diaper dumpers capstone report - kdsaunders.com · web viewaccording to natalie, “a diaper...

Running head: Diaper dumpers Capstone report 1

Diaper Dumpers Capstone Report

Alex Morrell, Mckenna Van Bibber, Taylor Greenwell,

Jenni Weight, Marissa Hansen, Natalie Hales, Kaden Saunders

Communications 3100

Diaper dumpers Capstone report 2

Table of Contents

Executive Summary.............................................................................................................4

Nonprofit Organization........................................................................................................5

Fundraisers and Drives........................................................................................................6

Mckenna..........................................................................................................................7

Jenni.................................................................................................................................8

Natalie..............................................................................................................................9

Kaden.............................................................................................................................11

Alex and Kaden.............................................................................................................12

Taylor.............................................................................................................................14

Marissa...........................................................................................................................16

Group Challenges..............................................................................................................17

Foreseen Contingency Plans as Group..........................................................................17

Investment..........................................................................................................................18

Projected........................................................................................................................18

Actual.............................................................................................................................18

Return on Investment.........................................................................................................19

Projected........................................................................................................................19

Actual.............................................................................................................................19

Group Insights...................................................................................................................20


Strengths and Weaknesses.............................................................................................20

Going Forward...............................................................................................................21

Worthwhile Project Value..................................................................................................21

Meeting Minutes................................................................................................................23

Date: 1/25/17 and 1/27/17.............................................................................................23

Date: 2/3/2017...............................................................................................................26

Date: 2/10/2017.............................................................................................................30

Date: 2/17/2017.............................................................................................................32

Date: 2/24/2017.............................................................................................................35

Date: 3/3/2017...............................................................................................................38

Date: 3/17/2017.............................................................................................................40

Date: 3/24/2017.............................................................................................................41

Date: 3/31/2017.............................................................................................................43

Date: 4/7/2017...............................................................................................................44

References..........................................................................................................................50


Executive Summary

According to Natalie, “A Diaper Drive is like a box of chocolates… you never know

what you’re going to get.” However the Diaper Dumpers made the decision to team up with the

Utah Diaper Bank, a local nonprofit that supplies diapers to families in need. Founded in 2012,

Mr. Vic Velevis, founder and Executive Director of the Utah Diaper Bank, saw a need for diaper

assistance to low-income families. This was something that was not currently being addressed by

government aid programs or other private nonprofits. While there are many programs that assist

low-income families, like food stamps, etc., there are no programs in Utah that help low-income

families with acquiring diapers for their children.

We, as a group, were given the instruction to simply, “Do good.” Working with the Utah

Diaper Bank allows us to do something not only good, but great for the community. There were

a couple goals that, collectively, we wanted to reach and/or exceed. First, we wanted to raise

awareness and exposure for the Utah Diaper Bank. Last, we set a goal to collect 10,000 diapers

or the monetary equivalent and donate those collections to the Utah Diaper Bank. In order to

strengthen our chance of reaching or exceeding our goal, the decision was made to divide our

efforts and work in the local communities where each of us lived. A handful of community

partners were gracious enough to work with us. The thought process was that all of us are doing

a drive, which makes it easier to reach both goals, instead of one general drive that took a day or

two.

McKenna was our group contact for the Utah Diaper Bank. Due to her unique

connection, as well her multimedia and graphic design skills, she did not perform an individual

drive but was singularly responsible for graphics, flyers, and multimedia. Jenni worked with the

Maple Way neighborhood and also get a surprise contribution from Syracuse Jr. High. She talked


with the school at the beginning of the semester, but they did not get back to her until a couple of

weeks ago. They ended up donating as many or more diapers than she got from her

neighborhood. Natalie teamed up with the Ogden Clinic and they donated in the form of a check

that was enough to buy over 1800 diapers!

Alex and Kaden joined forces and worked with Lee’s Market. Originally they had plans

to do separate drives, but, after many attempts, Kaden was unable to secure a community partner.

Taylor did his drive with Bowman’s Market in Kaysville, and Marissa used her connections and

worked with Heritage Elementary School.

Our group had composed of a series of contingency plans to ensure resilience in meeting

the goals that were set. We were preoccupied with failure, like in HRO theory. The main reason

for doing five different drives was to diminish the risk of having an unsuccessful drive.

Collectively, we exceeded our goal of 10,000 diapers, and it was thanks to the hard work of

everyone in the group and the built in contingency from day one. Besides time, there was also

some cold hard cash spent on getting the drive done. A total of 72 dollars and 51 hours went in to

making this the best group effort to give back that we could muster. Working with each other and

giving to the Utah Diaper Bank was a lot of fun and coming back to help them again is

something to consider for the future.

Nonprofit Organization

We chose to work with the Utah Diaper Bank, they are a local nonprofit that supplies

diapers to families in need. The Diaper Bank was founded in 2012 by Vic Velevis

(www.utahdiaperbank.org). Velevis saw a major issue for low-income families that wasn’t being

addressed by government aid programs or private nonprofits.


There are many government and privately funded programs that are designed to assist

low-income families with housing, food, and medical costs. However, in Utah there are no

government or privately funded programs dedicated to helping families with obtaining diapers

for their children, other than the Utah Diaper Bank. Programs like Food stamps and WIC won't

cover diaper costs.

This makes it extremely difficult for low-income families, especially single mothers who

may not have a support network for caring for their children. They also are unable to use

reusable cloth diapers; laundromats will not allow them to be washed there for sanitary reasons.

Also, daycares require parents to provide their own diapers to enroll their children. This puts

parents or guardians in a situation where they can’t pay for diapers for their children, and they

are unable to go back to work to get back on their feet. This certainly contributes to a never-

ending cycle of poverty, and only exacerbates an already desperate situation for many low-

income families, especially single mothers.

We felt as a group this cause was extremely important. The problem is under represented

in our local communities. People are generally aware of the poor and the needy, but most people

are unaware of the diaper needs for so many young Utah families. According to Kylee

Waddoups of the Utah Diaper Bank, the diaper need in Utah is 50,000 diapers per month, or

600,000 diapers per year! It is for all the reasons above that we chose to collect diapers for the

diaper bank. Our goal is first, to provide much needed awareness for this problem and for the

relatively new Utah Diaper Bank. In addition to bringing awareness, our second goal is to collect

over 10,000 diapers, or the monetary equivalent, and donate our collections to the Utah Diaper

Bank.


