DIRECTORS’ MEETING AGENDA

MONDAY, JANUARY 4, 2010COUNTY-CITY BUILDING

555 SO. 10TH STREET, ROOM 1132:00 P.M.

I. CITY CLERK

II. CORRESPONDENCE FROM THE MAYOR & DIRECTORS TO COUNCIL

MAYOR **1. NEWS RELEASE. Mayor presents November Award of Excellence to Deborah Baines.**2. Drinking water samples tested for Total Coliform and E. Coli bacteria by the Colilert®

method of analysis. **3. NEWS ADVISORY. Mayor Beutler will make an announcement on the City’s stimulus-

funded street projects on Thursday, December 17, 2009, 10:00 am, at 2500 WildcatDrive, after a ribbon-cutting at Anderson Ford Lincoln Mercury Mazda. (Sent to CouncilMembers on Wednesday, December 16, 2009)

**4. NEWS RELEASE. Stimulus-funded street projects get green light. **5. Washington Report, December 11, 2009. *6. NEWS ADVISORY. Mayor Beutler’s Public Schedule for week of December 19

through 25, 2009. (Forwarded to Council Members on 12/18/09) *7. NEWS ADVISORY. Mayor Beutler’s new conference, Tuesday, December 22nd, in the

Mayor’s Conference Room, 555 S. 10th, to discuss the City’s latest survey of residents.(Sent to Council Members on 12/22/09 a.m.)

*8. NEWS RELEASE. Mayor urges residents to take online survey. *9. NEWS RELEASE. City to recycle trees for 23rd year.*10. City of Lincoln snow/traffic condition report. December 23, 2009, 5:30 a.m. *11. City of Lincoln snow/traffic condition report. December 23, 2009, 10:30 a.m. *12. Washington Report, December 18, 2009. 13. NEWS RELEASE. 21 Educational access to air London Parade featuring Lincoln

Southwest High School Band. 14. NEWS RELEASE. Library internet service interrupted. 15. NEWS ADVISORY. Mayor Beutler’s public schedule for December 25, 2009 through

January 1, 2010. (Forwarded to City Council on Monday, December 28, 2009) 16. NEWS ADVISORY. Mayor Beutler will hold a news conference, Tuesday, December

29th, 10:00 am, at 555 S. 10th Street, to discuss improved rating that reduces floodinsurance premiums. (Forwarded to Council Members on 12/29/09)

17. NEWS RELEASE. Lincoln home owners to see flood insurance savings. 18. NEWS RELEASE. Mayor encourages residents to report potholes.

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CITIZENS INFORMATION CENTER 1. City of Lincoln snow/traffic condition report. December 24, 2009, 4:00 p.m. 2. Lincoln snow information. USA article web link. 3. City of Lincoln snow/traffic condition report. December 25, 2009, 12:00 noon. 4. City of Lincoln snow/traffic condition report. December 26, 2009, 12:00 noon. 5. City of Lincoln snow/traffic condition report. December 27, 2009, 3:30 p.m. 6. City of Lincoln snow/traffic condition report. December 28, 2009, 11:45 a.m. 7. City of Lincoln snow/traffic condition report. December 28, 2009, 4:00 p.m.

DIRECTORS

FINANCE/BUDGET *1. Memo from Steve Hubka, Budget Officer, on December sales tax reports:

a) Actual Compared to Projected Sales Tax Collections;b) Gross Sales Tax Collections (with refunds added back in) 2004-2005 through

2009-2010;c) Sales Tax Refunds 2004-2005 through 2009-2010; andd) Net Sales Tax Collections 2004-2005 through 2009-2010.

FINANCE/TREASURER 1. Monthly City Cash Report at the close of business November 30, 2009.

HEALTH DEPARTMENT**1. NEWS RELEASE. Unvaccinated individuals in the high priority groups are encouraged

to get the H1N1 flu vaccine now. Vaccine will be available to the general publicbeginning December 21, 2009.

LIBRARIES *1. Williams Branch Library temporarily closed during the refinishing of the school gym

floor.

PLANNING **1. Action by Planning Commission, December 16, 2009. *2. December 2009 Planning Department newsletter posted to the web. *3. Administrative Amendment approvals, No. 09071 and No. 09074. 4. Administrative Amendment approvals, No’s 09058, 09076, and 09078.

