digital access tutorial - wayside publishing

Wayside Publishing

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Learning Site

DIGITAL ACCESS TUTORIAL: USING YOUR ACCESS CODE

What’s Inside?How do I get digital access? . . . . . . . . . 02What is a batch key? . . . . . . . . . . . . . 02Who should use a batch key? . . . . . . . . 02What is the Codes Portal? . . . . . . . . . . 02Unlocking Batch Keys . . . . . . . . . . . . 03Assigning Codes . . . . . . . . . . . . . . . 05Bulk Assign . . . . . . . . . . . . . . . . . . 06

Quick Assign . . . . . . . . . . . . . . . . . 07How Can I Tell My Codes Were Assigned? . . 08Revoking Codes . . . . . . . . . . . . . . . 09Searching for Codes . . . . . . . . . . . . . 11Archiving Codes . . . . . . . . . . . . . . . 13The Summary Tab . . . . . . . . . . . . . . 15

DIGITAL ACCESS TUTORIAL v. 1

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Tel/Fax: (888) 302-2519

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How do I get digital access using my access code?An access code is a series of numbers that grants a single user digital access to one title for a period of time, most commonly a year . There are different access codes for teachers and students . A teacher edition access code unlocks all the things a student has, plus access to teacher resources .

Example:

Alex has the access code 1234-5678-9012-3456 and uses it to unlock access to EntreCulturas 1 Student Edition for 1 year . Once Alex has used this code, it cannot be used again .

What is a batch key?A batch key is a single code (a series of numbers) that allows you to unlock many access codes at once .

Example:

John is a school administrator and purchased codes for several classes . Instead of getting many individual access codes to hand out, John gets one batch key that he unlocks (see “Unlocking Batch Keys”) . Once he has unlocked the batch key he gets codes for his French, Spanish, and Latin classes . John can now give his teachers those codes by assigning (see ”Assigning Codes”) them to the teacher’s Learning Site accounts where the teachers can manage the codes themselves .

Who should use a batch key?The person who unlocks the batch and subsequently distributes codes to other teachers and students is called the code administrator . The ideal person to administrate codes depends on the size of your school . A school administrator is ideal for distributing access codes to many different classes as they can see how many access codes are used and remaining from one location . If this doesn’t work for you, a teacher can administrate the codes as well . Always remember to make sure all teachers know who is managing the access . If your school only purchases for one class, then the teacher of that class is ideal .

What is the Codes Portal?The Codes Portal is a section of the Learning Site where access codes can be assigned to other teachers and students . You can access it by going to learningsite .waysidepublishing .com/codes or by clicking Codes on the green navigation bar near the top of the Learning Site .

http://learningsite.waysidepublishing.com/codes


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Unlocking Batch Keys 1 . Click Codes on the green navigation bar near the top of the Learning Site .

2 . Click the Unlock button .

3 . Enter your batch key into the text field and click Submit .

4 . Here you’ll see a summary of your batch key . Please note which items are for teachers and the quantity in the textbook description . Click OK to unlock your code batch .


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5 . Your new codes will appear in your Code Portal . Codes are sorted alphabetically by textbook title by default, so your new codes may not be the first thing you see . Please see “Searching for Codes” for more information about finding your access codes .


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Assigning Codes 1 . Click Codes on the green navigation bar near the top of the Learning Site .

2 . Click the Assign button .

3 . Select the codes you wish to assign .

4 . Select Quick Assign or Bulk Assign . Quick Assign is ideal for assigning codes to teachers . Bulk Assign is ideal for assigning codes to students . Please read our Bulk Assign or Quick Assign sections if you’re not sure how to proceed


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Bulk Assign

1 . Select Bulk Assign and click Next Step .

2 . Enter each of students email address into the large text box with a comma separating each email address .

Example: [email protected],

[email protected],

[email protected]

3 . Click Assign once you are finished .

4 . The assignee window will close and you’ll see a confirmation message that reads “Codes assigned” at the top of the page .


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Quick Assign

1 . Select Quick Assign and click Next Step .

2 . Assign codes to each user, scrolling further down if necessary to find sections for each title .

a . Observe the type of code for each section by viewing the title 1 . Please also notice the quantity available 2 .

b . Enter the email 3 of the person you wish to assign codes to followed by the quantity 4 of codes you wish to give them .

c . If there are multiple people you wish to assign a specific title to (e .g . two of your teachers use the book Tejidos) click the Add Row button 5 and repeat step 2b .

3 . Click Assign once you are finished .

4 . The assignee window will close and you’ll see a confirmation message that reads “Codes assigned” at the top of the page .


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How Can I Tell My Codes Were Assigned? Codes that have been assigned will show the assignee in the Owner column . Assigned codes will no longer appear as green, underlined clickable links .


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Revoking CodesYou may need to revoke a code if a student drops a class or if you assign a code by accident . Please note, only codes that have not been activated, meaning the subscription has not been started, can be revoked . For recovery of activated codes, please contact our customer service team at (888) 302-2519 or info@waysidepublishing .com .

1 . Click Codes on the green navigation bar near the top of the Learning Site .

2 . A few codes have been assigned already . To revoke the codes from John Smith and Jerry Smith, click the Revoke button .


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4 . The revoked codes will be assignable again . Assignable codes are green and underlined, and are clickable.

3 . Clicking the Revoke button changes its color to green, indicating that we are in revoke mode . Click the checkboxes next to the codes you wish to revoke . Codes that have not been assigned cannot be clicked . Click Revoke Selected button to revoke selected codes .



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Searching for CodesThe search tool is great for quickly finding the codes you need . Access codes can be searched by textbook title, student or teacher edition, owners, code numbers, and code status (i .e ., “used,” “unused,” or “active”) .

Searching by Edition

Access codes are sorted alphabetically by textbook title, so student editions usually appear first on the list . To find a teacher edition access code, type “teacher edition” into the search bar and click the Search button .

NOTE: For books such as Tejidos or Triángulo Aprobado, you may need to search “Libro del profesor” to find the teacher edition .

Search results for “teacher edition”:



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Searching by Book

An account that has multiple titles unlocked, such as EntreCulturas and Tejidos, will see their access codes sorted alphabetically by textbook title . To quickly find a specific title, enter that title into the search bar and click the Search button .

Search results for “Tejidos”:



Tel/Fax: (888) 302-2519

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Archiving CodesIf you’ve used the Learning Site for a semester or two you may have a lot of used codes cluttering your Codes Portal . Archiving those codes is an easy way to keep your Codes Portal organized .


2 . Click the Archive button in the top-right .

3 . Clicking the Archive button changes its color to green, indicating that we are in archive mode . Click the checkboxes next to the codes you wish to archive . Click Archive Selected button to archive selected codes .



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4 . The archived codes have been removed from the Codes Portal . This is helpful for reducing clutter . Used codes can be archived to make it easier to search and manage your remaining codes . If you would like to see your archived codes, simply click the Show archived checkbox in the upper-right hand corner .

5 . Archived codes will appear in red font . Click the Show archived checkbox again to hide your archived codes .



Tel/Fax: (888) 302-2519

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Access Codes SummaryNavigate to the Summary Tab to view your account’s available codes .


2 . Click Summary in the top-right corner .

3 . Here you’ll be able to see the total number of unused codes and the total number of codes your account has unlocked .

digital access tutorial - wayside publishing

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