district executive council meeting 20 may, · pdf filedistrict executive council meeting 20...

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DECM, Luxembourg

District Executive Council

Meeting

20 May, 2016


AGENDA AGENDA

Opening

12:30 0:10 Call to order I/Marike Dijksterhuis

District mission I/Bess Stonehouse

Certification of quorum I/Bess

Approval of the agenda D/Marike

Approval minutes Nice DECM D/Marike

Changes in the team D/Marike

D59 Reports

12:40 0:05 Core Team Report I/Marike

Special committee reports

12:45 0:10 Alignment committee report R/Marike

12:55 0:10 Nominating committee report I/Jaap Russchenberg

13:05 0:10 European Reformation Committee report R/ Morag Mathieson

13:15 0:05 Future conferences R/Carina Schey

Division Directors presentations

13:20 0:40 Division Directors presentations I/Division Directors

New business

14:00 0:10 I/Marike

Closing

14:10 0:05 Announcements I/Marike

14:15 Adjournment D/Marike


DECM, Luxembourg

District report Marike Dijksterhuis

District Director / [email protected]


D59 motto D59 motto

Respect

Integrity

Service

Excellence

Supporting a

Happy

Inspiring

Network of

Engaged Toastmasters


D59 Dashboard D59 Dashboard


WHERE LEADERS ARE MADE


DECM, Luxembourg

Alignment 2016-2017 Marike Dijksterhuis

District Director / [email protected]


Protocol 7.0 – Clause 1.D and E Protocol 7.0 – Clause 1.D and E

D. The best interests of the clubs and district are taken into consideration

when assigning clubs to areas.

I. Areas consist of four to six clubs; however, an area may consist of three

clubs on July 1 only when an efforts to charter a fourth club is in process.

II. Under no circumstances may an area have more than six clubs on July

1.

III. Advanced clubs may not be segregated into areas nor may areas be

segregated by language.

IV.Districts assign clubs to areas based upon:

a. Geographic proximity to other clubs

b. The ability of an area director to effectively provide service

c. Club size and strength (e.g., paid, active, disbanding)

d. Prospective clubs and expected growth

e. The likelihood of eligibility for Distinguished programs (e.g., club

base of the area or division) E.

E. A division must have a minimum of three areas.


Resume of the changes in the Alignment 2016-2017 Resume of the changes in the Alignment 2016-2017

Division A No changes in number of areas

Division B From 6 to 7 areas.

Division C From 7 to 8 areas

Division D No changes in number of areas

Division E No changes in number of areas

Division F No changes in number of areas

Division G From 3 to 6 areas (Italy plus Greece)

