Disaster

Management Plan

District Jhang

December 2014

Project Report

Disaster Management

Submitted By: Rashid Abdullah – 19323

Raja Shoaib Akbar – 19608

Azhar Ali – 19345

Submitted To:

Miss Fatima Yamin

Table of Contents

Page No.

Background ......................................................................................................................... 01

Project Summary ................................................................................................................. 01

Problem Statement .............................................................................................................. 03

Situation Assesment: ........................................................................................................... 04

Target Beneficiaries ............................................................................................................. 05

Program Strategy ................................................................................................................. 06

Proposed Interventions ........................................................................................................ 08

Program Reporting ............................................................................................................... 11

Refrences ............................................................................................................................ 11

Acronym PSC - Poverty Score Card CO- Community Organization VO- Village Organization LSO- Local Support Organization GLAD- Growing Laager Aspiring Development NGO- Non-Governmental Organization PDMA- Provincial Disaster Management Authority NDMA-National Disaster Management Authority UC- Union Council FRCs- Farmer Right Committees

Disaster Management Plan- District Jhang 1 | P a g e

Background

The first city of Jhang was built in 1288 by Rai Sial with the advice of Hazrat Shah Jalal

Bukhari (his peer). The first ruler of Jhang was Mal Khan in 1462. Sial tribe ruled this city for

360 years and the last ruler of the Sial Tribe was Ahmad Khan from 1812 to 1822 and then

Sikh took over. And from the rule of the Sikh, Jhang was taken over by the British.

Jhang is the centre of a purely agricultural based feudalistic society. Agriculture is the chief

source of income and employment in Jhang. About 85% of the Jhang's cultivable land is

irrigated. Wheat and cotton are the principal crops. Other crops grown include rice,

sugarcane, corn (maize), oilseeds, fruits, and vegetables. Livestock and poultry are also

raised in large numbers in district Jhang.

Jhang is characterized by extreme climate - the

temperature is generally hot, with marked variations

between summer and winter. In the plain the mean

June temperature is 95 F (35 C), while the mean

January temperature is 55 F (12 C). The monsoon

reaches the area exhausted and therefore the

rainfall is quite meagre. There is also occasional rain

during the winters. The average annual rainfall is 7-10 inches (180 mm) in district Jhang.

Occasionally there are dust storms. The summer may be somehow discomforting, but for

the greater part of the year the climate is ideal and invigorating. The best part of the year is

from the middle of February to the middle of April, which is the spring in the Jhang. It is

neither cold nor hot but simply pleasant and enjoyable. The entire district-side becomes a

vast stretch of greenery. The mustard fields are covered with yellow flowers, trees put on

new leaves, fruits begin to blossom and there are flowers everywhere. This is also the time

for several spring festivals, including Jhang Committee Show.

Jhang is connected by road or railway to some main cities of the country, but not any air

service is provided by government yet.

Project Summary

This year’s floods in Pakistan caused by unprecedented rains in the upper riparian of rivers

Jhelum and Chenab will remain a mystery for researchers of the world over. The world’s

steepest slope that descends from 8 km to a few hundred meters within a lateral distance

of 300 miles warranted better vigilance, water regulation and early warning systems. The

Disaster Management Plan- District Jhang 2 | P a g e

fact that water management authorities on both sides of the divide are making excuses to

cover unprofessionalism and a lack of urgency to harness the fury of rushing waters needs

no opinion. Amidst this widespread destruction, the Metrological Department of Pakistan

(MET) and its Flood Forecasting Division (FFD) emerged as the most efficient organization

whose alerts fell on deaf ears on both sides. Their forecasts will remain a thorn for the

governments of India and Pakistan.

September 15, 2014, the ferocious flood has damaged crops cultivated at an area of over

four lakh acres of Khanewal, Jhang, Multan, Hafizabad, Mandi bahau din, Chinnot, Jhelum

and Muzaffargarh districts. According to officials’ sources, the flood caused loss of billions

of rupees to farmers. It washed away crops of cotton, paddy, sugarcane, mango orchards

and fodder. Agriculture-related activities including sale and purchase of cotton were

affected badly in South Punjab due to the flood. Nearly 300 villages are under water due to

the flood. Livestock department sources the floods had caused loss of hundreds of animals.

