district of lantzville may 9,2016 regular council meeting ... · c16-84 that the district of...
TRANSCRIPT
District of LantzvilleIncorporated June 2003
Agenda for the Regular Meeting of Council of the District of Lantzville to be held on Monday, May 9,2016, at 7:00 pm at the District of Lantzville Office, 2"^* Floor, 7192 Lantzville Road, Lantzville, BC
Page No. (This meeting may be recorded)1. AGENDA ADDITIONS AND/OR DELETIONS
1-2 2. ADOPTION OF THE AGENDA
THAT Council adopts the May 9 2016 regular Council meeting agenda.
3-6 3. APPROVAL OF MINUTES
THAT Council approves the April 25,2016 regular Council meeting minutes.
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4. PRESENTATIONS, DELEGATIONS & PETITIONSa) Mark Fisher, Superintendent, Officer In Charge, Nanaimo RCMP - re:
Activity Report and January to March 2014,2015 & 2016 Crime Statistics &Clearance Rates - For Information
5. CORRESPONDENCE
8-11 a) Director Bill Veenhof, Chair, Regional District of Nanaimo Board (28 Apr 2016) re:Regional Growth Strategy Bylaw No. 1615.01,2016 Formal Referral
THAT Council accepts the "Regional District of Nanaimo Regional GrowthStrategy Bylaw No. 1615.01,2016", as presented with the April 27,2016correspondence from Director Bill Veenhof, Chair, RDN Board.
12-13 b) Jacquie Hill, Manager of Administrative Services (1 Apr 2016) re: Regional Parksand Trails Service Area Amendment Bylaw No. 1231.05,2016 - For Consent
THAT the Council of the District of Lantzville consents to the adoption, bythe Regional District of Nanaimo Board, of "Regional Parks and Trails ServiceArea Amendment Bylaw No. 1231.05,2016" as amended; AND FURTHER,instructs staff to notify the Regional District of Nanaimo accordingly.
6. REPORTS
a) Mayor & Councillors - Verbal Updates
14-26 b) 2015 Climate Action Reporting - For Information
27-36 c) Parks & Recreation Commission March 24 and April 28,2016 Meeting Minutes andRecommendation
Backgroimd: Jay Hoots April 5,2016 letter and concept planTHAT Council approves the J. Hoots concept plan as presented for the Rotary
Park Mountain Bike Circuit and authorizes staff to proceed with the contract withHoots Bicycle Accessories Ltd. for construction as outlined in the Jay Hootsproposal, in the amount of $32,000; AND FURTHER THAT staff implement acommunication plan for the project.
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District of Lantzville
May 9,2016 Regular Council Meeting AgendaPage 2 of 2
7. UNFINISHED BUSINESS
a) LantzviUe/Nanaimo Water AgreementTHAT Council authorizes Mayor Haime to appear before Nanaimo City
Council to provide information concerning the requested amendments to theLantzviUe/Nanaimo Water Agreement.
8. BYLAWS
37 a) Bylaw No. 127THAT Council adopts "District of Lantzville Regional Parks and Trails
Parcel Tax and Assessment Roll Preparation Bylaw No. 56,2007, AmendmentBylaw No. 127,2016".
9. NEW BUSINESS, MOTIONS & NOTICES OF MOTIONS - Nil
10. PUBLIC PARTICIPATION (For questions or comments regarding business discussed byCouncil at this meeting except public hearings topics - speakers must first state their nameand street address)
11. SPECIAL BUSINESS (IN CAMERA) MOTION TO CLOSETHAT Council closes the meeting to the public, pursuant to section 90(1) (b) of the
Community Charter, for the purpose of considering:• personal information about an identifiable individual who is being considered for a
municipal award or honour, or who has offered to provide a gift to the municipality oncondition of anonymity.
Following adoption of the above motion, the meeting will be closed to the public.MEETING REOPENS TO PUBLIC
12. ADJOURNMENT
THAT Council adjourns the meeting.
NEXT SCHEDULED COUNCIL MEETINGS:
Committee of the Whole, Monday, May 16,2016 @ 5:00 pmSpecial Council Meeting, Monday, May 16,2016 @ 7:00 pm at Costin Hall
(Fire Service Awards and Freedom of the Municipality Honour Ceremony)Regular Meeting, Wednesday, May 25,2016 @ 7:00 pm
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DRAFT
Minutes of the Regular Meeting of Council of Lantzville on Monday, April 25,2016, at 7:00 pm at theDistrict of Lantzville Office, Floor - 7192 Lantzville Road, Lantzville, BC
PRESENT: Council: Mayor Colin HaimeCouncillor Bob ColcloughCouncillor John Coulson
Councillor Will Geselbracht
Councillor Denise Haime
Councillor Dot NearyCouncillor Mark Swain
Staff: Brad McRae, Chief Administrative OfficerTrudy Coates, Director of Corporate AdministrationJeannie Beauchamp, Director of Financial ServicesFred Spears, Director of Public WorksFrank Limshue, Community PlannerRob Chatton, Fire ChiefHeidi Hahn, Management Intern, University of Applied Science inLudwigsburg, Germany
Mayor Haime called the meeting to order at 7:00 pm.
AGENDA ADDITIONS AND/OR DELETIONS
ADOPTION OF THE AGENDA
Councillor Colclough MOVED and Councillor Neary SECONDED, THAT Council adopts the April 25,2016 regular Coimcil meeting agenda, as amended moving item 9a) 2015 Financial Statements toimmediately following item 4a).CARRIED
APPROVAL OF MINUTES
Councillor Colclough MOVED and Councillor Geselbracht SECONDED, THAT Council approvesthe April 11,2016 special Council meeting minutes, as presented.CARRIED
Councillor Colclou^ MOVED and Councillor Neary SECONDED, THAT Council approves theApril 11,2016 regular Council meeting minutes, as presented.CARRIED
Councillor Neary MOVED and Councillor Swain SECONDED, THAT Council approves the April 18,2016 Committee of the Whole meeting minutes, as presented.CARRIED
PRESENTATIONS, DELEGATIONS & PETITIONS1. Lenora Lee, CPA, CA, KPMG gave a presentation, for information, reviewing the Auditor's
Year-End Findings Report and the District of Lantzville 2015 Financial Statements.
NEW BUSINESS, MOTIONS & NOTICES OF MOTIONS1. 2015 Financial Statements - re: resolution by CouncU
C16-83 Councillor Geselbracht MOVED and Councillor Colclou^ SECONDED, THAT Council approvesthe audited Financial Statements for the District of Lantzville for the year ended December 31,2015, as presented by KPMG.CARRIED
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District of Lantzville
April 25,2016 Regular Council Meeting Minutes - DRAFTPage 2 of 4
PRESENTATIONS, DELEGATIONS & PETITIONS1. Jennifer Phillips, 7006 Dickinson Road, gave a presentation, and submitted a petition signed by 20
of 21 residents in the immediate area, in support of installation of a pedestrian crossing between thebottom of the trail (District of Lantzville trail between Dickinson Road and Saxon Crossing Road)where it meets Dickinson Road and Oar Road.
