, exercises and other

activities

Acknowledge distress calls

and plot/assess the casualty's

position

Obtain and evaluate data on

the incident

Initiate distress alerts and

broadcasts

Update the casualty


survivor/casualty tote

Send SAR SITREPs.

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s

Basic knowledge on Hamburg and

national SAR convention/law?)

IAMSAR Manual


VTS, VMS)


and analysis

Human Factors



response




Risk, risk assessment criteria and

health & safety

Alert SAR facilities and other

organisations




and planned actions

Provide regular progress on SAR



briefings

Supervise the activities of those

functioning at the operator level


prompt action with regard to

SAR incidents, exercises and

other activities

Ensure that all details, actions

and decisions are correct and

logged in order

Obtain and evaluate all data

on the incident

Consider the weather and sea

conditions on scene (past,


Ensure distress alerts and

broadcasts are initiated

Maintain plots showing

casualty and asset positions in

relation to search areas

Ensure the casualty is

updated



Ensure that SAR SITREPs are

set at regular intervals.

76






2. S

AR

AC

TIV

ITIE

S A

T SE

A

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced knowledge on the

responsibilities of Major National

and International Conventions and

major European Regulation/

Directives


Manual

Advanced knowledge SAR

Monitoring Systems (AIS, LRIT, VTS,

VMS)


and analysis

Human Factors

Tactical leadership



their capabilities


response









health & safety

Advanced Knowledge on salvage and

how to resource towing assets as

necessary


danger areas and/or exclusion zones

in land, maritime and air domains


Prepare and implement a SAR plan




facilities

Exercise overall co-ordination of SAR

facilities on scene


contingency plan



and planned actions

Review plans as an incident develops

and further information becomes

available


briefings


as necessary

Monitor the performance of units

participating in the search

Develop a rescue and recovery plan

Ensure the transmission of relevant

information to all SAR facilities

Supervise the activities of those at

the supervisor level

Effectively patrol assigned sea areas

and carry out search & rescue at sea




activities


on the incident

obtain and consider the

weather and sea conditions

on scene (past, present and

forecast)


plan, decide on a search

method and the deployment

of SAR facilities

Update departments/ offices

where necessary

Coordinate underwater

activity where necessary

Assume the role and

responsibilities of an OSC

77






3. A

IR S

AR

AC

TIV

ITIE

S A

T SE

A

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Basic knowledge on IAMSAR Manual

SAR Monitoring Systems


and analysis

Human Factors


Levels of SAR response




Response as a Rescue Swimmer



safety.





Prepare handover notes

Receive distress alerts

Transmit air-to-shore distress alerts





information


communications

Plot the position

of SAR facilities

Deploy as a Rescue Swimmer as

necessary



areas.




activities

Acknowledge an initial call


position



logged


on the incident

Obtain weather and sea

conditions


broadcasts

Update the casualty

Send SAR SITREPs.

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s


national SAR convention/law?)

IAMSAR Manual


and analysis

Human Factors



response



emergencies, MEDEVAC and

specialist response


health & safety


organisations




and planned actions




briefings




and carry out search & rescue at sea.



SAR incidents, exercises and

other activities



logged in order


on the incident


conditions on scene




Ensure the casualty is

updated


set at regular intervals

Follow the instructions of the

ACO/OSC where necessary

78






3. A

IR S

AR

AC

TIV

ITIE

S A

T SE

A

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s


Manual


Monitoring Systems


and analysis

Human Factors

Tactical leadership



their capabilities


response

Duties of the ACO and OSC and SMC





Advanced knowledge of aeronautical

search criteria, planning and

execution


health & safety


danger areas and/or other exclusion

zones


Prepare and implement a

SAR plan


channels/frequencies and maintain a

schedule with SAR facilities


aeronautical SAR facilities assigned

to the incident


contingency plan



and planned actions



available


Prepare final reports

as necessary

Coordinate the activities of those at





activities


on the incident

Able to obtain and consider

the weather and sea






of SAR facilities

Update SMC, OSC and/or

other departments/offices

Coordinate SAR activities with

ICC and European Border

Surveillance System

Assume the role and

responsibilities of an ACO

79

.

Function 8

-

ship casualty and maritime assistance

service

80

SHIP CASUALTY AND MARITIME ASSISTANCE SERVICE DETAILED TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION: Monitoring of incident signals and request for assistance in response at an accident occurred aboard a ship. TASKS: 1. MAS ACTIVITIES 2. ADMINISTRATIVE ACTIVITIES TABLES:





1. M

AS

AC

TVIT

IES

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Basic theoretical and practical maritime safety rules and procedures.

Basic knowledge of national, E.U., and international regulations regarding Maritime Safety

Reporting activities

Basic knowledge of GMDSS equipment and procedures

Range and coverage of area covered by the local MRCC

Communicate effectively with other colleagues


Employ IMO standard maritime communication phrases

Use different tools and techniques to store collected information and data

Use different tools and techniques for vessel monitoring (Safe Sea Net, Ship Reporting Systems e.t.c.)

Use nautical publications in addition to modern electronic chart display systems

Deal with the procedures taking place in a marine casualty situation

Analyse and correlate every useful information and report to the supervisor adequately


Gather and share relevant information with other authorities and stakeholders

Monitor vessels by using software packages for vessel traffic monitoring

Monitor sea areas to support different tasks

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s


Pertinent Plans

Basic principles of Navigation and cinematic

Basic theoretical and practical maritime safety rules and procedure

Basic knowledge of GMDSS equipment

Basic knowledge of national, EU, and international regulations regarding Maritime Safety

Range and coverage of area covered by the local MRCC

Monitor the ship’s situation if a report discloses an incident that may give rise of a situation where the ship is in need of assistance

Keep track of the information received by the operator(s), prioritize and file a report for the expert

Understand the basic use of charts and nautical publications.

Classify an incident into the appropriate emergency phase

Plan all the actions needed to complete the operation successfully by organizing all available resources

Demonstrate effective communication skills and techniques specific to standard maritime communication

Work effectively with individuals and groups, reviewing performance and providing constructive feedback

Exchange of information between those involved in a marine salvage operation undertaken by private facilities

Obtain and evaluate all data on the incident

Supervise operator(s) activities and ensure the efficient running of operation room

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced knowledge of national, E.U., and international regulations regarding Maritime Safety

IAMSAR Manual

SAR System

Communication methods and strategies

Pertinent Plans

Navigation and cinematic

Assess situations that might occur at sea and give solutions regarding the information received by the supervisor

Take into account operational limitations and capabilities of the SAR assets (vessels, helicopters, patrol boats) needed

Prioritize between two or more situations and take proper actions

Exchange of information between the ship and the coastal State

Inform the MRCC about the situation that might require a rescue operation

Coordinate the personnel in his disposal gather any information critical to decision making

Informing the next level of hierarchy (manager) about the outcome of an operation and request consultation when political issues arise

Communicate the results of the SAR operations to the operator(s) and supervisor(s) finding ways to continuously improve the procedures

Allocate effectively all the assets he has at his disposal depending on the seriousness of a situation

Update media or other departments

Process of information flow to the appropriate levels and units

Detect infringements during operations and take proper actions informing the competent authorities

81






1. M

AS

AC

TVIT

IES

4 M

anag

er

Man

age

me

nt

acti

viti

es

SAR System

Communication methods and

strategies

Pertinent Plans


Advanced knowledge of national, E.U.,

and international regulations regarding

Maritime Safety

Advanced knowledge of IMO

Guidelines (Resolution A949) and of

European Guidelines on Place of

Refuge, as well as the internal

legislation appointing the Competent

Authority

Evaluate the limitations and abilities

of the SAR assets (vessels,

helicopters, patrol boats) needed and

ability to communicate the decision

making procedures to the lower as

well as to higher levels of hierarchy

Find solutions in difficult situations

and to prioritize between two or

more situations in order to take

critical decisions.

Evaluate and manage reports,

consultations and notifications

provided by the relevant IMO

instruments in the event of an

incident involving a ship that does not

require rescue of persons

Communicate the results of

SAR operations to higher

levels of hierarchy trying

continuously to improve and

simplify the procedures

Develop a strategic

framework for the continuous

improvement of MAS

Keep all appropriate involved

authorities informed on the

progress of the operations

and any requirements for

additional support

82






2. A

DM

INIS

TRA

TIV

E A

CTV

ITIE

S

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Basic theoretical and practical

maritime safety rules and

procedures

Basic knowledge of national,

E.U., and international

regulations regarding Maritime

Safety

Basic knowledge on account

procedures

Be aware of confidentiality issues

Basic knowledge of PC and use of

simple databases

Collect information regarding

characteristics of port facilities

Collect information regarding the

available assets and related points of

contact

Collect all information regarding the

cost of operations

Monitoring and reviewing information

from events, to detect or assess

problems (as above)

Update the list of available assets and

handle logistics of all resources

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s

Pertinent Plans




procedures

SAR System


procedures

Radio communication skills

Gather all valuable information from

the operator(s) and assemble possible

plans of action to submit to the

coordinator

Assess all information about the cost

of operations

Analyse information regarding the cost

of operations

Provide information regarding the assets

available for the maritime assistance

service, the available port facilities and

all the information regarding the points

of contact

Supervise multiple situations taking note

of the most valuable and critical

information

Prepare a first draft of cost analysis,

making suggestions for the expert level

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Pertinent Plans


knowledge of all assets

limitations and capabilities


procedures

Assess SAR System

Access CISE platform

Assess all valuable information and

choose the appropriate plan of action

for every different situation

Identify complex problems and

reviewing related information to

develop and evaluate options and

implement solutions

Analyse reports regarding the cost of

operations

Provide national instructions to indicate

the authority or the organization to

which is to transmit the information

obtained from a ship and the authority

or the organization from which it

receives instructions concerning its

action and the particulars to be

transmitted to ship

Assess staff and provide timely and

consistent feedback regarding technical

proficiency and Effectiveness

Recognize staff potential and guide

employees in developing skills by

recommending appropriate training and

sources of information

Draft cost analysis, finding the best

solutions regarding the assets used in

operations

4 M

anag

er

Man

age

me

nt

acti

viti

es

Pertinent Plans


Advanced knowledge of all

assets limitations and

capabilities

Principles and procedures for

personnel selection, training,

labour relations and

negotiation.

Coordinate all personnel and retrieve

valuable information from all national

experts in order to handle difficult

situations

Provide guidance and direction to

subordinates, including setting

performance standards and monitoring

performance

Analyse needs and product

requirements to occupy the best

available resources

Make an assessment of the outcome of

operations regarding ship casualty and

maritime assistance service and provide

ideas of improvement

Set up and manage training programs

related to MAS

Establish a structured and systematic

debriefing activity to verify the quality of

operations

Make decisions regarding economic

solutions based on cost analysis

provided by the experts

83

Function 9

-

maritime accident and disaster response

84

MARITIME ACCIDENT AND DISASTER RESPONS DETAILED TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION: Mass rescue operations (MRO): search and rescue services characterized by the need for immediate response to large number of person in distress, such that the capabilities normally available to search and rescue authorities are inadequate. Disaster response: actions taken upon request for assistance under the union mechanism in the event of an imminent disaster, or during or after a disaster, to address to address its immediate adverse consequences. TASKS: 1. MRO ASHORE ACTIVITIES 2. MRO SEA ACTIVITIES 3. MRO ADMINISTRATIVE ACTIVITIES TABLES:





1. M

RO

ASH

OR

E A

CTI

VIT

IES

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Basic knowledge IAMSAR Manual

Systems for information gathering and analysis

Basic Human Factors

Communication systems

Levels of SAR/MRO response


Requirements for medical emergencies and specialist response

Basic risk, risk assessment criteria and health & safety

Logging and reporting on national information systems.

Assist in the preparation of reports for debriefing.

Assist in the planning, development and testing of emergency plans

Receive ship-to-shore casualties

Work with and in support of other services

transmit and receive SAR/MRO communications

Operate in a wide variety of environmental conditions

Transmit and receive general communications

Gather information

Update SAR/MRO activities via on-scene SITREPs

Assist in the preparation of handover notes and briefings

Assist in the preparation of final SAR/MRO reports.

Take the correct action for their level in SAR/MRO incidents and exercises

Work effectively within a crisis unit, ensuring that all details are correct and logged

Obtain data on the incident

Obtain environmental conditions on scene

Update casualties

Care for and debrief casualties/survivors

Maintain incident boards and survivor/ casualty tote.

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced knowledge of The role and responsibilities of the Search and Rescue Mission Coordinator (SMC)

Advanced knowledge of the IAMSAR Manual

Advanced knowledge of systems for information gathering and analysis

Advanced Human Factors

Tactical leadership

Emergency Phases and levels of SAR response


Media handling, management of personal & statistical information

Laws in relation to SAR activities and major incidents as defined by national authorities

National response procedures and policies in relation to emergencies, disasters and major incidents

Risk, risk assessment criteria and health & safety

Logging and reporting on national information systems

National and International ICT systems

Accident investigation and responsible bodies

Underwater, accidents, emergencies and disasters

Offshore industry accidents, emergencies and disasters

Act as primary contact for their respective organization

Establish a framework for the overall management of the incident

Assess and assure the effectiveness of the response

Determine operational /tactical objectives and priorities

Formulate and implement an integrated media and communications plan

Decide what resources, or expertise can be made available

Plan for the care and debriefing of large numbers of causalities/survivors

Plan beyond the immediate response phase for recovery from an emergency state to one of normality

Arrange to scale up, or down activities as necessary

Record all decisions on an Incident Command Log or via a dedicated logging officer

Prepare reports for debriefing, return on investment analysis, training and accountability purposes

Plan, develop and test emergency plans in a multi-agency environment

Take proper, correct and prompt action in response to a major maritime accident, or disaster

Identify hazards and manage risk

Communicate and collaborate effectively with colleagues from other teams/ departments

Contribute toward simulated multi-agency exercises in order to enhance and develop interoperability and improve inter-agency communications/ cooperation

Consider environmental impact, take action and inform appropriate agencies

85






1. M

RO

ASH

OR

E A

CTI

VIT

IES

4 M

anag

er

Man

age

me

nt

acti

viti

es

Advanced knowledge on the role and

responsibilities of the Search and

Rescue Mission Coordinator (SMC)


Manual

Advanced knowledge on systems for

information gathering and analysis




SAR/MRO response


Advanced media handling,

management of personal & statistical

information

Advanced laws in relation to

SAR/MRO activities and major

incidents as defined by national

authorities

Advanced national response

procedures and policies in relation to

emergencies, disasters and major

incidents

Advanced risk, risk assessment

criteria and health & safety


information systems


systems

Advanced accident investigation and

responsible bodies

Advanced national joint services, or

government department

expectations/ requirements

Underwater, accidents, emergencies

and disaster

Offshore industry accidents,

emergencies and disasters

Act as the primary contact for their

respective organization

Improve on the planning for disaster

response (MRO) operations

Identify, in advance, organisational

response capabilities establish a

framework for the overall management

of the incident

Assess and assure the effectiveness of

the a response

Determine strategic/tactical objectives

and priorities

Formulate and implement an

integrated media and communications

plan

Ensure clear lines of communication

with tactical commander(s) and other

agencies

Instigate further contingency and

recovery planning as required



Decide what resources or expertise can

be made available

Undertake liaison with strategic

commanders from other agencies/

departments

Plan beyond the immediate response

phase for recovery from an emergency

state to one of normality

Prepare reports for debriefing, return

on investment analysis, training and

accountability purposes

Plan, develop and test emergency plans

in a multi-agency environment set-up

and manage a training programme for

disaster response

Take strategic and multi-

agency command and

coordination

Communicate and collaborate

effectively with colleagues

from other teams/

departments

Stage simulated multi-agency

exercises to enhance and

develop interoperability and

improve inter-agency

communications/

cooperation

Consider environmental

impact, take action and

inform appropriate agencies

Improve the planning of

disaster response operations

Develop a strategic

framework, setting up

objectives, the role of

exercises and a long-term

comprehensive plan outlining

exercise priorities in addition

to a programme of exercises

Manage a programme of

lessons learnt from SAR/MRO

response activities

Give consideration to

requests from tactical

commanders

86






2. M

RO

SEA

AC

TIV

ITIE

S

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Basic IAMSAR Manual

Basic knowledge on:

Hamburg and national SAR

convention

Basic SAR Monitoring Systems

(AIS, LRIT, VTS, VMS)

Basic systems for information


Basic Human Factors


systems


SAR response

Basic environmental factors



response

Basic risk, risk assessment criteria

and health & safety.