Division H No changes in number of areas

Division I No changes in number of areas

Division J No changes in number of areas

Division K No changes in number of areas

Division L From 3 to 4 Areas

Division M No changes in number of areas


Division A Division A


Division B Division B


Division C Division C


Division D Division D


Division E Division E


Division F Division F


Division G Division G


Division H Division H


Division I Division I


Division J Division J


Division K Division K


Division L Division L


Division M Division M


DCM, Luxembourg

Nominating Committee Report Jaap Russchenberg, DTM

Chair Nominating Committee


Nominating Committee Nominating Committee

Division X

Division Name

A Odile Petillot, DTM

Alain Petillot, DTM

B Daniel Mouque, DTM

C Binay Thakhur, DTM

D Susana Bicho, ACB/ALB

E Peter Brechbuehler, DTM

F Philippe Christin, DTM

G Keith Sheldrake, ACB/ALB

H Nacho Arenas, CC/ALS

I Cindy Piccolo, CC/ALS

J Carina Schey, DTM

K Sandra Lensen, CC/CL

L Antonio Calheiros, ACB/ALB

M Diogo Beja, ACS/ALB

Chair Jaap Russchenberg, DTM


Procedure used Procedure used

District Bylaws, art. VII and XI

Protocol 9.0

Time Schedule

14 November 2015, call for Nominations

1 February 2016, Nominations closed

1 April 2016, final report to the District Director


Positions Positions

Core Team 6 positions 4 elective, 2 appointed

Division Directors 13 positions All elective

Area Directors 57 positions All appointed

Total 76 positions More than 100 nominations


Core Team Core Team

Position Name Club Number

District Director Manie Conradie, ACB/ALB 1.366.750

District Director Markus Kuenkel, DTM 4.156.916

Program Quality Director Ana Isabel Lage Ferreira, ACB/ALS 3.743.181

Club Growth Director Nelson Emilio, DTM 1.361.615

Club Growth Director Ulrike Laubner, ACB/ALB 1.833.930

Public Relations Manager Francesco Fedele, DTM 1.399.930

Public Relations Manager Siegfried Haack, CC/ALB 1.387.178


Division Directors Division Directors

Position Name Club Number

Division A Governor Uta Bunde, ACS/ALB 630.139

Division B Governor Crista Filip, CC/ALB 2.187.867

Division C Governor Chantale Evertsz, ACS/ALB 1.523.749

Division D Governor Luis Filipe Silva, ACB/ALB 2.897.675

Division E Governor Angela Saxby Robbins, ACS/ALB 638.179

Division F Governor Wilfried Rouquet 1.530.443

Division G Governor Francesca Gammicchia, CC/CL 1.528.211

Division H Governor Benito Vega Gonzalez, CC/CL 5.471

Division I Governor Nina Carrasco, ACB/ALB 2.890.562

Division J Governor Pavel Savitch 5.048

Division K Governor Rayenne Bachammar, CC/CL 8.887

Division L Governor Noberto Amaral, ACS/ALB 1.495.468

Division L Governor Rui Henriques, DTM 965.761

Division M Governor Gustavo Amaro, CC/ALB 1.425.176

Reformation Committee Report

Prepared by Morag Mathieson DTM

Committee Chair

Presented to DCM D59

On May 21th 2016

European Reformation Committee

Formed by District Directors of D59 & D95

Members:

Agnes Tarnai Markus Kuenkel

Kees Broos Luis Caetano

Jaroslav Kovac Piotr Chimko

Morag Mathieson (Chair)

Committee’s Task

Develop a proposal to create district

structures in Europe that are:

In line with Toastmasters Policy (policy 7.0)

Sustainable

Operationally manageable

For implementation on 1st July 2018, if

approved by the Board of Directors

Basic Principles

Minimum 100 clubs per district (Protocol 7.0)

Geographical Proximity (Protocol 7.0)

Growth Potential

Financial Stability for each district

Quality & Continuity of Leadership

No division of countries preferred

Consider undistricted countries

Reformation Proposal A Spain, Portugal, Andorra

B France, Belgium, Luxembourg,

Netherlands

C Germany, Denmark, Norway,

Sweden

D Poland, Finland, Estonia, Latvia,

Lithuania

E Switzerland, Austria, Italy,

Lichtenstein, Greece, Bulgaria, FYR

Macedonia, Cyprus

F Czech Republic, Slovakia, Hungary,

Romania, Rep. of Moldova,

Ukraine, Croatia

Reformation Proposal A Spain, Portugal, Andorra

B France, Belgium, Luxembourg,

Netherlands

C Germany, Denmark, Norway, Sweden

D Poland, Finland, Estonia, Latvia,

Lithuania

E Switzerland, Austria, Italy,

Lichtenstein, Greece, Bulgaria, FYR

Macedonia, Cyprus

F Czech Republic, Slovakia, Hungary,

Romania, Rep. Of Moldova, Ukraine,

Croatia


FUTURE CONFERENCES FUTURE CONFERENCES

Madrid District Fall Conference 11-13 November

2016

Winterthur District Spring Conference 12-14 May

2017

-Presentation of the proposal

-Approval of the proposal


DECM, Luxembourg

Division G update Francesco FEDELE

Division Director / [email protected]