Cotmcillor Swain MOVED and Cotmcillor Colclough SECONDED, THAT the District ofLantzville install a standard pedestrian crosswalk between the bottom of the trail (District ofLantzville trail between Dickinson Road and Saxon Crossing Road) where it meets Dickinson Roadand Oar Road.
Councillor Neary MOVED and Councillor Colclough SECONDED, THAT Council amends themotion on the floor by adding AND FURTHER THAT Council directs staff to review vegetationand clear sight lines in the area of the crosswalk"CARRIED
MAIN MOTION AS AMENDED:
THAT the District of Lantzville install a standard pedestrian crosswalk between the bottom of thetrail (District of Lantzville trail between Dickinson Road and Saxon Crossing Road) where it meetsDickinson Road and Oar Road; AND FURTHER THAT Council directs staff to review vegetationand clear si^t lines in the area of the crosswalk.
Councillor Colclough MOVED and Councillor Swain SECONDED, THAT Council amends themain motion by adding after "Oar Road" the words ", with funding from contingency".CARRIED
MAIN MOTION AS AMENDED:
C16-84 THAT the District of Lantzville install a standard pedestrian crosswalk between the bottom of thetrail (District of Lantzville trail between Dickinson Road and Saxon Crossing Road) where it meetsDickinson Road and Oar Road, with funding from contingency; AND FURTHER THAT Councildirects staff to review vegetation and clear si^t lines in the area of the crosswalk.CARRIED
CORRESPONDENCE
1. Bill McKay, Chair & Judith Sayers, Co-Chair, Island Corridor Foundation (4 and 18 Apr2016) re: Request for Appointee to ICF Local Government Liaison CommitteeCouncillor Haime MOVED and Councillor Swain SECONDED, THAT Council receives, forinformation, the April 4 and 18,2016 Island Corridor Foundation letter requesting that Councilappoint a District of Lantzville representative to the Island Corridor Foundation Liaison Committee.CARRIED
REPORTS
1. Mayor & Councillors - Verbal Updates• Councillor Colclough commented on winning the Fortis exhibitor draw at the Association of
Vancouver Island and Coastal Communities Conference for $1,500 donation to a non-profitorganization, and reported that it will be split between the Seaside Community Society andthe Lantzville Historical Society for improvements at Costin Hall
• Councillor Swain commented on appreciation for the Lantzville garbage clean-up by theBrownies, Girl Guides and Pathfinders held on April 23,2016.
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District of Lantzville
April 25,2016 Regular Council Meeting Minutes - DRAFTPage 3 of4
REPORTS Contd.
2, Fire Chief's 2016 -1®* Quarter ReportCouncillor Colclou^ MOVED and Councillor Haime SECONDED, THAT Council receives,for information, the Fire Chiefs 2016 - Quarter Report.CARRIED
3. April 18,2016 Committee of the Whole Meeting RecommendationC16-85 Councillor Neary MOVED and Councillor Geselbracht SECONDED, THAT Council approves
the Grants In Aid Policy No. 3000-1, as presented and amended April 18,2016.CARRIED
UNFINISHED BUSINESS
1. Lantzville/Nanaimo Water Agreement Proposed AmendmentsCouncillor Haime MOVED and Councillor Neary SECONDED, THAT Council receives, forinformation, the CAO's Lantzville/Nanaimo Water Agreement Proposed Amendments report.CARRIED
2. Public Input on Draft Public Participation PolicyC16-86 Councillor Colclough MOVED and Councillor Neary SECONDED, THAT Council approves
the District of Lantzville Public Participation Policy, as presented April 25,2016.CARRIED
3. 2015 Koers Water Supply and Distribution Study ClarificationCouncillor Colclough MOVED and Councillor Swain SECONDED, THAT Council receives,for information, the Director of Public Works' 2015 Koers Water Supply and Distribution StudyClarification report.CARRIED
C16-87 Councillor Coulson MOVED and Councillor Swain SECONDED, THAT staff incorporate intothe Town Hall meeting in June 2016 the Class D costing information for providing water to thelocal cost area based on the 2015 Koers Water Supply and Distribution Study Clarification andwith no developer contribution.CARRIED
BYLAWS
1. Bylaw No. 120C16-88 Councillor Colclou^ MOVED and Councillor Geselbracht SECONDED, THAT Council
adopts "District of Lantzville 2016 - 2020 Financial Plan Bylaw No. 120, 2016".CARRIED
2. Bylaw No. 121C16-89 Councillor Geselbracht MOVED and Councillor Colclough SECONDED, THAT Council adopts
"District of Lantzville 2016 Tax Rates Bylaw No. 121, 2016".CARRIED
3. Bylaw No. 124C16-90 Councillor Geselbracht MOVED and Councillor Colclou^ SECONDED, THAT Council adopts
"District of Lantzville Water Rates Bylaw No. 124, 2016".CARRIED
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District of Lantzville
April 25,2016 Regular Council Meeting Minutes - DRAFTPage 4 of 4
BYLAWS Contd.
4. Bylaw No. 125C16-91 Coxmcillor Neary MOVED and Councillor Colclough SECONDED, THAT Council adopts
"District of Lantzville Sewer Rates and Regulation Bylaw No. 66,2007, Amendment Bylaw No.125, 2016".
CARRIED
5. Bylaw No. 126C16-92 Councillor Colclough MOVED and Councillor Geselbracht SECONDED, THAT Council adopts
"District of Lantzville Miscellaneous Fees and Charges Bylaw No. 26 - 2004, AmendmentBylaw No. 126,2016".CARRIED
NEW BUSINESS, MOTIONS & NOTICES OF MOTIONS1. Development Permit - 7425 Industrial Way (Lantzville Holdings Ltd.)
C16-93 Councillor Geselbracht MOVED and Councillor Colclou^ SECONDED, THAT Council approvesDevelopment Permit Application No. 3060-20-DP16-002 to accommodate the construction of aconcrete slab and lock block loading bay on the property located at 7425 Industrial Road, legallydescribed as Lot A, District Lot 44, Wellington District (Situated in Nanoose District) PlanVIP84066 and located within the Development Permit Area VI- Lantzville Industrial Park Formand Character.
CARRIED
PUBLIC PARTICIPATION
• Brian Dempsey, 6930 Owen Road, commented on the Lantzville/Nanaimo Water Agreement andtiming of the release of the information to the media
• Brian Blood, 7075 Caillet Road, commented on outdoor burning regulations and the need formiddle class residents to be able to bum vegetation on large lots
SPECIAL BUSINESS (IN CAMERA) MOTION TO CLOSE - Nil
ADJOURNMENT
Councillor Haime MOVED and Councillor Colclough SECONDED, THAT the Council adjourns themeeting.CARRIED
MEETING ADJOURNED: 9:03 pm
Certified Correct:
Tmdy Coates, Director of Corporate Administration
Confirmed this ^ day of ,2016.