The flash flood and heavy rains caused colossal losses to standing rice crop specially the

Basmati rice in Punjab which may consequently have widespread impactions on food

inflation, decline in rice export, and to the revenue collection for the government as well.

Some relief could also be given to the sector by reducing import duties on rice packing

materials, insecticides, pesticides, fumigation medicine and fertilizers. Recent floods

considered to be the same devastating as were 2010 have undermined the very foundation

of the economy, as their effects are likely to be unfold in months to come. Although it’s

very difficult to estimate the accurate financial losses caused till water recedes but some

private research agencies and financial experts have laid down their estimates on the basis

of findings. According to primary estimates, loss of around $ 0.5 billon has already

occurred while eventual losses may reach around $ 1.5 to $ 2 billion which would be

around 0.6% to 0.8% of country’s GDP. Flood causes damages on large scale the district

and UC wise damage assessment as per PDMA, NDMA and GLAD field team’s initial

assessment reports are given below.

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Problem Statement

Pakistan is subject to frequent natural hazards and man-made disasters, including floods,

which are becoming increasingly common. Coupled with other disasters such as droughts,

earthquake and conflicts, the increased recurrence of floods (with significant impacts in

2010, 2011, 2012 and 2013) has critically heightened the vulnerability of those affected.

Moreover, these disasters, combined with persistent poverty as well as the effects of

climate change, environmental degradation are eroding the resilience mechanisms of the

affected communities. The vast majority of the population is dependent on agriculture with

a mix of crops and livestock. Households generally produce most of their own food, but also

use farm production to generate income for food purchase. Goats, sheep, cattle and poultry

are the main types of livestock and generate substantial levels of cash and valuable dietary

diversity for households

The country, particularly Punjab province received unprecedented widespread rain in

different parts during the first week of September, 2014. However, the severity of this rain

spell was lowered at the end of monsoon season in the second half of this month. The

current spell produced unprecedented rains in North-East of Punjab, which became the

cause of heavy floods in the Punjab province.

Most of the districts of Punjab were affected by floods due to heavy monsoon rains in the

month of September with the land fully saturated with increase in river water levels of

chanab, Sutlaj, caused flooding in Muzzafargarh, Jhang, Narowal, sheikhupura, Mandi

Bahudin, Multan and Hafizabad.

National Disaster Management Authority (NDMA) damage need & assessment reports

suggested that 1,735,893 were affected by flood in eight districts of Punjab. The

consolidated reports revealed the 287 deaths and 480 injuries in flood affected districts. The

impact mainly included significant crops damage, as 2,413,803 acres of cultivated land was

washed away, threatening the future food security status of affected households. The Flood

also led to evacuation of 618,072 people to the safer areas while more than 1500 live stock

has been perished.

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For the last many years, GLAD has been struggling for the uplift of the marginalised areas of

the country by multi sector programing for poverty Alleviation focusing on livelihoods,

Physical Infrastructure ,institutional development and financial services initiatives in all over

Pakistan including disaster prone areas.

The proposed project will help to strengthen recovery of the affected households,

prevention to further depletion to the assets, help affected communities to cope with likely

food shortage.

Situation Assessment:

Based on the NDMA reports, criteria based on extent of damages, crops population

affected, HDI prioritization and investment, Glad team visited District Jhang. This district was

prioritized due to extent of damages, NDMA reports, Glad’s presence in multiple

interventions, as the disaster has severely affected, disrupted the lives and livelihoods of the

affected communities.

Key findings of the preliminary situation assessment suggested that District Jhang and

Muzaffargarh have been severely impacted by monsoon floods affecting 90% & 80 % of

standing crops of rice, cotton respectively. Keeping in view the findings of situation

assessment, NDMA reports, scale of damages and having detailed deliberation it is agreed

upon to initiate recovery program in three union councils of Jhang.

