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DECM, Luxembourg
District Executive Council
Meeting
20 May, 2016
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AGENDA AGENDA
Opening
12:30 0:10 Call to order I/Marike Dijksterhuis
District mission I/Bess Stonehouse
Certification of quorum I/Bess
Approval of the agenda D/Marike
Approval minutes Nice DECM D/Marike
Changes in the team D/Marike
D59 Reports
12:40 0:05 Core Team Report I/Marike
Special committee reports
12:45 0:10 Alignment committee report R/Marike
12:55 0:10 Nominating committee report I/Jaap Russchenberg
13:05 0:10 European Reformation Committee report R/ Morag Mathieson
13:15 0:05 Future conferences R/Carina Schey
Division Directors presentations
13:20 0:40 Division Directors presentations I/Division Directors
New business
14:00 0:10 I/Marike
Closing
14:10 0:05 Announcements I/Marike
14:15 Adjournment D/Marike
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DECM, Luxembourg
District report Marike Dijksterhuis
District Director / [email protected]
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D59 motto D59 motto
Respect
Integrity
Service
Excellence
Supporting a
Happy
Inspiring
Network of
Engaged Toastmasters
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D59 Dashboard D59 Dashboard
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WHERE LEADERS ARE MADE
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DECM, Luxembourg
Alignment 2016-2017 Marike Dijksterhuis
District Director / [email protected]
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Protocol 7.0 – Clause 1.D and E Protocol 7.0 – Clause 1.D and E
D. The best interests of the clubs and district are taken into consideration
when assigning clubs to areas.
I. Areas consist of four to six clubs; however, an area may consist of three
clubs on July 1 only when an efforts to charter a fourth club is in process.
II. Under no circumstances may an area have more than six clubs on July
1.
III. Advanced clubs may not be segregated into areas nor may areas be
segregated by language.
IV.Districts assign clubs to areas based upon:
a. Geographic proximity to other clubs
b. The ability of an area director to effectively provide service
c. Club size and strength (e.g., paid, active, disbanding)
d. Prospective clubs and expected growth
e. The likelihood of eligibility for Distinguished programs (e.g., club
base of the area or division) E.
E. A division must have a minimum of three areas.
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Resume of the changes in the Alignment 2016-2017 Resume of the changes in the Alignment 2016-2017
Division A No changes in number of areas
Division B From 6 to 7 areas.
Division C From 7 to 8 areas
Division D No changes in number of areas
Division E No changes in number of areas
Division F No changes in number of areas
Division G From 3 to 6 areas (Italy plus Greece)
Division H No changes in number of areas
Division I No changes in number of areas
Division J No changes in number of areas
Division K No changes in number of areas
Division L From 3 to 4 Areas
Division M No changes in number of areas
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Division A Division A
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Division B Division B
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Division C Division C
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Division D Division D
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Division E Division E
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Division F Division F
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Division G Division G
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Division H Division H
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Division I Division I
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Division J Division J
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Division K Division K
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Division L Division L
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Division M Division M
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WHERE LEADERS ARE MADE
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DCM, Luxembourg
Nominating Committee Report Jaap Russchenberg, DTM
Chair Nominating Committee
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Nominating Committee Nominating Committee
Division X
Division Name
A Odile Petillot, DTM
Alain Petillot, DTM
B Daniel Mouque, DTM
C Binay Thakhur, DTM
D Susana Bicho, ACB/ALB
E Peter Brechbuehler, DTM
F Philippe Christin, DTM
G Keith Sheldrake, ACB/ALB
H Nacho Arenas, CC/ALS
I Cindy Piccolo, CC/ALS
J Carina Schey, DTM
K Sandra Lensen, CC/CL
L Antonio Calheiros, ACB/ALB
M Diogo Beja, ACS/ALB
Chair Jaap Russchenberg, DTM
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Procedure used Procedure used
District Bylaws, art. VII and XI
Protocol 9.0
Time Schedule
14 November 2015, call for Nominations
1 February 2016, Nominations closed
1 April 2016, final report to the District Director