PLANNING COMMISSION FINAL ACTION**1. Special Permit No. 09027. Indoor Kennel. NW corner, South 40th and Old Cheney Road.

Resolution No. PC-01187. *2. Special Permit No. 384G. Tabitha, South 48th Street and Randolph Street. Resolution No.

PC-01186. 3. Corrected Special Permit No. 09027. Indoor Kennel. NW corner, South 40th and Old

Cheney Road. Resolution No. PC-01187. Requested by Ocho Properties, L.L.C.

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PUBLIC WORKS AND UTILITIES**1. Contact for snow information.

PUBLIC WORKS AND UTILITIES/WATER & WASTEWATER 1. Lincoln Water and Wastewater Systems Fiscal Year 2008-09 Audits memo.

III. COUNCIL RFI’S AND CITIZEN CORRESPONDENCE TO INDIVIDUAL COUNCILMEMBERS

JON CAMP *1. Response from Dallas McGee, Assistant Director Urban Development, to questions from

Councilman Camp on the Block 38 development proposed by the Urban 38 group.(Forwarded to Council Members on 12/18/09)

*2. Follow up by Karen Sieckmeyer, Public Works and Utilities, to Ron Feyerherm’s emailregarding concerns to StarTran telephone messages.

*3. Traffic Operations Manager, Scott Opfer, reply to snow removal concerns. 4. Correspondence to Dallas McGee, Assistant Director Urban Development, asking for

clarification to answers on the Block 38 development.

DOUG EMERY**1. InterLinc correspondence from Sandy Elton on street condition. *2. Traffic Operations Manager, Scott Opfer, reply to concerns of accidents on the No. 27th

and Teresa Street bridge due to ice. (Question presented under Miscellaneous No. 5)

IV. CORRESPONDENCE FROM CITIZENS TO COUNCIL *1. InterLinc correspondence from Joseph Tindle regarding car/deer accidents occurring

along Superior Street with a recommendation to reduce the deer population. *2. InterLinc correspondence from Karen Kronhofman regarding Lancaster Manor. (This

email forwarded to County Commissioners on 12/21/09) *3. Email from Scott Sullivan, Erickson Sullivan Architects, commenting on the good of the

Downtown Design Standards. *4. Letter from Steve and Karen Carr stating why they will be unable to continue to do

business with Time Warner Cable, listing how Time Warner Cable handled their requestof additional service. (Sent copy of letter to The Cable TV Advisory Committee)

*5. InterLinc correspondence from Jim Johnson regarding the North 27th and Teresa Streetbridge being icy causing accidents to occur. (Forwarded to Scott Opfer, TrafficOperations Manager; and Greg MacLean, Public Works & Utilities Director)

6. General information about the American Temperament Test Society, Inc. (ATTS)delivered to office by Brad Benson. (Council Members received individual packets)

7. Interlinc correspondence from Larry Nelson regarding snow removal with a suggestionon the parking ban.

V. ADJOURNMENT**Held over from December 21, 2009 *Held over from December 28, 2009 W:\FILES\CITYCOUN\WP\DA010410.wpdmmm

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Mary M. Meyer

From: Diane K. GonzolasSent: Thursday, December 24, 2009 4:18 PMTo: 8@klkntv.com; A. Bowen; A. Bowman; Al R. McCracken; alaukaitis@journalstar.com;

