district of roxbury township regular meeting of the … · 2013. 3. 28. · district of roxbury...

DISTRICT OF ROXBURY TOWNSHIP REGULAR MEETING OF THE BOARD OF EDUCATION

DECEMBER 10, 2012

6:30 PM – EXECUTIVE SESSION 7:30 PM – PUBLIC SESSION Lincoln Roosevelt School, 34 North Hillside Avenue, Succasunna, NJ 07876

SPEAKER REQUEST AT BOARD OF EDUCATION MEETINGS Anyone wishing to speak about agenda or non-agenda items at a meeting of the Roxbury Township Board of Education must follow these procedures. Located on the front table will be forms entitled, Speaker Request Form. Please fill one out indicating your name and address and the agenda item or topic you wish to discuss. After completing the form, return it to the Assistant Business Administrator. Thank you for your cooperation.

I. MEETING CALLED TO ORDER The meeting will be called to order in the Media Center at Lincoln Roosevelt School. □ Recess □ Reconvene – The meeting will reconvene in Executive Session in the Media Center.

II. EXECUTIVE SESSION The board members will reconvene in Executive Session in the Media Center at Lincoln Roosevelt School to discuss personnel, student matters, negotiations and matters covered by attorney client privilege. Action may be taken when the Board returns to Public Session. □ Recess □ Reconvene – The meeting will reconvene in Public Session in the Auditorium.

III. PUBLIC SESSION The Roxbury Township Board of Education is meeting in Regular Session for discussion on business before the Board tonight. The New Jersey Open Public Meetings Law was enacted to insure the public’s right to have advance notice of and to attend meetings of public bodies at which business affecting their interest is discussed or acted upon. In accordance with the provisions of the Act, the Board has caused written notice of this meeting and copies of its agenda to be sent to: Roxbury Register - Newspaper Municipal Clerk Daily Record - Newspaper Roxbury Public Library Roxbury Web Site - http://www.roxbury.org/boe/minutes/meetings.html The notice of tonight’s meeting and a copy of tonight’s agenda have been posted in the Board’s Business office.

December 10, 2012

*Mt. Arlington Representative votes of 12

IV. ROLL CALL

V. PLEDGE OF ALLEGIANCE

VI. PRESENTATIONS

1. Literacy Across All Content – Literacy in the 21st Century - Mrs. Jane Feret, Supervisor

Mathematics/Applied Science 2. Boys’ Soccer Team – Morris County Champions:

Angelo Adamo Griffin Bossard Michael Bruno Brett Byles Ricardo Castro Jack Fay

Matthew Feliciano Christopher Flores Kevin Gottfried Dylan Hammer Richard Janitschek Michael Katzenberger

Ryan Kelley Anthony McMyne Bardhyl Meta Douglas Morgan Dante Petrocelli Enzo Petrocelli

Alex Sanchez Brian Schumm Scott Sclar Eric Steiner Brett Tarleton Ryan Vanderhorn

VII. CORRESPONDENCE

VIII. STUDENT COUNCIL REPRESENTATIVE’S COMMENTS

IX. BOARD PRESIDENT’S COMMENTS

X. SUPERINTENDENT’S REPORT

XI. BUSINESS ADMINISTRATOR’S REPORT

XII. MINUTES

A. Minutes of the Workshop Meeting and Executive Session of November 19, 2012

XIII. PUBLIC COMMENTS – Action Items

XIV. ACTION ITEMS A. Finance (Resolutions 1-12)

The following motions recommended by the Superintendent and Business Administrator, are non-controversial, a matter of routine business and will be voted on by one motion. *TRANSFERS 1. RESOLVED, that the Roxbury Township Board of Education approve the

November 2012 list of transfers between accounts as presented. *BILLS LIST 2. RESOLVED, that the Roxbury Township Board of Education approve the monthly bills

list totaling $2,243,418.23 as presented.

December 10, 2012


*BOARD SECRETARY’S REPORT 3. RESOLVED, that the Roxbury Township Board of Education approve the Board

Secretary’s Report for November 2012. *TREASURER’S REPORT 4. RESOLVED, that the Roxbury Township Board of Education approve the Treasurer’s

Report for November 2012. *MONTHLY FINANCIAL CERTIFICATION OF THE BOARD SECRETARY AND BOARD OF EDUCATION 5. RESOLVED, that the Roxbury Township Board of Education, pursuant to N.J.S.A.

18A:19-4, does certify that no line item account has encumbrances and expenditures which in total exceed the line item appropriation, and

BE IT FURTHER RESOLVED, that pursuant to N.J.S.A. 18A:17-9 and N.J.S.A. 18A:17-36,

after review of the Board Secretary’s and Treasurer’s monthly financial reports, that no major accounts and fund balances in the 2012/2013 budget have been over expended and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

*TRAVEL REQUEST 6. RESOLVED, that the Roxbury Township Board of Education approve unavoidable

travel costs as related in this resolution which are educationally necessary and fiscally prudent and are related to and within the scope of the employee’s current responsibilities and promotes the delivery of instruction or furthers the efficient operation of the school district. The reimbursements listed in this resolution are in compliance with the state travel reimbursement guidelines as established by the Department of the Treasury and Board of Education policy in accordance with N.J.A.C. 6A:23B-1.1 et. Seq.

First Name Last

Name Conference/Seminar Title Place Date of Trip Total Estimated Expenses

a) Diane Tavares

Pediatric Yoga: Yoga Techniques for Sensor, Behavioral, Attention and other Developmental Disorders

4 Parsippany, NJ 12/06/12*

$179.00 Registration See Note

b) Diane Tavares Visual Processing Therapy 4 Parsippany, NJ 12/14/12


c) Patrick Tierney NJASA Techspo 2013 4 Atlantic City, NJ 01/31/13-02/01/13

$375.00 Registration See Note Hotel per GSA Meals per GSA

d) Justin Renna Soccer Champions Coaches Clinic & A License

4 S-2

Uncasville, CT 02/28/13-03/02/13


Notes: *Due to cancellation of December 3, 2012 Board meeting, presented for approval at this time. See Note – does not include mileage and sustenance as they are contractual. 1-State/Federal policy requirements, 2-State curricular requirements, 3-State initiatives, 4-Individual job requirements Substitute coverage is indicated by “S” followed by the number of days for which a substitute is needed.

December 10, 2012


*APPROVAL OF CRIMINAL HISTORY BACKGROUND CHECKS – BOARD OF EDUCATION 7. RESOLVED, that the cost of $78.50 for state-mandated criminal history background

checks for the newly elected members of the Roxbury Township Board of Education shall be paid for by the Roxbury Township School District.

*GRANT APPLICATION 8. RESOLVED, that the Roxbury Township Board of Education approve the US EPA

National Clean Diesel Rebate Program Application Grant. The EPA is offering two million dollars ($2,000,000) in funding to retire school buses built from 1994 through 2003. The district could be awarded up to $25,000 each for the four buses that will be retired on June 30, 2013.

*APPROVAL OF EDUCATION JOBS ACT FINDINGS AND CORRECTIVE ACTION PLAN 9. RESOLVED, that the Roxbury Township Board of Education hereby certifies that the

Education Jobs Fund Program findings were discussed in a public meeting and approves the corrective action plan which addresses the issues raised in the undisputed findings and/or an appeal of any monetary findings in dispute.

*QUALITY SINGLE ACCOUNTABILITY CONTINUUM (QSAC) STATEMENT OF ASSURANCES –

REVISED 10. RESOLVED, that the Roxbury Township Board of Education approve the revised

Quality Single Accountability Continuum (QSAC) Statement of Assurance for the 2012/2013 school year.

*SALE OF SURPLUS EQUIPMENT 11. RESOLVED, that the Roxbury Township Board of Education approve the sale of

property no longer usable for school purposes.

(1) The sale of the surplus property shall be conducted through GovDeals pursuant to State Contract A-70967/T2581 in accordance with the terms and conditions of the State Contract. The terms and conditions of the agreement entered into with GovDeals are available online at govdeals.com and also available from the Roxbury Township Board of Education.

(2) The sale will be conducted online and the address of the auction site is

govdeals.com. (3) The sale is being conducted pursuant to Local Finance Notice 2008-9. (4) The surplus property as identified shall be sold in an “as-is” condition without

express or implied warranties with the successful bidder required to execute a Hold Harmless and Indemnification Agreement concerning use of said surplus property.

(5) The Roxbury Township Board of Education reserves the right to accept or reject

any bid submitted.