Colin Haime, Mayor
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Nanaimo RCMP
Mayor's Report - Crime Statistics & Clearance Rates
Crime Statistics for Lantzviile 2016.01.01 to 2016.03.31-2015/16 Quarter #4
Crimes Against the PersonJan to Mar 2014 Jan to Mar 2016 Jan to Mar 2016
Arson {1629.2110) 0 0 0
Assaults (1410.1430.1440.1460,1470.1400) 1 3 2 '"i
Harassment (I625,1626} 2 0 0
Robbery (I610) 0 0 0
Sex Offences (laioioisss) 0 0 0
Utter Threats (3450.10271 0 1
Weapons Offences (1420,1450.1455,1457.3375.3310,3320,3330.3300) 0 1 1
Crimes Against PropertyJail to Mar 2014 Jan to Mar 2016 Jan to Mar 2016
B&E - Bus. (2120 -1) 1 0 0
B&E - Res. (2120-2) 1 2 ;; 0 ~
B&E - Oth. (2120 -3) 0 2 0
Frauci (216O) 1 1
Theft of Motor Vehicle (2131.2141.2135) 2 2
Theft from Vehicle (2132,2142) 2 3
Other Theft 0/5000 (2130) 1 0 0
Other Theft U/5000 (2140) 1 4
Shoplifting (2133,2143) 0 0 0
Mischief to Property (2170} 6 4
i Traffic Offences
Jan to Mar 2014 Jan to Mar 2016 Jan to Mar 2016
Non-Fatal Crashes Resulting in Iniury (8130.2) 4 1
Crashes Resulting in Fatality (8130-1) 0 0 0
24 hr. SUSp. (0120-40, 501*24 HrSuspalso present on impaired OpMVtiles. 0 2 2
ImpairecJ Op MV / IRP (9230-3,2,9240-1,2,9250-1.8120-41:45) 0 0 0
1 Other Offences & Occurrences
Jan to Mar 2014 Jan to Mar 2016 Jan to Mar 2016
Cause Disturbance (3430) 3 2 ; ■ 1
Drug Possession (411D,4120,4130,4140.4150,4160) 0 1 1
Drug Trafficking (4210.4220,4230.4240,4250,4260) 0 0 0
Drug Production (4410.4420,4430,4440,4450,4460) 3 0 0
■D•vl
Trud^Coate^
From:
Sent;
To:
Cc:
Subject:
Attachments:
Boogaards, Stephen <[email protected]>
April-28-16 9:57 AM
Frank Limshue
Regional Growth Strategy Bylaw No. 1615.01, 2016 Formal Referral
Lantzvilie Acceptance Letter.pdf
Dear Mayor Haime:
Please find the attached letter from the RDN Chair, Bill Veenhof. The letter has also been sent by mail. The letter is theformal referral of Regional Growth Strategy Bylaw No. 1615.01, 2016 for consideration of acceptance by Council.
Please do not hesitate to contact us if you have any questions about the amendment to the Regional Grovrth Strategy.
Regards,
Stephen Boogaards
Stephen Boogaards, MClP, RPPPlanner
Strategic and Community Development DepartmentRegional District of NanalmoPhone: 250-390-6524Email:
DISTP1C~" OF LAiVT?"':! i
^ Council□ MayorH C.AO.
□ Direclor of Finance
IS Corp. Admin.S Agenda
□ Circ. To Staff
□ Public Works
^ PlanningD Fire Dept.□ Oliier
h/\aM R-eautar(rMQ.io
P8
iGIONAL
DistrictofNanaimo
Development Services6300 Hammond Bay Road
Nanaimo, BCV9T 6N2
Ph: (250) 390-6510
Toll Free: 1-877-607-4111
Fax: (250) 390-7511Email: [email protected]
W^: www.rdn.fac.ca
April 27, 2016
District of Lantzville
7192 Lantzville Road (Box ICQ)Lantzville, BC V9P 2E1
Attention: Mayor and Council
Dear Mayor and Council:
RE: REGIONAL GROWTH STRATEGY BYLAW NO. 1615.01,2016FORMAL REFERRAL
Enclosed for your local government's consideration of acceptance is "Regional Districtof Nanaimo Regional Growth Strategy Bylaw No. 1615.01, 2016". The LocalGoveniment Act (Section 436) requires proposed regional growth strategy bylaws to bereferred to affected local governments (member municipalities and adjacent regionaldistricts) for acceptance after holding a public hearing and before the RDN can consideradoption of the bylaw.
The RDN Board gave first and second reading of Regional Growth Strategy Bylaw No.1615.01 on March 22, 2016. A public hearing for the Bylaw was subsequently held onApril 13, 2016. On April 26, 2016, the RDN Board accepted a report summarizing theproceedings of the public hearing and directed staff to refer the Bylaw to yourjurisdiction for consideration of acceptance.
Each affected local government is requested to respond to the regional growth strategybylaw by resolution. Upon receipt of this referral, each affected local government must:
1. Review the proposed RGS Bylaw No. 1615.01 in the context of any officialcommunity plan for its jurisdiction, both those that are current and those that arein preparation, and in the context of any other matters that affect its jurisdiction;and
2. Within 60 days of receipt of the referral either:a. Accept Regional Growth Strategy Bylaw No. 1615.01 as presented; orb. Respond by resolution, to the RDN Board indicating specifically the
reasons your local government refuses to accept.
Failure to accept the proposed RGS Bylaw No. 1615.01 or respond with specificobjections within 60 days of receipt of the referral will deem your local government tohave accepted the proposed RGS Bylaw No. 1615.01.
Should your local government choose not to accept the proposed RGS Bylaw No.1615.01 as presented, you must identify, by resolution, the reason for your objection. Ifa local government objects to RGS Bylaw No. 1615.01, the process is then taken overby the Minister of Community, Sport and Cultural Development who will determine theform and nature of efforts to resolve the matter. The disputing parties (the localgovernment that objects and the regional district and other impacted local governments)must share equally all costs associated with the process imposed by the Minister.
An affected local government does not have to accept any delegation or submissionbefore passing a resolution in relation to the bylaw, but it may choose to if it considers
P9
Mayor and CouncilApril 27. 2016Page 2
that appropriate. If an affected local government accepts submissions or a delegation,the delegation or submission must be limited and relevant to the context within whichthe local government is permitted to comment.
If you or your staff have any questions about "Regional District of Nanaimo RegionalGrowth Strategy Bylaw No. 1615.01, 2016", please do not hesitate to contact PaulThompson, Manager, Long Range Planning or Stephen Boogaards, Planner (Tel:250-390-6510).
On behalf of the RDN Board, I would like to take this opportunity to thank you fortaking the time to review this referral and 1 look forward to your response.