Based on the assumption that GLAD has received funding from the donor for three UCs of

District Jhang. District wise project location/beneficiaries, proposed intervention, cost

estimates and the plan of implementation are presented in the following sections.

Early recovery needs of the project districts

As noted in the above mentioned need assessment reports, flood affected households did

not simply communicate immediate priorities but also emphasize the early recovery

aspects. Households suggested that they need immediate support in water, shelter,

sustaining livestock, agri-inputs and cash grants to catalyse their economic recovery.

Damage assessments by the GLADs also indicated that immediate priorities need to be

complemented by measures for recovery. Various assessments by PDMA Punjab show how

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affected rural communities view agricultural land and livestock as assets critical to the

early recovery of their lives and livelihoods. The damage assessments state that crops

(including fodder crops), trees, orchards, and vegetables have been washed away by the

floods. Agricultural infrastructure and water courses are also in need of repair. Food and

Agriculture Organization (FAO) Pakistan assessments also highlight the plight of the

surviving livestock and the need to protect and sustain it. FAO further notes that measures

are required to support farmers by helping them capture the next wheat planting season.

The project will be implemented in 03 Union Councils of District Jhang of Punjab province.

The project UCs detail is below in the table:

S.No. District Tehsil Union Councils Revenue villages

Population affected

Affected h/hs

Targeted hhs

1 Jhang Athara hazari Athara hazari 15 22,750 3,250 1,00

2 Jhang Athara hazari Rashidpur 11 18,060 2,580 1,00

3 Jhang Athara hazari Hawali sheikh Raju 10 22,470 3,210 1,00

Total 36 63,280 9,040 3,00

Note: Initially 100 households per UC will be targeted but the exact number of households

within project UCs will be determined based on the households’ survey as per beneficiary

criteria.

Summary of UCs and affected families

Sr. No. PO District No of UCs No. of HH

1 GLAD Jhang 3 3000

Total 3 3000

Target Beneficiaries

Preference for recovery support will be given to worst affected, ultra poor and poor

communities; Specific beneficiaries will be selected from the following affected groups:

Flood affected communities having PSC number from 0-23

Farmer Families headed by widowed women with little or no support/income

sources

Disaster Management Plan- District Jhang 6 | P a g e

Families living under precarious conditions that have lost their crops.

Farmer families who have lost their seed stored and unable to purchase seed and

fertilizer.

The selection of beneficiaries and the proposed interventions will involve a community-

based approach involving consultation with all relevant stakeholders. The targeting

mechanism will give priority to vulnerable families having (Poverty Score Card- PSC) from 0-

23. The final list of beneficiaries will be validated and endorsed by existing community

structure (CO, VO & LSO).

Specific Objective:

To improve household recovery of vulnerable flood affected households through livelihood

support (Seeds Fertilizers, de-silting, land preparation, restoration of damaged irrigation

channels) preventing further asset depletion and improving household food security and

income.

Program Strategy

GLAD will manage the Project through it well developed disaster management plan duly

approved by the respective Board of Directors. This will ensure transparency and

accountability at all levels.

Currently, GLAD is present and working in all 04 flood affected districts of Punjab with a

network of grassroots level Community Organizations and Women’s Organizations, and a

cadre of trained staff and village activists. In a short period of four weeks, GLAD have

already mobilized local communities to respond the recent floods. GLAD proposes the

following strategy to implement the project:

GLAD will take a lead role in coordinating the efforts, ensuring quality control, timely

delivery of goods as well as cross monitoring the implementation process. GLAD will be

leveraging organizational capacities, organizational infrastructure, geographical coverage

and the network of Community Organizations and Women’s Organizations for the

implementation of the Project. There will be three levels of organizational structure:

Disaster Management Plan- District Jhang 7 | P a g e

At the GLAD Head office level, a Project Support Unit (PSU) will be established and

this PSU will have the overall responsibility for the implementation of the Project.