December 10, 2012


The property to be sold includes the items listed below:

Item Board of Education Code or Media Center Code

Sony monitor (x2) Shure AMS 8000 mixer Panasonic Digital mixer WJ-MX50A Hitachic Camera base station RU-Z35 (x2) JVC Monitor TM-9u (x2) 000285, 000286 Sanyo Amplifier Technics CD player SLPG100 37555000352997 Sony Soundboard 001258 Anchor Speakers 37555000353011 Tascam 112 Cassette player 37555000353003 Nikko AM/FM tuner FAM800 37555000353003 JVC Monitor TM-H150CG Sharp VCR XA-920 37555000352971 Panasonic Remote WV-RC35 37555000346361 Sony VCR SVO-1410 HQ 37555000044867 Panasonic laser disc player LX-121 37555000158840 RCA SCT-520 cassette player 37555000347146 Sharp XA-705 VCR 37555000333609 Panasonic AG-455 camcorder 37555000349183 Panasonic AG-2510 VCR 37555000030098 Kenwood Multi CD player CD-203 Sharp Projection Panel QA-50 37555000306910 Crown D-75 Amplifier 37555000351098 Eiki Cassette / CD player Panasonic TV CT-9010 37555000343467 Panasonic VCR 37555000149088 Sony 8 channel audio mixer 37555000353086 Sound Tech audio mixer 001615 Ultraphonics Speakers Sony CD Mavica camera 37555000354381 Sony CD Mavica camera 000013 Sony Digital Mavica camera 37555000362285 Chisholm projection panel 001222 Criteria 4x speakers Radio Shak PA amplifier Pioneer laser disc player 000242 Panasonic laser disc player 37555000163428 Sony Handycam Panasonic system camera digital 5000 001269 GI 4DTV Digital satellite receiver 37555000352856 Macro systems Casablanca editor 37555000348060

December 10, 2012


*SEQUESTRATION - AMEND FEDERAL BUDGET CONTROL ACT OF 2011 12. WHEREAS, a world class public education is essential for the future success of our

nation and today’s schoolchildren; and WHEREAS, the Budget Control Act of 2011 includes a provision to impose $1.2 trillion in

across-the-board budget cuts in almost all federal programs, including education, that would become effective January 2, 2013; and

WHEREAS, these across-the-board budget cuts, also known as “sequestration,” would

have a negative impact on education through a reduction in funds of 7.8 percent or more and could result in larger class sizes, fewer course offerings, possible four-day school weeks, loss of extracurricular activities, and teacher and staff lay-offs; and

WHEREAS, sequestration would affect almost every public school system in the nation

and the millions of students educated through programs such as Title I grants for disadvantaged students, the Individuals With Disabilities Education Act (IDEA), English Language Acquisition, Career and Technical Education, and 21st Century Community Learning Centers; and

WHEREAS, public schools nationwide would be negatively affected by an estimated

$2.7 billion loss in just three programs alone – Title I grants, IDEA special education state grants and Head Start – that serve a combined total of 30.7 million children; and

WHEREAS, federal funding for K-12 programs was already reduced by more than $835

million in Fiscal Year 2011; and WHEREAS, New Jersey already ranks last among the states in the percentage of

school expenditures (3.1%) supported by the federal government; and WHEREAS, in Fiscal Year 2013, New Jersey will lose more than $73 million in funding for

elementary and secondary education programs, administered through the U.S. Department of Education, as well as over $11.7 million in Head Start funding; and

WHEREAS, with a state-imposed tax levy cap and limited growth in state aid, New

Jersey local school districts have limited capacity to absorb cuts in funding resulting from sequestration.

NOW THEREFORE, BE IT RESOLVED, that the Roxbury Township Board of Education, in

the County of Morris, State of New Jersey urges Congress and the Administration to amend the Budget Control Act to mitigate the drastic cuts to education that would affect our students and communities, and to protect education as an investment critical to economic stability and American competitiveness.

AND BE IT FURTHER RESOLVED, that a copy of this resolution be sent to United States

Senator Robert Menendez, United States Senator Frank Lautenberg, U.S. Representative Rodney P. Frelinghuysen, State Senator Anthony R. Bucco, Assembly Representative Anthony M. Bucco, Assembly Representative Michael Patrick Carroll, the New Jersey School Boards Association, and the National School Boards Association.

December 10, 2012


B. Education (Resolutions 1-4)

The following motions recommended by the Superintendent and Business Administrator, are non-controversial, a matter of routine business and will be voted on by one motion. *OUT-OF-DISTRICT PLACEMENTS/SERVICES – 2012-2013 1. RESOLVED, that the Roxbury Township Board of Education approve the 2012/2013

Out-of-District Placements/Services listed below.

File Number School or Provider Total Cost Dates CAL028 The Calais School $39,316.62 12/03/12-06/30/13

*APPROVAL OF COURSE PROPOSAL – RHS 2. RESOLVED, that the Roxbury Township Board of Education approve the following

course proposals for Roxbury High School for the 2012/2013 school year.

Pop Culture Philosophy

*APPROVAL FIELD TRIPS 3. RESOLVED, that staff and students at Roxbury High School be approved for

participation in the following educational events as per Board policy.

Event Estimated # Students Location

RHS – Classic Sounds – Senior Center 12/14/2012 48 Horseshoe Lake Senior Center

RHS – RHS Choir 12/17/2012 30 Lincoln Center, New York City

RHS – RHS Wrestlers 12/10/2012 20+ Roxbury Social Services

RHS – RHS Wrestlers 12/17/2012 20+ Roxbury Social Services

RHS – Discussion of Available Programs & Career Opportunities 12/19/2012

25+ Morris County School of Technology

RHS – Symphony Band 3/15/2013 90 Carnegie Hall, New York City

*HIB REPORT 4. RESOLVED, that the Roxbury Township Board of Education acknowledges receipt of

the Harassment, Intimidation, and Bullying Report ending December 7, 2012.

December 10, 2012


C. *Policy (Resolution 1-12)

The following motions recommended by the Superintendent and Business Administrator, are non-controversial, a matter of routine business and will be voted on by one motion. 1. RESOLVED, that the Roxbury Township Board of Education approve the attached

Bylaw 0151 Organization Meeting for second reading. (Exhibit 1) 2. RESOLVED, that the Roxbury Township Board of Education approve the attached

Bylaw 0153 Annual Appointments for second reading. (Exhibit 2) 3. RESOLVED, that the Roxbury Township Board of Education approve the attached

Bylaw 0167 Public Participation in Board Meetings for second reading. (Exhibit 3) 4. RESOLVED, that the Roxbury Township Board of Education approve the attached

Policy 2431.4 Prevention and Treatment of Sports-Related Concussions and Head Injuries for second reading. (Exhibit 4)

5. RESOLVED, that the Roxbury Township Board of Education approve the attached

Regulation R 2624 Assessment/Grading System for second reading. (Exhibit 5) 6. RESOLVED, that the Roxbury Township Board of Education approve the attached

Policy 5117 Interdistrict Public School Choice for second reading. (Exhibit 6) 7. RESOLVED, that the Roxbury Township Board of Education approve the attached

Policy 6470 Payment of Claims for second reading. (Exhibit 7) 8. RESOLVED, that the Roxbury Township Board of Education approve the attached

Policy 8920 School District Communication System for second reading. (Exhibit 8) 9. RESOLVED, that the Roxbury Township Board of Education approve the attached

Policy 7441 Electronic Surveillance in School Buildings and on School Grounds for first reading. (Exhibit 9)


Regulation R 7441 Electronic Surveillance in School Buildings and on School Grounds for first reading. (Exhibit 10)


Policy 7510 Use of School Facilities for first reading. (Exhibit 11) 12. RESOLVED, that the Roxbury Township Board of Education approve the attached

Regulation R 7510 Use of School Facilities for first reading. (Exhibit 12)

December 10, 2012


D. Personnel (Resolutions 1-18)

The following motions recommended by the Superintendent and Business Administrator, are non-controversial, a matter of routine business and will be voted on by one motion. *RESIGNATION 1. RESOLVED, that the resignation for personal reasons of Ms. Denise Rawding,

Supervisor for Applied Sciences PreK-6 for the Roxbury Township School District, be accepted retroactive to November 22, 2012.

*LEAVE OF ABSENCE 2. RESOLVED, that Mr. Daniel Nieves, Mechanic in the Transportation Department, be

granted a leave of absence effective February 20, 2013 through August 5, 2013. *APPOINTMENTS 3. RESOLVED, that Mr. Michael Mosher be appointed to the position of 11-month School

Psychologist for Special Services effective January 2, 2013 through June 30, 2013 for the 2012/2013 school year. Mr. Mosher is replacing Mr. Fred Luciani who is retiring.

Degree: MA, New Jersey City University, 2005

BA, Bloomfield College, 1997 Certification: School Psychologist Experience: 2004-2012: School Psychologist, Newark Public Schools,

Newark, NJ 2002-2004: Teacher of the Handicapped, Newark Public

Schools, Newark, NJ Salary: Step 16 of the 2012/2013 MA+30 Guide (11 mo), $84,455

(prorated) A background check as required by State law has been successfully completed. 4. RESOLVED, that Mr. Donald Banta be appointed as a P/T Special Education Aide at

Roxbury High School effective December 11, 2012 for the 2012/2013 school year. Mr. Banta is replacing Mr. Ryan Gibson who was transferred to another position.

Salary: Step 6 of the 2012/13 Paraprofessional Guide - $17.20/Hour for 15 Hours/Week, not to exceed 35 Hours/Week A background search as required by State law has been successfully completed. 5. RESOLVED, that Mr. Robert Katz be appointed to the position of Bus Driver effective

January 2, 2013 for the 2012/2013 school year. Mr. Katz is replacing Ms. Barbara Thiele.

Salary: $19.50/Hour, 25 Hours/Week (not to exceed 40 Hours/Week) A background search as required by State law has been successfully completed.

December 10, 2012


6. RESOLVED, that Mr. Richard Rogers be appointed to the position of Bus Driver

effective January 2, 2013 for the 2012/2013 school year. Mr. Rogers is replacing Ms. Norma Trosky who will be retiring.

Salary: $19.50/Hour, 25 Hours/Week (not to exceed 40 Hours/Week) A background search as required by State law has been successfully completed. 7. RESOLVED, that the following personnel be appointed as an Extracurricular Advisor at

Roxbury High School for the 2012/2013 school year.

Name Position Step Salary Caivano, Roxana Prime Time Director 3 $3,657

8. RESOLVED, that the following be approved as substitute teachers for the 2012/2013

school year, contingent upon meeting all requirements to state rules and regulation; remuneration to be in accordance with Board of Education Policy:

Veronica Campiglia Emily Heinemann Michelle Henches April-Chrystal Holmes

Stephanie Poli-Zilinski Lauren Rogler Gregory Spero

These appointments, where necessary are dependent upon successful completion of

a background search as required by State law. 9. RESOLVED, that the Roxbury Township Board of Education approve the appointment

of the following Athletic Department Volunteer at Roxbury High School for the 2012/2013 school year. A Certification for Paraprofessional Aide – Athletic Volunteer form has been signed and is on file.