Sincerely,
0^
Director Bill Veenhof
Chair, RDN Board
Enclosure: Regional District of Nanaimo Regional Growth Strategy Bylaw No. 1615.01, 2016
cc: Frank Limshue, Community Planner, District of Lantzville
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Mayor and CouncilApril 27. 2016Page 2
REGIONAL DISTRia OF NANAIMO
BYLAW NO. 1615.01
A Bylaw to Amend
Regional District of Nanalmo
Regional Growth Strategy Bylaw No. 1615,2011
The Board of the Regional District of Nanalmo, in open meeting assembled, enacts as follows:
A. This Bylaw may be cited as "Regional District of Nanalmo Regional Growth Strategy Bylaw No.1615.01,2016".
B. The "Regional District of Nanalmo Regional Growth Strategy Bylaw No. 1615,2011", Is herebyamended as follows:
1. Under Schedule A, Part 1.5 Amendment Approval Process by deleting:
2. Although not considered as an exhaustive list, the following types of amendments are notconsidered minor:
And replacing It with the following:
2. Although not considered as an exhaustive list, the following types of amendments arenot considered minor unless they have been contemplated as part of a full officialcommunity plan review process:
Introduced and read two times this 22"'' day of March 2016
Public Hearing held this 13^" day of April 2016
"Regional District of Nanaimo Regional Growth Strategy Bylaw No. 1615.01,2016" was accepted byresolution as follows:
• City of Nanaimo on the day of 20XX
• District of Lantzvllle on the day of 20XX
• City of Parksvilie on the day of 20XX
• Town of Qualicum Beach on the day of ^20XX
• Comox Valley Regional District Board on the day of ^20XX
• Alberni Clayoquot Regional District Board on the day of 20XX• Cowichan Valley Regional District Board on the day of 20XX
Read a third time this day of 20XX
Adopted this day of 20XX
Chairperson Corporate Officer
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RegionalDistrictofNanaimo
6300 Kammond Boy Rd.Nonaimo, B.C.
V9T 6N2
Ph: (2501390-4111
Toll Free: 1-877-607-4111
Fox: (250)390-4163
RON Website: www.rdn.bc.ca
■U; -:
niSTRlCI OF LANTZViU^
a;Circ.ToSlaff CPja: Public Works^ Planning□ Fire Dept.□ Other
April 27, 2016
Council
□ MayorJ2 C.AO.
Direclor of Finance
£5 Corp. Admin.^ Agenda ^Qu 3 pOlG gr^Jnr Cninrl{
G^'hCi .^n-lZP
District of LantzvillePO Box 100
Lantzville, BC V0R2H0
Attention: Trudy Coates, Director of Corporate Administration
Dear Ms. Coates:
Re: Regional Parks and Trails Service Area Amendment Bylaw No. 1231.05,2016
The Board, at its regular meeting held April 26, 2016 amended Bylaw No. 1231.05 whichrequires participating area approval (copy attached). This bylaw proposes to amend theannual requisition collected by parcel tax for 2016 and no longer sets a parcel tax ratefor years 2017 and onward. The Board has referred Bylaw No. 1231 to staff foralternatives for the 2017- 2022 parcel tax increases.
As part of the approval process for the amended bylaw, the Regional District requiresthe consent of at least 2/3 of the local service participants. As the District of Lantzville Isa participant in the local service. It would be appreciated If your Council would considerendorsing the following resolution as its next meeting:
That the Council of the District of Lantzville consents fo the adoption of"Regional Parks and Trails Service Area Amendment Bylaw No. 1231.05,2016" as amended, and further, that the Regional District of Nanaimo benotified accordingly.
If you have any questions, please do not hesitate to contact this office.
Sincerely,
Jacquie HillManager of Administrative Services
Attachment
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\o^REGIONAL DiSTRia OF NANAIMO
BYLAW NO. 1231.05 »-v
A BYLAW TO AMEND REGIONAL DISTRICT OF NANAIMOREGIONAL PARKS AND TRAILS SERVICE AREA
CONVERSION BYLAW NO. 1231
WHEREAS the Board of the Regional District of Nanaimo wishes to amend "Regional District of NanaimoRegional Parks and Trails Service Area Conversion Bylaw No. 1231,2001";
AND WHEREAS at least 2/3 of the service participants have consented to the adoption of this bylaw inaccordance with section 349 of the Local Government Act;
NOW THEREFORE, the Board of the Regional District of Nanaimo, in open meeting assembled, enacts asfollows:
1. Citation
This bylaw may be cited as the "Regional Parks and Trails Service Area Amendment BylawNo. 1231.05, 2016". ^
2. Amendment
"Regional District of Nanaimo Regional Parks and Trails Service Area Conversion Bylaw No. 1231,2001" is amended as follows:
(1) By deleting Section 7 and substituting it with the following:
"The amount to be requisitioned under Subsection 4(e) shall be at the following rate:
Requisition Year Parcel Tax rate
2016 $14.00 per taxable parcel
Introduced and read two times this 22nd day of March, 2016.
Read a third time as amended this 26th day of April, 2016.
Adopted this day of , 2016.
CHAIRPERSON CORPORATE OFFICER
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District of Lantzville
REPORT TO COUNCIL
Regular Council Agenda ItemMay 9,2016
FUe: 5280-08
Q:DOL/Rq)orts/2016/Climate Action Reporting - 2015
AUTHOR: Laurie Desloges, Accounting ClerkBrad McRae, Chief Administrative Officer
SUBJECT: 2015 Climate Action Reporting
RECOMMENDATION
This report is for information purposes.
ALTERNATIVE
n/a
ATTACHMENT
1. Climate Action Revenue Incentive (CARIP) Public Report for 2015
PURPOSE
To provide Coimcil with copies of Public Reports for the Climate Action Revenue Incentive Program(CARIP) regarding the District's climate actions and carbon neutral progress during 2015.
BACKGROUND
As a signatory to B.C. Climate Action Charter, the District is eligible to receive a grant approximatingthe amoimt of carbon tax paid on fuel purchases in the year. The 2016 grant, based on 2015piuchases, is estimated to be $900. A requirement of the grant is to report publicly on the District'sactions to reduce greenhouse gases (GHG's) and energy use and also its progress on achievingcarbon neutrality.
DISCUSSION
Attached is a copy of the report prepared by staff from a survey template provided by the Province.This is made public by posting it to the District's website as well as having paper copies available atthe District office for viewing.
The District achieved carbon neutrality for 2015 because of om participation in the organic wastecollection program. The Regional District of Nanaimo assigns to the District our share of GHGemission reductions from this program. These are used to offset the Districf s GHG emissionsgenerated from District operations. Emissions and energy usage are accumulated using SmartTool, adatabase program developed by the Province for use by municipalities in tracking their GHG's.
Local governments can achieve carbon neutrality by measuring and reducing emissions, bypurch^ing carbon offsets to compensate for their greenhouse gcis emissions or by developingprojects to offset emissions.
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District of Lantzville
May 9,2016, Council Agenda - 2015 Climate Action RqxMtingPage 2 of2
HNANCIAL IMPLICATIONS
There are no direct financial implications to this reporting, except to note that the reporting isrequired to remain eligible for the CARIP grant eacli }'ear. Purser, because the District is carbonneutral as a result of its operations in 2015, there is no requirement to purchase offsets.
COMMUNICATION STRATEGY
Tire report will be provided to the public via the municipal website.