Fundraisers and Drives

To reach our goal to collect over 10,000 diapers, we decided as a group to divide our

efforts to each of our local communities. We decided this for several reasons. First, our diverse

schedules and geographic locations made it logistically difficult to plan a drive or fundraiser that

everyone could attend. Second, because of our relationships and our familiarity with each of our

local communities, we felt we could make a bigger impact in awareness and in the number of

donations by using those relationships to our advantage. Third, rather than focusing on a single

geographic area, we felt we would be able to reach a much larger audience over multiple cities

and counties by dividing our efforts. Last, it mitigated the risk of failure in our drive by

spreading the risk over multiple projects, rather than “putting all of our eggs in one basket.”

Each of us chose different community partners and different means of collection to meet

our diaper drive goals in each of our communities. Though we are working individually on each

of our projects, the group has been an essential resource for idea generation and other support for

each of the group members.

Mckenna

Mckenna was our group contact for the Utah Diaper Bank. Because she was our contact,

she was not required to find an additional community partner. However, her role also included

running critical support for the rest of the team by developing graphics, flyers, and other

multimedia to support the team with each of their community partners. Her role was extremely

helpful to the group and made it much easier for each member of the group to implement their

individual plans successfully. Mckenna designed and built our logo, she built a professional and

informational flyer we used in contacting our community partners, she made custom flyers for

each group projects, and other custom documents for the drives as needed.


Jenni

Plan and Execution

Jenni originally attempted to work with two different Junior High Schools, which fit with

the group goal of bringing awareness to diverse audiences in our projects. Unfortunately, one of

the schools had their fundraisers for the year decided prior to her contacting them, the other

school did not return her phone calls.

She wanted to have her demographic be mid Davis county families, so she contacted the

Relief Society President in the area closest to the original Junior High School and let her know

about the Utah Diaper Bank. She loved the idea of sponsoring the diaper drive and shared it with

another Relief Society President in the area.

Because Jenni was working with a religious organization one of the obstacles she

considered when planning this event was whether it was suitable for the organization. The Relief

Society Presidents contacted their ward bishops to discuss the appropriateness of the event. It

was determined that the project was a humanitarian project, which fit into the general description

of service given by the relief society.

Because Jenni was working with two different wards in the same general area, there were

some logistical challenges to consider. She had to consult both wards schedules to find an

appropriate time for the drive, one that would be convenient and workable for all parties

involved. She also had to figure out where to collect the donations. Whether at one of the

meeting houses, or a secondary location. Working with the two Relief Society Presidents, she

could plan the time for the drive March 27th to April 1st. They were also able to determine a

central location of a home near the border of the two wards.


To ensure the resilience of her plan Jenni and her husband delivered flyers, designed and

provided by Mckenna, to each home in the ward areas several days before the pickup date. On

the flyer, she gave those donating the option to take their donations to the collection site, up

through the donation date, or have their donations picked up on the donation date. She also

included a phone number to allow donors to contact her in case a donation got missed.

In the end Jenni’s drive was not as successful as she originally planned for it to be. Jenni

invested a total of 11 hours in planning, passing out flyers, and collection. The total return in the

form of physical diapers collected by the two Relief Society groups was 848 diapers. However,

in keeping with our group goal of raising awareness, Jenni estimates that she contacted and

informed roughly 600 people about the Utah Diaper Bank and the needs of those they assist.

After Jenni’s drive was complete, she received a surprise phone call from the National

Junior Honor’s Society of Syracuse Jr. High School. Jenni had given them all the information

about the Utah Diaper Bank and the planned drive, but they never returned her phone calls after

their initial contact so she moved on to her drive with the Relief Society.

When they called, they informed Jenni that they had completed a drive independently and

had collected an additional 625 diapers for her to donate. This brought her new total of diapers

collected to 1,473. Along with the donations, there is an unknown number of additional people

made aware of the cause.

Natalie

Plan and Execution

Natalie originally planned to partner with the Boy Scouts of America. Her son, Weston,

was in search of an Eagle Scout project. She approached him with the opportunity to sponsor a


drive and he initially decided to take it on. Her plan was to partner with him in a supportive role

as he carried out a project to collect diapers and donations for the diaper bank. Together they

made an initial plan for the drive’

Advertising was initially planned to be carried out through announcements made in their

church congregation, flyers distributed in their neighborhood, and spreading the word throughout

their family network. Their plans for collection included: a bin at their church, door to door

collection in their neighborhood, and accepting them at their home. It was planned that the Boy

Scouts in Weston’s troop would assist him with the advertising and collection.

One of Natalie’s logistical obstacles was the process of allowing her son to lead and carry

out this project as much as possible, because of the terms of his eagle scout project. As the

planning process proceeded and they were getting nearer to the planned drive date, they realized

some major logistical obstacles.

The BSA’s annual “Scouting for Food” had happened the week before the planned diaper

drive. They also got the word from the BSA that the their annual “Friends of Scouting” drive was

scheduled for two weeks after the “Scouting for Food” drive. Leaving one week for their planned

diaper drive. Both scouting drives involved asking for either food or cash from local

neighborhoods, going door to door. It was at this point that Weston and Natalie decided that their

diaper drive would potentially overwhelm and annoy donors, with so many drives so close

together, setting all the scouting drives up for failure. It was decided that the original plan be

abandoned.

This was a perfect example of why it was so important to have a contingency plan in

place. With limited time, Natalie went back to her original list of community partners for


potential donations. She knew that her local Harrisville Wal-Mart gets an allotment of money

each month to donate to charity. When the scout project fell through, she decided to pursue this

option. They considered donating to her diaper drive, but unfortunately chose another charity

instead.

At this point she needed to think outside the box. She was determined to somehow come

up with a contribution to the group’s goal. All her original ideas had all fallen through, which

was discouraging. It was on her mind when she went to work at the Ogden Clinic that week.

Natalie had been hired as a temporary employee to do work for the organization and had spent

the previous few weeks building relationships there with the directors of marketing and public

relations. She decided to leverage her new relationships and approach them about donating to our

cause.