Gather and analyse basic

information

Provide basic SITREPS on SAR/MRO

activity

Help prepare handover notes

Help prepare SAR/MRO reports as

necessary


Transmit ship-to-shore distress

alerts

Transmit and receive SAR/MRO


Transmit and receive urgent

information


communications

Plot the position

of SAR/MRO facilities



areas and evacuation points


prompt action in SAR/MRO


activities

Acknowledge distress calls and

plot/assess the casualty's

position

Obtain and evaluate basic data

on the incident


broadcasts

Update the casualty



Send SAR/MRO SITREPs.

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s


national SAR convention/law

IAMSAR Manual


VTS, VMS)


and analysis

Human Factors



SAR/MRO response





health & safety

Alert SAR/MRO facilities and other

organisations




and planned actions

Provide regular progress on

SAR/MRO activities via on-scene

SITREPs


briefings





SAR/MRO incidents, exercises

and other activities



logged in order


the incident









Ensure the casualty is updated



Ensure that SAR/MRO SITREPs

are set at regular intervals

87






2. M

RO

SEA

AC

TIV

ITIE

S

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s





Directives:


Manual


Monitoring Systems (AIS, LRIT, VTS,

VMS)


and analysis

Human Factors

Tactical leadership

Advanced GMDSS and

communication systems

National and international assets

and their capabilities


response









health & safety

Advanced Knowledge on salvage and

how to resource towing assets as

necessary


danger areas and/or exclusion zones

in land, maritime and air domains.


Prepare and implement a SAR/MRO

plan




facilities


SAR/MRO facilities on scene


contingency plan



and planned actions



becomes available


briefings

Prepare final SAR/MRO reports

as necessary




Ensure the transmission of relevant

information to all SAR/MRO facilities

Coordinate the activities of those at



prompt action in SAR/MRO


activities


the incident

obtain and consider the

weather and sea conditions on

scene (past, present and

forecast)



method and the deployment of

SAR/MRO facilities

Update SMC and/or other

departments/offices

Coordinate underwater activity,

where necessary

88






3. M

RO

AD

MIN

ISTR

ATI

VE

AC

TIV

ITIE

S

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Basic knowledge of the IAMSAR Manual

Basic systems for information gathering and

analysis

Basic Human Factors

Basic GMDSS and communication systems

Basic Emergency Phases and levels of

SAR/MRO response


Basic requirements for medical emergencies,

specialist response and the handling of

deceased persons.

Basic risk, risk assessment criteria and health &

safety

Basic logging and reporting on national

information systems

Basic knowledge of national ICT systems.

Gather basic information

Prepare basic handover notes for

briefings

Assist in the preparation of

reports as necessary


contingency plans

Handle deceased persons in a safe

and respectful manner

Support the resources and

services needed to meet the

incident response


prompt action

Ensure that all details are

correct and logged in order

Obtain all basic data on the

incident



Assist in the dealing of

pollution where necessary

Provide for basic SITREPS to

all necessary personnel.

2 S

up

erv

iso

r Su

pe

rvis

ion

act

ivit

ies

Knowledge on Hamburg and national SAR

convention/law

IAMSAR Manual

SAR/MRO Monitoring Systems

Systems for information gathering and analysis

Human Factors


Emergency Phases and levels of SAR/MRO

response


Requirements for medical emergencies and

specialist response

Risk, risk assessment criteria and health &

safety

Logging and reporting on national information

systems

National and International ICT systems.

Account, procurement rules and procedures




and planned actions

Identify and provide resources

and services required to support

the incident response


briefings


as necessary

Monitor costs and provide

accounting, procurement, time

keeping and other budgetary

records as necessary

Support any pollution control

measures as necessary

Supervise the activities of

operators


prompt action


on the incident

Alert facilities and other

organisations as necessary

Consider the requirements

for the handling, removal and

disposal of deceased persons


for the care of SAR personnel

Provide SITREPs to other

officers as necessary

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced knowledge on Hamburg and national

SAR convention/law


Advanced SAR/MRO Monitoring Systems

Advanced systems for information gathering

and analysis


Advanced GMDSS and communication systems

Emergency Phases and levels of SAR/MRO

response


Requirements for medical emergencies and

specialist response

Advanced risk, risk assessment criteria and

health & safety

Logging and reporting on national information

systems

Advanced national and International ICT

systems

Advanced knowledge of account, procurement

rules and procedures.




and planned actions





conduct briefings and debriefings


as necessary





Coordinated and support

pollution control measures as

necessary

Coordinate the activities of

supervisors


prompt action


on the incident




for the handling, removal and



for the care of SAR personnel

Take appropriate agreements

and establish diplomatic

channels to coordinate the

transfer the remains of

citizens to their respective

countries

Provide SITREPs to other

officers and organisations as

necessary

89

Function 10

-

fisheries inspections and controls

90

FISHERIES INSPECTIONS AND CONTROLS DETAILED TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION: Monitoring of vessel movement to detect illegal, unreported or unregulated fishing. Surveillance of fishing grounds control of suspect fishing vessel TASKS : 1. MONITORING AND CONTROL OF FISHING ACTIVITIES 2. INSPECTIONS AND FOLLOW-UP TABLES:





1.

MO

NIT

OR

ING

AN

D C

ON

TRO

L O

F FI

SHIN

G A

CTI

VIT

IES

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Common Fisheries Policy scope and objectives

Conservation, management and technical measures adopted at EU and national levels (forbidden areas, spatial/temporal closures, gears, etc.)

Technical functionalities of VMS/AIS/ERS and dedicated software

VMS/AIS legal framework under the Control Regulation

EU and national databases (fleet register, etc.)

IUU Regulation and its implementing rules

Analyse VMS/AIS/ERS data

Detect and report on presumed non-compliant activities by using VMS/AIS/ERS data

Establish communications with fishing vessels, ship-owners, operators and other authorities

Verify catch certificates prior to validation

Provide basic guidance to inspection means when requested

Ensure correct receipt and transmission of data from fishing vessels and with all means of inspection in the field/area of operations

Guarantee the respect of procedures issued by supervisors


3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Common Fisheries Policy scope, rules and objectives

Conservation, management and technical measures adopted at EU and national levels (forbidden areas, spatial/temporal closures, etc.)

Technical functionalities of VMS/AIS/ERS and dedicated software






Procedures to exchange information with other national authorities

Coordinate and supervise the analysis of VMS/AIS/ERS data

Detect and report on presumed non-compliant activities by using VMS/AIS/ERS data

Establish communications with fishing vessels, ship-owners, operators and other authorities

Validate catch certificates prior to validation

Implement and contribute to priorities defined by the manager

Prepare and draft activity reports

Draw-up procedures to address possible non-compliance with the rules of Common Fisheries Policy



Provide detailed technical/legal guidance to inspection means when requested

Supervise operator’s activities and ensure the efficient running of the operation room in the FMC

Oversee the correct functioning of entire VMS and AIS system

Organise the processing and exchange of information with national authorities

Inform competent authorities on inspection follow-up

Manage data: correlate information acquired by different sources

Evaluate collected and shared data

Store information in common databases

Produce intelligence reports and analyses


4 M

anag

er

Man

age

me

nt

acti

viti

es

Common Fisheries Policy scope, rules and objectives

Technical functionalities of systems and dedicated software




Conservation, management and technical measures adopted at EU and national levels (forbidden areas, spatial/temporal closures, etc.)

Organisation and responsibilities of the national authorities as specified in national law


Procedures to exchange information with other national authorities

Chair meetings

Analyse information from each channel and draw-up control plans

Establish high-level priorities for inspections

Validate catch certificates

Ensure the efficient running of the FMC, in particular VMS and AIS system

Oversee the processing and exchange of information with national authorities

Control and spread data and information

Assess and control intelligence reports and analyses


Spread best practices and lessons learned

Lead the subordinates to accomplish the organization vision, mission and goals

Oversee intelligence reports and analyses of the subordinate level

91






2. I

NSP

ECTI

ON

S A

ND

FO

LLO

W-U

P

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Common Fisheries Policy scope and

objectives

Conservation, management and

technical measures adopted at EU

and national levels (forbidden areas,

spatial/temporal closures, gears, etc.)

Control Regulation and its

implementing rules

IUU Regulation and its implementing

rules

Inspection reporting;

Carry out inspections of fishing

vessels at sea/in port: check

documents, catches, gears and

other legal requirements

Carry out inspection of post-

landing activities: transport,

marketing


Distinguish the fish species, the

type of fishing vessels and fishing

gears

Measure and weigh fish

Measure fishing gears

Cross-check information collected

prior to and during the inspection

Ensure correct receipt and

transmission of data report from

fishing vessels and from any

means of inspection in the area of

operations

Take all necessary actions to

collect and ensure any evidence(s)

of suspected infringements

Carry out verifications/inspections

of any imported products

supported by a catch certificate

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s


objectives



and national levels (forbidden areas,

spatial/temporal closures, gears, etc.)


implementing rules


rules

Inspection reporting

Risk management methodology




Tactical management for the

deployment of control means


with other national authorities

Establish radio communications

(at sea) with the vessel to be

inspected

Lead inspections of fishing vessels

at sea/in port: check documents,

catches, gears and other legal

requirements

Lead inspection of post-landing

activities: transport, marketing

Draft and submit to the

coordinator inspection reports

Ensure the correct receipt and


fishing vessels and from any

means of inspection in the area of

operations



of suspected infringement(s)

Guarantee the respect of internal

procedures issued by the

coordinators

Guarantee the respect of

inspection procedures defined at

International/EU/national levels




3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s


objectives


conservation, management and


and national levels (spatial/temporal

closures, etc.)

Advanced knowledge of control

Regulation and its implementing

rules

Advanced knowledge of risk

management methodology




Tactical management for the



with other national authorities,

European Commission and European

Fisheries Control Agency


rules

Coordinate inspections of fishing

vessels at sea/in port

Coordinate inspection of post-

landing activities: transport,

marketing

Coordinate and organise

verifications of catch certificates and

supporting documents

Contact non-EU countries

authorities for further verification

requests (IUU Regulation mutual

assistance)

Draw-up reports on inspection

activities, including suspected

infringements


Designate and organise inspection

teams for inspection activities



Coordinate the team’s activities

ensuring the organisation’s vision,

mission and goals are complied

with

Exchange information with non-EU

and Member States’ authorities

Spread the best practices and

lessons learned

Supervise the inspection reports’

drafting and forward them to

competent authority

92






2. I

NSP

ECTI

ON

S A

ND

FO

LLO

W-U

P

4 M

anag

er

Man

age

me

nt

acti

viti

es


objectives




and national levels (spatial/temporal

closures, etc.)

Advanced knowledge of control


rules

Advanced knowledge of IUU


rules






Strategic management for the



with other national authorities,

European Commission and European

Fisheries Control Agency

Establish priorities

Chair meetings

Draw-up specific procedures to

manage the inspection data

upload

Disseminate reports on inspection

activities, including suspected

infringements

Ensure follow-up of presumed

infringements to competent

national authorities

Manage and organise the overall

inspection activities carried out by

the organisation

Manage the overall collection,

treatment and certification of

information on fishing activities

Manage and ensure follow-up to

large scale investigations


States, non-EU countries,

European Commission and

European Fisheries Control Agency


resources


learned

93

Chapter II: Summary tables

94


95

Function 1

-

maritime safety

96

MARITIME SAFETY (INCLUDING VTS) SUMMARY TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION: Maritime safety is concerned with the protection of life, environment and property through regulation, management and technology development of all forms of waterborne transportation. TASKS: 1. VERIFICATION AND CERTIFICATION OF FLAG STATE 2. PORT STATE CONTROL INSPECTIONS ON FOREIGN SHIPS 3. ADMINISTRATIVE AND COTROL ACTIVITIES 4. VESSEL TRAFFIC SERVICES TABLES:





1.V

ERIF

ICA

TIO

N A

ND

CER

TIFI

CA

TIO

N O

F FL

AG

STA

TE

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s


Conventions, EU relevant legislation,

national laws and regulations

regarding ships and the safety of

navigation


Conventions, EU relevant legislation,

national laws and regulations

concerning any matter subject to

inspection.


international laws and regulations, EU

relevant legislation on ship inspection

and reporting procedures and

recommendations


inspections, issuing certificates and

asses ship pre-arrival information

Conduct surveys on board

according with national and

international procedures ensuring

that safety requirements are

complied.

Issue, verification and

endorsement of certificates

Detect non-compliances in the

ship pre-arrival form and

determine whether a survey is

necessary

Detect deficiencies during

inspection according to safety

regulations and take proper

actions

Initiate an investigation, when

necessary, according to safety

regulations

4 M

anag

er

Man

age

me

nt

acti

viti

es


Conventions, EU relevant legislation

and national laws and regulations

regarding ships and the safety of

navigation


Conventions, EU relevant legislation

and national laws and regulations

concerning any matter subject to

inspection.

Advanced knowledge of national EU

and international laws and

regulations on ship inspection and

reporting procedures and

recommendations


endorsement of certificates when

necessary

Manage and control inspection

activities and RO organizations

Manage relations with other NCA

Apply penalties and/or refusal of

access when appropriate

according to national and

international laws and

regulations


cooperation with other States

97






2. P

OR

T ST

ATE

CO

NTR

OL

INSP

ECTI

ON

S O

N F

OR

EIG

N S

HIP

S

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s


Conventions listed as “relevant

instruments” for Port Sate Control

regime, EU legislation on PSC, Paris




Advanced knowledge of Targeted

Flags, Recognised Organisations

Performance, Company Performance

and Type of Ship principles

Advanced knowledge of Ship arrival,

departure and port movement data

information

Use of all the Manual for PSCO

The application of the principle of

Ship Risk Profile, the scheme for

priority inspection and overriding

factors

U

Decide when to postpone an

inspection and proceed according

to PSC procedures

Carry out initial, more detailed

and expanded inspection

Apply PSC procedures on

boarding and starting and

inspection, certification and

document checks

Follow procedures and

guidelines for detention, follow

up detention, release to a repair

yard, initiating banning and

lifting banning

4 M

anag

er

Man

age

me

nt

acti

viti

es


Conventions listed as “relevant

instruments” for Port Sate Control

regime, EU legislation on PSC, Paris




Report updates and modifications

of PSC Information System

Represent the Flag State at PSC

panel meetings

Report updates in regulations and

procedures

Supervise and process PSC

inspectors certifications and

qualifications.