Brittany Fanelli Girls’ Basketball

RESIGNATION 10. RESOLVED, that the resignation for personal reasons of Ms. Katherine Cope, LLD Aide

at Franklin School, be accepted effective December 10, 2012. LEAVES OF ABSENCE 11. RESOLVED, that Ms. Diana Santo, Spanish Teacher at the Lincoln/Roosevelt School,

be granted a leave of absence effective January 11, 2013 or sooner, if necessary, using thirty-five (35) available sick days until released by her physician and, thereafter, an unpaid leave of absence through March 24, 2013.

12. RESOLVED, that Ms. Shannon O’Malley, Pre-School Disabled Teacher at the Nixon

School, be granted a leave of absence effective March 6, 2013 or sooner, if necessary, using twenty-three (23) available sick days until released by her physician and, thereafter, an unpaid leave of absence through May 31, 2013.

December 10, 2012


TRANSFER 13. RESOLVED, that Ms. Vicki Hogan be transferred as follows effective

December 11, 2012 for the 2012/2013 school year. This is a new position.

From To Salary Special Ed Aide – Franklin School 20 Hours/Week

Resource Center Aide – EMS 24 Hours/Week

Step 9 $20.64/Hour

APPOINTMENTS 14. RESOLVED, that Mr. Timothy Casey be appointed to the position of leave

replacement English Teacher for the Eisenhower Middle School retroactive to November 27, 2012 through January 31, 2013 and, thereafter, on an as-needed basis for the 2012/2013 school year. Mr. Casey is replacing Ms. Elizabeth Esposito who is currently on an unpaid leave of absence.

Degree: MA, SUNY Cortland, 2010

BA, SUNY Binghamton, 2008 Certification: Teacher of English Experience: 2010-2011: 7th Grade English Teacher, Chittenango

Middle School, Chittenango, NY Salary: Step 1 of the 2012/2013 BA Guide $50,022 (prorated)

This appointment, where necessary, is dependent upon successful completion of a

background search as required by State Law. 15. RESOLVED, that Ms. Katherine Cope be appointed to the position of Special

Education Teacher for the Nixon School effective December 11, 2012 through June 30, 2013 for the 2012/2013 school year. This is a new position.

Degree: BA, Rowan University, 2011 Certification: Teacher of Students with Disabilities (CEAS)

Elementary School Teacher in Grades K-5 (CEAS) Salary: Step 1 of the 2012/2013 BA Guide $50,022 (prorated)

A background check as required by State law has been successfully completed. 16. RESOLVED, that Ms. Lauren Rogler be appointed as a P/T Resource Center Aide at

Franklin School effective December 11, 2012 for the 2012/2013 school year. Ms. Rogler is replacing Ms. Vicki Hogan who was transferred to another position.

Salary: Step 5 of the 2012/13 Paraprofessional Guide - $16.55/Hour for 21.5 Hours/Week, not to exceed 35 Hours/Week A background search as required by State law has been successfully completed.

December 10, 2012


17. RESOLVED, that Mr. Stuart Marcus be appointed as a P/T Personal Aide at the

Eisenhower Middle School effective December 11, 2012 for the 2012/2013 school year. This is a new position.

Salary: Step 1 of the 2012/13 Paraprofessional Guide - $14.06/Hour for 24 Hours/Week, not to exceed 35 Hours/Week A background search as required by State law has been successfully completed. 18. RESOLVED, that the following personnel be appointed as Extracurricular Advisors at

the Lincoln/Roosevelt School for the 2012/2013 school year.

Name Position Step Salary Joanne Saul Forensics ½ Step 3 $763 Amy Muller Forensics ½ Step 3 763

E. Executive Session (Resolution 1)

*EXECUTIVE SESSION 1. WHEREAS, Chapter 231, P.L. 1975, also known as the Sunshine Law, authorizes a public

body to meet in Executive Session under certain limited circumstances; and WHEREAS, said law requires the Board of Education to adopt a resolution at a public

meeting before it can meet in such an Executive Session; and WHEREAS, the Board of Education is anticipating to hold a Reorganizational Meeting

on January 3, 2013, 2012 at 6:30 p.m. at the Lincoln Roosevelt School; and WHEREAS, the Board of Education intends to discuss matters in Executive Session at

this meeting; NOW THEREFORE, BE IT RESOLVED, that the Roxbury Township Board of Education

expects to discuss personnel, student matters, negotiations and matters covered by attorney client privilege during the aforementioned Executive Session; and

BE IT FURTHER RESOLVED, that the public portion of the aforementioned Roxbury

Township Board of Education meeting will commence at 7:30 p.m.

XV. PUBLIC COMMENTS – (There is a three minute time limit, per Board Policy)

XVI. EXECUTIVE SESSION – (IF NECESSARY)

XVII. PUBLIC SESSION - (IF NECESSARY)

XVIII. ADJOURNMENT

E X H I B I T 1

Second Reading – 12/10/12 Board Meeting0151/page 1 of 1

BYLAWS

Organization Meeting

0151

ORGANIZATION MEETING

The Board of Education shall organize annually at a regular meeting held in all Type II school districts with an April school election, on any day during the first or second week following the April school election or with a November school election, on any day of the first week in January. If the organization meeting cannot take place on the date(s) above by reason of lack of quorum or for any other reason, said meeting shall be held within three days thereafter. The meeting shall be called to order by the Board Secretary, who shall serve as presiding officer pro tempore until the election of a President The Board Secretary shall administer the oath of office to new Board members.

N.J.S.A. 18A:10-3; 18A:10-5 N.J.S.A. 41:1-1; 41:1-3 Adopted: 5 November 2001 Revised: 10 December 2012

E X H I B I T 2


BYLAWS

Annual Appointments

0153

ANNUAL APPOINTMENTS

The Board of Education may appoint the following positions: 1. A Board Secretary, N.J.S.A. 18A:17-2, 17-5; 2. A public school accountant, N.J.S.A. 18A:23-1; 3. A medical inspector, N.J.S.A. 18A:40-1; 4. A psychological examiner, N.J.S.A. 18A:46-11; 5. A member to serve as delegate to the New Jersey School

Boards Association, N.J.S.A. 18A:6-46; 6. An attendance officer(s), N.J.S.A. 18A:38-32; 7. A Treasurer of School Moneys, N.J.S.A. 18A:17-31; 8. An assistant Board Secretary, N.J.S.A. 18A:17-13; 9. A member to serve as delegate to the Morris County

School Boards Association; 10. An attorney; and 11. An insurance broker(s)/agent(s). Adopted: 5 November 2001 Revised: 10 December 2012

E X H I B I T 3


BYLAWS

Public Participation in Board Meetings

0167

PUBLIC PARTICIPATION IN BOARD MEETINGS

The Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest.

In order to permit the fair and orderly expression of such

comment, the Board shall set aside a portion of every Board meeting, the length of the portion to be determined by the Board, for public comment on any school or school district issue that a member of the public feels may be of concern to the residents of the school district.

Public participation shall be permitted only as indicated

on the order of business in Board Bylaw No. 0164, or at the discretion of the presiding officer.

Public participation shall be governed by the following

rules: 1. A participant must be recognized by the presiding

officer and must preface comments by an announcement of his/her name, place of residence, and group affiliation, if appropriate;

2. Each statement made by a participant shall be limited

to three (3) minutes' duration; 3. No participant may speak more than once on the same

topic until all others who wish to speak on that topic have been heard;

4. All statements shall be directed to the presiding

officer; no participant may address or question Board members individually;

5. The presiding officer may:

a. Interrupt, warn, or terminate a participant's statement when the statement is too lengthy, abusive, obscene, or irrelevant;

Second Reading – 12/10/12 Board Meeting

0167/page 2 of 2 BYLAWS

Public Participation in Board Meetings b. Request any individual to leave the meeting when

that person does not observe reasonable decorum; c. Request the assistance of law enforcement

officers in the removal of a disorderly person when that person's conduct interferes with the orderly progress of the meeting;

d. Call for a recess or an adjournment to another

time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action; and

e. Waive these rules when necessary for the

protection of privacy or the efficient administration of the Board's business.

N.J.S.A. 2C:33-8 N.J.S.A. 10:4-12 Adopted: 5 November 2001 Revised: 10 December 2012

E X H I B I T 4 Second Reading – 12/10/12 Board Meeting

2431.4/page 1 of 3 PROGRAM

Prevention and Treatment of Sports-Related Concussions and Head Injuries

M

2431.4 PREVENTION AND TREATMENT OF SPORTS-RELATED

CONCUSSIONS AND HEAD INJURIES

A concussion is a traumatic brain injury caused by a direct or indirect blow to the head or body. In order to ensure the safety of pupils that participate in interscholastic athletics and cheerleading programs, it is imperative that student-athletes, cheerleaders, coaches, and parents are educated about the nature and treatment of sports-related concussions and other head injuries. Allowing a student-athlete or cheerleader to return to play before recovering from a concussion increases the chance of a more serious brain injury.

Every school district that participates in interscholastic athletics or cheerleading programs is required to adopt a policy concerning the prevention and treatment of sports-related concussions and other head injuries among student-athletes and cheerleaders in accordance with the provisions of N.J.S.A. 18A:40-41.1 et seq. For the purpose of this Policy, “interscholastic athletics” shall be Kindergarten through twelfth grade school-sponsored athletic programs where teams or individuals compete against teams or individuals from other schools or school districts. For the purpose of this Policy, “cheerleading program” shall be Kindergarten through twelfth grade school-sponsored cheerleading programs.

The school district will adopt an Interscholastic Athletic and Cheerleading Head Injury Training Program to be completed by the team or school physician, licensed athletic trainer(s) involved in the interscholastic athletic program, all staff members that coach an interscholastic sport or cheerleading program, designated school nurses, and other appropriate school district personnel as designated by the Superintendent. This Training Program shall be in accordance with guidance provided by the New Jersey Department of Education and the requirements of N.J.S.A. 18A:40-41.2.