STRATEGIC FLAN ALIGNMENT
Public reporting of information regarding the District's climate action initiatives is consistent withCouncil's goal of more communication witli residents.
SUMMARY
That Council accepts this report for information purposes.
Respectfully subm id.
Brad McRae
Chief Administrative Officer
District of Lantzville
Laurie DeslogesAccounting ClerkDistrict of Lantzville
Reviewed By:
Chief
Administrative
Officer
f ̂I
Director of
Financial
Services
Director of
Public Works
Director of
CorporateAdministration
P15
ATTACHMENT #1
Climate Action R
evenue Incentive (
CARIP) Public
Report for 2
015
.4
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Ci--..; l.V:';--.VA.V.-V;•
Panoramic View - District o
f Lanlzville B
each
P16
The District of Lantzville has completed the 2015 Climate Action Revenue Incentive Program (CARIP) PublicReport as required by the Province of BC. The CARIP report summarizes actions taken in 2015 and proposedfor 2016 to reduce corporate and community-wide energy consumption and greenhouse gas emissions (GHG)and reports on progress towards achieving carbon neutrality. There is also an opportunity to report on climate
\^daptation actions.
BROAD PLANNING ACTIONS
Broad planning refers to high level plarming that sets the stage for GHG emissions reductions, including planssuch as Official Community Plans, Integrated Community Sustainability Plans, Climate Action Plans orCommunity Energy Emissions Plans. Land use planning that focuses on Smart Growth principles (compact,complete, cormected, centred) plays an especially important role in energy and GHG reduction.
Commimity-Wide Actions Taken in 2015
Official Community Plan review
Community-Wide Actions Proposed for 2016Continuance of OCP review
Economic development
Corporate Actions Taken in 2015
Completion of Village Commercial Improvement PlanCouncil signing onto BC Climate Action Plan
Corporate Actions Proposed for 2016
Continue implementation of Village Core Improvement PlanCouncil signing onto BC Climate Action Plan
Snapshot Questions
Were GHG reduction targets included in your local government's Official Community Plan or RegionalGrowth Strategy?
No
Are you familiar with the Community Energy and Emission Inventory (CEEI)? Yes
Does your local government use the Community Energy and Emissions Inventory (CEEI) to measureprogress?
Yes
Which of the following does your local government use to guide climate action implementation?• Community Energy and Emissions (CEE) Plan• Climate Action Plan
• Integrated Community Sustainability Plan• Official Community Plan (OCP)• Regional Growth Strategy (RGS)
Yes
Yes
No
Yes
Yes
Does your local government have a climate action reserve fund? NoDoes your local government have a Corporate Climate Action Plan? No
District of Lantzville
Climate Action Incentive Program Public Report - 2015 Climate Action Survey 2 I P a g e
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BUILDINGS AND LIGHTING ACTIONS
Low-carbon buildings use the minimum amount of energy needed to provide comfort and safety for theirinhabitants and tap into renewable energy sources for heating, cooling and power. These buildings can savemoney, especially when calculated over the long term. This category also includes reductions realized fromenergy efficient street lights and lights in parks or other public spaces.
Community-Wide Actions Taken in 2015
none
Community-Wide Actions Proposed for 2016none
Corporate Actions Taken in 2015
Replacement of contracted Porta Potty Service with Public Access Washroom building, operational inearly 2016Replacement of lighting with high efficiency lighting - ongoing
Corporate Actions Proposed for 2016Fireball upgrades
Continue to replace lighting with high efficiency lighting
ENERGY GENERATION ACTIONS
A transition to renewable or low-emission energy sources for heating, cooling and power supports large, long-term GHG emissions reductions. Renewable energy including waste heat recovery (e.g. from biogas andbiomass), geo-exchange, micro hydroelectric, solar thermal and solar photovoltaic, heat pumps, tidal, wave,and wind energy can be implemented at different scales, e.g. in individual homes, or integrated acrossneighbourhoods through district energy or co-generation systems.
Community-Wide Actions Taken in 2015
Participation in rebates programs including Woodstove Replacement Program
Community-Wide Actions Proposed for 2016Participation in rebates programs offered through the Regional District of Nanaimo including:
Renewable Energy System hicentive, Home Energy Assessment & Woodstove Exchange
Residential EV Charging Station
Corporate Actions Taken in 2015
Pamphlets and Monthly circulars
Evaluation of energy efficient UV panels
Corporate Actions Proposed for 2016
Pamphlets and Monthly circulars
Continue to consider usage/benefits of energy efficient UV panels
District of Lantzville
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Snapshot Questions
Is your local government developing, or constructing a district energy project? No
Is your local government operating a district energy system? NoIs your local government developing or constructing a renewable energy project? No
Is your local government operating a renewable energy project? No
Are you aware of the Integrated Resource Recovery guidance page on the BC Climate Action Toolkit(insert link here)?
Yes
GREENSPACE/ NATURAL RESOURCE PROTECTION ACTIONS
Greenspace/Natural Resource Protection refers to the creation of parks and greenways, boulevards, communityforests, urban agriculture, riparian areas, gardens, recreation/school sites, and other green spaces, such asremediated brownfield/contaminated sites as well as the protection of wetlands, waterways and other naturallyoccurring features.
Community-Wide Actions Taken in 2015
Supported Not For Profit Broombusters
Offered Memorial Tree Program to encourage tree planting in municipal ̂ een spaces.Offered Memorial Bench Program to encourage resting area in municipal green spaces.
Community-Wide Actions Proposed for 2016Continued support for NFP BroombustersContinue to offer Memorial Tree ProgramContinue to offer Memorial Bench Program
Corporate Actions Taken in 2015
Signed 2 new Partnership Agreements with Province of BC for the District to provide management andmaintenance services on provincial land in exchange for interest in fully adopting the related area toenhancing public recreational and/or conservation activities in the agreement. Services include but notlimited to;Ecological restoration, research and conservation projects, and work on trails and facilities available forpublic use.
Corporate Actions Proposed for 2016
Development of Wood Lot TrailsPlayground improvement to Rotary ParkDevelopment of Mountain Skills Bike Park
Interpretive Signage for ParksWilson Rd Phase 1
Snapshot Questton
Does your local government have urban forest policies, plans or programs? ^
District of Lantzville
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SOLID WASTE ACTIONS
Reducing, reusing, recycling, recovering and managing the disposal of the residual solid waste minimizesenvironmental impacts and supports sustainable environmental management, greenhouse gas reductions, andimproved air and water quality
Commimity-Wide Actions Taken in 2015
Participated in regional organics / food waste collection programCommunity-Wide Actions Proposed for 2016
Continue to participate in regional organics / food waste collection programCorporate Actions Taken in 2015
Asphalt reclamation during road construction instead of disposal of old asphaltCorporate Actions Proposed for 2016
Continue working with contractors to reduce waste from projects (e.g. asphalt reclamation)
Snapshot Questions
Does your local government have construction and demolition waste reduction policies, plans orprograms?