Advise in the elaboration of new

procedures and instructions

Act as liaison between the PSC

inspectors and the PSC

organization

98






3. A

DM

INIS

TRA

TIV

E A

ND

CO

TRO

L A

CTI

VIT

IES

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s


International Convention Codes

and instruments and of EU relevant

legislation and its technical annexes

related to marine equipment


international Conventions, EU

relevant legislation and national

laws and regulations regarding

ships and the safety of navigation

International Conventions and EU

relevant legislation on standards

and training of crew

General procedures on observing,

participating and reporting on

board drills



certificates

Verify that the ship certificates are

issued according with the

appropriate procedures and

following national and

international laws and regulations

Supervise manufacturing and

designing process for marine

equipment

Carry out audits in the RO

headquarters

Carry out inspections on board

including supervision of on-

board drills

Supervise RO activities and give

recommendations

Verify that all requirements are

fulfilled in accordance with

proficiency or competency of

seafarers

Identify non-compliances with

EU regulations on marine

equipment manufacturing or

designing processes

4 M

anag

er

Man

age

me

nt

acti

viti

es


international Conventions, EU

relevant legislation and national

laws and regulations regarding

ships and the safety of navigation


International Conventions and EU

relevant legislation on standards

and training of seafarers and on

labour conditions onboard


endorsement of certificates when

necessary

Manage and control inspection

activities and RO organizations

Contact RO organizations when

correction measures should be

implemented

Take proper action when a non-

compliance is detected according

international conventions on

standards and training of

seafarers


cooperation with other States

Issue certificates on proficiency

or competency of seafarers

99






4. V

ESSE

L TR

AFF

IC S

ERV

ICES

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced Knowledge on Community

vessel traffic monitoring and

information system

Advanced knowledge of the IMO

SMCP

Advanced knowledge of VTS

organization and rules on navigation

Principles of operation of the VTS

equipment

Nautical and port operations

knowledge

Radio operator practices and

procedures, also in emergency

situations

Teamwork and staff management

Contingency plans and general

knowledge on SAR operations and

procedures

Theories on teaching methods and

practices

Monitor and organise traffic within

the VTS area, ensuring the VTS

performance is in accordance with

regulations

Operate and monitor performance

of the equipment and its

limitations and identify

malfunction or wrong data

Analyse all the available

information that may influence the

flow of traffic within a VTS area

and coordinate with allied services

Prioritize, relay and coordinate

communications using VHF radio

equipment or other means of

communication, with diplomacy

and confidentiality

Response to emergency situations

and start alerting procedures in

accordance with the appropriate

contingency plan

Manage the training process


Report failures of the equipment

and interpret situations due to

its limitations

Dealing with routine and

emergency, panic stricken

people and other unexpected

situations

Identify properly type and scale

of emergency and activate

contingency plan

Assess the training process,

adapting training programmes to

meet new techniques,

technologies and procedures and

report performance to the

manager

4 M

anag

er

Man

age

me

nt

acti

viti

es

Advanced knowledge of relevant

national and international regulations

regarding VTS functions and the

protection of the marine

environment

Proficient knowledge on Community

vessel traffic monitoring and

information system

Advanced knowledge of contingency

plans: national and international

regulations concerning distress and

pollution

Advanced knowledge of public

relations theories

Advanced knowledge of quality

systems and risk management

theories

Manage and coordinate VTS

personnel activities

Plan and develop emergency

procedures

Manage financial, technical and

human resources

Deal with risk situations and take

proper action

Ensure the standards for

qualifications and training set by

the Competent VTS Authority are

met

Apply and adequate PR policy

Ensure the quality standards are

maintain

Report to the VTS Competent

Authority

100


101

Function 2

-

maritime ship and port security

102

MARITIME SECURITY SHIP AND PORT SECURITY SUMMARY TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION: Combination of preventive measures intended to protect shipping and port facilities against threats of intentional unlawful acts. TASKS: 1. OPERATIONAL ACTIVITIES 2. ADMINISTRATIVE ACTIVITIES TABLES:





1.

OP

ERA

TIO

NA

L A

CTI

VIT

IES

1 O

pe

rato

r O

pe

rati

on

al a

ctiv

itie

s

Basic theoretical and practical maritime

security rules and procedures

Basic rules on EU reporting formalities

and functioning of National SAFESEANET

environment

Authority Information Exchange Module

within EU SAFESEANET

Assess the ship pre-arrival


Exchange information with

ship before its arrival in

English

Exchange information with

other national authorities

trough SAFESEANET


mandatory information are missing

Report to the superior level, when

necessary

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s


maritime security legislative framework,


recommendations

Advanced inspection procedures related

to ships, port facilities and ports

Advanced guide lines for inspection

reporting

Ships:

carry out inspection

assess the operation being

examined

carry out exercise on board

carry out crew interview

check security equipment on

board ships

to take responsibility based

on inspection result

drafting reports.

to manage appeals form

ships/company if any

Port facilities and Ports


assess the operation being

examined

to take responsibility based

on inspection result

drafting reports

Ships

detect clear grounds during

inspections

apply the more appropriate control

measures.

apply professional judgment during

inspection

communicate in English with ship’s

Master and SSO with reference the

actions to be taken

to report the inspection results in

the proper way

issue the ISSC certificate when

acting as FSI

Port facilities and Ports

detect non conformities during

inspections

take proper actions based on non-

conformities detected.

communicate with PFSO e PSO

to report the inspection results in

the proper way

4 M

anag

er

M

anag

em

en

t ac

tivi

tie

s




recommendations


procedures.

Advanced understanding of procedures

to manage and coordinates the

subordinate levels.

Establish the priorities of

inspection also taking into

account the Headquarters

Directives

Selection of appropriate

official for ship, port facilities

and port inspection.

Coordination of all

subordinate levels

Organize coordination

meeting with subordinate

levels


resources


learnt detected and correction of

mistakes in the inspection and ship

monitoring activities

103

MARITIME SECURITY SHIP AND PORT SECURITY SUMMARY TABLE





2.A

DM

INIS

TRA

TIV

E A

CTI

VIT

IES

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s


maritime security legislative



Advanced guide lines and procedures

for carrying out security assessment

related to ships, port facilities and

ports

Advanced guide lines and procedures

in order to draft security plans


port

Carry out proper security

assessment





Draft verification reports

Propose revision of security

assessment or security plans

Propose approval of security

assessments and security plans


security assessments, if any


security plans, if any

Report the inspection results in

the proper way

4 M

anag

er

Man

age

me

nt

acti

viti

es


maritime security legislative



Advanced maritime security rules

and procedures.

Advanced guidelines and procedures

in order to approve security plans


port





Assess the quality of the port

facilities verification reports

drafted by the expert

Assess the report of the expert

with reference the approval of

assessments and plans

Approve security assessment of


Approve security plans of ships,

port facilities and ports

Sign the ISSC certificate

104


105

Function 3

-

maritime customs activities

106

MARITIME CUSTOMS ACTIVITIES SUMMARY TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION: The activity performed to the fight against fraud and forms of transnational trafficking in breach of national and Community customs provisions, to prevent and detect infringements of Community customs provisions TASKS: 1. CONTROL ACTIVITIES AT MARINE AREAS. 2. OPERATIONAL ACTIVITIES TABLES:





TASK

1:

Co

ntr

ol a

ctiv

itie

s at

mar

ine

are

as

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Basic knowledge of national, EU and international legislation and regulations on:

custom, maritime law, inviolability of the home, use of fire weapons and deadly force, safety of navigation, radio voice communications, reporting formalities and contraband and smuggling regulations

Use the data bases of the customs, different techniques, tools, radio devices and monitoring systems for vessel traffic monitoring and obtaining of information to Identify different vessel types and the spaces in it

Conduct rummage and sampling activities

Monitor vessels and her cargo. Communicate with another crew members during rummage or sampling activities

Gather and share relevant information. Collect information and evidence for alleged infringements

Report infringements. Arrest and bring suspect to justice

Manage and use firearms safely and securely

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s

Basic knowledge of national, EU and international legislation and regulations on:

custom, maritime law, inviolability of the home, use of fire weapons and deadly force, safety of navigation, radio voice communications, reporting formalities and contraband and smuggling regulations

Tactical management and leadership: teamwork procedures, work programs and watch procedures.

Use the data bases of the customs, different techniques, tools, radio devices and monitoring systems for vessel traffic monitoring and obtaining of information to Identify different vessel types and the spaces in it

Supervise and Conduct rummage and sampling activities

Work effectively with individuals and groups. Apply stress management


Gather and share relevant information. Collect information and evidence for alleged infringements

Report infringements. Arrest and bring suspect to justice. Write reports of crime



3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced knowledge of national, EU and international legislation and regulations on:

custom, maritime law, inviolability of the home, use of fire weapons and deadly force, safety of navigation, , radio voice communications, reporting formalities and contraband and smuggling regulations, methods of patrolling


Process the information in the databases of the customs, identify different vessel types and the spaces in it.

Coordinate and develop rummage and sampling activities, quality, safety, security, public information and formation plans

Work effectively with individuals and groups. Select stress management


Gather, analyse, store, evaluate and share relevant information. Collect information and evidence for alleged infringements. Produce intelligence reports and analyses



Coordinate supervisor activities and maritime tactical operations

4 M

anag

er

Man

age

me

nt

acti

viti

es

Advanced knowledge of national, EU and international legislation and regulations on:

custom, maritime law, inviolability of the home, use of fire weapons and deadly force, safety of navigation, radio voice communications, reporting formalities and contraband and smuggling regulations, methods of patrolling


Manage the information in the databases of the customs.

Establish priorities for intelligence, information gathering and data analysis

Disseminate rummage and sampling activities, quality, safety, security, public information and formation plans

Work effectively with individuals and groups. Evaluate stress management

Gather, analyse, store, evaluate and share relevant information. Collect information and evidence for alleged infringements. Produce intelligence reports and analyses



Coordinate maritime tactical operations

Lead maritime monitoring and surveillance activities

Give long term tasks and targets

107

MARITIME CUSTOMS ACTIVITIES SUMMARY TABLE





TASK

2:

Op

era

tio

nal

act

ivit

ies

1 O

pe

rato

r O

pe

rati

on

al a

ctiv

itie

s



regulations on:

custom, maritime law,

inviolability of the home, use of

fire weapons and deadly force,

safety of navigation, radio voice

communications, reporting

formalities and contraband and

smuggling regulations

Use the data bases of the

customs, different techniques,

tools, radio devices and

monitoring systems for vessel

traffic monitoring and obtaining

of information to Identify

different vessel types and the

spaces in it

Conduct rummage and

sampling activities

Monitor vessels and her cargo.

Communicate with another crew

members during rummage or

sampling activities


information. Collect information

and evidence for alleged

infringements

Report infringements. Arrest and

bring suspect to justice

Manage and use firearms safely

and securely

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s



regulations on:

custom, maritime law, inviolability

of the home, use of fire weapons

and deadly force, safety of

navigation, radio voice



smuggling regulations

Tactical management and leadership:

teamwork procedures, work

programs and watch procedures.

Use the data bases of the

customs, different techniques,

tools, radio devices and

monitoring systems for vessel

traffic monitoring and obtaining

of information to Identify

different vessel types and the

spaces in it

Supervise and Conduct

rummage and sampling

activities


individuals and groups. Apply

stress management

Monitor vessels and her cargo.

Communicate with another crew

members during rummage or

sampling activities


information. Collect information

and evidence for alleged

infringements


bring suspect to justice. Write

reports of crime


and securely


3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s


EU and international legislation and

regulations on:




safety of navigation, , radio voice



smuggling regulations, methods

of patrolling


leadership: teamwork procedures,

work programs and watch

procedures.

Process the information in the

databases of the customs,

identify different vessel types

and the spaces in it.

Coordinate and develop

rummage and sampling

activities, quality, safety,

security, public information and

formation plans


individuals and groups. Select

stress management

Gather, analyse, store, evaluate

and share relevant information.

Collect information and evidence

for alleged infringements. Produce

intelligence reports and analyses



reports of crime


and securely

Coordinate supervisor activities

and maritime tactical operations

4 M

anag

er

M

anag

em

en

t ac

tivi

tie

s


EU and international legislation and

regulations on:




safety of navigation, radio voice



smuggling regulations, methods

of patrolling


leadership: teamwork procedures,

work programs and watch

procedures.

Manage the information in the

databases of the customs.




Disseminate rummage and

sampling activities, quality,

safety, security, public

information and formation

plans


individuals and groups.

Evaluate stress management

Gather, analyse, store, evaluate

and share relevant information.

Collect information and evidence

for alleged infringements. Produce

intelligence reports and analyses



reports of crime


and securely


operations. Lead maritime


activities. Give long term tasks and

targets

108


109

Function 4

-

the prevention and suppression of trafficking

and smuggling and connected maritime law

enforcement

110

THE PREVENTION AND SUPPRESSION OF TRAFFICKING AND SMUGGLING AND CONNECTED MARITIME LAW ENFORCEMENT SUMMARY TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION: The activity performed to fight against fraud and forms of transnational trafficking to prevent, suppress and punish trafficking. TASKS: 1. PRELEMINARY ACTIVITIES 2. DEVELOPMENT 3. PRE-OPERATIONAL PHASE 4. OPERATIONAL PHASE 5. RELATED TASKS TABLES:





1. P

REL

EMIN

AR

Y A

CTI

VIT

IES

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies




Basic knowledge of maritime and

criminal law and related procedures


Detect suspicious movements at

sea and on land

Carry out inspections of vessels at

sea and vehicles in land


Identify modus operandi


transmission of data report also to

superior level

Take all necessary actions to collect

and ensure any evidence(s) of

suspected infringement(s)

Guarantee the respect of procedures

issued by Supervisor

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s

Environmental and operational

context

Maritime and criminal law and

related procedures


Procedures as leader of maritime

inspection group

Lead inspection group of vessels

at sea and in Port and vehicles on

land

Verify and update inspection

reports


Recognise of suspicious situations

and possible threats

Supervise the correct receipt and


suspicious vessels

Supervise all necessary actions of the

lower level to collect and ensure any

evidence(s) of suspected

infringement(s)

Synthesise data report of suspicious

situations elaborated by the lowest

level

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s Advanced understanding about the




the national control authorities

Coordination maritime inspection

groups

Tactical management

Lead inspection groups of vessels

at sea and in Port and vehicles on

land

Draw-up and disseminate data

reports to competent analyst


and recognise of suspicious

situations and possible threats

Coordinate activities of the lower

levels and ensure the efficient

running of the operational assets

Organise, evaluate and share data

information with national authorities


analyses and share relevant

information with other authorities

and stakeholders

4 M

anag

er

Man

age

me

nt

acti

viti

es


Advanced understanding about the



maritime and criminal law as also as

open source intelligence methods

Clarify suspicious situations and

possible threats

Oversee data report from

suspicious situations

Lead coordination of maritime

inspection groups

Interpret intelligence report and

analyses;