The Principal or designee shall distribute the New Jersey Department of Education Concussion and Head Injury Fact Sheet and Parent/Guardian Acknowledgement Form to every student-athlete who participates in interscholastic sports and every cheerleader who participates in a cheerleading program.


2431.4/page 2 of 3 PROGRAM


M

The Principal or designee shall obtain a signed acknowledgement of the receipt of the Fact Sheet by the student-athlete or cheerleader’s parent and keep on file for future reference.

Prevention of a sports-related concussion and head injuries

is an important component of the school district’s program. The school district may require pre-season baseline testing of all student-athletes and cheerleaders before the pupil begins participation in an interscholastic athletic or cheerleading program.

Any student-athlete or cheerleader who exhibits the signs or symptoms of a sports-related concussion or other head injury during practice or competition shall be immediately removed from play and may not return to play that day. Emergency medical assistance shall be contacted when symptoms get worse, loss of consciousness, direct neck pain associated with the injury, or any other sign the supervising school staff member determines emergency medical attention is needed. If available when the student-athlete or cheerleader is exhibiting signs or symptoms, the pupil will be evaluated by the school or team physician. The Principal or designee shall contact the pupil’s parent and inform the parent of the suspected sports-related concussion or other head injury.

Possible signs of a concussion can be observed by any school staff member or the school or team physician. Any possible symptoms of a concussion can be reported by the student-athlete or cheerleader to: coaches; licensed athletic trainer; school or team physician; school nurse; and/or parent. The Principal or designee shall provide the student-athlete or cheerleader with Board of Education approved suggestions for management/medical checklist to provide to their parent and physician or other licensed healthcare professional trained in the evaluation and management of sports-related concussions and other head injuries.

A student-athlete or cheerleader who participates in

interscholastic athletics or a cheerleading program and who sustains or is suspected of sustaining a concussion or other head injury shall be required to have a medical examination conducted by their physician or licensed health care provider. The pupil’s physician or licensed health care provider shall be trained in the evaluation and management of concussion to determine the presence or absence of a sports-related concussion or head injury.

Second Reading – 12/10/12 Board Meeting2431.4/page 3 of 3

PROGRAM


M

The pupil’s physician or licensed health care provider must provide to the school district a written medical release/clearance for the pupil indicating when the pupil is able to return to the activity. The medical release/clearance must indicate the student-athlete or cheerleader is asymptomatic at rest and either may return to the interscholastic athletic activity or cheerleading program because the injury was not a concussion or other head injury or may begin the district’s graduated return to competition and practice protocol outlined in Regulation 2431.4. A medical release/clearance not in compliance with this Policy will not be accepted. The medical release/clearance must be reviewed and approved by the school or team physician.

The school district shall provide a copy of this Policy and Regulation 2431.4 to all youth sports team organizations that operate on school grounds. In accordance with the provisions of N.J.S.A. 18A:40-41.5, the school district shall not be liable for the injury or death of a person due to the action or inaction of persons employed by, or under contract with, a youth sports team organization that operates on school grounds, if the youth sports team organization provides the school district proof of an insurance policy in the amount of not less than $50,000 per person, per occurrence insuring the youth sports team organization against liability for any bodily injury suffered by a person and a statement of compliance with the school district’s Policy and Regulation 2431.4 - Prevention and Treatment of Sports-Related Concussions and Head Injuries.

For the purposes of this Policy a “youth sports team organization” means one or more sports teams organized pursuant to a nonprofit or similar charter or which are member teams in a league organized by or affiliated with a county or municipal recreation department.

This Policy and Regulation shall be reviewed and approved by the school physician and shall be reviewed annually, and updated as necessary, to ensure it reflects the most current information available on the prevention, risk, and treatment of sports-related concussion and other head injuries. N.J.S.A. 18A:40-41.1; 18A:40-41.2; 18A:40-41.3; 18A:40-41.4;

18A:40-41.5

Adopted: August 15, 2011 Revised: 10 December 2012

E X H I B I T 5

Second Reading – 12/10/12 Board MeetingR 2624/page 1 of 10

PROGRAM

Assessment/Grading System

R 2624

ASSESSMENT/GRADING SYSTEM

A. Purpose of Assessment 1. The purpose of assessment is to assist pupils in the

process of learning; all assessment systems will be subject to continual review and revision to that end.

2. Assessment reports acknowledge a pupil's demonstrated

proficiency in the Common Core Curriculum Standards, New Jersey Core Curriculum Content Standards and locally established learning goals and objectives: a. Active participation in and attention to daily

lessons, b. Frequent contribution to discussions, c. Prompt, thorough, accurate, and neat preparation

of assignments, d. Thorough preparation and performance on tests

and assessments, e. Display of an eagerness to learn and an

inquisitive approach to lessons, f. Attention to the need for proper materials, g. Cooperation with the teacher's efforts, and h. Willingness to work to the best of his/her

ability and to do more than the minimum expected.

B. Assessment/Grading

1. Each pupil must be informed of the behavior and

achievements expected of him/her at the outset of each course of study or unit of study.

2. Each pupil must be kept informed of his/her progress

during the course of a unit of study. Pupils who so request are entitled to see the grades resulting from their performance during the grading period.


PROGRAM


3. Each method of assessment/grading shall be appropriate to the course of study, the maturity and abilities of the pupils, and reflect uniformity across grades and subjects.

4. Pupils should be encouraged to evaluate their own

achievements. 5. The process of review and revision will involve

teaching staff members, parent(s) or legal guardian(s), and, as appropriate, pupils.

C. Assessment/Grading Periods

1. Grades will be awarded at the end of four marking

periods in each school year for grades 5-12. 2. Pupils and parents will have ongoing access to

student achievement records through the online student information system.

3. Beginning in 2011-2012, pupils in grades 6-12 will be

given a final grade in each subject at the end of the school year.

D. Basis for Assessment/Grading

The teacher responsible for assigning a grade should take into consideration the pupil's: 1. Completion of written assignments prepared in the

classroom or elsewhere; 2. Oral contributions in class, including discussion

responses, observations, panel participation, presentations, initiation of topics;

3. Performance on oral and written tests and quizzes; 4. Research into standard references and other

background materials; 5. Oral and written reports on materials read by the

pupil; 6. Laboratory work;


R 2624/page 3 of 10 PROGRAM

Assessment/Grading System 7. Term papers;

8. Special oral or written reports;

9. Other evidences of the pupil's constructive efforts

and achievements in learning; and 10. For each marking period and the final grade, the

pupil’s attendance record, in accordance with Policy Nos. 5200, 5410, and 5460.

E. Meaning of Grades 7-12

1. The following grades will be given in each academic

subject at the end of each marking period in grades 7-12 beginning in 2012-2013:

a. A grade of A indicates superior performance. It

may be given to a pupil whose achievement is significantly above grade level; whose work achieves a quality and quantity that consistently excels; and who demonstrates a high degree of initiative, application, and purpose.

b. A grade of B indicates above average

performance. It should be given to a pupil whose achievement is above grade level; whose work frequently excels; and who generally demonstrates strength in the subject.

c. A grade of C indicates average performance. It

should be given to a pupil whose achievement in most areas of the subject are average; whose work is acceptable; and who demonstrates a satisfactory degree of proficiency.

d. A grade of D indicates below average

performance. It should be given to a pupil whose achievement in the subject is barely passing; whose work is the minimum acceptable for credit; and who demonstrates only weak proficiencies in the subject.

e. A grade of F indicates failing performance and

that no credit can be given for the subject. It should be given to a pupil who has not met the minimum requirements of the course; who has




demonstrated an inability or unwillingness to master the basic elements of the course; or who has failed to meet the minimum attendance standards necessary to pass a course of study.

f. Letter grades may be modified by plus or minus

signs.

2. The following grading scales and indicators shall be used:

Grade 5 90-100 = A 80-89 = B 70-79 = C 60-69 = D Below 60 = F Grades 6 - 8 97-100 = A+ 77-79 = C+ 93-96 = A 73-76 = C 90-92 = A- 70-72 = C- 87-89 = B+ 67-69 = D+ 83-86 = B 63-66 = D 80-82 = B- 60-62 = D- 0-59 = F I = Incomplete WP = Withdrew Passing WF = Withdrew Failing DR = Drop AU = Audit EX = Excused High School 97-100 = A+ 77-79 = C+ 93-96 = A 73-76 = C 90-92 = A- 70-72 = C- 87-89 = B+ 67-69 = D+ 83-86 = B 63-66 = D 80-82 = B- 60-62 = D- 50-59 = F no credit 49 and below = no credit, cannot

attend summer school I = Incomplete WP = Withdrew Passing WF = Withdrew Failing AU = Audit EX = PE Excused EE = Exam Excused



Assessment/Grading System 3. A grade of “Incomplete” will be given to those pupils

unable to complete the work assigned to the course for reasons beyond the pupil's control, such as illness. a. A teacher who submits a grade of incomplete will

accompany the grade with a reasonable estimate of the amount of time the pupil will require to complete the work necessary for the granting of credit.

b. Except as may be required by unusual

circumstances, make up work should be completed within two weeks of the end of the marking period or, if the pupil is disabled at the end of the marking period, two weeks after the pupil's return to school.

c. The pupil's completed work will be graded and

the teacher will submit a grade, which will replace the incomplete grade on the pupil's transcript.

d. A pupil who does not complete the work within

the period allowed will receive the earned grade in the subject.

4. A grade of “Withdrawal” will be given to each pupil

who withdraws from a course of study after fifteen school days. a. A grade of “withdrawal-passing” (WP) will be

given to each pupil who withdrew after having demonstrated satisfactory achievement and attendance in the course.

b. A grade of “withdrawal-failing” (WF) will be

given to each pupil who withdrew after having demonstrated unsatisfactory achievement and/or poor attendance in the course or who was removed from the course by administrative action.

5. A grade of “excused” will be given to each pupil in a

physical education class who was excused for good cause from participation in certain aspects of the course requirements.