To her surprise, they were very gracious and initially pledged to donate $100. As the

conversation continued, Natalie was able to talk about and highlight the good that would be done

with the donation. With this new awareness, they were happy to raise their initial donation from

$100 to $200. This was the amount that Natalie needed to obtain the 1,700 diapers and fulfill her

individual goal.

Kaden

Planned

Kaden originally wanted to partner with his employer, America First Credit Union, but

they have specific community partners that they do charity events for. He contacted

multiple organizations including Winegars, Kent’s, Macey’s, Deseret Book, Seagull Book,

Wangsgards, Kent’s Sporting Goods, and the Bank of Utah. Unfortunately, every organization he


contacted declined to partner with him. Many already had planned community partners or were

simply unable to accommodate donations for diapers.

This was one of Kaden’s biggest obstacles. After he was denied by 9 different

organizations, he brought his concerns up with the rest the group for ideas. The group came

together, and worked to come up with some productive ideas. From the group’s ideas, Kaden

initially decided to host a Facebook campaign to solicit donations from friends and family.

However, Alex was in the beginning stages of planning with Lee’s Marketplace and he felt that

there was enough work to do with Lee’s for Kaden to join with his community partner.

Alex and Kaden

Plan and Execution

Alex and Kaden partnered with Lee’s Marketplace in North Ogden. They hosted a diaper

drive in front of the store on two weekend days, to maximize contact with as many people as

possible. They chose this location because it is a locally owned, community shopping hub for

both North Ogden and Pleasant View. Another reason they chose Lee’s is because diapers are

sold in the store, which they hoped would make it very simple and convenient for their audience

to buy diapers and donate them immediately.

Store management was immediately supportive of a diaper drive at Lee’s. However, there

were considerations that needed to be addressed. Alex, Kaden, and the Store Director at Lee’s

had to consider how to hold a successful diaper drive without alienating customers of the store.

They also had to consider space issues, to make sure that donation collection areas and

volunteers would not impede store customers or employees. Last, they needed to consider

scheduling issues to make sure that fundraisers, drives, or events would not overlap.


In the end, it was decided that Alex and Kaden would pass out flyers, again provided by

Mckenna, in front of the store on March 17th and March 18th. The store director asked that Alex

and Kaden give out detailed flyers to customers as they walked in, rather than having them stop

and talk to customers individually.

Since their collection was outside, weather was a potential obstacle. To overcome this

possible obstacle, they brought appropriate backup clothing. There was also a chance that Lee’s

could run out of diapers, or affordable options. To combat this potential obstacle, they planned to

have a cash donation receptacle on site as well. Last, there was the concern that Lee’s may not be

busy enough during the scheduled drive for effective collection. If that were to happen, the store

director committed to make another day available to host the drive.

Alex and Kaden communicated to Lee’s store management, a personal goal of 3400

diapers or $500 or a combination of the two. Management indicated that the goal was achievable.

If for some reason the two-day drive did not reach their goals, management offered to make extra

days for the drive available until the goal was met. Lee’s management also said that if the goal

was close to being achieved, they would make up the difference with a cash donation to the Utah

Diaper Bank.

The two-day drive was carried out as scheduled on Friday March 17th and Saturday

March 18th, Alex collected on Friday and Kaden collected on Saturday. The first day went

perfectly as planned, Alex arrived and set up donation collection bins in front of the store at

10am. The weather was perfect and the store was busy. There were only a few challenges the

first day, the main one was staying hydrated in the hot sun. The other challenge was that most of

the people Alex talked to had never heard of the Utah Diaper Bank, this was resolved with some

simple explanation of the organization and the need they filled. Alex passed out roughly 350


flyers, and spoke to roughly 500 to 600 people. The packable crib used to collect donations was

filled by 3pm. The first day donation total was $153 in cash and 1,908 diapers.

Kaden had to work that Saturday during the day, so he started collecting at about 4pm.

The biggest challenge for the second day is that Lee’s accidentally double booked two different

drives on the same day. When Kaden arrived the Girl Scouts were at the front of the store selling

cookies. Thankfully, Lee’s was very accommodating and allowed Kaden to set up his collection

area inside the store near the entrance. This made it slightly more difficult to contact people as

they entered, when compared to being out front. The competition of the Girl Scouts put the

second days’ collections at a disadvantage as well. Despite the setbacks, Kaden was able to

successfully hold the drive. By 7pm Lee’s business had slowed significantly, so the drive was

ended a little earlier. The second day total was 262 diapers and $153 in cash. The total

investment between Alex and Kaden was about 8 hours and about $25 for flyers. The total return

for the two days was 2170 diapers and $306 in cash.

Taylor

Plan and Execution

Taylor partnered with Bowman's Market in Kaysville. Bowman’s Market was an easy

choice for Taylor because he had worked for them in the past, and the market is a main

community hub in Kaysville, and has been since 1913.

In setting up the drive, Taylor’s biggest organizational challenge was simply selecting

ideal community hubs as well as getting in contact with the store managers. Taylor was in

contact with two stores, Bowman’s and Fresh Market. Once he could get into contact with them

and secure approval the rest of it, at least from an organizational standpoint, went smoothly.


Taylor was able secure a date for the drive with Bowman’s management from March 13th

through March 20th.

His main foreseen logistical obstacle was managing to secure donations based on

placement of the collection bins. For Bowman’s the only place he was able to set up collection

boxes was immediately after checkout. This presented a major obstacle; the concern was that

people may not be aware the drive is happening until after they have already made their

purchases. To combat this obstacle, Taylor’s plan was initially to pass out flyers in front of the

store on Friday the 17th and Saturday the 18th of March, unfortunately management would not

grant approval. The other obstacle is one of his two partners falling through; which was the case

with Fresh Market in Kaysville. The corporate office never got into contact with him, and

without corporate approval the store could not allow any partnering.

Taylor’s main contingency plan was having multiple community partners to work with,

in case one of them did not grant approval. This plan proved to be invaluable. Even though Fresh

Market fell through, he still maintained approval from Bowman’s and was will still able to do the

drive.