Manage data of correlate

information acquired by different

sources and apply for me detail

information

Provide guidelines to the lowest level

in order to increase interest in a

focus target of preliminary actions

111






2. D

EVEL

OP

MEN

T

1 O

pe

rato

r O

pe

rati

on

al a

ctiv

itie

s

Basic knowledge of open source


methods

Informatics systems

Criminal and maritime international

law

Collect all the acquire information

Produce graphic presentations

Access to data base of criminal

investigation

Deal with criminal information and

analyse criminal phenomenon

Submit all deal and provide criminal

information, supporting the previous

data

Suggest most likely modus operandi

based on inspection reports and

prepare to correct dissemination

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced knowledge of open

source intelligence and Human

intelligence methods

Elaboration of criminal profiles and

scenarios



the national and international

justice system


information data and reports


priorities defined by the

investigation needs

Elaborate criminal profiles and

scenarios

Share information with national and

international authorities or

organizations

Coordinate and overall the collection,

treatment and certification of criminal

information


conclude most likely modus operandi

112






3. P

RE-

OP

ERA

TIO

NA

L P

HA

SE

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s

Basic knowledge of logistical support

management

Basic knowledge of reconnaissance

procedures and operational area

Basic knowledge of tactical intervention

Verify the maintenance of the

technology of the assets

Verify the personal equipment

Draw-up reports from the

reconnaissance of the

operational area


condition of the assets, equipment

and technology

Supervise human and asset

resources;

Advise the superior level

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Tactical management


support management



deployment of inspection means as also

as analyse seaport infrastructures

Verify the analysts´ data

Prepare and draft operational

planning

Organize and coordinate

meetings

Select appropriate and

specialized



guidance to operational phase



Coordinate and evaluate human

and asset resources and

recommend alternatives to tactical

measures

4 M

anag

er

M

anag

em

en

t ac

tivi

tie

s



support management and operational

area/environmental

Advanced knowledge of analysis of

seaport infrastructures

Establish priorities according to

the reports of the lowest level

Lead and manage the

subordinate levels

Chair meeting

Assess the operational plan

provided by the low level



plans

Take place in national and


meetings

Examine the planning of


Ask for more investigation details

and specify reports

Disseminate the rules of

engagement



procedures

113






4. O

PER

ATI

ON

AL

PH

ASE

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Basic knowledge of maritime

environmental

Maritime intervention/inspection

groups


criminal law

Use the necessary force

Establish communication with

Carrying out maritime and land

interventions/inspections

Individual technical measures

Detect suspicious movements at sea

and on land using the technology

available

Take proper measures and all

necessary actions to collect and

ensure any evidence of crime

Perform vessel inspections at sea

using coercive measures

Cross-check information during the

inspection

Detect illegalities or crimes and

report to the supervisor

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s

Basic knowledge of maritime

environmental


criminal law

Team management

Supervision of maritime


Lead maritime and land

intervention/inspection group

Ensure the correct use of necessary

force

Verify the correct use of the

individual technical measures and

communications

Coordinate vessel

intervention/inspections

Cross-check information

Ensure that the lower level take all

necessary and correct actions

Recommend alternatives to tactical

measures to superior level

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Tactical management

Coordination of maritime



and procedures as also as criminal law

and procedures





Coordinate maritime and land


Verify and coordinate the tactical

measures use in the operation

Organize and coordinate briefings

and debriefings

Guide vessel inspections at sea or

land and analyse results

Coordinate the team´s inspections

and ensuring the investigation goals

are compiled

Justify and explain the tactical

measures to superior level

4 M

anag

er

Man

age

me

nt

acti

viti

es



environmental, maritime, criminal law

and procedures



Operational direction/ execution and

management

Acquire useful information from

outsources in order to complement

the intervention and inspection

activities

Take decisions outside the guideline

of the operation plan and the

previous rules of engagement

Ensure the correct approach of the

operation plan

Clarify operation issues correlate

with strategic measures



and correlate actions


resources

Lead the subordinates to

accomplish the established goals


learned



procedures

114






5. R

ELA

TED

TA

SKS 3

Exp

ert

/Co

ord

inat

or

A

dvi

sin

g/co

ord

inat

ion

act

ivit

ies

Tactical management

Coordination and procedures of

maritime inspection groups


law and procedures




Draw-up investigation reports to

competent national authorities


Draw-up and present briefings

Oversee the operation to find

mistakes/gaps and ways to improve

Report the inspections result to the

superior level and exchange data

information

Produce investigation report with

intelligence data to the superior

level and identify lessons learn

4 M

anag

er

M

anag

em

en

t ac

tivi

tie

s


Advance understanding of

procedures to manage and



international, European and

national criminal and maritime

legislative framework including non-

mandatory guidelines and

recommendations

Draw-up and disseminate

investigation reports

Establish priorities for future

investigations

Detect and correct mistakes in the

inspection and operation

Chair meetings

Take place in International

organization meetings, collaborating

with other Member State and



learn identified after detection of

mistakes/gaps

Spread investigation report and

intelligence data to proper

authorities

115

Function 5

-

maritime monitoring and surveillance

116

MARITIME MONITORING AND SURVEILLANCE SUMMARY TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION: Maritime monitoring may be intended as the whole activities carried out to enhancing the safety and efficiency of maritime traffic, improving the response of authorities to incident, accidents or potentially dangerous situations at sea, including search and rescue operations, and contributing to a better prevention and detection of pollution by ships. Maritime surveillance may be intended as the effective understanding of all activities carried out at sea that could impact and could thereat the security, safety economy or environment of the European Union and its Member States. It is assumed that the surveillance activities may include the support to the response and enforcement operation. TASKS: 1. MONITORING OF VESSELS 2. MONITORING OF MARITIME SPACES 3. DATA ANALYSIS AND CORRELATION 4. SUPPORT OPERATIONS TO EXERCISE NATIONAL SOVEREIGNTY AT SEA, FIGHT TERRORISM AND OTHER COMMON SECURITY AND DEFENSE POLICY

TASKS, AS DEFINED IN ARTICLE 42 AND 43 OF TEU. TABLES:





1. M

ON

ITO

RIN

G O

F V

ESSE

LS

1 O

pe

rato

r O

pe

rati

on

al a

ctiv

itie

s



regulations on:



fishery



radio voice comm. (GMDSS)


communication




monitoring

Improve concentration skills,



Store collected information and

data


Monitor vessels



information

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s



regulations on:



fishery




(GMDSS)



leadership


communication



Improve concentration skills and

attention to details



techniques


and groups








operations

4 M

anag

er

M

anag

em

en

t ac

tivi

tie

s



regulations on:



fishery




(GMDSS)


leadership

Advanced knowledge of different

ways of information gathering at

sea


surveillance



Develop and appropriate quality

program

Develop and maintain a good public

information program


program



surveillance activities



procedures


lessons learnt

117






2. M

ON

ITO

RIN

G O

F M

AR

ITIM

E SP

AC

ES

1 O

pe

rato

r O

pe

rati

on

al a

ctiv

itie

s



on:



fishery






Detect oil spills

Improve concentration skills,




data

Communicate with operational

units to gather surveillance

information

Monitor vessels by using software

packages for vessel traffic

monitoring and for oil spill

detection



information

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s



on:



fishery








communication

Detect oil spills

Improve concentration skills

and attention to details



techniques


individuals and groups







operations

4 M

anag

er

M

anag

em

en

t ac

tivi

tie

s



on:



fishery





leadership


of information gathering at sea


surveillance



resilience


program




program






procedures


lessons learnt

118






3. D

ATA

AN

ALY

SIS

AN

D C

OR

REL

ATI

ON

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies



regulations on:



fishery



GMDSS


communication




monitoring






data


and data


different sources




databases

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s



regulations on:



fishery



GMDSS

Stress management


Leadership


communication

Use different tools for vessel traffic

monitoring






data


and groups



and data


different sources




databases



3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s



regulations on:



fishery



GMDSS


communication

Use different tools for vessel traffic

monitoring







data


and data


different sources




databases


analyses


4 M

anag

er

Man

age

me

nt

acti

viti

es



regulations



fishery



GMDSS

Establish priorities for intelligence,

information gathering and data

analysis




program




program





procedures


lessons learnt

119






4. S

UP

PO

RT

OP

ERA

TIO

NS

1 O

pe

rato

r O

pe

rati

on

al a

ctiv

itie

s



regulations on:



fishery





communication

Use different tools for vessel

traffic monitoring






data





contrast against hostile activities

outside EU


Security and Defence Policy tasks

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s



regulations on:



fishery








communication

Use different tools for vessel

traffic monitoring






and groups

Patrol sea areas to support different

tasks expression of national

sovereignty at sea

Patrol sea areas to support contrast

against hostile activities outside EU

Patrol sea areas to support Security

and Defence Policy tasks


operations

4 M

anag

er

M

anag

em

en

t ac

tivi

tie

s



regulations on:



fishery





leadership

Advanced knowledge of different

ways of information gathering at sea


surveillance







program




program






procedures


learnt

120


121

Function 6

-

maritime environmental and protection

response

122

MARITIME ENVIRONMENTAL PROTECTION AND RESPONSE SUMMARY TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION: Setting up of a national system to prevent and monitoring maritime areas and for providing a prompt and effective response in the case of oil or HNS spill, as well in the case of a threatened spill, including sharing information on the event and related movements of pollution with all the parties that could be affected. TASKS: 1. PROTECTION AT SEA 2. WASTE GOODS ABOARD 3. OIL SPILL RESPONSE AT SEA TABLES:





1. P

RO

TEC

TIO

N A

T SE

A

1 O

pe

rato

r O

pe

rati

on

al a

ctiv

itie

s


maritime and environmental legislation

Monitoring and detection procedures for

sea pollution

Sampling procedures

Monitoring of maritime areas and

detect oil pollution

Identify pollution sources and collect

evidence for alleged infringements




effectively

Report to the superior level if

necessary

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s



Describing monitoring and detection

procedures for sea pollution

Sampling procedures

Assess monitoring of maritime areas

and detection procedures for oil

pollution

Analyse all relevant collected

information and evidence for alleged

infringements

Plan environmental operations for

the protection at sea


their daily tasks

Perform tasks assigned by

experts and/or managers and

support them with all

information needed

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced international, EU and national


including relevant guidelines


to prevention of environmental pollution

by ships



offenders

Select a ship for inspection, conduct

and draft report of inspection in

accordance with ship compliance

with environmental legislation

Evaluate a request of Place of Refuge

from ship in need of assistance

Co-operate with other relevant

authorities and plan joint

environmental operations for the

protection at sea

Analyse evidence for alleged

infringements and apply sanctions


operators and supervisors to perform

complex projects

Apply the more appropriate


inspection result

Patrolling and control of

protected Sea Areas

Assess and review existing

monitoring and detection

procedures if necessary

4 M

anag

er

M

anag

em

en

t ac

tivi

tie

s

International, EU and national policies and

strategies for protection of marine

environment

evaluating the existing international, EU

and national legislation including relevant

guidelines to drafting proposals for

possible revisions

Assess results of the performance of

all subordinate levels

Establish the priorities of inspection

of ships and monitoring of maritime

areas

Coordinate, motivate and inspire

staff to achieve better results

Handle a request of Place of

Refuge from ship in need of

assistance

Develop, implement and evaluate

strategies for protection at sea

123






2. W

AST

E G

OO

DS

AB

OA

RD

1 O

pe

rato

r O

pe

rati

on

al a

ctiv

itie

s



Identify different types of oil and oily



Sampling procedures


notification note

Collect evidence for alleged

infringements



Report to the superior level, if

necessary

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s Basic international, EU and national


Describing different types of oil and oily



Sampling and detections procedures


notification note


information and evidence for

alleged infringements

Supervise the operators and

organize their daily tasks

perform tasks assigned by



information needed

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced international, EU and national


including relevant guidelines

Procedures for monitoring

implementations of waste reception and

handling plans


to ships’ compliance with the delivery

requirements


offenders

Select a ship for inspection,

conduct and draft report of

inspection in accordance with ship

compliance with the delivery

requirements

Evaluate the waste reception and

handling plans




operators and supervisors to

perform complex projects

Apply the more appropriate


inspection result

Communicate and cooperate

with all those involved about

handling of ship generated

waste

4 M

anag

er

M

anag

em

en

t ac

tivi

tie

s

International, EU and national policies

and strategies for delivery of ship-

generated waste and cargo residues to

Port Reception Facilities

Evaluating the existing international, EU

and national legislation including

relevant guidelines to drafting proposals

for possible revisions

Assess results of the performance

of all subordinate levels

Establish priorities of inspection of

ships

Coordinate, motivate and inspire

staff to achieve better results

Report to the Port State

inadequacies of port reception

facilities

Develop, implement and

evaluate strategies for waste

reception

124






3.

OIL

SP

ILL

RES

PO

NSE

AT

SEA

1 O

pe

rato

r O

pe

rati

on

al a

ctiv

itie

s


maritime and environmental

legislation

Main characteristics of different type

of anti-pollution equipment and oil

and oily mixtures

Context of oil spill contingency plan at

local, regional and national level

Sampling procedures

Tracing oil pollution on the sea surface

Identify pollution sources and collect

evidence for alleged infringements

Apply the appropriate anti-pollution

equipment



Apply guidelines of oil spill

contingency plan

Report to the superior level if

necessary

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s


maritime and environmental

legislation

Describing main characteristics of

different type of anti-pollution

equipment and oil or oily mixtures

Describing the context of oil spill

contingency plan at local, regional and

national level

Detection procedures

Assess detection procedures for oil


Choose the appropriate anti-pollution

equipment


information and evidence for alleged

infringements

Plan drills including clean-up


their daily tasks

Perform tasks assigned by



information needed

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s Advanced international, EU and

national maritime and environmental

legislation


Best practices and lessons learnt for

detection procedures and appropriate

anti-pollution equipment


offenders

Draft and assess an oil spill

contingency plan

Co-operate with other relevant

authorities and plan joint pollution

response operations




operators and supervisors to perform

complex projects

Patrolling and monitoring at

sea for oil spills and detect

infringements

Assess and review existing

pollution response procedures

if necessary

Coordinate involved

contracting parties of a

pollution response operation

4 M

anag

er

M

anag

em

en

t ac

tivi

tie

s

International, EU and national policies

and strategies for oil spill response at

sea

Evaluating the existing international,

EU and national legislation including

relevant guidelines related to oil spill

response to drafting proposals for

possible revisions

Engage agreements, partnerships and

cooperation in oil spill response field

Establish priorities, coordinate and

motivate staff of oil pollution

response mechanism

Command a major oil spill

situation

Develop, implement and

evaluate strategies for oil spill

response at sea

125

Function 7

-

maritime search and rescue

126

TABLE MARITIME SEARCH AND RESCUE: SUMMARY TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION: Search and rescue: performance of distress monitoring, communications, co-ordination and search and rescue functions, including provision of medical advice, initial medical assistance, or medical evacuations, through the use of public and private resources, including co-operating aircraft, vessel and other craft and installations, for the safety of human life at sea. TASKS: 1. ASHORE SAR ACTIVITIES 2. SAR ACTIVITIES AT SEA 3. AIR SAR ACTIVITIES AT SEA TABLES:





1. A

SHO

ER S

.A.R

. AC

TIV

ITIE

S

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Basic knowledge Hamburg and national SAR law and IAMSAR Manual



Logging and reporting on national information systems

Basic appreciation of National and International ICT systems.