PROGRAM


6. Final Assessments Students at the high school will take a final assessment in all full year courses. Final assessments will also be given in all semester courses. The assessments will measure the degree to which students achieve course objectives and will be counted as the equivalent of one half marking period in the determination of the semester and final grade average. Students who request to be excused from school at the end of the year before assessments begin must receive the written approval of the Principal. The number of school days missed by the student must not exceed the total number of cumulative absences provided in the attendance policy, and the student must be willing to take make-up assessments during the summer prior to the opening of school the following year. All students must be prepared to take all assessments unless excused. Failure to take assessments will result in Administrative failure and a grade of zero, which results in no credit being granted for the course. Students may repeat the course in summer school or during the following school year. Students will be permitted to make-up assessments on the designated make-up day or during the summer only under the following stipulations: a. Personal illness or recovery from an accident,

which is verified by a doctor’s note. b. Death in the immediate family. c. Suspension from school. d. Subpoena - court ordered appearance. e. Other absences authorized by the Principal with

prior written approval.

7. Senior Assessment Exemption Policy Seniors who achieve a year-long average of 91.5 may be exempt from the final assessment for the subject in which the average was attained. However, those seniors may have the option to take the final assessment even though they may have exemption status.

Second Reading – 12/10/12 Board Meeting R 2624/page 7 of 10

PROGRAM

Assessment/Grading System Advanced Placement seniors who achieve an average of 91.5 in the first, second and third marking periods may be exempt from the final assessment for the subject in which the average was attained. However, those seniors may have the option to take the final assessment even though they may have exemption status.

8. Junior Assessment Exemption Policy English Students in their junior year who achieve a 250 or

above on the language arts portion of the HSPA have the option to use that percentage score in place of their final assessment. However, those juniors may have the option to take the final assessment even though they may have exemption status and choose the higher grade for their final exam assessment.

:

Mathematics Students in their junior year who achieve a 250 or

above on mathematics portion of the HSPA have the option to use that percentage score to earn extra points on their final assessment in ONE mathematics class. The extra points are as follows:

:

HSPA Score Added Points 250-266 +1 267-283 +3 284-300 +5 9. Final Assessment

Final assessment is the term used to describe semester and year-end course evaluations. a. The final assessment will evaluate course and

state core proficiencies. (Not every course proficiency specified must be included in the final assessment; however, all state core proficiencies must be included in the final assessment.)

b. Final assessments will include the core

proficiencies in the identical format mutually agreed upon by grade level teachers and department supervisors.


PROGRAM

Assessment/Grading System Additional assessment items will be the same in format but may differ in content as agreed upon by grade level teachers and department supervisors.

c. Each final assessment will be approved by the

department supervisor prior to its administration.

d. Special education students’ final assessments

will be based on their IEP’s. e. Appeals on grades for final assessments will be

handled through the regular chain of command, i.e., teacher, supervisor, administrator, Superintendent, Board. Grades will not be changed without consulting the teacher.

f. The value of the final assessments will

represent 1/9 of the final grade average except if a senior student is exempt from examinations. An example of a final grade average as calculated by our computer program will be:

1st marking period 90 x 2 = 180 2nd marking period 80 x 2 = 160 3rd marking period 70 x 2 = 140 4th marking period 85 x 2 = 170 Final Exam 75 x 1 = 75________

725 ÷ 9 = 80.5 = 81

Exemptions will be reflected in the denominator when the final averages are calculated. For instance, if a senior student is exempt from the final, the sum of the marking periods will be divisible by 8.

F. Advanced Placement Courses

1. Final Assessments for all A.P. courses may be administered in the third and fourth week of May, following the A.P. examinations.

2. Senior students may be eligible for final exam

exemption. They must achieve an average grade of 91.5 in the first, second and third marking periods to be exempt from the final exam in the A.P. subject




in which the average was attained. However, those students may have the option to take the final exam even though they may have attained exemption status.

3. Exempt students will use those exam periods for

independent enrichment (see 5 below). 4. The value of the final assessment will represent 1/9

of the final grade average except if the student is exempt from the final exam. In this case, each of the four marking periods are averaged together to compute the final average for the course.

5. Teachers in the A.P. program recognize that an

exciting opportunity for individual enrichment is available for students after AP exams are complete. Teachers will determine, on an individual basis, how to best utilize the weeks between the final exam and the end of the academic year. It is understood that all classroom assessments (tests, quizzes, projects, papers, etc.) done at this time will be counted as part of the fourth marking period grade.

G. Grade Validation

In order that he/she may justify a grade, each teacher is directed to retain in his/her possession and give a copy to the Principal the following records to validate grades awarded to pupils. The records should be kept for a minimum of six years after the end of the school year in which the grades were awarded. 1. The daily attendance and tardiness record; 2. All grades earned for classroom activities such as

quizzes, tests, reports, and class recitations; 3. All grades earned for activities conducted elsewhere,

such as homework assignments and term papers; 4. Any notation regarding the meaning of each grade and

its relation to the type of activity or material covered;

5. Any notation of discussions with the pupil on a grade

or the pupil's cumulative grade average;



Assessment/Grading System 6. Any referrals for guidance, discipline, and the like;

and 7. Any notations recording communications between the

teacher and the parent(s) or legal guardian(s), the Principal, or other teaching staff members.

H. Appeal

1. Each teacher is responsible for the determination of

the grade a pupil receives for participation in the teacher's course of study.

2. Each teacher may be required to furnish reasons,

supported by evidence (see ¶E above) to substantiate any grade earned.

3. If a grade is challenged by a pupil or a parent(s) or

legal guardian(s), the teacher will convene a conference and will explain the grading system and the reasons for the final grade.

4. If the parent(s) or legal guardian(s) or pupil is not

satisfied by the teacher's explanations, he/she may appeal the grade through the regular chain of command (i.e., teacher, supervisor, administrator, Superintendent, Board) who will consult with the teacher and the pupil in an attempt to resolve the dispute. The administration will give every reasonable deference to the teacher’s professional judgment.

5. If the Principal determines that the grade should be

changed, he/she will alter the grade on all records and indicate by whose authority the grade has been changed.

6. No reprisals will be taken in any form against a teacher

who remains determined in his/her belief that the grade originally given is fair and correct.

7. The Superintendent may hear an appeal from the

Principal's determination. Only in the most extraordinary circumstances will the Superintendent alter a grade determined at the school building level.

Adopted: 5 November 2001 Revised: 5 December 2005; 18 August 2008; 30 August 2010; 10 December 2012

E X H I B I T 6


PUPILS

Interdistrict Public School Choice

5117

INTERDISTRICT PUBLIC SCHOOL CHOICE

Introduction

New Jersey’s Interdistrict Public School Choice Program Act provides interested New Jersey school districts an opportunity to apply to the New Jersey Department of Education to become a public school choice school district that can make available classroom seats within the school district for the Board to accept non-resident pupils. A choice district may enroll pupils across district lines in designated schools of the choice district.

For the purpose of this Policy, "choice district" means a public school district, established pursuant to Chapter 8 or Chapter 13 of Title 18A of the New Jersey Statutes, which is authorized under the Interdistrict Public School Choice Program Act to open a school or schools to pupils from sending districts. "Sending district" means the district of residence of a choice pupil. “Commissioner” shall mean the New Jersey Commissioner of Education. Choice District Application Process

A proposed choice school district shall submit an application to the Commissioner of Education no later than April 30 in the year prior to the school year in which the choice program will be implemented. The application shall include, but not be limited to, the following information:

1. A description of programs, schools, and the number

of pupil openings in each school identified by grade level which are available for selection;

2. The provision for the creation of a parent

information center; 3. A description of the pupil application process and

any criteria required for admission; and 4. An analysis of the potential impact of the program

on pupil population diversity in all potential participating districts and a plan for maintaining diversity in all potential participating districts, which plan shall not be used to supersede a court-ordered or administrative court-ordered desegregation plan.


5117/page 2 of 6 PUPILS


The Commissioner shall notify a choice district of the approval or disapproval of its application no later than July 30, and the reasons for disapproval shall be included in the notice. The Commissioner shall notify the New Jersey State Board of Education of the approval of a choice district application and the State Board shall include a public notice of the approval on the next agenda for its public monthly meeting.

The Commissioner may take appropriate action, consistent with State and Federal law, to provide that student population diversity in all districts participating in a choice district program is maintained. Student population diversity shall include, but not be limited to, the ethnic, racial, economic, and geographic diversity of a district's student population. The actions may include, but need not be limited to:

1. Directing a choice district to take appropriate steps to successfully implement the district's plan for maintaining student population diversity;

2. Restricting the number of choice pupils from a

sending district or the authority of a choice district to accept choice pupils in the future; and

3. Revoking approval of the choice district. Any

choice pupil who is attending a designated school in a choice district at the time of the Commissioner's revocation of approval shall be entitled to continue to be enrolled in that school until graduation.

Evaluation of Choice District Applications

The Commissioner shall evaluate an application submitted by a proposed choice district according to the following criteria:

1. The fiscal impact on the district; 2. The quality and variety of academic programs

offered within the district; 3. The potential effectiveness of the pupil

application process and of the admissions criteria utilized;

4. The impact on student population diversity in the

district; and


PUPILS

Interdistrict Public School Choice 5. The degree to which the program will promote or

reduce educational quality in the choice district and the sending districts.

Application to a Choice District

The parent or guardian of a pupil shall notify the sending district of the pupil’s intention to participate in the choice program and shall submit an application to the choice district, indicating the school the pupil wishes to attend, no later than the date specified by the Commissioner. To be eligible to participate in the program, a pupil shall be enrolled at the time of application in grades preschool through twelve in a school of the sending district and have attended school in the sending district for at least one full year immediately preceding enrollment in the choice district, provided that the sending district is the school district that a pupil in a particular district of residence is required by law to attend. This one-year requirement shall not apply to a pupil enrolling in preschool or Kindergarten in the choice district if that pupil has a sibling enrolled in the choice district. Openings in a designated school of a choice district shall be on a space-available basis and if more applications are received for a designated school than there are spaces available, a lottery shall be held to determine the selection of pupils. Preference for enrollment may be given to siblings of pupils who are enrolled in a designated school.