As was planned, the drive took place from March 13th to March 20th. Taylor was able to

set up posters and flyers, again provided by Mckenna, in front of the store during the drive to

advertise. Unfortunately, he was unable to physically pass out flyers to customers, like was done

at Lee’s. Like Taylor originally foresaw in his planning, the collection bins being placed after

checkout ended up being a major challenge for his drive. Over the course of his week long drive

he was able to collect 332 diapers, shy of his personal goal but still a good amount considering

the challenges.


Marissa

Plan and Execution

Marissa wanted to hit a different demographic than a grocery store, so she decided to

partner with Heritage Elementary School and do a diaper drive at the school. She thought that it

would be great for kids to be involved in a service oriented drive that would be easy and fun for

them to be a part of. Along with the children, she wanted to get the community involved and

more aware in a way that would be easy for them too.

Her biggest challenge was the process of getting approval from the school, and

ascertaining at what level the student council would want to be involved with the project. Once

she could meet with the principal and student council she had their full support, making for a

very smooth and simple planning process.

Marissa’s main logistical obstacle involved coordinating a good time for the drive. She

also needed to make sure to give enough notice to the parents of the students, to maximize

awareness and donations during the drive. To overcome these logistical obstacles, Marissa met

with the student council so they could talk about and coordinate different dates that would work

well for collections. They agreed to host the drive from March 13th to March 24th, and agreed to

notify parents a week before the scheduled date using flyers sent home with the students.

To ensure her plan would be resilient, Marissa met with the student council very early in

the planning process. This made it possible for dates to be planned well in advance. She also

made sure to give them the flyers early in the process to so there would be plenty of time to help

students make their parents aware.


Marissa executed the drive as she originally planned with the student council. Once the

drive was set up it was just a waiting game, and no logistical challenges presented themselves

during the drive. Once the drive had ended, it was clear that it was a huge success. The students

had collected 4,855 diapers, smashing her original goal of 1,700 diapers. To celebrate she bought

pizza for the student council to thank them for their efforts. Her total investment was 2 hours in

planning and meetings and $30 for the pizza.

Group Challenges

Foreseen Contingency Plans as Group

In each individual project, above, there were built in contingency plans to ensure

resilience of our plans and success in our goals. However, we acknowledged that unforeseen

circumstances could severely damage some of our individual plans. Whether it be planning and

implementation errors, or uncontrollable obstacles. This ended up being the case with several

projects.

To combat unforeseen circumstances, our group project had a built in contingency plan

that was used multiple times for the group’s benefit and success. Because we chose to work

individually on 6 separate projects we were able to spread out the risk, rather than focusing on a

single project with much a higher risk.

This proved to be invaluable. When Kaden struggled to find a suitable community partner

there were 5 other group members with approved community partners, this gave us the freedom

and ability to gather ideas together for Kaden and his project. Ultimately it was decided that

combining efforts would be the best course of action, and working with Alex and his community

partner turned out to be an excellent solution.


This also happened with Taylor and Jennis’ projects, they worked extremely hard to

ensure the success of their individual projects and were committed to the team goal. But, for

reasons that were beyond their control, their drives did not quite meet the goal of 1700 diapers

per person. This wasn’t a problem because Natalie, Kaden, Alex, and Marissa’s projects had all

exceeded their goals. Because of our group contingency plan of spreading out the risk, when we

brought our drives together at the end, it was clear our group was successful.

Investment

Projected

We projected our investment as a group to be a total of 9 group meetings each lasting 45

to 50 minutes, which amounted to roughly 7 and a half hours of group meeting time. Kaden

invested 3 hours researching, calling and meeting with potential community partners. Alex and

Kaden projected their investment to be 10 hours combined, between planning and collecting, and

$23 for flyers. Marissa projected 2 hours for planning and implementing her drive, and planned

to spend about $30 in pizza as a thank you to the students who helped. Mckenna spent about 2

hours total creating multimedia and communicating with the diaper bank, she has also spent $6

on prints. Jenni planned to invest a total of 11 hours for planning, passing out flyers, and

collecting. Natalie planned to invest roughly 10 hours between planning, advertising, and

donation pickup. Taylor planned to invest roughly 5 hours total, and about $13 for fliers and gas.

The group’s total projected investment for the 5 projects was fifty and a half hours and $72.

Actual

Our actual investment was very close to our projected investment. Alex and Kaden spent

approximately 2 hours less on their project than they projected. Natalie spent roughly 2 hours

planning before her plan initial fell through, and her invested time with Ogden Clinic and Wal-


Mart took about an hour. Everything else remained unchanged. Our actual investment was 9

hours less than our projections, bringing the total time investment to roughly forty-one and a half

hours. Our actual cash investment was the same as the projected amount of $72.

Return on Investment

Projected

With the combined efforts of our 5 individual projects we projected our return on our

investment to be at least 10,000 physical diapers or cash equivalent. Along with the physical

donations, we expected our investment to create a strong return in the form of public awareness.

We expected to reach thousands of people across multiple cities in Weber and Davis County,

through face to face engagements, contact with our individual project medias, and second hand

information through community partners and donors. Using our media and interactions, we

planned to communicate the immense need of thousands of struggling Utah families, and the

solution the Utah Diaper Bank and their donors offer.

Actual

Our total return exceeded our projections. In total, we collected 8,830 diapers. We also

collected $506 in cash with a value ranging from 2,800 to 4,600 diapers depending on the size of

diapers purchased. This brings our total to between 1,160 and 13,430 diapers, depending on how

the cash was spent. We also succeeded in communicating the immense need for diapers in our

communities and the solution the Utah Diaper Bank offers to thousands of people across Davis

and Weber County.


Group Insights

Strengths and Weaknesses

Strengths

One strength was our diversity. We had differing points of view and were able to

introduce critical evaluation to each other’s suggestions. Another strength was the connections

and resources that we had in each of our communities, this made it much easier for our group to

be successful in reaching our goal.

Our group found strength in planning ahead, we set goals to have assignments done well

before the deadlines. This took a lot of pressure off us and allowed us time to coordinate and

revise projects if needed. In the end the projects usually weren’t complete by our goal date, but

because we planned early they were always done well before the due dates. We were also

adaptable, despite not having a formal leader. Often task leaders emerged when projects were

discussed, there would be a presentation leader, a PROI writing leader, a Capstone Report

writing leader, among others.

