disa’s awsi platform training · 7/23/2020 · this number is the number of employees that you...

DISA’sAWSI Platform

Training

July 2020

Agenda

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❖ Welcome Notification and Login

❖ Portal Dashboard

❖ Create Authorization Form

❖ Random Selections

❖ Result Reporting

❖ Additional Reporting and Features

❖ Questions

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Welcome Notification and Login

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All users to the AWSI system will

receive a welcome notification from

the AWSI website and will be

directed to read and accept the

terms of use and create a password.

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Welcome Notification and Login

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Your Username is your email address.

This password must be at least 8 and at

most 20 characters long, contain at least

one number, one uppercase letter, and

one lowercase letter.

This notification does expire 24 hours

after it is sent.

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Portal Dashboard

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All service order request links, reporting tools and

contact information can be found on the AWSI

Dashboard.

The top header bar will be on every screen during the

use of the AWSI web portal, giving you easy access to return to the home page, view reports or employee

quick search.

The News Feed is updated with current industry

newsletters and webinar information.

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AWSI Dashboard Mobile Friendly

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Employee Search NavigateAccount Info

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Creating an Authorization Form for Drug Testing

Authorization Form

What is an authorization form?

An authorization form provides the collection site with

the donor information, types of testing that is required,

and provides company specific protocol.

An authorization form also serves as a place holder for a result in the AWSI system. It alerts the chase team to

follow up on results that have not been received as

testing is completed.

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You can create an authorization from the Home Page by clicking here:

Or from the Navigation Menu:

You will need to enter the employee ID or SSN and Continue:

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How to Create an Authorization Form

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Enter all the required fields and make the test

selections.

The reason for test will auto-populate to Pre-

Employment/Pre-Access. Select the Type of

Test and the Reason for Test.

Once this page is filled out, click Save and

Continue.

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Creating an Authorization Form

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Next you will select the collection site, enter a

zip code and click Search.

All collection facilities within 100 miles will

populate. Only sites with the capable services

will populate.

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Select the facility that is most

convenient for the donor. If you would

like to use electronic CCF, look for the

( ) symbol so the electronic form gets

generated with the authorization form.

To select a site click on the “Site ID.”

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Once the collection facility is selected, it will auto

populate into the form.

If you have selected a facility with Electronic CCF

( ) capabilities, this screen will confirm that under

the section labeled “Electronic CCF.”

Click on Create Authorization Form to complete

the process.

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This is the completed authorization form that is to be

sent with the donor to the collection facility.

If an electronic CCF was generated the barcode will

populate onto the form. If it was not, the donor will need

to have the paper CCF along with the authorization form.

You can also change the collection facility by clicking on

Applicant/Employee Detail at the top of the screen.

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From the Employee Detail

If the employee is already in our system,

you can create an authorization form from

their Employee Detail Page.

Their employee information will pre-populate. Make your test selections and

reasons for testing, select the collection

site, and create the authorization form.


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Random Selections

Random Selections

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Users with access to random selections will get a

notification letting them know that the random was

generated and to login to view the selections. This

link provided in the email will land the user on the

open random list after logging in.

Random Selections

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Once a user is logged into the AWSI system you

can also click on the “Open Randoms” icon to get to

the Open Randoms list. This number is the number

of employees that you have access to with open

Randoms.

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Open Randoms List

The Open Randoms List allows the User to:

▪ Create an Authorization Form for

testing, or

▪ Mark the Employee as Unavailable for

testing.

Open Randoms: Creating an Authorization Form

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The tests selected for the employee and all

employee information will auto populate.

Select “Save and Continue” to proceed with

selecting a collection facility.


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Next you will select the collection site, enter a

zip code and click Search.

All collection facilities within 100 miles will

populate. Only sites with the capable services

will populate.


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Select the facility that is most

convenient for the donor. If you would

like to use electronic CCF, look for the

( ) symbol so the electronic form gets

generated with the authorization form.

To select a site click on the “Site ID.”


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Once the collection facility is selected, it will auto

populate into the form.

If you have selected a facility with Electronic CCF

( ) capabilities, this screen will confirm that under

the section labeled “Electronic CCF.”

Click on Create Authorization Form to complete

the process.


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This is the completed authorization form that is to be

sent with the donor to the collection facility.

If an electronic CCF was generated the barcode will

populate onto the form. If it was not, the donor will need

to have the paper CCF along with the authorization form.

You can also change the collection facility by clicking on

Applicant/Employee Detail at the top of the screen.

Open Randoms List

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If an Employee is Not Available for Testing

through the end of the Random Selection

Period, they may be eligible to be marked

as unavailable.

Click on Mark the Employee as Unavailable For This Test.

Marking Employee as Unavailable to Test

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Use the drop-down menu to select an approved reason for

marking an Employee as unavailable for Random Drug

Testing, then leave supporting comments in the Notes

section.

Marking Employee as Unavailable to Test

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If an employee is Marked as Unavailable for Testing, the reasons for not testing will stay with the

employee and be displayed on the Employee Detail Page under Tests Not Taken.

The system does not select alternates when an employee is Marked as Unavailable for Testing. The

system will ensure compliance on future selections within the year to remain in compliance with regulated

and company random programs.

Open Randoms from the Employee Detail

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You can also create the random

authorizations from the Employee’s Detail

page.

You can create an authorization form,

reprint and edit an authorization form, mark an employee as unavailable for

testing, and remove an employee from a

drug testing pool from the Employee detail

page.

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Result Notifications, My Inbox, & Employee Detail

My Inbox – Test Result Notifications

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Email Notification

Users with access to view results will be

notified by email when a result has been

reported and will be prompt to login to the

AWSI Portal in order to view.

My Inbox

Your Portal Inbox is available from the

Dashboard or Navigation Menu.

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View Results on the Employee Detail

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Inbox items can be removed at any time after

viewing, all results are accessible via the

Employee Detail page.

Use the Employee Quick Search get to navigate

to an Employee Detail page.

The Employee Detail Page displays all

information for the employee based on user

access.

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Build Custom Test Result Reports

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Testing Report Builder

You can build a customized report of Test Results

using the Testing Report Builder.

Select the criteria you wish to filter by, then click Run

Report.

You may also export this report to Excel by selecting

the Output Data To Excel option.

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Collection Site Search

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Easily search for collection sites that have been

linked to your company from the Linked Collection

Sites link on the homepage.

Enter the zip code or city name and select any

criteria that is needed.

Active and Covered Employee List

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You can locate the Active and Covered

Employee List on the Homepage or the

Navigation Menu.

Active and Covered Employee List

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You can view employees in individual pools by

clicking into the ‘Code’ or ‘Pool Name.’

TIP: You can also view all the current Active and

Covered employees here.

Reports

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Random Statistics Summary Report DOT MIS Statistics Report Test Result Detail Search

Customer Service – Who do I Contact?

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For any questions please contact your

Customer Service representatives to assist

you, you can find their information in the Customer Service section of our website.

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Thank You!

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disa’s awsi platform training · 7/23/2020 · this number is the number of employees that you...

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