If there is an opening in a designated school of a choice district and there is no pupil who is enrolled in a sending district who meets the attendance requirements of the law, including a pupil who has been placed on a waiting list based on a lottery held in the choice district, then the choice district may fill that opening with a public school pupil who does not meet the attendance requirements of the law or a nonpublic school pupil.

A choice district may evaluate a prospective pupil on the pupil's interest in the program offered by a designated school. The district shall not discriminate in its admission policies or practices on the basis of athletic ability, intellectual aptitude, English language proficiency, status as a handicapped person, or any basis prohibited by State or Federal law.

A choice district shall not prohibit the enrollment of a pupil based upon a determination that the additional cost of educating the pupil would exceed the amount of additional




State aid received as a result of the pupil's enrollment. A choice district may reject the application for enrollment of a pupil who has been classified as eligible for special education services pursuant to Chapter 46 of Title 18A of the New Jersey Statutes if that pupil's individualized education program could not be implemented in the district, or if the enrollment of that pupil would require the district to fundamentally alter the nature of its educational program, or would create an undue financial or administrative burden on the district.

A pupil whose application is rejected by a choice district shall be provided with a reason for the rejection in the letter of notice. The appeal of a rejection notice may be made to the Commissioner. Once a pupil is enrolled in a designated school, the pupil shall not be required to reapply each school year for enrollment in any designated school of the choice district and shall continue to be permitted to be enrolled until graduation. A pupil shall be permitted to transfer back to a school of the sending district or may apply to a different choice district during the next application period.

A choice district shall accept all of the credits earned toward graduation by a pupil in the schools of the sending district. A choice district shall notify a sending district upon the enrollment of a choice pupil resident in that district. Enrollment Restrictions

The Board of Education of a sending district may adopt a resolution to restrict enrollment of its pupils in a choice district to a maximum of ten percent of the number of pupils per grade level per year and/or fifteen percent of the total number of pupils enrolled in the sending district. This resolution shall be subject to approval by the Commissioner upon a determination that the resolution is in the best interest of the district's pupils and that it will not adversely affect the district's programs, services, operations, or fiscal conditions, and that the resolution will not adversely affect or limit the diversity of the remainder of the student population in the district who do not participate in the choice program.

Enrollment restriction percentages adopted by the resolution shall not be compounded from year to year and shall be based upon the enrollment counts for the year preceding the sending district's initial year of




participation in the choice program, except that in any year of the program in which there is an increase in enrollment, the percentage enrollment restriction may be applied to the increase and the result added to the preceding year's count of pupils eligible to attend a choice district. If there is a decrease in enrollment at any time during the duration of the program, the number of pupils eligible to attend a choice district shall be the number of pupils enrolled in the choice program in the initial year of the district's participation in the program, provided that a pupil attending a choice district school shall be entitled to remain enrolled in that school until graduation.

The calculation of the enrollment of a sending district shall be based on the enrollment count as reported on the Application for State School Aid in October preceding the school year during which the restriction on enrollment shall be applicable.

A choice district shall not be eligible to enroll pupils on a tuition basis pursuant to N.J.S.A. 18A:38-3 while participating in the Interdistrict Public School Choice Program. Any pupil enrolled on a tuition basis prior to the establishment of the choice program shall be entitled to remain enrolled in the choice district as a choice pupil. Transportation

Transportation, or aid in-lieu-of transportation, shall be provided to an elementary school pupil who lives more than two miles from the choice district school of attendance and to a secondary school pupil who lives more than two and one-half miles from the choice district school of attendance, provided the choice district school is not more than twenty miles from the residence of the pupil.

Transportation, or aid in-lieu-of transportation, shall be the responsibility of the sending district. The choice district and the sending district may enter into a shared service agreement in accordance with the "Uniform Shared Services and Consolidation Act," sections 1 through 35 of P.L. 2007, c.63 (C.40A:65-1 through C.40A:65-35). Notwithstanding the provisions of section 20 of P.L. 2007, c.260 (C.18A:7F-62) to the contrary, the sending district shall receive State aid for transportation calculated pursuant to section 15 of P.L. 2007, c.260 (C.18A:7F-57) for a pupil transported or receiving aid-in-lieu-of transportation pursuant to N.J.S.A. 18A:36B-22.


PUPILS

Interdistrict Public School Choice Parent Information Center

A choice district shall establish and maintain a parent information center. The center shall collect and disseminate information about participating programs and schools and shall assist parents and guardians in submitting applications for enrollment of pupils in an appropriate program and school. The information about participating programs and schools shall be posted on the choice district's website. Annual Report

The Commissioner shall annually report to the State Board of Education, the Legislature, and the Joint Committee on the Public Schools on the effectiveness of the Interdistrict Public School Choice Program. The Commissioner's annual report shall be posted on the New Jersey Department of Education's website and on the website of each choice district. N.J.S.A. 18A:36B-14 through 18A:36B-24

Adopted: 10 December 2012

E X H I B I T 7


FINANCES

Payment of Claims M

6470

PAYMENT OF CLAIMS

The Board of Education directs the prompt payment of legitimate claims by suppliers of goods and services to the school district, provided that each bill or obligation of this Board is fully itemized and verified before a warrant is drawn for its payment.

When an invoice is received, the School Business Administrator/Board Secretary or designee shall verify the voucher is properly submitted, acceptable goods were received or satisfactory services rendered, the expenditure is included in the Board’s budget and funds are available for its payment, and the amount of the invoice is correct.

The School Business Administrator/Board Secretary shall identify and investigate, if necessary, the reason for any increase to a purchase order. If it is found by the School Business Administrator/Board Secretary that an increase to a purchase order is warranted, the School Business Administrator/Board Secretary shall either approve a revision to the original purchase order with the reason noted, approve the issuance of a supplemental purchase order for the difference, or cancel the original purchase order and issue a new purchase order. If it is found an increase is not warranted, the purchase order shall be cancelled and the goods returned. In no instance shall an adjustment be made to a purchase order that changes the purpose or vendor of the original purchase order or a bid award price.

The school district’s financial systems shall be programmed to:

1. Limit system access so that only appropriate Business office staff may make purchase order adjustments;

2. Reject adjustments in excess of any established

approval thresholds;

3. Prevent unauthorized changes to be processed;


FINANCES

Payment of Claims M

4. Reject payments where the sum of the invoice amount

plus any previous invoices charged to the purchase order exceeds the sum of the original purchase order amount plus any authorized adjustments;

5. Reject duplicate purchase order numbers; 6. Reject duplicate invoice numbers; and 7. Prepare an edit/change report listing all payments

made in excess of the originally approved purchase order amount.

The School Business Administrator/Board Secretary shall

review on a monthly basis edit/change reports listing all payments made in excess of the originally approved purchase order amount to ensure that all payments made are properly authorized.

If funds are not available in the budget line account to which the expenditure will be charged, funds may be transferred in accordance with Policy 6422.

The Board must approve all claims for payment, except such payments that are to be paid from funds derived from athletic events or other activities of pupil organizations. In accordance with N.J.S.A. 18A:19-4.1, the School Business Administrator/Board Secretary and the Superintendent of Schools are authorized to approve payment of claims not greater than $2,500, interest on bonds as it becomes due, payments to redeem bonds as they become due, progress payments to contractors in accordance with a contract approved by the Board, and warrants to cover approved payrolls and agency account deposits prior to presentation to the Board. Any such approval of payment must be presented to the Board for ratification at the next regular Board meeting.

All claims shall be fully itemized, verified, and shall be submitted for Board review and approval or ratification. Claims must be submitted to the Board in the form of a list that includes the number, amount, and date of the warrant; the payee; the reason for the expenditure; and the account charged. All claims that equal or exceed fifteen percent of


6470/page 3 of 3 FINANCES

Payment of Claims M

the bid threshold amount established pursuant to N.J.S.A. 18A:18A-3, except for payrolls and debt service, shall be verified by affidavit or by signed declaration in writing in accordance with the provisions of N.J.S.A. 18A:19-3.

The list of claims must be accompanied by the original records that include copies of the purchase order, the receiving report, the vendor’s invoice, and the purchase requisition. The list of approved warrants will be included in the minutes of the Board meeting.

When a claim for payment is duly approved in accordance with this Policy, the School Business Administrator/Board Secretary and/or a designated staff member shall promptly prepare a warrant for payment, cancel the commitment placed against the appropriate account, and post the actual expenditure. All warrants shall be signed by the Board President, Board Secretary, Superintendent of Schools, and/or Treasurer of School Moneys, as appropriate to the district. N.J.S.A. 18A:17-36; 18A:18A-3; 18A:19-1 et seq.; 18A:19-3; 18A:19-4; 18A:19-4.1; 18A:22-8.1

N.J.A.C. 6A:23A-6.10 Adopted: 5 November 2001 Revised: 10 December 2012

E X H I B I T 8 Second Reading – 12/10/12 Board Meeting

8920/page 1 of 1 OPERATIONS

School District Communication System

8920

SCHOOL DISTRICT COMMUNICATION SYSTEM

The Board of Education may use a general communication system to communicate with the school community that may include parents, pupils, staff members, and other school district stakeholders. The information to be communicated may be made through telephone, electronic e-mail, social networking sites, or any other medium that will permit such information to be communicated. Any information using a Board of Education’s general communication system must be approved by the Superintendent of Schools. Any information proposed to be communicated through a Board’s general communication system must be submitted to the Superintendent of Schools in writing. The information submitted to the Superintendent must include the exact message to be communicated, the proposed group(s) to receive the message, the number of times the message is to be conveyed to the proposed group(s), and any other information the Superintendent requests. The Superintendent must approve each request and may make revisions. The Board of Education’s general communication system will only be used for information from the school district, from school district sponsored or affiliated organizations, and/or from federal, State and local government agencies the Superintendent approves. Adopted: 10 December 2012

E X H I B I T 9

First Reading – 12/10/12 Board Meeting7441/page 1 of 1

PROPERTY

Electronic Surveillance in School Buildings and on School Grounds

7441 ELECTRONIC SURVEILLANCE IN SCHOOL BUILDINGS

AND ON SCHOOL GROUNDS

The Board of Education authorizes the use of electronic

surveillance systems in school buildings and on school grounds to enhance the safety and security for school district staff, pupils, community members, and other building occupants and to protect the school district’s buildings and grounds.