No
Does your local government have organics reduction/diversion policies, plans or programs? Yes
TRANSPORTATION ACTIONS
Transportation actions that increase transportation system efficiency, emphasize the movement of people andgoods, and give priority to more efficient modes, e.g. walking, cycling, ridesharing, and public transit, cancontribute to reductions in greenhouse gas emissions and more livable communities.
Community -Wide Actions Taken in 2015
Providing Cycling Safety ClinicsWork on Village Core Commercial Improvement Plan
Community-Wide Actions Proposed for 2016Hold safe travel clinics for cyclists and pedestriansKid's Road Safety CourseContinue to implement Trails and Joumeyways Strategy to promote alternate modes of travel to driving.
Corporate Actions Taken in 2015
Training by webinar and shared transportation to courses when possible.Non-idling practice encouraged for staff and contractors.Installation of Bicycle Rack
Corporate Actions Proposed for 2016
Continue to use energy efficient means of transportation for staff.
Continue to encourage non-idling practice.
District of Lantzville
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Snapshot Questions
Does your local government have policies, plans or programs to support:• Walking• Cycling• Transit Use
• Electric Vehicle Use
• Other
Yes
Yes
Yes
No
No
Does your local government have a transportation demand management (TDM) strategy (e.g. toreduce single-vehicle occupancy trips, increase travel options, provide incentives to encourageindividuals to modify travel behavior)?
Yes
Does your local government have policies, plans or programs to support local food production (thusreducing transportation emissions)?
Yes
WATER AND WASTEWATER ACTIONS
Managing and reducing water consumption and wastewater is an important aspect of developing a sustainablebuilt environment that supports healthy communities, protects ecological integrity, and reduces greenhouse gasemissions.
Community-Wide Actions Taken in 2015
Tiered water rates in place
Continue to use water meters in community water systemParticipated in:• Regional Drinking Water and Watershed Program• Team WaterSmart initiatives
• SepticSmart initiatives• Resident water use audits
• Implementation of new universal (regional) watering restriction guidelines, and improvedcommunications to residents regarding water conservation
• Offered low flush toilet rebate program
Community-Wide Actions Proposed for 2016Prioritize our Water Supply to residents in need
Continue to use water meters
Continue to participate in programsContinue to engage residents regarding water conservationContinue to offer low flush toilet rebate programContinue to use tiered water rates
Promote water conservation through regional wide contest ̂ 'Nominate Your Neighbour"Corporate Actions Taken in 2015
Completion of Wellfield Management PlanRedevelop wells
Corporate Actions Proposed for 2016
Prioritize water sources for residence not on community water
Snapshot Questions
Does your local government have water conservation policies, plans or programs? Yes
District of Lantzville
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CLIMATE CHANGE ADAPTATION ACTIONS
For local govermnents, adaptation to a changing climate can take the form of changes in policy, management,
technology and behaviour that minimize negative impacts or exploit opportunities. It can involve both "hard"
and "soft" solutions, including: changes in infrastructure engineering, planning, zoning, bylaws, and public
education.
Community-Wide Actions Taken in 2015
none
Community-Wide Actions Proposed for 2016
none
Corporate Actions Taken in 2015
none
Corporate Actions Proposed for 2016
Acquisition of Asset Management Software to identify infrastructure replacement including minimizingand identifying any future environmental impact or risk to the environment.
Snapshot Questions
Are vou aware of the Plan2Adapt miidance pane on the BC Climaie Action Toolkit? Yes
Are you aware of the Preparing/or Climate Change, An Implementation Guidefor LocalGovernments in BC on the BC Climate Action Toolkit?
Yes
Have vou visited the climate chanee adaptation euidance uaee on the BC Climate Action Toolkit? Yes
OTHER CLIMATE ACTIONS
This section provides local governments the opportunity to report other climate actions that are not captured in
the categories above.
Community-Wide Actions Taken in 2015
none
Community-Wide Actions Proposed for 2016
none
Corporate Actions Taken in 2015
none
Corporate Actions Proposed for 2016
none
District of Lantzville
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INNOVATION AND PEER-TO-PEER LEARNING
This section provides the opportunity to showcase an innovative Corporate and/or Community-Wide reductionor adaptation activity that your local government has undertaken and that has had a significant impact or hasthe potential to have a significant impact. Projects included here may be featured as success stories on the B.C.Climate Action Toolkit and/or shared with other local governments to inspire further climate action. Pleaseadd links to additional information where possible.
Community-W^de Innovative Actioii
Development of water conservation workshops
Corporate Innovative Action
Development of water conservation workshops
Programs, Partnerships and Funding OpportunitiesLocal governments often rely on programs, partnerships and funding opportunities to achieve their climateaction goals. Please share the names of programs and organizations that have supported your localgovernment's climate actions by listing each entry in the appropriate box below.
Programs and FundingRegional District of Nanaimo - rebates through the Green Building Incentive Program and the Drinkingwater and Watershed Protection Program.Province of BC, Ministry of Forest, Lands and Natural Resources Operations
District of Lantzville
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2015 CARBON NEUTRAL REPORTING
Reporting EmissionsDid you measure your local government's corporate GHG emissions in 2015? Yes
If your local government measured 2015 corporate GHG emissions, please report thenumber of corporate GHG emissions (in tonnes of carbon dioxide equivalent) fromservices delivered directlv bv vour local government:
39.16
If your local government measured 2015 corporate GHG emissions, please report thenumber of corporate GHG emissions (in tonnes of carbon dioxide equivalent) fromcontracted services:
4.88
TOTAL A: CORPORATE GHG EMISSIONS FOR 2015 44.04 tC02e
Reporting Reductions and OffsetsTo be carbon neutral, a local government must balance their TOTAL corporate GHG emissions by one or acombination of the following actions:
• imdertake Option 1 Projects (GCC-supported)
• undertake Option 2 Projects (alternative) community GHG emissions reductionprojects that meet project eligibility requirements
• pmchase carbon offsets from a credible offset provider
If applicable, please report the 2015 GHG emissions reductions (in tonnes of carbon dioxide equivalent(tC02e)) being claimed from Option 1 GHG Reduction Projects:
OPTION 1 PROJECTS REDUCTIONSEnergy Efficient Retrofits n/a
Solar Thermal ri/a
Household Organic Waste Composting: 1,413 households in Lantzville participatedin curbside organic collection
86.8
Low Emission Vehicles n/a
Avoided Forest Conversion n/a
TOTAL B: REDUCTIONS FROM OPTION 1 PROJECTS FOR 2015 86.8 tC02e
If applicable, please report the names and 2015 GHG emissions reductions (in tonnes of carbon dioxide
OPTION 2 PROJECT NAME REDUCTIONS
n/a
TOTAL C: REDUCTIONS FROM OPTION 2 PROJECTS FOR 2015 tC02e
District of Lantzville
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If applicable, please report the number of offsets purchased (in tonnes of carbon dioxide equivalent(tC02e)) from an offset provider for the 2015 reporting year:(NOTE: DO NOT INCLUDE ANY FUNDS THAT MAY BE SET ASIDE IN A CLIMATE ACTION
RESERVE FUND)
OFFSET PROVIDER REDUCTIONS
n/a
TOTAL D: OFFSETS PURCHASED FOR 2015 tC02e
TOTAL REDUCTION AND OFFSETS FOR 2015 (Total B+C+D) = 86.8 tC02e
Corporate GHG Emissions Balance for 2015
Your local government's Corporate GHG Emissions Balance is the difference between total corporate GHGemissions (direct + contracted emissions) and the GHG emissions reduced through GCC Option 1 and Option2 projects and/or the purchase of offsets.
