direct benefit transfer status report & issues. dbt – stake holders efms agency (state...
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DIRECT BENEFIT TRANSFER STATUS REPORT & ISSUES
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DBT – STAKE HOLDERS
EFMS
Agency (State Government)
– MORD
– NIC
• CEPT & SDC DOP
• Similar in case of Central Plan Schemes Monitoring System (CPSMS)
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Architecture & Flow…
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1.DBT beneficiaries Details submitted in softcopy along
with Fund Credit Details
2. Fund Disbursement details sent to the bank
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3. Beneficiaries detail s are pushed to CEPT at regular intervals after
funds sent to banks
7. Processed and rejection
details are sent to NIC at
regular interval of time
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Account Number Logic & Related Issues…
Combination of eMO Station code + Actual account number + Sanchay Post code
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• This helps in Grouping FTOs
• Sending FTOs to the HPO
• Back to the Sub Offices
• Backend configuration of eMO code with HO is done at CEPT
• There are duplicate Account numbers under the same HPO
• Sanchaypost code helps in identifying the correct SO posting at HO-SB
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DBT ISSUES
Issues with Agencies:
Inaccurate Master Data with the Agency
– SO Code wrongly updated
– Incorrect Account Number
– Freezing of accounts done without verification and authentication by respective HPOs.
Issues with NIC
DSCs not shared to the extent of FTO generated
When we download list of active NREGA accounts in Post Offices from MGNREGA website, bank names are displayed in the Post Office column.
Special characters are included in Account numbers
Around 10 offices reported non receipt of funds for more than 30 days. Eg: Dhar HO and Hoshangabad HO under Madhya Pradesh
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DBT ISSUES
Issues with us: Pre-requisites not installed by many Pos.
Wrong SO-codes were either updated through CEPT link or shared with the State Government.
FTOs could not be kept unprocessed at the EOD.
Day end in Sanchay Post could not be executed keeping FTOs pending.
Fund not credited into Postmaster’s account in time by the nodal bank.
Fund received – files not received cases also reported.
No report available to monitor FTOs received/processed/pending/incompletely processed.
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DBT ISSUES
Back end data correction was noticed in many HPOs when database was examined.
Binary values were altered in tables prescribed to handle day begin and day end
operations.
FTOs received in NREGAeMO were either deleted or over written with other FTOs.
4750 database discrepancies handled in SDC and solution provided.
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Prerequisites & Available Sanchaypost Tools
SO & SO-SB Data comparison ( Balance verification tool) – This helps in ensuring that all accounts standing opened at SO are available at SO-SB also.
NEGA Accounts mapping Tool – This helps in generation of proper MIS and LOT for MGNREGS accounts
BO mapping exercise in Sanchaypost - This helps in generating BO wise NREGA credit reports at the SO concerned
Accounts verification tool – This helps in automatic verification of lakhs of accounts in a single stroke there by helps in freezing
This tool can be used any number of times
MIS generation and Monitoring of FTOs through “All in one tool”
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Prerequisites in Sanchaypost & eMO Client
Accounts have to be identified as NREGA (mapping tool available in SDC site)
All NREGA accounts should be available both at HO and SO
DB Analyser released on 12th August 2013 should be run in all sites (This is to equip database to handle login issues through backend automatically)
Data Entry for SB in the SOSB module should be upto date for all SOs.
Sanchaypost latest version 7.0 should be installed with all updates available in SDC site
eMO
Latest eMO client along with script to be downloaded from CEPT website http://ftp.ptcinfo.org/Meghdoot7/Updates/Update6toMeghdoot7/ and installed in both HO and SOs.
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New Tools to handle EFMS published by SDC Chennai
Automatic Comparison Tool – This is aimed at automating the process of verification of accounts, Sanchay Code and eMO code
Second Tool - All in one Tool
- Back & Restore Tool – enabling partial processing of FTOs
- Diagnostic Tool – FTOs held up already due to various inaccuracies
- Updating Tool – Updating the status of FTOs and generating return files
- All kinds of monitoring like FTOs not received at PO, FTOs received at CEPT
and not received by HPO, FTOs not received by CEPT but listed at NIC etc.
A live demo of a Post Office is arranged at the end of this presentation….
