Brenda’sBagels

DeVryUniversityACCT251

CaseStudyUsingMicrosoftDynamicsGP

Brenda’sBagels

Lab1:MicrosoftDynamicsNavigation

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TABLEOFCONTENTS

BackgroundInformation......................................................................................................3LAB1:MicrosoftDynamicsNavigation...........................................................................4Lab1.1MicrosoftDynamics...........................................................................................................5Lab1.1.1LogintoMicrosoftDynamics.................................................................................................5Lab1.1.2ChangeRegistrationModules.................................................................................................7Lab1.1.3ExploreMicrosoftDynamics................................................................................................11Lab1.1AssignmentDeliverable.............................................................................................................15

Lab1.2UserPreferences.............................................................................................................16Lab1.2.1Changeyourpassword...........................................................................................................16Lab1.2AssignmentDeliverable.............................................................................................................18

Lab1.3TheGeneralLedger........................................................................................................19Lab1.3AssignmentDeliverable.............................................................................................................21

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CaseStudyUsingMicrosoftDynamicsGP

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BackgroundInformationYouhavebeenfriendswithBrendaPhillipssincehighschool.Brendarealizedherdreamofopeningabageldeliveryshop,whichshecallsBrenda’sBagels.BrendastartedthebusinessonJuly1,2015with$25,000thatheruncleleftherwhenhedied.Brendabuysanddeliversfabuloustastingandhealthybagels.Shebuysthematalocalsmallbakery,TheBagelBakery,anddeliversthemtolocalbusinessesfortheirbreakfastmeetings.Knowingyouareanexcellentaccountant,Brendawantstohireyouasheraccountant.Youexcitedlyagree!HerCPArecommendedMicrosoftDynamicsGP,whichshehaspurchasedforyoutoworkwith.Brendaisexcitedforyoutogetstartedrightaway!Throughthiscasestudy,youwillworkhands-onwithMicrosoftDynamicsGP.Inlab#1,youwillgettoknowMicrosoftDynamicsbynavigatingaroundthesoftware.Inlab#2,youwillsetupaccountsreceivableandaccountspayable.Inlab#3,youwillsetupinventoryandpayroll.Inlab#4,youwillbookthetransactionsforthecompanyforthemonthofJulyandinlab#5,youwillreviewandprintthetrialbalance.MicrosoftDynamicsGPisanincrediblypowerfultool.ThiscasestudywilltouchonsomeofthefeaturesofMicrosoftDynamics,buttherearemanymorefeaturestobeexplored.Thereferencedocumentsineachlabincludehundredsofpagesofusefulinformation.PleaseusetheseasareferenceforyourquestionsandifyouwouldlikemoreinformationonaparticularfeatureofMicrosoftDynamicsGP.Also,pleasefeelfreetoexperimentwiththesoftware!Enjoy!

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LAB1:MicrosoftDynamicsNavigationBackgroundYou’rereadytogetstarted!Inthislabyouwillnavigatearoundthesystemandgettoknowit.AssignmentThislabcontainsthreepartstobecompletedasfollows:DeliverablesAsyoucompleteeachpartoftheassignmentinMicrosoftDynamics,youwillberequiredtotakeascreenshotandpasteitintooneMicrosoftWorddocument.Forthisassignment,therearethreescreenshots:

1. MicrosoftDynamics(Lab1.1)2. UserPreferences(Lab1.2)3. GeneralLedger(Lab1.3)

ReferenceDocuments:

1. MicrosoftDynamicsSystemsUserGuide2. MicrosoftDynamicsGeneralLedgerSetupGuide

Pleasenote:Sometimesthesystemwillautomaticallytryandprintsomething.Pleasejusthitcancelunlessyouwanttoprintit!PleaseproceedtoLab#1below!

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Lab1.1MicrosoftDynamics

Lab1.1.1LogintoMicrosoftDynamicsYourprofessorwillgiveyouausernameandpasswordtologintoMicrosoftDynamicswith.Enterthemhere.

Thefollowingwillpopup.HittheDropDownandselectRetailasYourIndustryandAccountingManagerandClickOK:

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Thebelowwillpopup.ClickOK.