PSU will be headed by a Project Coordinator and assisted by one district coordinator

and three UC level program assistants along with the support of Finance Officer and

a Monitoring Officer. PSU will have the overall responsibility for supervision,

procurement, implementation, monitoring, reporting and accounting of Project.

At the District level the project activities will be implemented under the direct

supervision of the existing District Manager. Each District office will have two Social

Mobilizers (one female, one male), and a Finance Officer. The District office will be

responsible for implementation and reporting.

Resources of core GLAD head office will provide back-up support to PMU and District

offices. GLAD Coordinator for GLAD will be interface both with the GLAD and with the

District to ensure that the contractual arrangements and requirements are timely met.

GLAD finance persons will ensure that all required rules, procedures and compliances are

followed.

The independent monitoring and evaluation system for disaster management project will

involve 10 members situated in District Jhang. This will include One Project Coordinator with

overall supervision and lead role, One district Coordinator will assist him and will coordinate

for activities with six Social Mobilizers, two for each UC (One Male and One Female). The

Monitoring officer will consistently monitor the set targets and will report directly to project

coordinator for timely measures if required. One Admin and Finance Officer will provide

support in logistics, financial aspects and other operational matters.

1. Project Coordinator

2. District Coordinator

3. Social Mobilizers

4. Finance & Admin Officer

5. Monitoring Officer

Quality Control: GLAD will ensure that high quality programs are delivered. For this, PSU and District office

heads will be undertaking regular supervisions. Core staff of GLAD will also be making field

visits.

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Proposed Interventions: Formation of FRCs (Farmer Right Committees): The project activities will be initiated by

membership drive to identify and select volunteers for the CRCs. The project management

will ensure that adequate representation is given to women and youth in the FRCs. The CRC

members will selected on the basis of their interest and expertise in public interest activism.

Each FRC will have a total of 25 members including women and youth. GLAD will enter into

an agreement with FRCs which will spell out their structure along with roles and

responsibilities.

Capacity Building of FRCs: GLAD will organize a total of 03 separate trainings (02 day each)

on Farmer rights, engaging government stakeholders, and developing linkages with print

and electronic media. There will be 01 training in each Union Council. The trainings will be

undertaken by Project Coordinator with the support of in-house training unit which will

collaborate with a specialist/resource person for specified training segments. The extensive

training program will ensure that the FRC members are well versed in the issues pertaining

to Farmer rights and how they can ensure the protection pre and post floods situations.

They will also be capacitated technically about the restoration of irrigation channels through

repair and maintenance.

On second day the mock exercise will be conducted with groups in which they will cover

exercises like waste clearance and land preparation for agricultural activities.

Provision of certified seeds and quality fertilizers:

1. The identified groups would also be given certified seeds and quality fertilizers so

that they could restore their livelihood. Project will also provide flood affected

households with agricultural inputs to capture the next planting season, to kick start

their early recovery. The Project will provide wheat seeds only (40 kg for one acre),

fertilizer (one bag/50kg DAP and two bags/100 kg urea) to flood affected

households. Cost of this sub-component is Rs. 6,860 per beneficiary household. The

agricultural inputs are expected to lead to target households getting wheat yield of

800 kg/acre. It is assumed that a household will consume 90 kg per month. Hence,

the inputs are expected to increase self-sufficiency in wheat by 9 months. GLADs will

Disaster Management Plan- District Jhang 9 | P a g e

purchase all inputs (all seed and fertilizer) for this sub-sector locally from a source

that is closest to the relevant affected area.

2. Removal of waste from cultivated area to make the land cultivable, GLAD will

provide support to flood affectees (small farmers of 4-5 acres) to clean their land in

form of cash at the rate of PKR 10,000 per acre.

3. All irrigation channels get choked through siltation to make these irrigation channels

again working; GLAD will prepare 10 projects per union council to irrigate 100 acres

of land per UC. This activity will be implemented through formation of water user

committees on irrigation channels

4. To improve livestock health, under this project each household will be given one bag

of Vanda as feed supplement for large ruminants.