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eFMS Comparison Tool- NIC / CEPT Vs Sanchaypost data
Objective of the Tool
Freezing of State Govt NREGA data with HO Sanchay Post data
Reduces rejection of FTOs due to wrong Sanchay Post Code / Account Number
Sanitization of State Govt NREGA data
Validation of Sanchay Post codes configured in eMO website
Features of the Tool
a) Automatic comparison with HO Sanchay Post data for facilitating freezing of State Govt NREGA data.
b) To ensure the quality of NREGA data
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How eFMS Comparison tools works
eFMS Comparison Tool
Head Post Office – Sanchay Post (Local Database)
CEPT WEBSITEDownload Sanchay Post codes
mapped in eMO web site in CSV format
NREGA WEB SITEState Govt Records - List of Post office
accounts to be downloaded from mgnrega website in excel format
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Pre-requisites for eFMS Comparison Tool
Download NREGASanchay code in CSV format from eMO website and copy it in the eFMS comparison application folder (NregSanchayCodes.csv)
Downloaded file name for respective HO from MGNREGA website http://nrega.nic.in using the following steps
a) Select the Circle Name available on the left side
b) Click on Link List of Active NREGA Workers Account in Post Office under MIS Report – Latest Report
c) Click on accounts under No. of Post Office Accounts for the respective HO and download the same in xls format by clicking Excel View
d) As we face errors while importing the xls file downloaded from MGNREGA site, save the downloaded file as .xls in another location without altering the file name. Ensure that Sheet name
e) Screenshots for downloading the xls file from MGNREGA site is available in Readme file.
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eFMS Comparison Tool – Step by Step
Creation of Super/User logins
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eFMS Comparison Tool – Step by Step
Once the Super/User logins are created, SQL information needs to be entered.
First Match the Sanchay Post Code of HO with CEPT eMO data
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eFMS Comparison Tool – Step by Step
Once HO Code is freezed, all Sub Office codes should be compared with CEPT Sanchay Post Codes. No Sub office data should be left out without matching.
You can proceed further only if HO and all Sub Office codes are mapped.
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eFMS Comparison Tool – Step by Step
Supervisor option
Import the NREGA data (post??.xls) downloaded from NREGA website by browsing the corresponding folder
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eFMS Comparison Tool – Step by Step
Operator Login
Click on “Compare” menu
This Compares eFMS data (State Govt) with Sanchay Post Data
Accounts with discrepancies like Invalid Sanchay Post Code, Account Number and Incorrect Name will be listed for cleansing.
These discrepancies can be cleared using “Solutions” Menu
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eFMS Comparison Tool – Step by Step
Steps to clear the discrepancies using “Solutions” Menu in Operator Login
Incorrect Sanchay Post Code
Click on “PO Code – Account Number” under Solutions Menu
a) Accounts with discrepancies only will be listed
b) Check the accounts with office records
c) Select the appropriate Office Name and click on the check box of the correct account number which is mapped with incorrect Sanchay Code
d) Click on “Update”. Now the account number with wrong PO Code will be mapped to correct Sanchay Post Code
e) This tool will list the discrepancy reason in the last column (Status) for reference
f) Once all the relevant records are updated, left out accounts numbers will be treated as rejected
g) Click on “Reject” for rejecting the records without selecting any record
h) These records will be returned with appropriate rejection reason to State Govt authorities
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eFMS Comparison Tool – Step by Step
Screen shot of Solutions – PO Code – Account Number
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eFMS Comparison Tool – Step by Step
Account Number 914449 with Sanchay Post Code PSS is changed to PJP Code
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If Name discrepancy is available for same account, a message will be thrown to check Solution - Name
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eFMS Comparison Tool – Step by Step
Procedure to “Reject” records (without clicking check box) which has discrepancy of Sanchay Post Code, Account Number
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eFMS Comparison Tool – Step by Step
Steps to clear the “Name” discrepancies using Solutions Menu
Name Mismatch discrepancy
a) Click on “Name” under Solutions Menu
b) Accounts with discrepancies in Name only will be listed
c) Check the accounts with office records
d) Select the appropriate Office Name and click on the check box of the account for which the name discrepancy is not critical
e) Click on “Update”. Now the account number with Name as per Sanchay Post will be returned to State Govt authorities for correcting their database.
f) Once all the relevant records are updated, left out accounts numbers will be treated as rejected
g) Click on “Reject” for rejecting the records without selecting any record
h) These records will be returned with appropriate rejection reason to State Govt authorities along with Name availabe in Sanchay Post for examination
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Procedure to clear Name Discrepancies
User need to confirm with office record and confirm correctness
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eFMS Comparison Tool – Step by Step
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eFMS Comparison Tool – Step by Step
Procedure to reject record where name discrepancy is noted
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eFMS Comparison Tool – Step by Step
Supervisor Login
Click on “Update” to check whether all records have been matched with Sanchay Post by operator
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eFMS Comparison Tool – Step by Step
Click on “Export to NIC” for generating the excel file.
This excel file with extention .xls should be sent to NIC through eMail to [email protected]
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Reports
Following reports are available for reference
a) Discrepancy Reports
* Account Number Discrepancies
* Sanchay Code Discrepancies
* Account Holder Name Discrepancies
b) Sanchay Post – CEPT Code Mapped Status
c) Log Report
d) Summary Report
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Reports – Screen shot
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VIDEO TUTORIAL ON eFMS Comparison Tool
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All in one tool – The second tool – features & it’s functionality
Why this tool?