Classify an incident into the apply appropriate emergency phase

Receive ship-to-shore distress alerts

Transmit shore-to-ship distress alerts

Basic ability to transmit and receive SAR coordinating communications

Transmit and receive navigation and meteorological warnings and urgent information

Transmit and receive general communications

Verify SAR activities via on-scene SITREPs

Acknowledge initial call and plot/assess the casualty's position

Obtain weather and sea conditions on scene


Update the casualty

Send SAR SITREPs

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s

Knowledge on Hamburg and national SAR convention/law

IAMSAR Manual

SAR Monitoring Systems (AIS, LRIT, VTS, VMS)


Requirements for medical emergencies and specialist response

The implementation of temporary danger areas and/or exclusion zones in land, maritime and air domains

Debrief, and update personnel at regular intervals on action to date and planned actions

Obtain regular progress on SAR activities via on-scene SITREPs carefully evaluate these

plot the position of SAR facilities

supervise the activities of operators.

Create an incident using an IMS, ensuring that all details, actions and decisions are correct and logged in order


Obtain and consider the weather and sea conditions on scene (past, present and forecast)

Alert and task SAR facilities and other organisations

maintain incident boards and survivor/ casualty tote

send SAR SITREPs and any other relevant documentation.

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced knowledge on The responsibilities of Major National and International Conventions and major European Regulation/ Directives

Advanced IAMSAR Manual

Tactical leadership

Duties of the ACO and OSC and coordination of Air, Maritime and shore based assets (SMC)

Advanced land, maritime and aeronautical search criteria, planning and execution

Advanced knowledge on salvage and how to resource national towing and other assets as necessary

Accident investigation and responsible bodies

National joint services, or government department expectations/ requirements

Preparing and implement a SAR plan

Designate communication channels/frequencies and maintaining a schedule with SAR facilities

Designate an OSC or an ACO if required, and advise them of the SAR plan

Review plans as an incident develops and further information becomes available

Coordinate the activities of those operating at the supervisor level


Update media or other departments/ offices

Notify accident investigation authorities

127






1. A

SHO

ER S

.A.R

. AC

TIV

ITIE

S

4 M

anag

er

Man

age

me

nt

acti

viti

es

Advanced knowledge on The responsibilities of

Major National and International Conventions

and major European Regulation/ Directives



National and international assets and their

capabilities

Media handling, management of personal &

statistical information


Advanced knowledge of salvage and how to

resource national towing and other assets as

necessary


department expectations/ requirements

Exercise overall co-ordination

of SAR facilities assigned to the


adjacent centres


develops and further

information becomes available




as necessary

Supervise and manage the

activities of those operating at

the Coordinator level


departments/offices


authorities

Brief government

departments and senior

personnel

Release organisational assets

128






2. S

AR

AC

TIV

ITIE

S A

T SE

A

1 O

pe

rato

r O

pe

rati

on

al a

ctiv

itie

s

IAMSAR Manual


systems




safety





Transmit ship-to-shore distress alerts

Transmit and receive SAR coordinating

communications



information


communications

Acknowledge distress calls


position


broadcasts

Update the casualty

Send SAR SITREPs

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s

IAMSAR Manual


systems


SAR response



health & safety


organisations








logged in order










3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced knowledge of the

IAMSAR Manual

Tactical leadership


SAR response






response


danger areas and/or exclusion

zones in land, maritime and air

domains

Prepare and implement a SAR plan


channels/frequencies and maintaining

a schedule with SAR facilities

Exercise overall co-ordination of SAR

facilities on scene



available




Supervise the activities of those at the

supervisor level


and carry out search & rescue at sea


on the incident




of SAR facilities

Coordinate underwater

activity where necessary

Assume the role and

responsibilities of an OSC

129






3 A

IR S

AR

AC

TIV

ITIE

S A

T SE

A

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Basic knowledge on IAMSAR

Manual


systems


assessment criteria and health

& safety

Alert and pass instructions to

SAR facilities and other

organisations


Receive distress alerts

Transmit air-to-shore distress

alerts




communications

Plot the position

of SAR facilities


broadcasts

Update the casualty

Send SAR SITREPs

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s

IAMSAR Manual




systems


SAR response

Risk, risk assessment criteria

and health & safety


organisations






incident



areas


Ensure that SAR SITREPs are set at

regular intervals

Follow the instructions of the

ACO/OSC where necessary

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s


IAMSAR Manual



Tactical leadership


SAR response


SMC


aeronautical search criteria,

planning and execution

The implementation of

temporary danger areas and/or

other exclusion zones




maintain a schedule with SAR

facilities


aeronautical SAR facilities

assigned to the incident



becomes available


Coordinate the activities of those

at the supervisor level


incident

Plot a search area, develop a plan,

decide on a search method and the

deployment of SAR facilities

Update SMC, OSC and/or other

departments/offices

Coordinate SAR activities with ICC

and European Border Surveillance

System

Assume the role and responsibilities

of an ACO

130


131

Function 8

-

ship casualty and maritime assistance service

132

SHIP CASUALTY AND MARITIME ASSISTANCE SERVICE SUMMARY TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION: Monitoring of incident signals and request for assistance in response at an accident occurred aboard a ship. TASKS: 1. MAS ACTIVITIES 2. ADMINISTRATIVE ACTIVITIES TABLES:





1. M

AS

AC

TIV

ITIE

S

1 O

pe

rato

r O

pe

rati

on

al a

ctiv

itie

s



procedures as well as basic

knowledge of national, E.U., and


regarding Maritime Safety


Basic knowledge of GMDSS

equipment and procedures

Communicate effectively with other

colleagues





for vessel monitoring (Safe Sea Net,

Ship Reporting Systems e.t.c.)

Analyse and correlate every

useful information and report to

the supervisor adequately






traffic monitoring

2 S

up

erv

iso

r Su

pe

rvis

ion

act

ivit

ies

Pertinent Plans

Basic principles of Navigation

and cinematic



procedures as well as basic

knowledge of national, EU, and



Monitor the ship’s situation if a

report discloses an incident that may

give rise of a situation where the ship

is in need of assistance

Keep track of the information

received by the operator(s), prioritize

and file a report for the expert

Classify an incident into the


Plan all the actions needed to

complete the operation successfully

by organizing all available resources

Exchange of information

between those involved in a

marine salvage operation

undertaken by private facilities


the incident

Supervise operator(s) activities

and ensure the efficient running

of operation room

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s


national, EU, and international

regulations regarding Maritime

Safety


strategies

Pertinent Plans


Assess situations that might occur at

sea and give solutions regarding the

information received by the

supervisor

Take into account operational

limitations and capabilities of the

SAR assets (vessels, helicopters,

patrol boats) needed

Inform the MRCC about the

situation that might require a

rescue operation

Coordinate the personnel in his

disposal gather any information

critical to decision making

Detect infringements during

operations and take proper

actions informing the competent

authorities

4 M

anag

er

M

anag

em

en

t ac

tivi

tie

s


strategies



EU, and international regulations


Advanced knowledge of IMO

Guidelines (Resolution A949) and

of European Guidelines on Place of

Refuge, as well as the internal

legislation appointing the

Competent Authority

Evaluate the limitations and abilities

of the SAR assets (vessels,

helicopters, patrol boats) needed and

ability to communicate the decision

making procedures to the lower as

well as to higher levels of hierarchy

Evaluate and manage reports,

consultations and notifications

provided by the relevant IMO

instruments in the event of an

incident involving a ship that does

not require rescue of persons

Communicate the results of SAR

operations to higher levels of

hierarchy trying continuously to

improve and simplify the

procedures

Develop a strategic framework

for the continuous improvement

of MAS

Keep all appropriate involved

authorities informed on the

progress of the operations and

any requirements for additional

support

133

SHIP CASUALTY AND MARITIME ASSISTANCE SERVICE SUMMARY TABLE





2. A

DM

INIS

TRA

TIV

E A

CTI

VIT

IES

1 O

pe

rato

r O

pe

rati

on

al a

ctiv

itie

s

Basic knowledge of PC and use of

simple databases



procedures


procedures

Be aware of confidentiality

issues

Collect all information regarding

the cost of operations

Update the list of available assets

and handle logistics at all

resources.

Monitoring and reviewing

information from events, to detect

or assess problems

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s




procedures


procedures

Gather all valuable information

from the operator(s) and

assemble possible plans of

action to submit to the

coordinator

Analyse information regarding

the cost of operations

Supervise multiple situations

taking note of the most valuable

and critical information

Prepare a first draft of cost

analysis, making suggestions for

the expert level

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s


Good knowledge of all assets


Good knowledge on account

procedures

Assess all valuable information

and choose the appropriate plan

of action for every different

situation

Identify complex problems and

reviewing related information to

develop and evaluate options

and implement solutions

Analyse reports regarding the

cost of operations

Recognize staff potential and guide

employees in developing skills by

recommending appropriate

training and sources of

information

Draft cost analysis, finding the best

solutions regarding the assets used

in operations

4 M

anag

er

M

anag

em

en

t ac

tivi

tie

s


Deep knowledge of all assets


Principles and procedures for

personnel selection, training,

labour relations and negotiation

Good knowledge on account

procedures

Coordinate all personnel and

retrieve valuable information

from all national experts

Provide guidance and direction

to subordinates

Analyse needs and product

requirements to occupy the best

available resources

Make an assessment of the

outcome of operations regarding

ship casualty and maritime

assistance service and provide

ideas of improvement

Set up and manage training

programs related to MAS

Establish a structured and

systematic debriefing activity to

verify the quality of operations

134


135

Function 9

-

maritime accident and disaster response

136

MARITIME ACCIDENT AND DISASTER RESPONSE SUMMARY TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION: Mass rescue operations (MRO): search and rescue services characterized by the need for immediate response to large number of person in distress, such that the capabilities normally available to search and rescue authorities are inadequate. Disaster response: actions taken upon request fotr assistance under the union mechanism in the event of an imminent disaster, or during or after a disaster, to address to address its immediate adverse consequences. TASKS: 1. MRO ASHORE ACTIVITIES 2. MRO SEA ACTIVITIES 3. MRO ADMINISTRATIVE ACTIVITIES TABLES:





1. M

RO

ASH

OR

E A

CTI

VIT

IES

1 O

pe

rato

r O

pe

rati

on

al a

ctiv

itie

s

Basic knowledge IAMSAR Manual

Communication systems


and health & safety


information systems.

Assist in the preparation of reports

for debriefing.

Receive ship-to-shore casualties

Work with and in support of other

services

transmit and receive SAR/MRO

communications


communications

Obtain data on the incident

Obtain environmental

conditions on scene

Care for and debrief

casualties/survivors



2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s

Advanced knowledge of the role

and responsibilities of the Search

and Rescue Mission Coordinator

(SMC)


IAMSAR Manual

Tactical leadership



Underwater, accidents,

emergencies and disasters

Offshore industry accidents,

emergencies and disasters.

Act as primary contact for their


Assess and assure the effectiveness

of the response

Determine operational /tactical

objectives and priorities

Plan for the care and debriefing of

large numbers of

causalities/survivors

Arrange to scale up, or down

activities as necessary

Record all decisions on an Incident

Command Log or via a dedicated

logging officer

Identify hazards and

manage risk

Communicate and collaborate

effectively with colleagues from

other teams/ departments

Consider environmental

impact, take action and inform

appropriate agencies

4 M

anag

er

M

anag

em

en

t ac

tivi

tie

s

Advanced knowledge on the role

and responsibilities of the Search

and Rescue Mission Coordinator

(SMC)


IAMSAR Manual


Advanced media handling,

management of personal &

statistical information

Advanced laws in relation to

SAR/MRO activities and major

incidents as defined by national

authorities

Advanced national response

procedures and policies in relation

to emergencies, disasters and

major incidents

Advanced national joint services,

or government department

expectations/ requirements

Act as the primary contact for their


Improve on the planning for disaster

response (MRO) operations

Determine strategic/tactical

objectives and priorities

Ensure clear lines of communication

with tactical commander(s) and

other agencies



Decide what resources or expertise

can be made available

Undertake liaison with strategic

commanders from other agencies/

departments

Plan, develop and test emergency

plans in a multi-agency environment

set-up and manage a training

programme for disaster response.

Take strategic and multi-

agency command and

coordination

Stage simulated multi-agency

exercises to enhance and

develop interoperability and

improve inter-agency

communications/

cooperation

Improve the planning of

disaster response operations

Develop a strategic framework,

setting up objectives, the role

of exercises and a long-term

comprehensive plan outlining

exercise priorities in addition to

a programme of exercises

137






2. M

RO

SEA

AC

TIV

ITIE

S

1 O

pe

rato

r O

pe

rati

on

al a

ctiv

itie

s

Basic IAMSAR Manual


systems



and health & safety

Provide for basic SITREPS on

SAR/MRO activity

Receive ship-to-ship distress

alerts

Transmit ship-to-shore distress

alerts

Transmit and receive SAR/MRO


Transmit and receive urgent

information

Plot the position of SAR/MRO

facilities

Acknowledge distress calls and



broadcasts



2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s

IAMSAR Manual


SAR/MRO response



response


health & safety



and planned actions

Provide regular progress on

SAR/MRO activities via on-scene

SITREPs



Ensure that all details, actions and

decisions are correct and logged

in order



Maintain plots showing casualty

and asset positions in relation to

search areas


Ensure that SAR/MRO SITREPs are


3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s





Directives:


IAMSAR Manual

Tactical leadership


SAR response






response


danger areas and/or exclusion

zones in land, maritime and air

domains.

Prepare and implement a

SAR/MRO plan




facilities


SAR/MRO facilities on scene


contingency plan



becomes available



Develop a rescue and recovery

plan

Ensure the transmission of

relevant information to all

SAR/MRO facilities


the incident

Plot a search area, develop a plan,

decide on a search method and

the deployment of SAR/MRO

facilities

Update SMC and/or other

departments/offices

coordinate underwater activity,

where necessary

138






3. M

RO

AD

MIN

ISTR

ATI

VE

AC

TIV

ITIE

S

1 O

pe

rato

r O

pe

rati

on

al a

ctiv

itie

s

Basic knowledge of the IAMSAR

Manual

Basic requirements for medical

emergencies, specialist response

and the handling of deceased

persons.


and health & safety

Basic logging and reporting on


Basic knowledge of national ICT

systems

Gather basic information


reports as necessary

Handle deceased persons

information in a safe and

respectful manner

Support the resources and

services needed to meet the

incident response

Ensure that all details are

correct and logged in order

Obtain all basic data on the

incident


survivor/ casualty tote.