alee@action3news.com; amber.smith@1011now.com; B. Oliver; Barb Holder; Beau A. Wolfe; beddy@journalstar.com; bmccoy2@unl.edu; Bub AF. Edwards; cbrogan@threeeagles.com; cernst@action3news.com; Chris Goforth; christie.bett@1011now.com; chuls1@unl.edu; Cindy Wallman; citydesk@journalstar.com; cmurphy@action3news.com; Commish; Connie J. Guilliaume; Council Packet; csimon@threeeagles.com; D. Cantrell ; D. Furstenau; Dave B. Norris; Debbie Engstrom; Dennis Wilden; desk@1011now.com; dhilligoss@threeeagles.com; Diane K. Gonzolas; dick.janda@1011now.com; djohnson@threeeagles.com; Drive Time Lincoln; ehoward@ne.statepaper.com; email@mybridgeradio.net; Gary Johnson; Greg S. MacLean; Hillary Kindschuh ; hkindschuh@journalstar.com; jbishop@broadcasthouse.com; jerry.howard@1011now.com; jsponlineeditorial@lee.net; Karen K. Sieckmeyer; kayla@action3news.com; Kevin Abourezk; Kevin Morris; kfornews@hotmail.com; knieland@journalstar.com; kristen.waters@1011now.com; krnu@unl.edu; Laura McCallister; LeRoy Uglow; Lin Quenzer; lvanhoosen@klkntv.com; M. Burchell; Mallory Hyland; mark.tonjes@nebraska.gov; mbarmann@action3news.com; mhaggar@klkntv.com; Michelle L. Zuhlke; Minette M. Genuchi; mlindell@klkntv.com; modestalincolnasiancenter@yahoo.com; mtaylor@threeeagles.com; news@broadcasthouse.com; news@dailynebraskan.com; news@ketv.com; news@owh.com; news42@kptm.com; newstip@klove.com; nfinken@netnebraska.org; olgamiranda@elcentrodelasamericas.org; omahane@ap.org; programming@kzum.org; ralloway1@unl.edu; Randy W. Hoskins; Rick Koepping; Roger A. Figard; Roger R. Tiedeman; salbertsen@broadcasthouse.com; sbdnsobsupport@nebraska.gov; Scott A. Opfer; shanna.belschner@1011now.com; sixonline@wowt.com; swieska@lps.org; Tammy J. Grammer; tammy.honnor@nebraska.gov; tkirk@journalstar.com; tnelson2@unl.edu; tom.armstrong@nebraska.gov; Trish A. Owen; twolfe3@unl.edu; voicenews@inebraska.com; wellsradio@gmail.com; William Luxford; WOWT

Subject: snow emergency 6 a.m.

CITY OF LINCOLN SNOW/TRAFFIC CONDITION REPORT A COMPLETE VOICE REPORT IS AVAILABLE AT 441-7783. THIS NUMBER IS FOR NEWS MEDIA USE ONLY. For more information: Public Works Snow Center - 441-7644 Diane Gonzolas - 525-1520 (MEDIA USE ONLY) Date: December 24, 2009 Time: 4:00 p.m. Mayor Chris Beutler has declared a snow emergency for the City of Lincoln. It will take effect at 6 a.m. Friday, December 25th. A snow emergency means parking is banned on emergency snow routes, bus routes and other major arterial streets. A map showing these routes can be found on the City Web site at lincoln.ne.gov and in the blue pages of the Windstream phone directory. The ban will remain in effect until further notice. Please stay informed on traffic conditions and the status of snow operations in Lincoln. If you have questions, you may call the Public Works Snow Center at 441-7644. - 30 -

City/County Planning Department555 S. 10th Street, Rm. 213

Lincoln NE 68508 (402) 441-7491

Memorandum Date: g December 29, 2009

To: g City Clerk

From: g Jean Preister, Planning Dept.

Re: g Administrative Amendment Approvals

cc: g Teresa McKinstry

This is a list of the Administrative Amendments that were approved by the Planning Directorfrom December 22, 2009 thru December 28, 2009:

Administrative Amendment No. 09058 to Special Permit No. 1999A, approved by thePlanning Director on December 22, 2009, requested by Engineering Design Consultants,to remove 6.77 acres from the northeast corner of the Wilderness Hills Community UnitPlan and to reduce the number of units, which was originally approved for a total of 881units, to a total of 501 units, on property generally located at S. 33 Street and Yankee HillRoad.

Administrative Amendment No. 09076 to Use Permit/Special Permit No. 19A, approvedby the Planning Director on December 23, 2009, requested by Robert Findley, to revise thebuilding layout by increasing the area of the overnight stay component by 5,000 square feetwhile reducing the area of the clinic addition by 5,000 square feet and amending the notesaccordingly, on property generally located at S. 70th Street and Lincolnshire Road.

Administrative Amendment No. 09078, approved by the Planning Director on December23, 2009, requested by Realty Trust Group, to rescind Special Permit No. 130 originallyapproved to allow a parking lot, on property generally located at the northwest corner of50th Street and “O” Street. Special Permit No. 130 is no longer in force and effect.