The content produced by the surveillance system under certain circumstances may be considered a student record, in which it will be subject to the Board of Education policy and regulations regarding confidential student records. If the content of the surveillance system becomes the subject of a disciplinary proceeding, it shall be treated like other evidence in the proceeding, and the district declares such use to be a legitimate educational interest.

The following statement shall be posted in a prominent, public place in buildings and on school grounds where electronic surveillance equipment may be used:

The Board of Education authorizes the use of electronic surveillance monitoring devices in school buildings and on school grounds. Therefore, all school buildings and school grounds within this school district may be monitored using such devices in accordance with Board Policy. In addition to posting, the district shall notify school staff members, parent(s) or legal guardian(s), and pupils that electronic surveillance may be used in school buildings and on school grounds through publication in student and staff handbooks, school calendars, notice sent home with pupils, or any other effective means to publish the district’s use of electronic surveillance equipment in school buildings and on school grounds.

Adopted:

E X H I B I T 10

First Reading – 12/10/12 Board Meeting R 7441/page 1 of 3

REGULATION


R 7441 ELECTRONIC SURVEILLANCE IN SCHOOL BUILDINGS

AND ON SCHOOL GROUNDS

In order to enhance a safe and secure environment, the Board authorizes electronic surveillance devices to be used on district property and on school grounds. A. Recording and Notice

1. Surveillance devices may include, but are not limited to, sound/video cameras, audio recording devices, and other appropriate devices.

2. Recordings may be used to monitor and observe the

conduct of school district staff, pupils, community members, and other person(s) in school buildings or on school grounds.

3. Notice regarding the use of surveillance devices will

be posted in school buildings or on school grounds where surveillance devices may be used.

B. Pupil Records and Notice

School district personnel will comply with the provisions of applicable law regarding pupil record requirements including the Family Education and Privacy Act and the Individual with Disabilities Education Improvement Act. Recordings considered for retention, as a part of a pupil’s behavioral record, will be maintained in accordance with established pupil record procedures governing access, review, and release of pupil records.

C. Staff Records and Notice

1. Recordings considered for retention as part of the employee’s personnel record will be maintained in accordance with established Board personnel policies, administrative regulations, applicable law, and any labor agreements governing access, review, and release of employee personnel records.

First Reading – 12/10/12 Board Meeting

R 7441/page 2 of 3 REGULATION


2. The district will provide notice to pupils, parent(s)

or legal guardian(s), and school staff members that surveillance devices may be used in school buildings and on school grounds.

D. Storage/Security

1. All recordings will be stored by the Superintendent or designee, and secured to ensure confidentiality.

2. Recordings will be stored for thirty-one (31)

calendar days after initial recording, whereupon such recordings will be erased or discarded, unless there is a legitimate reason for retaining such recording for review.

E. Use

1. The determination of the location of surveillance devices shall be made by the Roxbury Police Department, Superintendent and district Facilities Committee.

2. Tampering with or otherwise interfering with

surveillance equipment is prohibited. Any individual found tampering with equipment shall be subject to discipline.

F. Viewing or Listening

1. Initial viewing or listening to recordings will be done by the Superintendent, Building Principal or designee.

2. Requests for viewing or listening will be limited to

persons with a direct interest in any proceedings, disciplinary or otherwise, resulting from the recordings, as deemed appropriate by the Superintendent, Building Principal or designee.

3. Only the portion of the recording concerning a

specific incident will be made available for viewing.

First Reading – 12/10/12 Board Meeting R 7441/page 3 of 3

REGULATION


4. Viewing or listening to the recording will be

permitted on school property or as otherwise required by law.

5. All viewing will be in the presence of the

Superintendent, Building Principal or designee.

6. A written log will be maintained by the Superintendent, Building Principal or designee of those viewing video recordings including date of viewing, reason for viewing, the date the recording was made, and the signature of the viewer.

7. Video recordings remain the property of the district

and may be reproduced only in accordance with law, including applicable district pupil records policy and procedures and district personnel records policy, procedures and applicable labor agreements.

G. Purchase, Maintenance, Replacement of Equipment/Supplies

1. The Superintendent, Building Principal or designee will be responsible for the purchase, maintenance, and replacement of all electronic surveillance devices.

Adopted:

E X H I B I T 11

First Reading – 12/10/12 Board Meeting 7510/page 1 of 3

PROPERTY

Use of School Facilities

7510

USE OF SCHOOL FACILITIES

The Board of Education believes the school facilities of this district should be made available for community purposes, provided that such use does not interfere with the educational and co-curricular programs of the school district. For the purpose of this policy, “school facilities” also includes school grounds.

The Board will permit the use of school facilities when such permission has been requested in writing and has been approved by the Superintendent/designee. The Board reserves the right to withdraw permission after it has been granted in the event circumstances change requiring such school facilities or school grounds will be needed for a school district purpose or due to a school closing due to weather or other emergency.

In weighing competing requests for the use of school facilities, the Board will give priority to the following uses, in the descending order given:

1. Uses and groups directly related to the schools and

the operations of the schools, including pupil and teacher groups;

2. Uses and organizations indirectly related to the

schools, including the P.T.A., P.T.O., Home-School Association, and other school-parent related organizations;

3. Departments and agencies of the municipal

government;

4. Governmental agencies;

5. Community organizations formed for charitable, civic, social, or educational purposes;

6. Community political organizations;

7. Community church groups;


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8. Private groups and organizations;

9. Other groups.

The use of school facilities will not be granted for the advantage of any commercial or profit-making organization, partisan political activity, or any private social function.

The use of school facilities will not be granted for any purpose that is prohibited by law.

Each user shall present evidence of the purchase of organizational liability insurance to the limit as prescribed by district regulations. Each user shall inspect any facility or school grounds to be used prior to such use and shall notify a district representative of any existing safety or dangerous conditions. In the event such conditions exist, the district may cancel or modify the user’s access to the school facility until such conditions are addressed. Users shall be financially liable for damage to the facilities and for proper chaperonage as required by the school district administration.

Use of school equipment in conjunction with the use of school facilities must be specifically requested in writing and may be granted in accordance with Policy No. 7520. The users of school equipment must accept liability for any damage or loss to such equipment that occurs while it is in their use, regardless of any assignment of negligence. Where rules so specify, certain items of equipment may only be used by a qualified operator approved by the school district administration.

The Board shall approve annually a schedule of fees for the use of school facilities based upon the following guidelines:

1. The use of school facilities for activities directly related to the educational program and district operations shall be without cost to the user except that the user shall be responsible for any custodial costs incurred by the use and any fees charged by a law enforcement agency in connection with the use.


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2. All other organizations or persons granted the use of school shall pay in advance the scheduled fee and the cost of any additional staff services required by the use.

The school district shall provide a copy of Policy and

Regulation 2431.4 – Prevention and Treatment of Sports-Related Concussions and Head Injuries to all youth sports team organizations that operate on school grounds or in school facilities. In accordance with the provisions of N.J.S.A. 18A:40-41.5, the school district shall not be liable for the injury or death of a person due to the action or inaction of persons employed by, or under contract with, a youth sports team organization that uses school facilities or operates on school grounds if the youth sports team organization provides the school district proof of an insurance policy in the amount of not less than $50,000 per person, per occurrence; insuring the youth sports team organization against liability for any bodily injury suffered by a person. The youth sports team organization must also provide a statement of compliance with the school district’s Policy and Regulation 2431.4 - Prevention and Treatment of Sports-Related Concussions and Head Injuries.

For the purpose of this Policy, a “youth sports team organization” means one or more sports teams organized pursuant to a nonprofit or similar charter or which are member teams in a league organized by or affiliated with a county or municipal recreation department.

The Superintendent shall develop regulations for the use of school facilities; such regulations shall be distributed to every user of the facilities and every applicant for the use of school facilities. Permission to use school facilities shall be granted only to persons and organizations that agree to the terms of Policy and Regulation 7510, the requirements as outlined in the use of school facilities application, and in accordance with the terms outlined in the approval granted by the school district. N.J.S.A. 18A:20-20; 18A:20-34

Adopted: 5 November 2001 Revised:

E X H I B I T 12

First Reading – 12/10/12 Board MeetingR 7510/page 1 of 17

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R 7510 USE OF SCHOOL FACILITIES I. General Conditions

A. School facilities shall be available for use by the

public in accordance with Policy 7510 and this rule. An organization that fails to comply with the requirements of this policy and rule shall be denied, at the discretion of the Board or the Superintendent, future use of school facilities.

B. All requests for use of school facilities by any group,

other than school-sponsored activities and programs within each school, should be submitted to the Board Office, on the proper form with all information supplied, at least fourteen (14) days prior to the event. Groups designated as Class I may schedule events up to a year in advance. All other groups may apply up to three months in advance.

C. Regular school activities will have first priority for

all spaces and dates. School sponsored organizations will receive second priority. Except as may be provided by separate resolution of the Board, groups officially sponsored by the Roxbury Township will have third priority and the County of Morris will receive fourth priority. All other applications will be processed according to date and time of receipt of the application. Applicants whose request can either not be accommodated or whose event must be rescheduled or relocated for other reasons will be offered similar district facilities based upon availability. The district reserves the right to revoke permits due to situations requiring a change in schedule for school district activities and shall not be liable in any way.