Advocacy with Line Departments

1. There will strong engagement with the relevant departments for raising the demand

for proper and sustainable solution of the problem related to Livestock Vaccination

and deworming. Further, a Coordination and experience sharing workshops with

relevant line departments will also be conducted.

Implementation Strategy:

The project's holistic approach applies lessons learnt and best practices identified in

previous programming to deliver an integrated package and value addition in addressing the

restoration and recovery needs of proposed project area. Based on the GLAD core values,

operational guideline and procedures following are the key steps for effective

implementation.

Keeping in view the nature of program and prevailing situation desk appraisal will be

carried out for validation of secondary data and primary data available on the basis

of findings of Rapid Situation assessment.

Project Orientation: Staff will be oriented on project deliverables, implementation

linking it to GLAD’s systems compliance and program requirements. During the

orientation a detailed work plan will be prepared mentioning the roles,

responsibilities and time line.

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Baseline assessment by using Poverty score card will be followed for beneficiary

identification, validation and final selection.

Existing community structures (COs, VOs & LSOs) will be mobilized to actively

participate in program implementation which includes: beneficiaries’ identification,

finalization and validation, procurement and supervision.

Monitoring, Evaluation and support: Monitoring, evaluation and technical support

will be the integral part of program. GLAD Senior team along with Monitoring Officer

will closely monitor the program for support and technical backstopping through

defined monitoring strategies, timelines and instruments.

GLAD will coordinate closely with the GoP line departments at national, provincial and

district levels including National disaster Management Authority (NDMA), Provincial Disaster

Management Authority (PDMA), District Administration for validation / endorsement of

proposed project activities. The close coordination will reduce the risk of duplication on one

hand and will also provide a forum to share the experiences and achievements on other

hand.

Summary of tentative cost Estimates for 03 Union councils

Programme Budget in three flood affected union councils

S.No. Activity Description Units

per UC Total Units

Units rate

Total cost

A Project Coordinator 01x06=06 Months 01 01 90000 540000

1. District Coordinator 01x06=06 Months 01 01 50000 300000

2. Project Assistants Social Mobilizers

(02x03x06)=36 (1 Male and One Female)

01 06 30000 90000

3. Finance and Admin Officer (Part time)

01x06=06 Months

02 01 40000 240000

4. Monitoring Officer 01x06=06 Months 01 01 50000 300000

5. Computers and Laptops

03 X 6 Months 03 03 70000 210000

6. Stationary Lump Sum 5000 per month

- - 5000 30000

7. Travel (PC) Field Visits Project 02 12 5000 60000

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Coordinator (02 x 06=12)

8.

Travel M& E Officer Lump Sum - - - 50000

9. Refreshments Lump Sum 3000 per Month

- 06 3000 18000

10. Orientation Session with Staff

(01x05x02 X01)

10.1 Refreshment (200x05x01) - 05 200 1000

10.2 Lunch (500x05) - 05 500 2500

10.3 Stationary Lump sum

1000

Total Programme Cost

1842500

Operational Cost Operational cost at the rate 7.5%

138187.5

Grand Total Cost

138187.5

Program Reporting

Type of Report Time Line Remarks

Weekly Report Every Friday before COB Quantitative

Monthly Report First week of subsequent month

Quantitative and Narrative description

Project Completion Report Within one month after completion of program

Detailed narrative report with case studies and lesson learnt.

References

District Jhang Website: http://www.merajhang.com/aboutjhang/default.html NDMA: http://www.ndma.gov.pk/Documents/drrpolicy2013.pdf PDMA: http://pdma.gop.pk/publications/documents/ ReliefWeb:http://reliefweb.int/report/pakistan/multi-sectoral-rapid-need-assessment-flood-emergency-district-jhang-10-sep-2014 SUNGI Need Assessment Report: http://sungi.org/appeals/floods2014/Rapid-Needs-Assessment-of-Jhang-by-Sungi-sept2014.pdf Express Tribune: http://tribune.com.pk/story/759808/floods-2014-jhang-braces-for-massive-deluge/