Q:\shared\wp\teresa\AA weekly approvals.wpd

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Tammy J. Grammer

From: Jon CampSent: Sunday, December 27, 2009 4:17 PMTo: Dallas A. McGee; Tammy J. GrammerCc: David Landis; Hallie E. Salem; Trish A. Owen; Rick D. Hoppe; Doug Emery; John Spatz;

Jonathan A. Cook; Adam A. Hornung; Jayne L. Snyder; Eugene W. Carroll; joncamp@lincolnhaymarket.com

Subject: RE: Catalyst Project

Dallas: Thanks for your response on December 18th to my November questions. A few clarifications will be helpful: 1. Will the developers "own" the underlying land? a. If not, what amount of "rent" is anticipated to be paid annually by the developers for their use of the land? b. Conversely, if the developers own the land, what annual rent is anticipated to be paid by the City to the developers for their use of the land? 2. Assuming the developers will own the land, what price is being paid to the City for the land it has already acquired, namely the Starship theater, two restaurant properties and any other property? a. If the price is less than the $4.5 million the City has already paid for land, what City accounts will be charged for this "loss"? b. Which City funds were used for the initial purchase? c. How much property tax revenue has been lost during the years the City has owned this property? i. Total property tax (including all entities) ii. City portion of the property tax 3. Does the $1.1 million for the two restaurants include the amount paid to Monte Froehlich? 4. What is the square footage of the restaurants in the existing Carper Building (Chipotle and Valentino's)? 5. How much square footage is estimated to be used on the first floor/ground floor, to accomodate parking ramps and pay stations and any other logistical facility? a. Would this be approximately 22,000 SF, leaving 20,000 SF for the other ground level commercial space? 6. You mentioned there will be approximately $3.1 million in soft costs. What comprises these soft costs? a. The developers are estimating expenditure of $15.8 million with $11.2 million "hard construction". b. Does that mean the remaining $4.6 million will be "soft costs"? c. Please define applications of the $4.6 million 7. Will CVS Pharmacy be part of this project?

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8. TIF: You mentioned the usual "standard categories" for use of TIF monies. Would you please "prioritize" this list and itemize the allocation of the anticipated $1.5 million TIF to each category, in order of priority? 9. When will your economic analysis be distributed to the City Council? 10. What timelines are being required of the developers to start and complete this project? a. If performance is not done on a timely basis, what are the consequences? 11. The total cost is projected to be $27.1 million, but NOT including costs for public improvements like utilities, public plaza, and public right-of-way. a. What are these additional costs estimated to total? b. What is the source for these funds? 12. You noted TIF $1.5 is not part of the $27.1 million. a. Will the developer use the TIF as part of its contribution? b. Or, if TIF is not part of the $27.1 million, does that mean the project overall costs can be defined as follows: 1) $27.1 million 2) $4.5 million--City's previous acquisition of land 3) Unknown amount for lost tax revenue these past several years 4) $1.5 million TIF 5) Costs for public improvements-utilities-plaza-public right-of-way 6) Other that I may be missing. c. I am trying to understand the "total" amount estimated to be expended for this project and to quantify the CIty's public dollars portion. 1) It would appear that this City will ultimately be contributing over 50% and perhaps more than 60% of the cost of this project. Thank you for reviewing these questions and providing answers as soon as possible. Jon Jon A. Camp Lincoln City Council 402.474.1838 (personal office)

From: Dallas A. McGee Sent: Friday, December 18, 2009 1:48 PM To: Tammy J. Grammer Cc: Jon Camp; David Landis; Hallie E. Salem; Trish A. Owen; Rick D. Hoppe Subject: FW: Catalyst Project

Members of the City Council  Below is our response to questions raised by Councilman Camp concerning the Block 38 development proposed by the Urban 38 Group. An amendment to the Lincoln Center Redevelopment Plan is scheduled  for public hearing on your agenda for January 11, 2010. 