2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s

IAMSAR Manual



health & safety


information systems


systems

Account, procurement rules and

procedures

Debrief, and update personnel

at regular intervals on action to

date and planned actions


briefings





Supervise the activities of

operators



Consider the requirements for

the care of SAR personnel

Provide for SITREPs to other

officers as necessary

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Advanced knowledge on Hamburg

and national SAR convention/law


Manual

Advanced national and International

ICT systems

Advanced knowledge of account,

procurement rules and procedures





conduct briefings and

debriefings


as necessary





Consider the requirements for

the handling, removal and


Take appropriate agreements

and establish diplomatic

channels to coordinate the

transfer the remains of citizens

to their respective countries

Provide for SITREPs to other

officers and organisations as

necessary

139

Function 10

-

fisheries inspections and controls

140

FISHERIES INSPECTIONS AND CONTROLS SUMMARY TABLE

DESCRIPTION AND CONTEXT OF THE FUNCTION: Monitoring of vessel movement to detect illegal, unreported or unregulated fishing. Surveillance of fishing grounds control of suspect fishing vessel TASKS : 1. MONITORING AND CONTROL OF FISHING ACTIVITIES 2. INSPECTIONS AND FOLLOW-UP TABLES:





1.M

ON

ITO

RIN

G A

ND

CO

NTR

OL

OF

FISH

ING

AC

TIV

ITIE

S

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies


objectives as also IUU Regulation


technical measures adopted at EU and

national levels

Technical functionalities and legal

framework of VMS/AIS/ERS and

dedicated software or databases

Analyse VMS/AIS/ERS data

Establish communications with

fishing vessels, ship-owners,

operators and other

authorities

Verify catch certificates prior

to validation

Provide basic guidance to

inspection means when requested


transmission of data from fishing

vessels and with all means of

inspection in the field/area of

operations


procedures issued by supervisors

3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s

Common Fisheries Policy scope, rules

and objectives as also IUU Regulation


procedures

Organisation and responsibilities of the

national control authorities as specified

in national law


analysis of VMS/AIS/ERS data


prior to validation


priorities



guidance to inspection means



analyses


other authorities and stakeholders

4 M

anag

er

Man

age

me

nt

acti

viti

es

Advanced knowledge of Common

Fisheries Policy scope, rules and

objectives as also IUU Regulation

Organisation and responsibilities of the


Establish risk management

methodology and procedures, including

strategic deployment of inspection

means

Advanced knowledge of procedures to

exchange information with other


Chair meetings



plans

Establish high-level priorities

for inspections


Assess and control intelligence

reports and analyses


other authorities and stakeholders


learned

Lead the subordinates to

accomplish the organization vision,

mission and goals

Oversee intelligence reports and

analyses of the subordinate level

141

FISHERIES INSPECTIONS AND CONTROLS SUMMARY TABLE





2. I

NSP

ECTI

ON

S A

ND

FO

LLO

W-U

P

1 O

pe

rato

r

Op

era

tio

nal

act

ivit

ies

Common Fisheries Policy scope,

rules and objectives as also IUU

Regulation



and national levels


implementing rules

Inspection reporting

Carry out inspections of fishing

vessels at sea/in port


Distinguish the fish species, the

type of fishing vessels and fishing

gears

Measure fishing gears as also

measures and weigh fish

Cross-check information collected

prior to and during the inspection



inspection in the area of

operations



of suspected infringements




2 S

up

ervi

sor

Sup

erv

isio

n a

ctiv

itie

s

Common Fisheries Policy scope,

rules and objectives as also IUU

Regulation

Risk management methodology


the national authorities

Tactical management

Lead inspections of fishing vessels

at sea/in port

Lead inspection of post-landing

activities

Draft and submit to the

coordinator inspection reports

Guarantee the respect of internal

procedures issued by the

coordinators


inspection procedures defined at

International/EU/national levels




3 E

xpe

rt/C

oo

rdin

ato

r

Ad

visi

ng/

coo

rdin

atio

n a

ctiv

itie

s




and national levels, as also control


rules




with other authorities

Coordinate inspection of post-

landing activities

Coordinate and organise

verifications of catch certificates

and supporting documents

Contact non-EU countries

authorities for further verification

requests

Designate, organise and

coordinate inspection teams



Coordinate the team’s activities

Exchange information with non-EU

and Member States’ authorities

Supervise the inspection reports’

drafting and forward them to

competent authority

4 M

anag

er

Man

age

me

nt

acti

viti

es




and national levels, as also control


rules

Strategic management for the


Advanced knowledge of procedures

to exchange information with other


authorities

Establish priorities

Chair meetings

Draw-up specific procedures

Disseminate reports on

inspection activities

Ensure follow-up of presumed

infringements to competent



inspection activities

Manage and ensure follow-up to

large scale investigations


States and authorities


resources


learned

142


143

ANNEXES

Annex 1:

List of CGFSQF stakeholders

144

ECGFA - NET II WP4 - COAST GUARD FUNCTIONS SECTORAL QUALIFICATIONS FRAMEWORK

STAKEHOLDERS LIST - SUMMARY VERSION PROJECT’S PARTNERS

1 CYPRUS

CyprusPolice

OdysseusMaritimeTrainingCenter

MCTCMarineLTD

UniversityofNicosia-MaritimeAcademyCiprus

MediterraneanMaritimeTrainingCentre-MediterraenanMaritimeAcademy

FrederickUniversity

2 FINLAND

TheFinnishBorderandCoastGuardAcademy

FinnishBorderGuardHeadquarters

MeriturvaMaritimeSafetyTrainingCentre

FinnishTransportSafetyAgency

WinnovaVocationalEducationandTrainingCentre

3 FRANCE FrenchCustoms

4 GERMANY

GermanFederalPolice

SchoolforWaterpolice

GermanCustoms

5 GREECE HellenicCoastGuard

6 ITALY

ItalianCoastGuard

ItalianCoastGuardTrainingCentres(Genova,Leghorn,Messina)

ItalianCustomsAgency

MinistryofEnvironment,LandandSeaProtection

MinistryofAgricultural,Food,ForestryPoliciesandFisheries

NationalPublicPoliciesAnalysisInstitute/IstitutoNazionaleperl'AnalisidellePolitichePubbliche(exISFOL)

7 PORTUGAL

PortugueseRepublicanNationalGuard(GuardaNacionalRepublicana)

PortugueseNavy(MarinhaPortuguesa)

PortugueseMaritimePolice(PolíciaMarítima)

MaritimeAuthorityDirectorateGeneral/(Direção-GeralDaAutoridadeMarítima)PortugueseNationalMaritimeAuthority/(AutoridadeMarítimaNacional)

ForçaAéreaPortuguesa-PortugueseAirforce

Direção-GeralDeRecursosNaturais,SegurançaEServiçosMarítimosNaturalResources,SafetyAndMaritimeServicesDirectorateGeneral

145

7 PORTUGAL

PolíciaDeSegurançaPública-PortuguesePublicSecurityPolice

PolíciaJudiciária-CriminalInvestigationPolice

ServiçoDeEstrangeirosEFronteiras-ForeignersAndBorderServiceAgênciaPortuguesaDoAmbiente-PortugueseEnvironmentAgencyDireção-GeralDaSaúde-HealthDirectorateGeneral-HealthAuthorityAutoridadenacionaldeproteçãocivil-(nationalauthorityforcivilprotection)GabinetedeInvestigaçãodeAcidentesMarítimosedaAutoridadeparaaMeteorologiaAeronáutica(GAMA)-(MaritimeAccidentInvestigationBranch)

InstitutoHidrográfico-(HidrographicInstitute)

Autoridadetributáriaeaduaneiradireçaodeserviçosderelaçõesinternacionais-CustomsauthorityInstitutoportugêsdomaredaatmosfera-PortugeseinstitutefortheseaandtheatmosphereAdministraçãoDoPortoDeLisboa,S.A.-PortOfLisbonAdministration–PortAuthorityAdministraçãoDosPortosDoDouro,LeixõesEVianaDoCastelo,S.A.-PortsOfDouro,LeixõesAndVianaDoCasteloAdministration–PortAuthorityAdministraçãoDoPortoDeAveiro-PortOfAveiro-Administration–PortAuthorityAdministraçãoDoPortoDaFigueiraDaFoz,S.A.-PortOfFigueiraDaFozAdministration–PortAuthorityAdministraçãoDosPortosDeSetúbalESesimbra,S.A.-PortOfSetúbalAdministration–PortAuthorityAdministraçãoDosPortosDeSinesEDoAlgarve-PortsOfSinesAndAlgarveAdministration–PortAuthorityPortosDosAçores,S.A.-PortsOfAzoresAdministration–PortAuthorityAdministraçãoDosPortosDaRegiãoAutónomaDaMadeira,S.A.(Apram)-PortsOfMadeiraAdministration–PortAuthority

EscolaNavalNavalAcademy-PortugueseNavy

EscolaDeTecnologiasNavais-NavalTechnologiesSchool-PortugueseNavyEscolaDaAutoridadeMarítima-MaritimeAuthoritySchool-PortugueseNationalMaritimeAuthorityAcademiaDaForçaAérea-AirForceAcademy-PortugueseAirForceEscolaSuperiorNáuticaInfanteD.Henrique-InfanteD.HenriqueNauticalHigherSchoolCentroDeFormaçãoProfissionalDasPescasEDoMar-VocationalTrainingCenterForFisheriesAndTheSea

146

7 PORTUGAL

InstitutoSuperiorDeCiênciasDaInformaçãoEDaAdministração(Iscia)-HigherInstituteOfAdministrationAndInformationSciencies

InstitutoSuperiorDeEconomiaEGestão(Iseg)-LisbonSchoolOfEconomics&Management

AssociaçãoDosPortosDePortugal-PortuguesePortsAssociation

Associaçãodosarmadoresdamarinhadecomércio-Shippingassociation

8 SPAIN

GuardiaCivil

SpanishCustomsandExcises

SociedaddeSalvamentoySeguridadMaritima(SASEMAR)

9 SWEDEN SwedishCoastGuard

10 UNITEDKINGDOM UKMaritime&CoastguardAgency

PROJECT’S OBSERVERS 11 EUAGENGY EuropeanFisheriesControlAgency(EFCA)

12 EUAGENCY EuropeanMaritimeSafetyAgency(EMSA)

13 EUAGENCY EuropeanBorderandCoastGuardAgency(FRONTEX)

14 EUAGENCY EuropeanUnionAgencyforFundamentalRights(FRA)

OTHER ECGFF MEMBERS 15 BELGIUM BelgianCoastGuard

16 BULGARIA

BulgarianBorderPolice

RegionalDirectorate“BorderPolice”Burgas

AcademyofMinistryofInterior

BulgarianPortsInfrastructureCompany

NationalCustomsAgency

ExecutiveAgencyMaritimeAdministration

17 CROATIA CroatianCoastGuard

18 DENMARK DanishNavy

19 ESTONIA

EstonianPoliceandBorderGuard

RepublicofEstoniaMaritimeAdministration

RepublicofEstoniaTaxandCustomsBoard

RepublicofEstoniaEnvironmentalInspectorate

20 ICELAND IcelandicCoastGuard

21 IRELAND IrishCoastGuard

22 LATVIA LatvianStateBorderGuard

23 LITHUANIA StateBorderGuardService

24 MALTA ArmedForceofMalta

25 NETHERLANDS NetherlandsCoastguard

26 NORWAY NorwegianCoastguard

27 ROMANIA RomanianBorderPolice

28 SLOVENIA SlovenianPolicija

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Annex 2:

Practical tips for writing Learning

Outcomes

Working document for SQF Experts

148

To the appointed SQF

Experts

ECGFA-Net II Project

WP4

Practical tips for writing Learning Outcomes

Working document

for SQF Experts

149

1. Introduction The scope of this document is to give a practical support to the SQF Experts in drafting the final

structureoftheCoastguardFunctionsSectoralQualificationsFramework(CGFSQF).Thisinstrument

has to be read jointly with the Qualifications Questionnaire results and Writing and using learning

outcomes:apracticalguide,writtenbyDeclanKennedy,ÁineHyland,NormaRyan,whichrepresent

ourmaintermofreference.

TheCGFSQFisaimedtosupporttheprocessofinternationalisationoftheCoastGuardeducationaland

training sector and, consequently, to facilitate the interoperability among bodies carrying out Coast

Guardfunctions.

2. Background The European Qualifications framework for Lifelong Learning (EQF) has recommended that

organisationsworkingatEUlevelshouldusethereferencelevelsandprinciplesoftheEQFinorderto

design coordinated training and qualification standards. EQF has indicated that such harmonization

shouldtakeplacethroughthedevelopmentofsectoralqualificationframeworks(SQFs)suchasCoast

Guard Functions cooperation. This will increase the employability, mobility and lifelong learning of

personnelrelatedtoCoastGuardFunctions.

The idea to develop a Coast Guard Functions Sectoral Qualifications Framework (CGFSQF) was

launchedwithintheEuropeanCoastGuardFunctionsForum.DevelopmentoftheCGFSQFisamulti-

yearprocesswheretheendgoalof theCGFSQFisto functionasasetofcommonstandards forCGF

educationtoassurequalityoftrainingandteachingandtobeappliedonavoluntarybasis.

Starting of the practical work towards the development of the CGFSQF was carried out within the

frameworkoftheECGFA-NetprojectinJan2015−Feb2016undertheleadershipoftheItalianCoast

Guard. During the first phase, the basic elements, key recommendations and methodology for the

future development of the CGFSQF were defined. As per the recommendations, the works on the

developmentoftheCGFSQFisdividedinto7stages.

The follow-up, ECGFA-Net II project in Oct 2017 − Dec 2017 is to advance the development of the

CoastGuardFunctionsSectoralQualificationsFramework(CGFSQF)bydraftingthefinalstructureof

theCGFSQFandbycompletingstages2and3outofatotalof7intheCGFSQFdevelopmentprocess.

The process starts with the identification of a SQF working group and of different stakeholders at

nationalandinternationallevels,andwiththedefiningofaworkingplanforthedevelopmentofthe

CGFSQF. These are followed with activities such as the mapping of different qualifications,

identificationofthenumberoflevels,draftingofthelearningoutcomesandasalaststep–draftingof

the CGFSQF final structure.The work on the development of the Coast Guard Functions Sectoral

QualificationsFramework(CGFSQF)istofinalizedandstages4to7arewouldbeimplementedunder

theunderthirdphase.

3. ECGFA-NET II project TheCoastguardFunctionsSectoralQualificationsFramework(CGFSQF)shouldbedevelopedonthe

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basisofanextensivejobmapping(identificationofthecompetenceprofiles/jobprofiles)forallCoast

Guard tasks at all levels, with the ultimate aim to close the gap between theory and practice and

ensurethatalltrainingcoursesdevelopedareoperationallyrelevant.

TheECGFA-NetIIprojecthasthreemainobjectives.ThefirstoneistodevelopafullyfledgedSectoral

QualificationsFrameworkforCoastGuardFunctionsasasetofcommonstandardsforeducation,tobe

appliedonavoluntarybasisinordertoassurequalityoftrainingandteaching.Thesestandardswill

co-exist with National Qualifications Frameworks and therefore will not dictate national training or

reform national education. Agreement among European Coast Guard Functions educational

institutionsoncommonqualitystandardswill leadtoimprovedEuropeanco-operationineducation

andtraining.

The main tool available, useful for the implementation of the CGSQF, is the analysis of the

QualificationsQuestionnaireresults,submittedintheframeworkECGFA-NetIIproject.Thepurposeof

this questionnaire was to map, for each coast guard functions, different qualifications or training

coursesthathavetobereachedinordertoperformtherelatedtasksandcompetences.Thisisuseful

tohaveanideaaboutthefinalqualificationsthatwillbereferencedtotheframeworkbyeachcountry.

The questionnaire also investigated learning areas (what you have to know in order to perform a

specifictask)andentrancerequirements(priorlearning)inordertohelpindefininglevelsofSectoral

qualificationframeworksandwritingLearningOutcomes.

4. Roles for the implementation of the cgfsqf AspecificWorkPackage(WP4)wasforeseentodevelopthestructureofaCGFSQF,consistentwiththe

BolognaandCopenhagenprocesses.

In this framework, the Italian Coast Guard coordinates the work package activities. CIMEA is the

appointed external expert for the project implementation (on the basis of a Call for tenders) and it

supportstheactivities,onthebasisofitssectoralcompetencesonQualificationFrameworks.