Division Conference Division Conference

Held May 7th in Verona, 61 partecipants

5 contests, 3 workshops, 1 keynote, 1 interview

Past District Director as a keynote speaker

Awards to Triple Crowne and club with most

Officers trained and club with most

representatives at Division Conference

Division G


Summer School Summer School

June 17/19: A weekend of History, Fun and Learning in Rome -

#HiFuL2016

Special offer for the District Conf.: 90 euro includes Friday night

history show at Roman Forum, Saturday Summer School, lunch

and coffee breaks, Tall Tales Contest and gourmet dinner and

Sunday visit to the Old Roma Harbour with Toastmasters’ speeches

and Table Topic competition at Old Roman Theatre


Education Education

Education

Francesca Gammicchia as Assistant

Online seminars in ITALIAN – planned 5, made 2

First one made on “Roles at a Contest” – 8 part.

Second one May 23° on “Evaluation” – 11 booked

Joint Officer training not supported by incoming

team due to concerns over distance and

partecipation – how to overcome?

Lesson learnt: it takes time to organize things!

Division G


Club Growth Club Growth

Club Growth

Keith Sheldrake as Assistant

Club started in Genova, Torino

and Lugano

Demo meeting in Google Italy

(Milan) and Vicenza

Two military clubs in trouble

one corporate club not paid

Lesson learnt: growing quick but also

having some problems with weak clubs!

Division G


Translation / Marketing Translation / Marketing

Translation (in Italian)

Giorgio Ripamonti as Assistant

Glossary to start translation

Not followed up by DivD: Lost

energy

Marketing

New website and organized two FB

pages “Toastmasters

Italy”/”Toastmasters Italia”

Creating a marketing/PR process

Division G


Lessons learnt Lessons learnt

3 New clubs, reached 400 members

Growing well, but some clubs struggling

Big plan at beginning of the year: 13 project in Education: 3 done, 4 being completed, 16 project in Marketing: 3 done, 4 being completed

12 projects in Organization: 4 done, 5 being completed, 4 project in Joint Activities: none made

22 projects in Development: 7 made, 2 being completed

Too many objectives - focus on a few

IMPORTANT projects

Problems in organizing TLI at beginning of

mandate last year, disagreement outg. team

This year started working with incoming

team in April, will do transition meeting

Division G


DECM, Luxembourg

Division K - Spain East

Emilia Fossati

Area Director K1 / [email protected]

mailto:[email protected]

mailto:[email protected]


Division K

Learnings …


Area K1 Contest Area K1 Contest

Reallocated budget (awards, refreshments)

Published on EasySpeak

Special awards: ’Toastmaster of the Area’ & ’Club Leadership Award’

Training: Contest Chair & Chief Judge

RESULT -> 5/5 clubs competing, 60 attendees

Division K


Division K

Proud of …


Our Gems Our Gems

White Summer Party - Barcelona

Xmas Party - Barcelona

Youth Leadership Program - Mallorca

Corporate COT Area K1- Barcelona

HP Barcelona TM 5th Anniversary

Division K

www.district59.org www.district59.org Division K


Division K

One tip …

www.district59.org www.district59.org Division K

ENJOY!


DECM, 20th May 2016, Luxembourg

DIVISION L (North Portugal)

No Limits do Learn, Live and Laugh.

Always with Love!

Ana Isabel Lage Ferreira

Division Director

[email protected]

Division L


Live, Learn & Laugh … always with Love Live, Learn & Laugh … always with Love


We were everywhere! We were everywhere!

FNAC

Castles

Cafés

Museums

Outdoors

Schools

Universities

YLP

Speechcraft

Newspapers

TM Magazine

Running

Swimming

Eating

Speaking

Leading

Having fun


Numbers Numbers

1 new area + 1 new country

3 charter clubs

4 prospective clubs

75 / Division Conference

100 / TLI

178 teenagers in 11 YLP with >30 TM involved

136 new members

286 membership base


Live, Learn & Laugh … always with Love Live, Learn & Laugh … always with Love


New Business ?


AJOURNEMENT AJOURNEMENT

Next meeting on Saturday 3 September

Athens, Greece

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