Thebelowwillpopup.Pleasedon’tworryifyourslooksalittledifferent!

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Lab1.1.2ChangeRegistrationModulesWearen’tgoingtouseallthemodulesthatMicrosoftDynamicsGPoffers,solet’sclickMicrosoftDynamicsGP>Tools>Setup>System>Registrationtounclickthemoduleswewon’tbeusing.

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Thebelowwillpopupandit’sokayifyourSiteName,AccountNumberand/orRegistrationKeysaredifferent.Pleasedon’tchangetheSiteName,AccountNumber,orRegistrationKeysoryouwon’tbeabletofinishthelab!

MakesurethatthebelowModulesarenotchecked:

• BillofMaterials• HumanResourceManagement• InventoryControl• MulticurrencyManagement• Payroll• PayrollConnect

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Afteryouhaveuncheckedorverifiedthateachofthosearenotchecked,clickOKtosavethesettings.

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Lab1.1.3ExploreMicrosoftDynamicsLet’sexploreMicrosoftDynamics!ClickonMicrosoftDynamicsGPandlookaroundatallyoucando!

Next,clickonTransactionsandexplorewhatyoucando!Thisiswherewewillbooktransactions.

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Next,clickonInquiry.Fromhere,wecanlookupalotofinformation!

NextclickonReportsandseeallthereportswecanrun!

Lastly,clickonCards.We’llperformsometransactionsfromthismenusotakealookaround!

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ClickonHomeandthiswillbringyoubacktothefirstscreen.

ThereareseveralwaystofindinformationinMicrosoftDynamics.ClickonFinancialandseewhatyoucando!Youcanscrolldowntoo!

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ClickonSales.

Finally,clickonPurchasing.

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Lab1.1AssignmentDeliverableIntheWorddocumentthatyoucreated,takeascreenshotofyourhomepageandpasteitintothedocument.Don’tworryifyoursdoesn’tlookexactlylikethebelow!LabelitLab1.1.Makesureyouincludethefooterthathasthedate,company,andyourUserIDinyourscreenshot.

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Lab1.2UserPreferencesLet’sstartbychangingsomeofyouruserpreferences.

Lab1.2.1ChangeyourpasswordClickUserPreferences.

ClickPassword.

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Typeinyouroldandnewpasswords.ClickOK.

ThiswillgetyoubacktotheUserPreferencewindow.Let’schangeyourreportdestinationtoyourscreensothatyoucantaketherequiredscreenshots.UnclickPrinterandclickScreen.

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Thisbelowmessagemaypopup.WritedownyourpasswordsomewheresafeandclickOK.Ifyouforgetyourpassword,yourprofessorcanresetitforyou,butitcouldtakeupto48hours,sotrynottoforgetyournewpassword!

Lab1.2AssignmentDeliverableIntheWorddocumentthatyoucreated,takeascreenshotofyouruserpreferencesandpasteitintothedocument.LabelitLab1.2.Don’tforgettoincludeyourUserNameinthescreenshot.

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Lab1.3TheGeneralLedgerWhenGeorgeNight,theCPA,loadedtheMicrosoftDynamicssoftwareandhechoseadefaultchartofaccounts,sothereisalreadyachartofaccountsthere!Let’stakealookatit!ClickReports>Financial>Account

Noticethatyoucanclickonthedropdownandthereareseveralreports.

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Let’sstickwiththeCategoryreport.HighlightDefaultandClickInsertandthereportwillmovetotheEmailorPrintList.

ClickPrint

MakesureScreenischeckedandclickOK.IfPrinterisclicked,justunclickitandclickScreen.

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Thebelowshouldpopup:

Explorethechartofaccounts!

Lab1.3AssignmentDeliverableIntheWorddocumentthatyoucreated,takeascreenshotofyourscreenoutputandpasteitintothedocument.LabelitLab1.3.Don’tforgettoincludeyourUserNameinthescreenshot.

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Congratulations!ThisistheendofLab1!MakesuretologoutofMicrosoftDynamicsGP.ClickMicrosoftDynamicsGP>Exit

InLab2,wewillsetupthereceivablesandpayables.FeelfreetoexplorethepowerofMicrosoftDynamicsintheinterim!