For thedevelopmentof theCGFSQFstructure theirrole issharedwitha listof identifiedexperts in

trainingactivitiesforCoastGuardFunctions,named“SectoralQualificationFrameworkExperts”(SQF

Experts).ThemainroleoftheSQFExpertsisfocusedondraftingofthelearningoutcomesforthetasks

ofeachCoastGuardFunctionandmergingthecontributionsinthegridinordertopresentthe final

structureoftheCGFSQF.

SomeEuropeanAgencies(EFCA,EMSA,FRA,Frontex)areinvolvedasobservers,inordertogivetheir

suggestionsandcontributionsduringtheimplementationoftheproject.

Allthementionedorganisations(ItalianCoastGuardasWP4leader,SQFExperts,Observers,CIMEA)

constitutetheSQFWorkingGroupMembers.Theactiveinvolvementofallofthemiscrucial,inorder

tosharethestrategicdecisionstobuildausefulCGFSQF.

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5. Definitions Sectoral qualification Framework for Coast Guard Functions (CGFSQF):theSectoralqualification

Framework for Coast Guard Functions (CGFSQF) is a tool for the development and classification of

qualifications-definedbylearningoutcomes-relatedtoCoastGuardFunctionssector.

TheCGFSQFcontributestothe:

Better understanding of the levels of qualifications within different training systems andcomparabilityofqualifications

Mutualrecognitionofqualifications Implementationofexpertsandstudentsexchange Developmentofjointcoursesandprogrammes ImprovementoftrainingrelatedcooperationandespeciallywithintheframeworkoftheCoast

GuardFunctionsTrainingNetwork.

Learning Outcomes: Learning outcomes are statements of what a learner is expected to know,

understandand/orbeabletodemonstrateaftercompletionofaprocessoflearning.

Knowledge:Disciplinespecificcontentincludingconcepts,theoriesandfoundationinformation.

Skills: Theapplicationoftheory,hands-onpracticaltasks.

Competences: Theintegrationofcognitive,psycho-motor,andaffectivedomainsoflearning.

Qualification: Certificate, diploma, degree or title awarded by a Coast Guard Authority (or an authorizedTrainingCentre),relevantatnationalleveltoperformaCoastGuardFunction.

6. Why to use learning outcomes? Learning outcomes are used to express what learners are expected to achieve and how they are

expectedtodemonstratethatachievement.

Many learning providers have agreed to use a common set of rules for writing learning outcomes.

Sometimes these are set out in manuals that cover all the common issues that arise when a

programmeistranslatedintolearningoutcomes.

Onthebasisofthecollectedresources(seesection“Resourcesforfurtherinformation”),thepresent

documentwasdraftedinordertogiveusefulguidelinesandauser-friendlymethodologytotheabove

mentioned appointed experts. The guidelines will be integrated with three monitoring

videoconferences,inordertosolvepossibledoubtsandfacilitatethemissionoftheexperts.

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Learning outcomes can provide a useful guide to inform potential candidates about the programme

andensureconsistencyofoutcomesacrosssubjectsanddisciplines.

Learningoutcomescanalsohelp: studentsintheirlearning,guidethemandexplainwhatisexpectedofthem; staff to focus on exactly what they want students to achieve in terms of knowledge,

skillsandcompetences; staffinchoosingappropriatelearning,teachingandassessmentstrategies; bothstaffandstudentsinmonitoringprogress.

7. Tips for writing learning outcomes

7.1 How to write good learning outcomes

Writinggoodlearningoutcomestakestimeandreflection.Thecreationoflearningoutcomesisnotaprecisescienceandtheyrequireconsiderablethoughttowrite–itiseasytogetthemwrongandcreatealearningstraitjacket.The benefits in the creation of learning outcomes result from the dynamic and catharticprocessofcreation.Thiswillinvolveasimultaneousreflectiononpossiblelearningoutcomes,theirmodeofdeliveryandtheirassessment.Thebestlearningoutcomesaretheproductofsincerereflectionaboutrealisticandattainablecombinations of any of the following: knowledge and understanding, practical skills(including applying knowledge and understanding), subject specific andtransversal/transferableskills,etc.

Alllearningoutcomeshavethefollowingcharacteristics:

Theyare‘achievements’,clearlyidentifiable(writtenintheinfinitive). Theymustbeachievablewithinthetrainingenvironment. Theyarefeasiblefortrainers. Theymusthaveanobservablebehaviour. Theyhavetobemeasurable. Theycanbeassessed. Theyestablishaneducationallevelandarerelatedtoaspecificskillandcompetencelevel.

7.2 Verb examples

Inwritinglearningoutcomesitcanbehelpfultohaveverbexamplesthatrepresentintellectualactivityoneachlevel.Listedbelowyoucanfindsuggestedexamplesofverbsdividedforknowledge,skillsandcompetencerequisites.

7.2.1 Knowledge

Verbs that can be used to give evidence of knowledge:

Define,describe,list,outline,recognise,relate,state,write,measure,match,recount,extract,identify,

show,name.

Verbs that can be used to give evidence of understanding:

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Summarise, describe, compare, classify, contrast, convert, discuss, distinguish, identify, estimate,

explain, formulate,giveexamplesof, interpret, translate,express, illustrate,discuss,predict,present,

translate,select.

Verbs that can be used to give evidence of analysis:

Analyse,separate,categorise,order,compare,conclude,contrast,criticise,diagnose,explain,connect,

differentiate,distinguish,examine,justify,infer.

7.2.2 Skills

Verbs that can be used to give evidence of application:

Apply, assess, change, choose, demonstrate, discover, calculate, explain how, illustrate, predict,

prepare,produce,relate,show,solve,examine,verify,compute,construct,change,classify,experiment,

solve.

Verbs that can be used to give evidence of evaluation:

Appraise,value,decide,determine,grade,recommend,select,discriminate,choose,compare,conclude,

criticise,defend,evaluate,judge,justify,rank,value,assess,summarise,criticise,rate.

7.2.3 Competences

Verbs that can be used to give evidence of synthesis:

Account for, argue, combine, compose, conclude, create, derive, develop, formulate, generalise,

generate, substitute, integrate, modify, order, organise, plan, propose,design, invent, restate, report,

revise,select,summarise,synthesise,teach,tell.

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Verbs that can be used to give evidence of problem solving:Solve,resolve,choose,identify,propose,plan,justify,assess,formulate,describeacourseofaction,devise,suggestoptions. Verbs that can be used to give evidence of communication: Communicate, express, explain, respond, debate, defend, outline, examine, tell, teach, tutor, present,

summarise.

Theabovelistsarebynomeansdefinitiveandareprovidedassuggestionsonly.7.3 Tips when writing Learning Outcomes

Berealistic-takeintoaccountpriorknowledge,availabletimeandthelearningopportunities Avoidlearningoutcomesthataretoobroadortoonarrowinscope Avoidusingtheverbs“know”,“understand”or“learn”“explain”astheyarevagueandsubject

tointerpretation You can use open-ended learning outcomes to allow for creativity such as “apply theory

criticallytoanalysea‘givensituation’” Beassuccinctandasconciseaspossible Keepthenumberoflearningoutcomestoamanageablenumber Ensurethatlearningoutcomesareassessable Donotbetooprescriptiveortoovague Leveldescriptors(seeParagraph10.Leveldescriptors)shouldbeusedasguidance. Theadoptionof learningoutcomesshouldneverberegardedaspartofamovetowards the

Europeanstandardisationofcontent.

7.4 What Transferable skills might be included?

7.4.1 General definition

A. SelfManagementThis refers to a student's general ability to manage his own learning development. Abilities

requiredtodothissuccessfullyinclude:

abilitytoclarifypersonalvalues abilitytosetpersonalobjectives abilitytomanagetimeandtasks abilitytoevaluateone'sownperformance

B. LearningSkillsThis refers to a student's general ability to learn effectively and be aware of his own learning

strategies.Abilitiesrequiredtodothissuccessfullyinclude:

abilitytolearnbothindependentlyandco-operatively abilitytouselibraryskills,tofindandorganiseinformation abilitytouseawiderangeofacademicskills(research,analysis,synthesisetc.) abilitytoidentifyandevaluatepersonallearningstrategies

C. Communication

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Thisreferstoastudent'sgeneralabilitytoexpressideasandopinions,withconfidenceandclarity,

toavarietyofaudiencesforavarietyofpurposes.Abilitiesrequiredtodothissuccessfullyinclude:

abilitytouseappropriatelanguageandformwhenwritingandspeaking abilitytopresentideastodifferentaudiencesusingappropriatemedia abilitytolistenactively abilitytopersuaderationally

D. TeamworkThisrefers toastudent'sgeneralabilitytoworkproductivelyindifferentkindsof team(formal,

informal,project-based,committeebased,etc.)Abilitiesrequirestodothissuccessfullyinclude:

abilitytotakeresponsibilityandcarryoutagreedtasks abilitytotakeinitiativeandleadothers abilitytooperateinarangeofsupportiveroleswithinteams abilitytonegotiate,assertingone'sownvaluesandrespectingothers abilitytoevaluateteamperformance

E. ProblemsolvingThisrefers toastudent'sgeneralability to identify themain features ofagivenproblemandto

developstrategiesforitsresolution.Abilitiesrequiredtodothissuccessfullyinclude:

abilitytoanalyse abilitytothinklaterallyaboutaproblem abilitytoidentifystrategicoptions abilitytoevaluatethesuccessofdifferentstrategies

F. InformationTechnology.This refers to a student's general ability to use IT appropriately for their learning and

employability.Abilitiesrequiredtodothissuccessfullyinclude:

abilitytouseITasacommunicationandlearningtool abilitytouseITtoaccessandmanageinformation abilitytouseITtopresentideas abilitytousespecialistsoftwarewhererelevanttothediscipline

7.4.2 Abilities included

Listedbelowyoucanfindtransferableskillsdividedforeachidentifiedlevel.

Level 1 (4 EQF)

A. SelfManagement

clarifypersonalvalues

B. LearningSkills learnbothindependentlyandco-operatively

C. Communication

useappropriatelanguageandformwhenwritingandspeaking

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D. Teamwork abilitytotakeresponsibilityandcarryoutagreedtasks

E. Problemsolving abilitytoanalyse

F. InformationTechnology.

useITasacommunicationandlearningtool

Level 2 (5 EQF)

A. SelfManagement

clarifypersonalvalues setpersonalobjectives managetimeandtasks

B. LearningSkills

learnbothindependentlyandco-operatively uselibraryskills,tofindandorganiseinformation

C. Communication

useappropriatelanguageandformwhenwritingandspeaking listenactively

D. Teamwork

abilitytotakeresponsibilityandcarryoutagreedtasks abilitytotakeinitiativeandleadothers

E. Problemsolving

abilitytoanalyse abilitytothinklaterallyaboutaproblem

F. InformationTechnology.

useITasacommunicationandlearningtool abilitytouseITtopresentideas

Level 3 (6 EQF)

A. SelfManagement

managetimeandtasks

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B. LearningSkills

uselibraryskills,tofindandorganiseinformation useawiderangeofacademicskills(research,analysis,synthesisetc.) identifyandevaluatepersonallearningstrategies

C. Communication

listenactively presentideastodifferentaudiencesusingappropriatemedia

D. Teamwork

takeresponsibilityandcarryoutagreedtasks takeinitiativeandleadothers operateinarangeofsupportiveroleswithinteams negotiate,assertingone'sownvaluesandrespectingothers

E. Problemsolving

abilitytoanalyse thinklaterallyaboutaproblem identifystrategicoptions

F. InformationTechnology

abilitytouseITtopresentideas abilitytousespecialistsoftwarewhererelevanttothediscipline

Level 4 (7 EQF)

A. SelfManagement

managetimeandtasks

evaluateone'sownperformance

B. LearningSkills

useawiderangeofacademicskills(research,analysis,synthesisetc.)

identifyandevaluatepersonallearningstrategies

C. Communication

presentideastodifferentaudiencesusingappropriatemedia

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persuaderationally

D. Teamwork

takeresponsibilityandcarryoutagreedtasks takeinitiativeandleadothers operateinarangeofsupportiveroleswithinteams negotiate,assertingone'sownvaluesandrespectingothers evaluateteamperformance

E. Problemsolving

thinklaterallyaboutaproblem identifystrategicoptions evaluatethesuccessofdifferentstrategies

F. InformationTechnology

abilitytouseITtopresentideas abilitytouseITtoaccessandmanageinformation

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8. Guided drafting TheimplementationoftheSectoralQualificationFrameworkforCoastGuardFunctionsisanon-going

process,inwhichtheSQFExpertsareaskedtodraftthefirstgridtobesharedandvalidatedbyseveral

interestedparties.Inthisprocess,thefollowingstepsandactionsaresuitabletoguidethedrafting,by

a logicalandgraduatedanalysisof theproject tools.Asstated in the introduction, themainstarting

point for the analysis is the study of the Qualifications questionnaire results. Each SQF Expert will

receiveaseparatedocumentwiththequestionnaireresultsabouttheentrustedfunction.

TwomacrostepsshouldbeidentifiedinthewritingofL.O.process.Foranystepyouwill findlisted

belowthepertinentactionstobedeveloped.

STEP 1: Identify the number of levels

Inordertoachievethisresultthefollowingactionsarerequested:

Analyse the questionnaire results separately, taking into account mapped qualifications (ifexisting)orentryrequirements

Considerthefourleveldescriptorsassuggestedinthematrixinparagraph10 Decidethenumberoflevels:youcancutoraddlevelsforeachtasksrelatedtotheanalysedCG

function,asappropriate.

STEP 2: Draft learning outcomes

ChecktheLearningAreasasresultedfromquestionnaireandaddotherL.A.andcompetencesaccordingtoyourprofessionaljudgement,ifappropriate.

PlacetheidentifiedLearningAreasintherespectivelevels(dividedforknowledge,skillsandcompetences),constructingadetailedtable(seeexampleinParagraph11).ReadcarefullythedefinitionsofKnowledge,skillsandcompetencesinParagraph4

Generalize the content of detailed table for each level (see example in Paragraph 11). InwritingL.O.takeintoaccountofthesuggestionsinParagraph6.

We suggest to place collective professional positions related to air and unit crew in level 3(Advising/Coordinationactivities)

Comparethe Matrixes youfilledwiththeotherSQFExperts,exchangeyourpointsofviewandfind an agreed lexicon style in the presentation of the Learning Outcomes in the grids (viavideoconference)

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9. CGSQF: matrix of the coast guard tasks for cg functions The following example provides for four levels of the existing professional positions/activities (Operator,

Supervisor, Expert/Coordinator, Manager). Please add or cut lines, if appropriate. For this purpose, see

Paragraph 10. Levels Descriptors, in which a general description of each level is proposed.

The SQF Experts are required to fill in one matrix for each task, in the framework of the Coast Guard

Function assigned to them.

Knowledge (cognitive

competence: to know)

Skills (functional competence: to

understand)

Competences (behaviours and

attitudes: to be able to demonstrate)

1 Operator/ Operational activities

Theoretical or practical understanding of a subject/task. The outcome of the assimilation of information through learning. Knowledge is the body of facts, principles, theories and practises that is related to a field of study or work. How extensive is the learner's knowledge? What nature or quality of knowing has the learner engaged in?