CORPORATE GHG EMISSIONS BALANCE FOR 2015 = (A - (B+C+D)) = -42.76tC02e
If your Corporate GHG Emissions Balance is negative or zero,your local government is carbon neutral.
CONGRATULATIONS!
District of Lantzville
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GCC CLIMATE ACTION RECOGNITION PROGRAM
Green Communities Committee (GCC) Climate Action Recognition ProgramThe joint Provincial-UBCM Green Communities Committee (GCC) is pleased to be continuing the ClimateAction Recognition Program again this year. This multi-level program provides the GCC with an opportunityto review and publicly recognize the progress and achievements of each Climate Action Charter (Charter)signatory. Recognition is provided on an aimual basis to local governments who demonstrate progress on then-Charter commitments, according to the following:
Level 1 - Progress on Charter Commitments: for local governments who demonstrate progress onfulfilling one or more of their Charter commitments
Level 2 - Measurement: for local governments who have measured their Corporate GHG Emissionsfor the reporting year and demonstrate that they are familiar with the Community Energy andEmissions Inventory (CEEI)
Level 3 - Achievement of Carbon Neutrality: for local governments who achieve carbon neutralityin the reporting year.
Based on your local governmenfs 2015 CAMP Public Report, please check the GCC Climate ActionRecognition Program level that best applies:
Level 1 - Progress on Charter Commitments
Level 2 - Measurement
Level 3 - Achievement of Carbon Neutrality V
Not Sure
District of Lantzville
Climate Action Incentive Program Public Report - 2015 Climate Action Survey 11 | Page
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DRAFT
Minutes of the District of Lantzville Parks and Recreation Commission Meeting held on Wednesday,March 24,2016 at 4:30 pm at the District Office, 2"^ Floor — 7192 Lantzville Road, Lantzville, BC
PRESENT: Members: Dot Neary, Councillor, ChairpersonJulia Ohly, MemberBrenda Savage, Member
Absent: John Dunn, MemberTed Gullison, MemberLiette Masse, MemberJoy Tretick, Member
Staff: Trudy Coates, Director of Corporate AdministrationHeidi Hahn, Management Intem, University of Applied Science inLudvdgsburg, Germany
At 4:30 pm there were three members of the Commission in attendance and, as there was no quorum presentwithin thirty minutes of the scheduled time for the meeting, the meeting adjourned until the next scheduledmeeting due to lack of a quorum.
MEETING ADJOURNED: 5:00 pm
Certified Correct:
Trudy Coates, Director of Corporate Administration
Confirmed this ^ day of ,2016.
Dot Neary, Councillor, Chairperson
P27
DRAFTMinutes of the District of LantzviUe Parks and Recreation Commission Meeting held on Tuesday,April 28,2016 at 4:30 pm at the District Office, 2"** Floor - 7192 LanfzviUe Road, Lantzville, BC
PRESENT: Members: Dot Neary, Councillor, ChairpersonJohn Dunn, MemberLiette Masse, MemberJulia Ohly, MemberBrenda Savage, MemberJoy Tretick, Member
Staff: Trudy Coates, Director of Corporate AdministrationFred Spears, Director of Public WorksHeidi Hahn, Management Intern, University of Applied ScienceLudwigsburg, Germany
The Chairperson called the meeting to order at 4:35 pm.
AGENDA ADDITIONS AND/OR DELETIONS
ADOPTION OF THE AGENDA
L. Masse MOVED and B. Savage SECONDED, THAT the Commission adopts the April 28,2016 meetingagenda, as presented.CARRIED
APPROVAL OF THE MINUTES
L. Masse MOVED and B. Savage SECONDED, THAT the Commission approves the February 24,2016meeting minutes, as presented.CARRIED
J. Dunn MOVED and B. Savage SECONDED, THAT the Commission approves the March 24,2016 meetingminutes, as presented.CARRIED
PRESENTATIONS, DELEGATIONS, PETITIONS - Nil
CORRESPONDENCE
The Chairperson noted that the District has received a letter of resignation from Ted Gullison, noting othercommitments. The Commission expressed appreciation for T. Gullison's service. Staff confirmed that theDistrict will send a letter of appreciation and that the opening will be advertised in the District's May 2016Community Update newsletter, with a closing date of May 20,2016, for consideration of Councilappointment.
STATUS OF COMMISSION RECOMMENDATIONS TO COUNCIL/ COUNCIL MOTIONSThe Commission received the report of the following Council motions, for information.1. March 14,2016 CouncU Motions:
(from February 24,2016 Parks and Recreation Commission meeting recommendation)THAT Council not fimd Parks and Recreation 2016 Priority Projects Item #8 Owen Road to
Dickinson Road Ri^t of Way Trail in 2016.(from March 7,2016 Committee of the Whole meeting recommendations)
THAT Council approves the Financial Plan Tab 4 - 2016 Non-Core Special Request Items datedMarch 7,2016, as amended.
(NOTE: Tab 4 - 2016 Non-Core Special Request items approved includes:Woodlot Trail $7,500Wilson Road Phase 1 $1,200Interpretative Signage $4,000Safety Railing at Benwaldun Beach Access $5,0002016 Kids' Road Safety Course $1,000Public Information re: Parks & Trails $3,118) P28
District of Lantzville
April 28,2016 Parks and Recreation Commission Meeting Minutes - DRAFTPage 2 of3
THAT Council approves the Financial Plan Tab 7 — 2016-2020 Capital Budget Summary datedMarch 7,2016, as amended.
(NOTE: Tab 7 - 2016-2020 Capital Budget Summary approved includes:Rotary Park Playground Equipment $3 7,000Huddlestone Washroom Completion $5,000Mountain Bike Skills Park $39,000Copley & Huddlestone Parks (2018 & 2019) $50,000 each year)
UNFINISHED BUSINESS
1. 2016 Priority Projects Worksheet as at March 15,2016 - For Information2. Project Updates
a) Miscellaneous - The Commission confirmed that staff will have a draft public informationbrochure/map for parks and trails prepared for review by the Commission.
b) Rotary Park Projects (Mountain Bike Skills Circuit & Playground Equipment Replacement)Fred Spears, Director of Public Works, provided an update on the Mountain Bike Skills Circuitproject and distributed a drawing of the site.