Weaknesses

One major group weakness was not allowing more conflict to occur. Many of us had

differing opinions but did not share them because we didn’t want to cause contention. We also

struggled with outlining consequences for being absent or late to meetings, again our resistance

to conflict made consequences difficult to enforce.

Our meetings could have been more productive at times, the lack of meeting planning

made productivity difficult. Some people had a hard time staying on track, making it difficult to

use our time effectively and efficiently. Another major weakness was our lack of formal


leadership; this was a major reason meetings sometimes lacked productivity and consequences

weren’t enforced. Without a leader, it was easy to get off track.

Going Forward

In the future there are several things we would do differently to ensure a higher level of

productivity. First, we would select group leader to help guide the group with a common vision,

make appropriate assignments, enforce consequences, and plan group meetings.

Second, we would have a meeting agenda planned, printed, and distributed before each

group meeting. This would help to keep us all on track, productive, and focused. This would also

assist in everyone coming to quicker agreements and making plans to move forward. It’s clear

that we did well as a group when it came to making quality decisions and implementing plans.

However, it would have been better to create an efficient, streamlined way to push through our

meetings and maximize our productive time together.

Last, we would foster an environment of a more open discussion about how everyone

feels, and along with that encouraging constructive dissent. Some of us felt we were never on the

same page, perhaps this is because we didn’t allow for conflict to happen earlier.

Worthwhile Project Value

We still believe our investment and efforts in this cause was very worthwhile. As was

mentioned at the beginning of the paper, the diaper need for low income families is great. Along

with that, the public awareness is very low. The Utah Diaper Bank is a fairly new organization,

currently run out of someone's home. There was, and is, so much opportunity to grow the

effectiveness and reach of the Utah Diaper Bank.


By choosing to focus our efforts on this cause we hoped to help alleviate a major stress

for thousands of Utah families and we succeeded in that goal. As Maslow’s Hierarchy of Needs

shows us, people unable to provide the fundamental physiological and safety needs for

themselves and their children, will likely be unable to find the motivation for higher achievement

and self-improvement (Maslow, 1943). The donations we collected will go straight to these

needy families, meeting their children’s fundamental needs and allowing the parents or guardians

to focus more on improving their situations. This will afford many families a greater ability to

focus more on bettering themselves, and raising their children to grow up strong, healthy,

productive, and independent.


Meeting Minutes

Date: 1/25/17 and 1/27/17

Diaper Drive - “Diaper Dump Drive” - Diaper Dumpers

Mckenna - Logo idea diaper and d & Contacting Diaper Guy (previously 4 diaper drives 14,000)

diapers)

Goals -

Each group member will find a community partner to host their part of the diaper drive (with the

exception of Mckenna who is our Utah Diaper Bank contact and will be the main creator of the

logo and flyers)

Group goal of 10,000 diapers for Utah Diaper Bank

Conduct

Everyone should come with two potential community partners on Friday 1/27

---------------------------------------------------------------------

Contract - due 30th at 8:30

1) A team name and logo - Team Name “Diaper Dumpers”

2) A description of team goals (aka a Group Charter) (SMART)

Receive an “A” in this class for an “A” level project

Collect and donate 10,000 diapers for the Utah Diaper Bank

Final outcome equal contribution of all group members

Follow an established timeline for the project

Each member of the group will find and work with at least one community partner during

the project


3) A list of expectations and requirements of team members (aka. a Group Code of

Conduct)

Attendance - Be here every Friday for team work days

o If you are not able to be here for team work days or meeting contact everyone in

the group, as soon as you know you will miss the meeting, via text letting them

know you will not make it and providing any information you were supposed to

provide during the meeting.

Be on time - if the meeting starts at 8:30 you should be in the meeting place at 8:30

Participation in Meeting

o Open Communication - Everyone should share their ideas and opinions and the

group will be open to listening to them.

o Assignments - Work/assignments must be completed prior to your arrival at the

team meeting that they are due.

o Equal participation - Everyone should participate in all meetings - providing

feedback, ideas, and information.

If group members do not meet the requirements of this contract the following steps will

be taken

o We will directly approach the group member and have an open discussion

regarding the expectations of the contract.

o If there is a continued issue, we will contact the instructor and inform him of the

issue.

Group Positions


o Jenni Weight will take notes at meetings and send a reminder email to those who

have assignments prior to the next meeting.

o Mckenna Van Bibber oversees creating the logo and flyers and is the liaison with

the Utah Diaper Bank.

o All other group members will take positions as required throughout the project.

4) A proposal template and method for evaluating group members confidentially

Team Member to be evaluated: ________________________

Section Rating 1-10 Comments

Attendance

Participation

Assignments

Collaborations

Open Communication

5) A proposal for summarizing meetings (aka. A template for minutes)

Date:


Location:

Meeting Start Time:

Meeting Ending Time:

Attendees:

Topics of Discussion:

Follow Up Items from Last Meeting:

New Items of Discussion:

Next Meeting Date, Time & Location:

Assignments for Next Meeting:

------------------------------------------------------------

Group presenters meeting at 7:45 am on Monday 1/30/2017 to discuss presentation

ALL Group members should be here by 8:15 am on Monday 1/30/2017 to sign contract

Date: 2/3/2017

Location: EH 306

Meeting Start Time: 8:30 am - small talk and stuff until 8:40 am

Meeting Ending Time: 9:20 am

Attendees: Alex, Jenni, Taylor, Natalie

Late with Notification: Kaden (8:35), Mckenna (8:35), Marissa (8:36)