Proficiencies developed through training or experience. The ability to apply knowledge and use know-how to complete tasks and solve problems. How extensive are the physical, intellectual, social and other skills demonstrated by the learner? How complicated are the problems that the learner can tackle using the skills acquired and how does a learner tackle them?

The qualities of being able to do something. The proven ability to use knowledge, skills and personal, social and/or methodological abilities, in work or study situations and in professional and/or personal development. In what contexts is a learner able to apply his/her knowledge and skills? How much responsibility can the learner take, personally and in groups, for the application of his/her knowledge and skills? To what extent can the learner identify the gaps in his/her learning and take steps to fill those gaps? How far has the learner integrated the intellectual, emotional, physical and moral aspect of his/her learning into his/her self-identity and interaction with others?

2 Supervisor/ Supervision activities

Theoretical or practical understanding of a subject/task.

Proficiencies developed through training or experience.

The qualities of being able to do something.

3 Expert/ Coordinator Advising/coordination activities



The qualities of being able to do something.

4 Manager Management activities



The qualities of being able to do something

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10. Levels descriptors In the following table13, the four levels are generally described, in order to explain how to place the various

professional positions/tasks in the different levels. Please note that the choice of four levels is based on the

field research carried out in the framework of the ECGFA-Net project. The SQF experts are free to increase

or reduce the number of levels on the basis of the concrete analysis of the various tasks.

1 Operator/Operational activities

ActscarryingoutworkbasictasksindependentlyReferstothesupervisorforhisactivity,ifitisneeded

2 Supervisor/Supervision activities

Acts carryingoutworkbasictasksindependently.Leadssmallgroupsforbasictasks. Supervisestheoperators,ensuringthequalityoftheirwork.Refers to experts and/or managers, supporting them to process the informationflow,ifneeded

3 Expert/ Coordinator

Advising/Coordination activities

Coordinates the work of Operators/Supervisors/Units, to reach the objectivesestablishedbytheManager.Verifydataandinformationcollectedintheimplementationofthework,providing aprocessedinformationflowtotheManager.Carry out complex works, autonomously or in small groups, also coordinating ateam.

4 Manager

Management activities

Establishestheworkobjectives.Managestheorganization, leadingthepersonnelandemployingresources.Critically evaluates the effectiveness of the work of his subordinates(Operators/Supervisors/Coordinators).

13

As amended during the 1st WG meeting

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11. Example of learning outcomes for one coast guard function The example below regards Security Function and it has been developed for only one level

CO

OR

DIN

ATO

R/EX

PER

T

DETAILED TABLE

KNOWLEDGE SKILLS COMPETENCES

Understanding of:

the responsibilities of the national authority as specified in national laws

the responsibilities delegated to inspectors

Code of Conduct (if exists)

the mandatory content and the scheme of a ship security assessment

the mandatory content of a ship security plan

the mandatory content and the scheme of a port facility security assessment

the mandatory content of a ship security plan

the mandatory content of a port facility security plan

the mandatory content and the scheme of a port security assessment

the mandatory content of a port security plan

the authority’s regulatory oversight program

procedures for preparing, conducting and reporting the results of verifications - inspection principles, procedures and techniques

procedures for handling cases of non-compliance

procedures for observing or participating in exercises

security technologies and techniques

functioning od ship security alert system and its test procedure

maritime security measures and shipboard and port operations

control functions authorised to carry out as per Solas XI-2/9.

survey requirements when acting as Flag State Inspector

certification requirements when acting as Flag State Inspector

procedures for issuing, renewing, suspending and withdrawing certificates and other forms of authorisation

Ability to:

assess the ship pre-arrival security information form

carry out inspections

assess the operations being examined

carry out exercise on board

draft report of inspection

draft report of detention when necessary

manage relationship with the Flag State and/or with Recognised Organisation (RO) of the inspected ship when necessary

check Declaration of Security if any

check of ship security alert system when acting as Flag State Inspector

communicate with Master and Ship Security Officer (SSO)

communicate with Port Facility Security Officer when necessary

communicate with Port Security Officer when necessary

manage appeals from ships if any

verify if risk assessment and security plan contain every element required at international level

Be able to :

take proper actions when

mandatory information are missing in the ship pre arrival security information form

detect clear grounds during inspections

apply the more appropriate control measures based on inspections’ result

apply the lesser administrative corrective measures on case by case basis

approve risk assessment and security plans of ship, port and facilities when acting as Flag State Inspector

.

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MARITIME SECURITY – SUMMARY TABLE

KNOWLEDGE Understanding of:

SKILLS Ability to:

COMPETENCES Be able to:

1° level - operator: Maritime Security Operator.

basic theoretical and pratical maritime security rules and procedures.

basic rules on EU reporting formalities and functioning of National SAFESEANET environment.

the Authority Information Exchange Module within EU SAFESEANET

assess the ship pre-arrival security information form.

exchange information with ship before its arrival in English

exchange information with other national authorities trough SAFESEANET.

take proper actions when mandatory information are missing.

report to the superior level when necessary.

3° level: coordinator/expert:

the international, European and national maritime security legislative framework including non-mandatory guidelines and recommendations

advanced inspection procedures related to ships, port facilities and ports.


apply so called control measures.

manage the more appropriate relationship and communication with the ship’s Master, SSO and other crew officers in English

communicate with ship’s Company, Flag State and or Recognized Organization with reference the actions to be taken by the ship inspected.

drafting reports.

to take responsibility based on inspection result

to manage appeals form ships if any

detect clear grounds during inspections

apply the more appropriate control measures.

to apply professional judgment during inspection

to report the job done in the proper way

4° level: Manager the international, European and national maritime security legislative framework including non-mandatory guidelines and recommendations

advanced maritime security rules and procedures.

Advanced understanding of procedures to manage and coordinates the subordinate levels.

establish the priorities of inspection also taking into account the Headquarters Directives.

selection of appropriate official for ship inspection.

coordination of all subordinate levels.

organize coordination meeting with subordinate levels

reach targets with available resources.

spread of best practices and lessons learnt detected and correction of mistakes in the inspection and ship monitoring activities.

Final Methodological advice (as suggested in Paragraph 8)

During the first phase of ECGFA-Net project we identified some collective professional positions

relatedtoairandunitcrew.Wesuggesttoplacetheminlevel3(Advising/Coordinationactivities).

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References for further information

EuropeanCoastGuardFunctionsForum(ECGFF):http://ecgff.eu

European Coast Guard Functions Training Network (ECGF Training Network):http://egov.yen.gr/pages/35-what-is-ecgf-training-network

EuropeanCoastGuardFunctionsAcademyNetwork–ECGFA-Net:http://egov.yen.gr/pages/61-ecgfa-

net-fact-sheet

European Coast Guard Functions Academy NetworkII– ECGFA-Net II: http://egov.yen.gr/pages/70-

ecgfa-net-ii-fact-sheet

CoastGuardFunctionsSectoralQualificationFrameworksBasicelements,keyrecommendationsand

methodology:http://ecgff-trainingportal.eu/uploads/store/librarydoc/33/file/004a59be47.pdf

Developing a Coast Guard Functions Sectoral Qualifications Framework: Framework Qualifications

Questionnaire:http://guardiacostiera.cimea.it

A largenumberofguidesandhandbookexist thatgivestep-by-stepadviceoncreatingeffectiveand

appropriatelearningoutcomes,including:

DeclanKennedy,ÁineHyland,NormaRyan:“Writing and using learning outcomes: a practical guide”,

article C 3.4-1 in Eric Froment, Jürgen Kohler, Lewis Purser and Lesley Wilson (eds.): EUA Bologna

Handbook – Making Bologna Work(Berlin2006:RaabeVerlag)

Downloadavailable:http://www.eua.be/index.php?id=129

AdamS(2004)Usinglearningoutcomes,Scottishgovernment.

Downloadavailable:http://www.scotland.gov.uk/Publications/2004/09/19908/42704

AdamS(2008)Anintroductiontolearningoutcomes,EUABolognahandbook,RAABEpublishing.

Downloadavailable:http://is.muni.cz/do/1499/metodika/rozvoj/kvalita/Adam_IH_LP.pdf

165

BaumeD(2011)Writingandusinggoodlearningoutcomes,LeedsMetuniversity.

Downloadavailable:http://www.leedsmet.ac.uk/Learning_Outcomes.pdf

BolognaProcess(2008)Theshifttolearningoutcomes,CEDEFOP.

Downloadavailable:http://www.cedefop.europa.eu/EN/publications/12952.aspx

BrianBoweandMarianFitzmaurice:“GuidetoWritingLearningOutcomes”Version2,Learningand

TeachingCentre,LifelongLearningDublinInstituteofTechnology.

Downloadavailable:

http://www.etf.europa.eu/eventsmgmt.nsf/(getAttachment)/DEA9F04D191B8B7EC12572FB0032D3

F7/$File/Writing+Learning+Outcomes+DTI+Tom+Duff.pdf

CEDEFOP(2008)TheshifttolearningoutcomesCEDEFOP.

Downloadavailable:http://www.cedefop.europa.eu/EN/publications/12952.aspx

CEDEFOP(2011)Usinglearningoutcomes,EQFNote4,CEDEFOP

Downloadavailable:http://www.cedefop.europa.eu/en/news/19115.aspx

EuropeanCreditTransferSystemUsers’Guide,2015,

Downloadavailable:http://ec.europa.eu/education/ects/users-guide/docs/ects-users-guide_en.pdf

MikeColes,withcontributionsfrom:KarinLuomi-Messerer,LeMoullier,IrenePsifidou,etal.,“Using Learning Outcomes”,EuropeanQualificationsFrameworkSeries:Note4,2011.

Downloadavailable:http://www.cedefop.europa.eu/en/news-and-press/news/using-learning-

outcomes

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167

Annex 3:

Qualifications mapped

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Table 1 – maritime safety (including vts)Participant Member States: 7

Participant Coast Guard Organizations: 13

Qualifications mapped: 6

State Qualification name Course name Course duration

IT Flag State Officer Safety of Navigation 16 weeks

IT / OJT 12 months

IT Port State Control Officer Safety of Navigation 16 weeks

IT / PSC 6 weeks

IT / OJT 24 months

IT / Med familiarization course 1 week

IT VTS Operator VTS Operator 12 weeks

IT VTS Supervisor / 2 weeks

IT VTS Manager / 10 weeks

IT On The Job Training Instructor / 3 days

169

Table 2 – maritime ship and port security Participant Member States: 9




IT Flag State Officer Safety of Navigation 16 weeks

IT / OJT 12 months

IT DAO DAO on maritime

security

3 weeks

170

Table 3 – maritime customs activitiesParticipant Member States: 8




ES AD 544 Training for radioactive

installation operators

32 hours

ES AD 562 Operating regulations and

emergency plan of

radioactive installations

4 hours

ES AD 569 Customs investigation for

maritime agents

5 hours

ES AD 573 Megaport system

operators

5 hours

ES AD 577 Inspection of commercial

ships

10 hours

ES AD 579 Management of non-

intrusive inspection teams

14 hours

ES AD 584 Research techniques 27 hours

ES AD 587 Acts diligences and

attempted

4 hours

ES AD 592 New psychoactive

substances and uncharged

substances

6 hours

ES AD 540 Procedural legal practices 15 hours

ES AD 545 Training for supervisor of

radioactive installations

32 hours

ES AD 573 Ad 573 9 hours

ES AD 590 Smuggling, penal code and

criminal dispute act

3 hours

171

Table 4 – trafficking and smuggling Participant Member States: 9




MT Law of the Sea International Maritime

Law Institute

2 years

MT Frontex Risk Analysis 2 weeks

MT

Strategic Intelligence 10 weeks

MT Undergraduate

Criminology

Bachelor of Arts in

Criminology

3 years

172

Table 5 – maritime monitoring and surveillance Participant Member States: 9




IT VTS Operator VTS Operator 12 weeks

IT VTMIS Operator 2 weeks

IT VTS Supervisor VTS Supervisor 2 weeks

ES Navy NCO Specific military studies for

Navy NCO

3 years

ES General Navy Corps officer Specific military studies for

General Navy Corps officer

5 years

MT B3 to 1 Radio Operator B3 to 1 Radio Operator 1 month

MT Boarding Officer Course Boarding Officer Course 1 month

173

Table 6 – maritime environmental protection and response Participant Member States: 7




IT / Course for environmental

operations coordinators

5 weeks

IT Port State Control Officer Safety of Navigation 16 weeks

IT / PSC 6 weeks

IT / OJT 24 weeks

IT / Course on sampling

techniques

2 weeks

174

Table 7 – search and rescue Participant Member States: 9



State Qualification name Course name Course duration FI Maritime search and rescue

service co-operation

Course 1-3 days

MT Advanced Staff College Senior Staff Course 1 year

MT Search Mission Co-ordinator Maritime Search Planning

USCG National SAR School,

York Town Virginia

4 weeks

MT Law of the sea International Mari-time Law

Institute

2 years

FI Search and rescue mission

coordinator training

SMC course 2 weeks

PT SAR Operations ANO02 9 days

IT SAR mission coordinator SAR mission coordinator

course

4 weeks

FI Coast station operators

certificate - csoc

Course 4 days

IT

Coastal radio operator course 1 week

IT OSC OSC Course for officer and

Petty officer

1 week

PT SAR Operations ANO02 9 days

MT / OSC course 3 weeks

IT Scuba diver chief of staff Diver chief staff course 32 weeks

IT Scuba diver operator Diver course for petty officer 20 weeks

FI ACO Course 5 days

175

Table 8 – ship casualty and mas Participant Member States: 6




IT / VTMIS course 1 week

IT / Coastal radio operator

course

1 week

IT / SAR course for

operational team leader

1 week


course

4 weeks

176

Table 9 – maritime accident and disaster response Participant Member States: 8





course

4 weeks

MT Maritime SAR Planner National SAR School York

Town Verginia

4 weeks

MT Incident Command

Workshop

Incident Command

Workshop, International

Safety Training College

3 weeks

IT / pi course 1 week

MT Occupational Health &

Safety

Bachelor Occupational

Health & Safety, University

of Malta

3 years

IT OSC OSC course for officer and

Petty officer

1week

IT / Medical care course 1 week

IT scuba diver chief of staff Diver chief staff course 32 weeks

IT scuba diver operator Diver course for petty

officer

20 weeks

IT logistic and accountant logistic and accountant 12 weeks

IT accountant accountant 12 weeks

IT / coordinator of environmental operation

5 weeks

177

Table 10 – fisheries inspections and controls Participant Member States: 9



State Qualification name Course name Course duration IT VTMIS course 2 weeks

CY EU Control Inspector / /

CY ICCAT Advanced Fisheries Course 3 weeks

PT Inspection in Maritime Areas ANN06 2 weeks PT Inspection in Maritime Areas

II ANN07 2 weeks

CY / ICCAT Inspector /

IT UE Advanced Fisheries Course 3 weeks CY / EU Inspector

IT PES/IP Basic Fisheries Course 5 weeks CY National Inspector / /

CY / EU or national Inspector /

IT PES/IP Basic Fisheries Course 5 weeks

ES Navy Officer/NCO Qualificated for Fisheries Inspection

Navy Officer/NCO Qualificated for Fisheries Inspection

3 days

CY / National Inspector /

IT ICCAT/UE Advanced Training Course 3 weeks

CY / RFMO Inspector /

IT / Navy School Entry Course 12 weeks

CY EU Inspector / /

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