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Please email me if you have any questions.  Dallas McGee  Director Landis: Mayor Beutler announced the Catalyst project last week and awarded the project to WRK LLC. The Lincoln Journal article mentioned $27.1 million dollars for the project. Would you please provide a breakdown of the $27.1 million? Total Cost - $27.1 million Total Parking - $11.3 million Total Private - $15.8 million ($11.2 m Hard Construction) Costs: Total Cost - $27.1* million Construction Cost - $21.1 million Contingencies, FF&E, Other - $1.6 million Land and Tenant Reloc. Costs - $1.3 million Soft Costs - $3.1 million *Costs do not include expected costs for public improvements (i.e., utilities, public right-of-way, plaza) Sources: Total Sources - $27.1 million Private Investment $15.8 million Equity - $4.0 million (25%) Debt - $11.9 million City - $11.3 million Bond - $11.3 million (Parking Structure) TIF - Estimated at $1.5 million - not included as part of the $27.1 million 1. How much is the private developer committing? $15.8 million 2. How much TIF is projected? $1.5 million a. Are the TIF funds part of the $27.1 million? no 3. How much will the City pay for the parking garage? Initial estimates are $11.3 million. The cost of the garage will be dependent on the size of the garage. The size of the garage will be determined as we identify the parking needs of the surrounding area and project. a. Is this part of the $27.1 million? yes 4. How much is the developer committing to invest? $15.8 million 5. Please identify the City's costs to acquire the land a. 2 restaurant properties - $1,116,034 b. Starship Theatre - $2,167,361 c. Douglas Theatre - $1,102,542 (Civic Plaza) d. Projected/negotiated cost for the remaining building on 13th Street - The developers expect to close on the building this year. The city has not directly been involved in the negotiation of the purchase of the building. 6. The LJS article indicate there would be 20,000 Square Feet of commercial space - The City will not be targeting occupants of the retail space. The developer will be responsible for finding tenants. The developers have stated that

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they have already talked to possible tenants. Whether or not the existing restaurants on 13th will locate in the new building has not been determined. a. Please identify targeted users b. There have been rumors of a CVS Pharmacy locating here. Is that correct? c. Will the restaurants located in the existing building on 13th Street occupy part of the 20,000 SF? d. If #b and #c are correct, will there be any remaining commercial space? 7. Tax Increment Financing--TIF a. Again, how much is projected? $1.5 million b. What are the proposed uses of the TIF? The plan amendment states proposed uses of the TIF, including property acquisition; demolition, site preparation, and remediation; utility improvements and/or relocation; the construction of the civic plaza and related street and streetscape amenities; alley improvements; other public right-of-way and streetscape improvements; energy efficiency improvements; façade improvements; parking and related amenities; and, other related public improvements. This will be part of the agendas for the redevelopment agreement negotiations. c. Please identify the estimated TF amounts to be used for each aspect The specific TIF uses and amounts will be negotiated as part of the redevelopment agreement. 8. When the former Chinese restaurant property was acquired, US Properties assisted in the purchase. a. Please explain how that transaction occurred Monte Froehlich acquired the Taste of China property. The City paid Monte the appraised value for right-of-entry to demolish the property. When the Synergy redevelopment negotiations ended, the City paid Monte a final fee to make him whole. b. Has US Properties been reimbursed for its expenditure? Yes. c. Any other consideration given in this transaction? No. 9. Since the City will build the parking garage, how will the property be allocated for property tax purposes? We expect to have long-term leases for the garage stalls required by the developer and negotiated in the redevelopment agreement. The garage is expected to be public, and, therefore, not provide property tax revenue to the City. If the City transfers ownership of the space above the garage and/or commercial space to the developer, we expect the developer to pay taxes on what they own. This revenue will generate the increment needed for the public portions of the project. a. Residential units b. Commercial space 10. Residential units--noted these will be 2 and 4 bedroom units--what is the expected price range for the condos? The units are expected to be rentals. The rental rate will be discussed as part of negotiations. 11. Are there any other financial details I am omitting in my questions that are significant in this project? Additional financial information is expected to be prepared with the cost benefit analysis presented to council, and with the redevelopment agreement. Thank you in advance for your response. Jon Jon A. Camp Lincoln City Council 402.474.1838 (personal office)

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Tammy J. Grammer

From: WebForm [none@lincoln.ne.gov]Sent: Wednesday, December 30, 2009 11:03 AMTo: Tammy J. GrammerSubject: InterLinc: Council Feedback

InterLinc: City Council Feedback for   General Council  Name:     Larry Nelson  Address:  1427 dakota City:     Lincoln, NE 68502  Phone:    423 0043 Fax:       Email:    lnelson@neb.rr.com  Comment or Question: well its snow removal season. the budget is depleated the streets are terrible and the forcast is more snow.to say we have a problem is a gross under statement.I cant get out of my driveway and if I do the street is blocked by  legaly parked cars.we need a fix! we have the same # of snow plows we had 30 yrs ago.I'm sure the street miles we plow has increased and will continue to do so.why dont we consider a total or partial parking ban from oct 1st to april 1st.this would reduce equipment required,hours spent and allow emergency vehicles to respond directly to the address. thanks for your consideration