Group Partners

o Kaden


PR Department at America First - No Go

Will ask HR at America First if they have any suggestions on who

would be interested

o Alex

Lee’s - North Ogden and North Salt Lake

Has not yet contacted

Baby’s R US

Will contact soon

o Mckenna

Will work with Utah Diaper Bank

o Marissa

Weight Watchers

Fizz

o Taylor

Bowman’s - Kaysville

Fresh Market - Kaysville

o Natalie

Kimberly Clark

Relief Society in Home Ward

o Jenni

Fairfield Jr. High - Junior Honors Society

Have contacted will contact again

Tiffany’s Flower Box - Preschool


Have not yet contacted

Information from Utah Diaper Bank - Mckenna

o Federal EIN: 46-2823588

o Flyer with logo and Diaper Bank logo with information - will have it

ready next week

o

Performance Review - on Presentation and Contract w/ Dr. Ault

o We felt we - looked professional - met the time frame - took turns - was

able to read and expound well - paid attention to detail - measurable goals

-

o Anything we would change - might have been better to have a PowerPoint

or presentation aids-

o Dr. Ault’s comments

Presentation

Looked professional

No introduction - just jumped right into topic

No conclusion - just ended at the end of the document

Some of the delivery could have been practiced more -

small glitchy parts

Document

Favorite part - team member evaluation form & details on

what each score should mean


Template for meeting minutes - exactly what you need - no

frills gets the job done

Expectations and Goals - for the most part good

o Goal of 10,000 diapers - good concrete goal

Break it down into steps

o Get A

Break it down - how do you do that

o Follow timeline

Show me the timeline - this date for this -

this date for this - finish by this date - use

rest of time to prepare for presentation

Code of Conduct - good - specific

o Should discuss when the come to Jesus applies - at

what number do we need to address the issue

o Expectations of what instructor - just let him know

what we have done and what has happened

41 out of 50 - 82% - If we choose to on the document part

o Lost three points on team goals - step by step for

big goals - can revise to get 1.5 points back (half the

missed points) - Must have it in by Friday 10, 2017


Timeline for Project

o Flyers - to present to business


o Flyer the business can hang up and flyer for social media - with

organization

o Have partners solidified by February 24, 2017

o Drives completed by March 30.2017

Revisit Team Goals

o 10,000 diapers

Each group member will attempt to get 1,700 or the equivalent

monetary amount

Attendance Sanctions

o First time is a free-be second time must bring treats

o Legitimate reasons - excused with notice prior to meeting


February 20, 2017 8:30 am EH 406


By next meeting - have revised the contract

Mckenna will have the flyers completed

Date: 2/10/2017

Location: Elizabeth Hall 406

Meeting Start Time: 8:47 am


Attendees: Alex, Natalie, Marissa, Taylor, Jenni

Late/Absent without Notification: Kaden (8:32), Mckenna (8:32)




Mckenna - flyers

o Made flyer for companies -

o Details on flyers to have people donate diapers at each drive

Use graphics include information on who and what for the drive

Update year and spelling stuff

Follow up on partners

o Jenni - will not be working with Fairfield Jr. High - contacted Syracuse Jr.

High - will hear back on Thursday 16, 2017 - also working on an angle for

a ward (potentially relief society and/or young men/young women)

project.

Revised Team Contract

o Updated and signed


PROI

Group member roles (Natalie)

o Jenni - does a lot putting together notes, contract, and is stressed

Natalie - I think that Jenni is contributing by putting together the

meeting notes and all the work she did for the contract. Maybe she

doesn’t have to help with the PROI presentation.

Final Presentation - maybe we can get an article in the Signpost.


2/17/29017 8:30 am



Mckenna will bring the flyers for the businesses to class on Monday

o She will bring the layout information for the actual drives on Friday

Next meeting, we will discuss the PROI and try to make some decisions regarding

it.

Reminder - you should have your partners decided/contacted/finalized by Friday

after next 2/24/2017.

Date: 2/17/2017

Location: EH 406 at 8:30 am

Meeting Time: 8:30-9:20

Attendees: Natalie, Alex, Taylor, Kaden, Jenni, Marissa

Late without notice: Mckenna (8:33)



Mckenna ~ flyers

Did not make it to class on Monday or Wednesday - provide flyers to

everyone during this meeting.

Layout for actual drive flyers.

We like the drive flyers - we may need some changes depending

on partners and will talk to Mckenna about those changes when

they come up.

Reminder that there is 1 week left to get your community partner decided

(2/24/2017)


Next meeting we’ll share.

PROI - Due April 5 (team meetings: 24th, 3rd, 17th, 24th, 31st, due Wednesday)

formal, written report and give a presentation summarizing the project you

plan to conduct. The proposal and presentation is essentially a “sales

pitch,” and should last approximately 10 minutes with a 5-minute period

for questions and answers from Dr. Ault and other teams.

should include a summary of your fundraiser or service project (defend the

appropriateness of the organization chosen), a projected return on

investment (PROI), a comprehensive description of how your group

developed ideas, all meeting minutes, and any additional information you

feel supports the notion that your plan is feasible and worthwhile

identifying the specifics concerning how funds will be ethically raised and

delivered

Be sure we have approval from Dr. Ault for community partners

The presentation proposal should be organized based on the strategies and

criteria for effective presentations you learned in skills-oriented courses

(e.g., public speaking, persuasion). Additionally, it should be presented in

a formal and professional manner. If you have more than one speaker, be

sure to plan and implement clear, concise transitions between speakers and

topics.

The written proposal, including the PROI, should be a formal, well-

organized report reflecting the time and care your group will have put into

this project. Likewise, the arrangement of the proposal should follow the


criteria for effective communication in formal reports and proposals (e.g.,

executive summary, table of contents, attractive binding). You will

submit BOTH a written and electronic copy of the report.

Any sources you use should be well-documented using APA 6th edition in

both oral presentations and written reports.

the time and energy you are expected to put into this project should be

evident in the type of fundraising activity or service project your group

develops


Next Meeting Date, Time & Location: February 24, 2017 8:30 am


All group members will briefly share who their community partner is and a brief

description of how that partnership is working so far.

Next week we’ll talk about the PROI - due April 5th

o We only have meetings 24th, 3rd, 17th, 24th, 31st, before it is due

Wednesday

o We will talk about all the requirements - assign portions for people to

work on - each meeting up to the due date everyone will share what

they’ve done so far to make sure no one goes “off the rails”.


Mckenna - you mentioned that $ go farther - what is the donated $ to diaper ratio?