J. Tretick MOVED and L. Masse SECONDED, THAT the Parks and Recreation Commissionrecommends THAT Council approves the J. Hoots concept plan as presented for the Rotary ParkMountain Bike Circuit and auAorizes staff to proceed wifii fiie contract with Hoots BicycleAccessories Ltd. for construction as outlined in the Jay Hoots proposal, in the amount of $32,000;AND FURTHER THAT staff implement a communication plan for the project.CARRIED
F. Spears confirmed that he is working on the RFP for the playground equipment.
c) Bike Road Safety and Maintenance Workshops - The Commission confirmed that the funding($1,000) to offer bike road safety and maintenance workshops in 2016 was approved. Action:Staff to coordinate with instructor P. McCaffery and facility (Costin Hall) for four sessions withdifferent age groups, and promote prior to the close of the school year.
F. Spears left the meeting at 5:15 pm.
d) Minetown Day 2016 - B. Savage reported on stage rental costs vs the availability of a surplusstage, and the Commission concluded that B. Savage will request a cost estimate for same dayinstallation and removal to reduce rental cost.
J. Tretick left the meeting at 5:25 pm
B. Savage will distribute information for the Minetown Planning Group meeting to be held nextThursday, May 5,2016 at 5:00 pm at the District Office, and staff to promote the meeting in theCommunity Newsletter to invite volunteers to attend.
e) Copley Ridge Recreation Trail and Lantzville Woodlot Advisory Group UpdateThe Commission invited the Director of Public Works to attend the May 2016 meeting to providefeedback on the Copley Ridge Recreation Trail and Lantzville Woodlot Advisory Group.
L. Masse MOVED and B. Savage SECONDED, THAT the Commission instructs staff sendletters of appreciation to B. Blood and J. Gregson for their offer to work on interpretive signagefor the Copley Ridge Recreation Trail; AND FURTHER invite them to submit draft copy by theJune 2016 meeting; and invite other interested stakeholders to recommend copy for signage byJxme 2016, when it will be considered
CARRIED
P29
District of Lantzville
April 28,2016 Parks and Recreation Commission Meeting Minutes - DRAFTPage 3 of3
3. Future Recreation PlanningThe Commission discussed scheduling of recreation planning document updates, prioritizing andupdating the project hst, and invited the Director of Financial Services to attend the July 2016 meetingto review parks and recreation funding, the budget process, and the use of reserve funds, to inform theCommission before the Commission makes recommendations to Council in the Fall regarding the 2017-2021 Financial Plan.
a) "A Parks, TraUs and Recreation Plan" - March 2008The Commission resolved, by unanimous consent, to dedicate the balance of the May 2016Commission meeting (after the discussion with F. Spears about the Copley Ridge Recreation Trailand LWAG) to a review of the Parks, Trails and Recreation Plan. Action: Members to submitquestions and comments about the Plan to the Chaiiperson as soon as possible, to allow time forreview with staff and staff research prior to the May 26,2016 meeting agenda.
NEW BUSINESS
a) Volunteer Appreciation Dinner UpdateStaff reconfirmed the May 26,2016 Parks and Recreation Commission dinner at 6:00 pm, guests toinclude the Mayor, current members and those whose term ended in the past year, per the volunteerappreciation policy. Action: Invitations to be sent.
PUBLIC PARTICIPATION - Nil
SPECIAL BUSINESS (EV-CAMERA) MOTION TO CLOSE - Nil
ADJOURNMENT
B. Savage MOVED and J. Dunn SECONDED, THAT the Commission adjourns the meeting.CARRIED
MEETING ADJOURNED: 6:05 pm
Certified Correct:
Trudy Coates, Director of Corporate Administration
Confirmed this ^ day of ,2016.
Dot Neary, Councillor, Chairperson
P30
Fred Spears
From: Jay Hoots <[email protected]>Sent: April>05-16 10:34 AMTo: Fred SpearsSubject: Bike Park follow upAttachments: Lantzville.entrance.jpg; LantzvilleJS01.jpg; LantzvilleJS02.jpg; Lantzville.ISOSJpg;
HOOTS LOI Base_2016 - vl Apr4 - Lantzville Bike Park.pdf
Good Morning Fred
Hope this email finds you doing greati
I am touching base to let you know that we have completed a concept design as well as budgeting for the Bike Park area.
We tried to provide as many different ride options and feature diversity as possible with available budget.
At this point I have created a design that is about $10k-$12k above $32k to reflect potential contributions from themaintenance department, base prep, organic removal, bridge materials and bridge construction. The remaining $32k isdistributed between materials (dirt), logs, labour, specific machines travel and housing. There is flexibility within the budgetand design to adjust for In kind donation or for simply coming to the table and building a certain feature for dollar valuewithout any support.
I have included the 'LOI' (letter of intent) that has part of the design embedded in it as well as included several 'key' shots ofwhat the park is going to look like. The costs and prices section in the LOI is highlighted so that we can confirm the value ofthe park (in case you got more funding) and I can explain the methodology of your design and budget. If you are still keen tomove forward, lets touch base yla voice and go thru the LOI and once we have signed I can send you the budget breakdownsand more design specific information.
We are current with WCB and carry $5 million general liability and $1 million in Errors and Omissions.
Have a read and let me know if you have any questions or when you are ready to discuss next steps.
Ride ON I
Jay Hoots
Jay Hoots
Principal - Hoots Inc.North Vancouver, BC
www.hoots.ca
e:Jayg)hoots.cat: ©Jayhootsf: /hootsblkeparlcs
tlF
P31
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Feature: Bike Par1( Concept Des^Park: Rotary Park, Lantzville, BC
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Revision:Drawing (NTS):
CONCEPT
DESIGN
P32
DISTRICT OF LANTZVILLE
BYLAW NO. 127,2016
A BYLAW TO AMEND
"DISTRICT OF LANTZVILLE REGIONAL PARKS AND TRAILS PARCELTAX AND ASSESSMENT ROLL PREPARATION BYLAW NO. 56,2007"
The Council of the District of Lantzville in open meeting assembled, enacts as follows:
A. "District of Lantzville Regional Parks and Trails Parcel Tax and Assessment RollPreparation Bylaw No. 56, 2007", is hereby amended by adding the parcel taxamount as follows:
7. The Parcel Tax imposed under section 2 of this Bylaw shall be at thefollowing rate:
Effective Date Parcel Tax Rate
January 1,2016 $ 14.00 per taxable parcelJanuary 1,2017 $ 15.00 per taxable parcelJanuary 1, 2018 $16.00 per taxable parcelJanuary 1,2019 $17.00 per taxable parcelJanuary 1,2020 $ 18.00 per taxable parcelJanuary 1,2021 $ 19.00 per taxable parcelJanuary 1, 2022 $20.00 per taxable parcel
This Bylaw may be cited for all purposes as the "District of Lantzville Regional Parksand Trails Parcel Tax and Assessment Roll Preparation Bylaw No. 56, 2007, AmendmentBylaw No. 127,2016".
READ A FIRST TIME this 11^ day of April, 2016.
READ A SECOND TIME this 11"^ day of April, 2016.
READ A THIRD TIME this 11^ day of April, 2016.
ADOPTED this
Mayor Director of Corporate Administration
P37