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Positions Positions
Core Team 6 positions 4 elective, 2 appointed
Division Directors 13 positions All elective
Area Directors 57 positions All appointed
Total 76 positions More than 100 nominations
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Core Team Core Team
Position Name Club Number
District Director Manie Conradie, ACB/ALB 1.366.750
District Director Markus Kuenkel, DTM 4.156.916
Program Quality Director Ana Isabel Lage Ferreira, ACB/ALS 3.743.181
Club Growth Director Nelson Emilio, DTM 1.361.615
Club Growth Director Ulrike Laubner, ACB/ALB 1.833.930
Public Relations Manager Francesco Fedele, DTM 1.399.930
Public Relations Manager Siegfried Haack, CC/ALB 1.387.178
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Division Directors Division Directors
Position Name Club Number
Division A Governor Uta Bunde, ACS/ALB 630.139
Division B Governor Crista Filip, CC/ALB 2.187.867
Division C Governor Chantale Evertsz, ACS/ALB 1.523.749
Division D Governor Luis Filipe Silva, ACB/ALB 2.897.675
Division E Governor Angela Saxby Robbins, ACS/ALB 638.179
Division F Governor Wilfried Rouquet 1.530.443
Division G Governor Francesca Gammicchia, CC/CL 1.528.211
Division H Governor Benito Vega Gonzalez, CC/CL 5.471
Division I Governor Nina Carrasco, ACB/ALB 2.890.562
Division J Governor Pavel Savitch 5.048
Division K Governor Rayenne Bachammar, CC/CL 8.887
Division L Governor Noberto Amaral, ACS/ALB 1.495.468
Division L Governor Rui Henriques, DTM 965.761
Division M Governor Gustavo Amaro, CC/ALB 1.425.176
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WHERE LEADERS ARE MADE
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Reformation Committee Report
Prepared by Morag Mathieson DTM
Committee Chair
Presented to DCM D59
On May 21th 2016
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European Reformation Committee
Formed by District Directors of D59 & D95
Members:
Agnes Tarnai Markus Kuenkel
Kees Broos Luis Caetano
Jaroslav Kovac Piotr Chimko
Morag Mathieson (Chair)
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Committee’s Task
Develop a proposal to create district
structures in Europe that are:
In line with Toastmasters Policy (policy 7.0)
Sustainable
Operationally manageable
For implementation on 1st July 2018, if
approved by the Board of Directors
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Basic Principles
Minimum 100 clubs per district (Protocol 7.0)
Geographical Proximity (Protocol 7.0)
Growth Potential
Financial Stability for each district
Quality & Continuity of Leadership
No division of countries preferred
Consider undistricted countries
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Reformation Proposal A Spain, Portugal, Andorra
B France, Belgium, Luxembourg,
Netherlands
C Germany, Denmark, Norway,
Sweden
D Poland, Finland, Estonia, Latvia,
Lithuania
E Switzerland, Austria, Italy,
Lichtenstein, Greece, Bulgaria, FYR
Macedonia, Cyprus
F Czech Republic, Slovakia, Hungary,
Romania, Rep. of Moldova,
Ukraine, Croatia
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Reformation Proposal A Spain, Portugal, Andorra
B France, Belgium, Luxembourg,
Netherlands
C Germany, Denmark, Norway, Sweden
D Poland, Finland, Estonia, Latvia,
Lithuania
E Switzerland, Austria, Italy,
Lichtenstein, Greece, Bulgaria, FYR
Macedonia, Cyprus
F Czech Republic, Slovakia, Hungary,
Romania, Rep. Of Moldova, Ukraine,
Croatia
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WHERE LEADERS ARE MADE
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FUTURE CONFERENCES FUTURE CONFERENCES
Madrid District Fall Conference 11-13 November
2016
Winterthur District Spring Conference 12-14 May
2017
-Presentation of the proposal
-Approval of the proposal
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WHERE LEADERS ARE MADE
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DECM, Luxembourg
Division G update Francesco FEDELE
Division Director / [email protected]
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Division Conference Division Conference
Held May 7th in Verona, 61 partecipants
5 contests, 3 workshops, 1 keynote, 1 interview
Past District Director as a keynote speaker
Awards to Triple Crowne and club with most
Officers trained and club with most
representatives at Division Conference
Division G
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Summer School Summer School
June 17/19: A weekend of History, Fun and Learning in Rome -
#HiFuL2016
Special offer for the District Conf.: 90 euro includes Friday night
history show at Roman Forum, Saturday Summer School, lunch
and coffee breaks, Tall Tales Contest and gourmet dinner and
Sunday visit to the Old Roma Harbour with Toastmasters’ speeches
and Table Topic competition at Old Roman Theatre
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Education Education
Education
Francesca Gammicchia as Assistant
Online seminars in ITALIAN – planned 5, made 2
First one made on “Roles at a Contest” – 8 part.