Date: 2/24/2017

Location: EH 406

Meeting Start Time: 8:30am

Meeting Ending Time:

Attendees: Alex, Jenni, Marissa, Kaden

Late/Absent with Notification: Taylor (8:37), Natalie (8:37)

Late/Absent without Notification: Mckenna (8:34)



All group members share who their community partner is and a brief description

of how that partnership is working so far.

o Alex: Lee’s - no definitive answer - said it would probably work

o Jenni: Syracuse Jr high - still waiting - two wards going to do

o Marissa: Heritage Elementary - definitive yes

o Kaden: Going to talk to Winegars and/or Kents today

o Taylor: Arranged with both Bowmans and Fresh Market to meet with

managers beginning of next week. Tentative week long from 15-22.

o Natalie: Son will use it as an eagle scout project - working to have it

approved

Next week we’ll talk about the PROI - due April 5th

o We only have meetings 24th, 3rd, 17th, 24th, 31st, before it is due

Wednesday


o Shoot to have the PROI done on 24th so we can use the 31st to practice.

o We talked about all the requirements - assigned portions for people to

work on - each meeting up to the due date everyone will share what

they’ve done so far to make sure no one goes “off the rails”.

Assignments

Each person will introduce their organizational partner

Main presenters will be: Kaden, Marissa, Natalie

Main PROI writers: Alex, Taylor, Mckenna

o PROI Presentation - present in “a formal and professional manner”

10-minute presentation then 5 minute QA

Summary of project

What organization does it benefit and how we decided on

this organization?

What is the project - how did we decide on this specific

activity?

What organizational and practical issues we have had to

consider - and how we arrived at these considerations?

Logistics obstacles that are likely and how we will handle

those

o For example: Storage space

Contingency plans to ensure resilience of plans

Projected return on investment

Comprehensive description of how we developed our ideas


Meeting minutes

Additional Information

o PROI Proposal - formal, well-organized, reflect time and care we have put

into this project

Defend the appropriateness of the organizations we have chosen

Projected return on investment analysis

Executive summary

Table of contents

Attractive binding

Need to submit both a paper and electronic copy of the report

Mckenna - you mentioned that $ go farther - what is the donated $ to diaper ratio?

- he can buy 4 diapers for every 1 we could buy




Jenni will create and share a document for contact information for Dr. Ault.

o Everyone will access the document and add contact information for their

community partner

Everyone will have their finalized partners for next week March 3rd.

By March 10th all PROI writers will have completed their sections and have them

ready to merge

Mckenna will talk to Utah Diaper Bank for find out what their diaper cost is. 11

cents for size 3 and 19 cents for size 5 or 6


Date: 3/3/2017

Location: EH 406



Attendees: Jenni, Alex, Mckenna, Natalie, Kaden, Marissa

Late/Absent with Notification: Taylor (8:33)



Everyone has their finalized partners?

o Heritage Elm - 2 or 3 week of March

o Bowman’s - 13-17 of March

o Jenni created and shared a document for contact information for Dr. Ault.

o If you haven’t added your partner, contact information let’s take a

minute and get it added now.

By March 17th meeting all PROI writers will have completed their sections and

have them ready to merge

o Main PROI writers: Alex, Taylor, Mckenna

Taylor - executive summary

Alex - about community partners for individual drives &

contingency plans

Mckenna - about Utah Diaper Bank & Table of Contents

o Defend the appropriateness of the organizations we have chosen

o Projected return on investment analysis


o Executive summary

o Table of contents

o Attractive binding

o Need to submit both a paper and electronic copy of the report

o What organization does it benefit and how we decided on this

organization?

o What is the project - how did we decide on this specific activity?

o What organizational and practical issues we have had to consider - and

how we arrived at these considerations

o Logistics obstacles that are likely and how we will handle those

For example: Storage space

o Contingency plans to ensure resilience of plans

o Meeting minutes

o Any additional Information

By March 24th everything will be done for presentation so that we can use our

meeting on March 31st to run through the presentation

o Main presenters will be: Kaden, Marissa, Natalie



Spring Break! Enjoy!!!

March 17, 2017 8:30 am


PROI writers will have completed their sections and have them ready to merge



Date: 3/17/2017

Location: EH 406



Attendees: Jenni, Alex, Natalie, Mckenna, Kaden, Marissa

Late/Absent without Notification: Taylor (8:34)



Kaden Partner Situation: Facebook campaign - ask everyone/everyone I can to

ask their wards to contribute

PROI writers will have completed their sections and have them ready to merge


Taylor - executive summary - Completed by Monday

Alex - about community partners for individual drives &

contingency plans - It will be done by the end of the day

Mckenna - about Utah Diaper Bank & Table of Contents -

Completed by Monday

Diaper Drive Dates

o Alex 3/17/2017

o Taylor 3/13-17

o Marissa 3/13-17

o Jenni 3/27-31


o Natalie - TBD

o Kaden - 3/17-3/31

By March 24th end of the meeting everything will be done for presentation so that

we can use our meeting on March 31st to run through the presentation

o Main presenters will be: Kaden, Marissa, Natalie


Obstacles

o People Remembering - some of the drives people have to remember and

go pick up diapers to donate

Presentation


March 24, 2017 8:30 am


Kaden, Marissa, and Natalie will work on the presentation so that it is mostly

completed by our meeting on the 24th.

Everyone should upload a picture of their organization partner to the presentation

slides

Date: 3/24/2017

Location: EH 406



Attendees: Jenni, Alex, Natalie, Marissa, and Kaden

Absent with Notification: Mckenna (8:15)


Absent without Notification: Taylor



PROI completed - except for one or two things

Kaden, Marissa, and Natalie will work on the presentation so that it is completed

by our meeting on the 31th.

Everyone should complete their organization partner presentation slide - using

Natalie’s as a reference.

On March 31st to run through the presentation

o Main presenters will be: Kaden (Group Obstacles and Contingency Plans),

Marissa (PROI), Natalie (Intro & Conclusion)

o Each person will briefly talk about their own slides


Natalie will talk to Sonia to get a room scheduled for us to use to practice in our

next meeting.