As of now no option available to check the number of FTOs Received, Processed, Pending, Heldup to clear the pending FTO’s at Post Office end.
Difference in FTOs Received/Processed/Pending exists between NREGA, eMO
There is no tool to compare the details of pending FTOs vis a vis received for payment for HO user
Several Tools released by SDC from time to time to clear the held up/pending FTOs due to various reasons are bundled in this All in One Tool with additional features
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Pre requisites – eFMS All in One Tool
Download the Pending FTOs in csv format from eMO website
Download the Processed FTOs in csv format from eMO website
Download the pending FTOs in xls format from NREGA website
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Backup – Restore Tool
a) Backup – Restore Tool – Facilitates Sanchay Post Day end with unprocessed FTOs (Due to insufficient funds) by moving the unprocessed FTOs as backup and restoring FTOs only when it needs to be processed ensuring day end operation.
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NREGA User Update Tool
b) NregaUserUpdate – This tool updates the NREGA User, missing tables, rectifies the exceeding range of account numbers issue
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Diagnostic Tool
c) Diagnostic Tool – For processing the incompletely processed FTOs and to reject FTOs due to invalid Sanchay Post Code and other reasons
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Update Manual Payment Tool
Several FTOs which were paid manually due to various reasons are pending in Local system. These needs to be updated as processed. This tool updates the FTOs status in local system as Processed by getting updated status from eMO website which was already updated as processed.
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Reports
Following reports are available for given period
a) Fully Processed FTO – Received Datewise/FTOwise/Processed Datewise
b) Pending FTOs as on date –FTOwise/Received Datewise
c) Incompletely Processed FTOs – FTOwise/Processed datewise/Received datewise
d) Comparison report – FTO pending at NREGA, CEPT and PO
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VIDEO TUTORIAL on eFMS All In One Tool
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DBT ISSUESStatus of FTOs handed
From 01/04/13 To 19/09/13Circle Total Received Total Processed
CHATTISGARH 2 1
GUJARAT 211 177
HARYANA 64 62
JHARKHAND 230 206
KERALA 672 510
MADHYA PRADESH 49662 45772
MAHARASHTRA 7125 6711
ORISSA 287 248
RAJASTHAN 453 371
Total 58706 54058
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FTO Pending Status as on 19-09-2013
FTOs Not Processed CirclewiseCirlce Total 1 Day 2 Days 4 Days 7 Days 15 Days 30 Days > 30 Days
GUJARAT 36 22 0 0 5 4 1 4
KERALA 162 0 0 0 79 69 13 1
RAJASTHAN 82 42 7 0 21 2 10 0
JHARKHAND 24 17 7 0 0 0 0 0
MADHYA PRADESH 3890 587 365 45 237 341 552 1763
MAHARASHTRA 414 306 59 7 12 15 8 7
HARYANA 2 2 0 0 0 0 0 0
CHATTISGARH 1 1 0 0 0 0 0 0
ORISSA 39 18 2 0 17 0 2 0
Total 4650 995 440 52 371 431 586 1775
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Responsibilities of nodal officer, circle office
Monitoring of eMO website for NREGA FTO pending status > 7 days.
Verification of Sanchay Post codes in eMO configuration
Coordination with Local Banks for settlement of non credit
Coordination with NIC, CEPT, SDC for issues raised by Post offices.
Monitoring over the funds received from State Govt authorities with funds credited into DOP account.
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Workshop at Bhopal, Jaipur & Ranchi
We were really struggling to handle many FTOs at a time during
the implementation phase at Madhya Pradesh
Around 54058 FTOs were handled after the workshop at Bhopal
The contribution of System Administrators, Postmasters is
tremendous
Issues pertaining to FTOs handling were discussed with System
Administrators
Confidence level is the only concern.
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Future to come …. In pipeline
CPSMS will be introduced shortly
All benefits will be credited only through account
A master data verification tool is published for CPSMS by SDC Chennai
This has been evaluated at 17 places including the following
Warangal (AP)
PujaPoora (Kerala)
Vidhisha (MP)
Wardha (MH)
Gondia (MH)
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Enhancements in the Tool planned from the workshop at Pune..
Provision of a search option of FTO in the backup and restore tool - provided
Provision of a bulk selection of accounts based in the SOcode for rectification instead of every single account - Provided
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Contact for EFMS Solution
Email: [email protected]
Phone: 044-28524482,
Mobile:
Shri Mohandoss : +91 96002 53873 or
Ms Narmadha : +91 99448 80218
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Reach Us…..
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Thank You