Second one May 23° on “Evaluation” – 11 booked
Joint Officer training not supported by incoming
team due to concerns over distance and
partecipation – how to overcome?
Lesson learnt: it takes time to organize things!
Division G
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Club Growth Club Growth
Club Growth
Keith Sheldrake as Assistant
Club started in Genova, Torino
and Lugano
Demo meeting in Google Italy
(Milan) and Vicenza
Two military clubs in trouble
one corporate club not paid
Lesson learnt: growing quick but also
having some problems with weak clubs!
Division G
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Translation / Marketing Translation / Marketing
Translation (in Italian)
Giorgio Ripamonti as Assistant
Glossary to start translation
Not followed up by DivD: Lost
energy
Marketing
New website and organized two FB
pages “Toastmasters
Italy”/”Toastmasters Italia”
Creating a marketing/PR process
Division G
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Lessons learnt Lessons learnt
3 New clubs, reached 400 members
Growing well, but some clubs struggling
Big plan at beginning of the year: 13 project in Education: 3 done, 4 being completed, 16 project in Marketing: 3 done, 4 being completed
12 projects in Organization: 4 done, 5 being completed, 4 project in Joint Activities: none made
22 projects in Development: 7 made, 2 being completed
Too many objectives - focus on a few
IMPORTANT projects
Problems in organizing TLI at beginning of
mandate last year, disagreement outg. team
This year started working with incoming
team in April, will do transition meeting
Division G
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WHERE LEADERS ARE MADE
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DECM, Luxembourg
Division K - Spain East
Emilia Fossati
Area Director K1 / [email protected]
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Division K
Learnings …
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Area K1 Contest Area K1 Contest
Reallocated budget (awards, refreshments)
Published on EasySpeak
Special awards: ’Toastmaster of the Area’ & ’Club Leadership Award’
Training: Contest Chair & Chief Judge
RESULT -> 5/5 clubs competing, 60 attendees
Division K
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Division K
Proud of …
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Our Gems Our Gems
White Summer Party - Barcelona
Xmas Party - Barcelona
Youth Leadership Program - Mallorca
Corporate COT Area K1- Barcelona
HP Barcelona TM 5th Anniversary
Division K
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www.district59.org www.district59.org Division K
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Division K
One tip …
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ENJOY!
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WHERE LEADERS ARE MADE
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DECM, 20th May 2016, Luxembourg
DIVISION L (North Portugal)
No Limits do Learn, Live and Laugh.
Always with Love!
Ana Isabel Lage Ferreira
Division Director
Division L
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Live, Learn & Laugh … always with Love Live, Learn & Laugh … always with Love
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We were everywhere! We were everywhere!
FNAC
Castles
Cafés
Museums
Outdoors
Schools
Universities
YLP
Speechcraft
Newspapers
TM Magazine
Running
Swimming
Eating
Speaking
Leading
Having fun
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Numbers Numbers
1 new area + 1 new country
3 charter clubs
4 prospective clubs
75 / Division Conference
100 / TLI
178 teenagers in 11 YLP with >30 TM involved
136 new members
286 membership base
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Live, Learn & Laugh … always with Love Live, Learn & Laugh … always with Love
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WHERE LEADERS ARE MADE
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New Business ?
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WHERE LEADERS ARE MADE
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AJOURNEMENT AJOURNEMENT
Next meeting on Saturday 3 September
Athens, Greece
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WHERE LEADERS ARE MADE