March 31, 2017 8:30 am


Natalie will get a room scheduled for us to practice in our next meeting

Natalie, Marissa, Kaden will complete the presentation except for the individual

drive slides

Each person needs to put together their individual drive slide BEFORE next

meeting - see Natalie’s as an example of what you need to include


Date: 3/31/2017

Location: EH 406



Attendees: Jenni, Kaden, Taylor, Natalie

Absent/Late with Notification: Alex (absent) & Marissa (8:36), Mckenna(8:40)

Taylor will be absent April 7 & 21

Absent/Late without Notification:



Kaden, Marissa, and Natalie completed the presentation so that we can practice it at this

meeting.

o Everyone has completed their organization partner presentation slide - using

Natalie’s as a reference.

o Run through the presentation

Main presenters will be: Kaden (Group Obstacles and Contingency Plans),

Marissa (PROI), Natalie (Intro & Conclusion)

Each person will briefly talk about their own slides (30 seconds)


It is the last day of March - we wanted to have our drives done - how are we doing

toward our goal of 10,000 diapers

o Marissa: 4195

o Alex & Kaden: 2170 + $306


11 cents size 3

19 cents size 5 or 6

$306 = 1,610 - 2,781

o Total = 3,780 - 4,951

o Taylor: 330 diapers

o Natalie: $200 donation processing

11 cents size 3


$200 = 1,052 - 1,818

o Jenni: Donation complete later today - as of last night just over 700

o Group Total: 10,057 - 11,994

Mckenna

o Sent us her address - we should let her know when we’re coming by to drop off

the diapers

Jenni thinks we should build a diaper fort and take a group picture in it to

include on our final stuff - and because it would be fun.

Final Presentations 4/17 & 19

Reflection paper due 4/21

Capstone Report due 4/26


April 7, 2017 8:30 am

Date: 4/7/2017

Location: EH 406




Attendees: Jenni, Alex, Marissa, Natalie

Absent/Late with Notification: Taylor (absent) & Kaden (8:37)

Taylor will be absent April 21

Absent/Late without Notification: Mckenna (Absent)



It is the last day of March - we wanted to have our drives done - how are we

doing toward our goal of 10,000 diapers

o Marissa: 4855

o Alex & Kaden: 2170 + $306

11 cents size 3


$306 = 1,610 - 2,781

o Total = 3,780 - 4,951

o Taylor: 330 diapers

o Natalie: $200 donation processing

11 cents size 3


$200 = 1,052 - 1,818

o Jenni: 848

o Group Total: 10,865 - 12,802

Mckenna


o Sent us her address - we should let her know when we’re coming by to

drop off the diapers

Jenni thinks we should build a diaper fort and take a group picture

in it to include on our final stuff - and because it would be fun.


News/Media - do we want to try to pitch it to someone?

o Signpost - Kaden will talk to Robin at Signpost

Work Days Wednesday 4/12 & Friday 4/14

Final Presentations 4/17 & 19

Reflection paper due 4/21 - Individual paper 3 pages

Capstone Report due 4/26

Capstone Report compiler - Alex

Natalie will do the Executive Summary

Please answer Alex’s questions on the new google doc

ASAP

We want to have the frame work finished as much as

possible by 4/12

We will discuss the presentation and put it together as much as

possible 4/12 and decide who will actually present

o The written report should be a formal, well-organized report reflecting the

time and care your group will have put into this project. Likewise, the

arrangement of the report should follow the criteria for effective

communication informal reports and proposals (e.g., executive summary,


table of contents). Depending on the nature of your project, I reserve the

right to invite guests to these presentations in order to “show off” your

accomplishments. Any sources you use should be well-documented using

APA 6th edition in both oral presentations and written reports.

o The oral report should be organized based on the strategies and criteria for

effective presentations you learned in skills-oriented courses (e.g., public

speaking, persuasion). Additionally, it should be presented in a formal and

professional manner. If you have more than one speaker, be sure to plan

and implement clear, concise transitions between speakers and topics.

The written report should be a formal, well-organized report reflecting the

time and care your group will have put into this project. Likewise, the

arrangement of the report should follow the criteria for effective

communication informal reports and proposals (e.g., executive summary,

table of contents). Depending on the nature of your project, I reserve the

right to invite guests to these presentations in order to “show off” your

accomplishments. Any sources you use should be well-documented using

APA 6th edition in both oral presentations and written reports.

o General Evaluation: Your written report and oral presentation will be

evaluated as part of your grade. However, these evaluations are contingent

on an actual fundraising event or service project taking place.

Additionally, the time and energy you are expected to put into this project

should be evident in the type of fundraising activity or service project your


group develops. The following questions should be answered in your final

report in a detailed manner:

What organization did the fundraiser/service project benefit?

Why did you choose this organization?

How did you come to this decision?

What was your fundraiser or service project?

How did you decide on this specific activity?

What organizational and practical issues did you have to consider

in planning this event?

How did you arrive at these considerations?

How did you promote the fundraiser or service project?

How was it decided?

Was it a success? Why or why not? [To be answered in terms of

return on investment (ROI) versus projected return on investment

(PROI)].

What were some of the challenges your group faced?

How did you deal with these challenges?

As a group, what were your strengths and weaknesses?

How would you have approached group work differently knowing

what you now know?

o Participation Evaluation & Meeting Summary Forms: Team member’s

participation will be evaluated by peers using the forms you developed in the

contract assignment. You will complete a confidential evaluation of each group

member. - This is an individual assignment using the form we created together.


Additionally, meeting summary forms from the material presentation to the last

group meeting should be submitted as part of the written report.

o Report of Project

Number of people we talked to

Number of diapers we gathered + money raised


April 12, 2017 8:30 am - Framework of Capstone finished, put together presentation,

decide on presenters

April 14, 2017 8:30 am - finish presentation - practice?


Everyone please respond to Alex’s questions quickly so that we can get the Capstone

Report as finished as possible as quickly as possible.

Alex will start to put the Capstone Report together and will contact people for

information. - He may also draft additional writers if he is struggling.

Natalie will do the Executive Summary.


References

Maslow, A.H. (1943). “A Theory of Human Motivation”. In Psychological Review, 50

(4), 430-437.

Utah Diaper Bank About Us. (n.d.). Retrieved March 21, 2017, from

http://utahdiaperbank.org/about.html

diaper dumpers capstone report - kdsaunders.com · web viewaccording to natalie, “a diaper...

Documents