D. Classrooms shall be made available only at the

discretion of the principal. Classrooms shall not be used for activities involving more than 25 people.

E. The granting of a permit for the use of one part of a

building or grounds confers no privileges for the use


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Use of School Facilities of any facilities other than those stated in the permit. It does not include any other time or times for preparation or rehearsal, unless specifically permitted.

F. A permit is not transferable. If the event is to be

canceled, the applicant should notify the school and Board Office at least forty-eight (48) hours in advance of the date reserved.

G. Violation by a permit-holder of any of the regulations

governing the use of school buildings or grounds may be cause for the cancellation of all existing permits and the denial of any permits in the future.

H. Special permission must be obtained for decorating,

installing scenery, moving furniture, etc. School pianos are not to be moved.

I. Special school facilities (cafeteria kitchens, stage

equipment, etc.) will require the use of school employees trained in the use of that facility and such cost will be added to the regular fee.

J. With the exception of Board-approved use by

instructional agencies, computers, TV monitors, VCRs, microphones, and the computer and science laboratories shall not be available for use by the public.

K. School equipment such as projectors, amplifying

equipment, computers and related equipment, musical instruments, athletic equipment, etc., will not be loaned or rented for use outside of the school location. Use of school space does not include use of school equipment unless specifically permitted. Use of school equipment, when and where required, must be by school personnel; the cost of such personnel will be added to the regular fee.

L. Organizations wishing to bring unusual equipment,

material, devices, and/or animals into school buildings or on school premises must first present, in writing, proper insurance coverage with a "save harmless" clause protecting the Board of Education, before approval is given.


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M. Scenery, decoration, or equipment, provided by the holder of a permit must be removed from the school building promptly after the performance so as not to interfere with school activities. If there is a delay, the removal will be made by the Board of Education at the expense of the holder of the permit.

N. A school custodian employed by the district is required

to be on duty during the hours of use of any school facility. Evening affairs are to terminate by 10:00 p.m., unless special arrangements have been made in advance. Complete vacating of the facilities is to be made according to the terms of the permit. Departure time after programs should be included in use hours applied for.

O. Smoking is positively prohibited in all district

buildings and on school grounds. P. No alcoholic beverages will be permitted on the

premises at any time. Any violation of this rule by any organization will prohibit future use.

Q. The Board of Education and its authorized

representatives shall have full and free access to the premises at all times.

R. School facilities will not be available for use by

rental groups on the designated district holidays set annually by the Board. The District shall attempt to coordinate with municipal departments in the District so as to have a uniform approach regarding the availability of public facilities at given dates and times.

S. If the application is approved, the person and/or

organization responsible will assume responsibility for orderly and careful use of the school facilities. It is agreed that the applicants assume liability for damage or loss of property or bodily injury that may accrue. It is understood that the applicants will hold the Board of Education of the Roxbury Township School District harmless from claims arising out of the use of the school buildings or grounds, for the function being sponsored, on the specified date or dates. The


R 7510/page 4 of 17 PROPERTY


sponsoring group shall be required to furnish a bond or certificate of insurance to indemnify the group and the Board of Education against any and all suits for injury or loss sustained by attendance at the function, thus providing evidence that the district has been named as an additional insured on the sponsoring group’s general liability policy.

This indemnification agreement makes the applicants legally responsible for the proper conduct of their activities. They should be aware that a major cause of injuries and resultant claims stem from improper supervision. They must ascertain that they have adequate adult supervisors to control and contain participant activities. Strict adherence to the provisions of the facilities agreement and a common sense approach to the general standards of safety and proper conduct will result in an accident free activity.

T. At least seven (7) days prior to the school use, the

applicant should review the use requirements with the building principal or designee.

U. Kitchens and kitchen equipment are not to be used

without authorization from the principal and food services and/or the cafeteria management company.

1. School sponsored organizations may apply for

limited use of the kitchen, for access to water and refrigeration. For the use of other kitchen equipment, cafeteria personnel must be present. The costs of cafeteria personnel, equipment repair and/or cleaning services will be the responsibility of the sponsoring organization.

2. Roxbury PTA/PTO, booster organizations are permitted to use the cafeteria satellite snack serving/preparation area, with the proper training of sponsoring organization personnel by the cafeteria management company. Any cost relative to the training of sponsoring organization personnel, equipment repairs or cleaning will be the responsibility of the sponsoring organization.


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3. All other facility use applicants will be required to have cafeteria personnel present. The costs of cafeteria personnel, equipment repair and/or cleaning services will be the responsibility of the sponsoring organization.

4. All other facility use applicants will be required

to have cafeteria personnel present. The costs of cafeteria personnel, equipment repair and/or cleaning services will be the responsibility of the sponsoring organization.

V. Use of any type of open flame or smoke producing devices is positively prohibited in all district buildings or on school premises. Exceptions: Smoke producing devices used in the testing of fire and/or smoke alarms by fire alarm contractors or inspectors, burners or stoves used in science, family & consumer science and other regular classroom instruction, bonfires as part of an approved high school pep rally and theatrical performances.

W. Use of all high school and middle school athletic

fields must be coordinated through the office of the high school Athletic Director.

X. In extenuating circumstances the Superintendent may

charge additional fees or waive fees for facility use with subsequent notification to the Board.

Y. When public safety officials (Police, Fire, etc.) are

required for an event the Board may require evidence of payment for their service prior to issuing a permit.

II. Limitation of Use

A. In accordance with state statute, solicitation or acceptance of campaign funds by a candidate for public office or his agent while on school grounds is prohibited. This does not apply if the property has been made available for the exclusive use of the group for a non-governmental purpose as a meeting location. Violations of this policy may be reported to the Election Law Enforcement Commission and result in a penalty of not less than $5,000 for each violation.


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B. Since the Board of Education is charged by law with the responsibility for school facilities, it must reserve the final right to deny the use of school facilities when the Board deems it necessary in the public interest.

C. Sponsoring organizations will conduct orderly meetings

and such gatherings are not to incite others to disorder.

D. Sponsoring organizations will conduct meetings which

are not abusive of other groups or individuals. E. No school facility, building or grounds will be used

for unlawful purposes. F. Gambling, games of chance, raffles and lotteries as

prohibited by law are not permitted. Gymnasiums will not be used for dances without special provisions and permission.

G. Use of gymnasium requires use of proper footgear to

prevent damage to floors. No baseball batting practice is permitted in gymnasiums. Unauthorized use of gymnasium apparatus is strictly forbidden.

H. No school facility is to be used for any other purpose

or in any other way than its designed use, without express written permission.

I. School facilities shall not be used for parties or

celebrations, which are essentially private in nature. This exclusion includes birthdays, anniversaries, and other similar parties.

J. No programs of the official Roxbury Township Recreation

Department are to be held unless they are supervised with adequate numbers of recreation personnel.

K. Any signs, banners, pennants, placards or similar items

of advertisement pertaining to events at school facilities must include the name of the sponsoring organization. Placement of advertisements in the schools requires the consent of the school principal.

L. No ticket selling for any other event or the sale of

merchandise or food is permitted without written approval on the permit.


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Use of School Facilities M. No group that unlawfully discriminates regarding

membership in, or attendance at, its activities shall be allowed to use the school building or grounds.

N. Normal maximum permitted use of a facility is from the

time of entry to the building closing.

1. Any additional time for set-up, preparation, or extended exhibit hours will be charged at prevailing rates for extra personnel services and space uses.

2. Custodial fees are included in regular rental fees on weekdays, unless the Board or its designee determines that additional custodial services are required. a. All rental fees are subject to additional

charges for overtime or Saturday or Sunday;

b. Custodial services include opening and closing of the building, operation of room lights (no theatrical lighting), heating of the building, operation of ventilation equipment, and normal clean- up;

c. Custodians will not be required to help load

or unload equipment; d. Setting up and taking down chairs and tables

may involve an additional charge.

O. Vehicles shall travel and park only in designated areas.

P. Facility availability and/or use may be restricted due

to specific health and safety needs of individuals in any district building.

Q. Art classrooms, science labs, computer labs, music

rooms, libraries and varsity sport athletic fields are generally not available for public use. Exceptions may be granted if approved by the building principal and School Business Administrator.


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Use of School Facilities III. Special Conditions

All permits are subject to immediate cancellation if it is discovered that information given on an application is misrepresented. If the use of the facility is discovered to be contrary to any policies, rules, and regulations of the Board of Education, the permit is subject to immediate cancellation. Upon notice by a duly authorized agent of the Board (example: the custodian on duty), such activity is to cease. The Board of Education and its agents are to be held harmless of any expense or losses incurred by the sponsoring organization due to the required cessation of use of facilities.

IV. Responsibility A. Any group organization using a public school facility

is responsible for any damage above normal wear and tear, and is expected to comply with the following requirements:

1. Make necessary arrangement for a representative of

the applying group to be present, with the permit, during the time the facility is used. The representative is to make himself/herself known, and present the permit to school personnel for verification. He/she is to be responsible for the use of the facility.

2. He/she is to insure, with the school representative, that: a. Exit doors are free from obstruction in the

area being used; b. Exit lights are turned on; c. Locations of extinguishers are known; d. Fire, Police, Board of Education rules and

regulations and school rules and regulations are observed.

B. Whenever a group leaves a district facility in an

unsatisfactory condition, or is found to have otherwise violated these rules, the Business Office shall send it a letter warning that further violations will result in the group's being denied use of district facilities. Severe violations will result in immediate cancellation of current permits and denial of future ones.


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V. Classifications of Groups for Determination of Facilities Use Fees

Where a fee is indicated for the use of school facilities by one of the following groups, the fee will be in accordance with Paragraph VI.E.3. A. Class I – SCHOOL, MUNICIPAL AND COUNTY ORGANIZATIONS

Free use of school facilities may be granted to the following groups, provided that membership is open for participation by any eligible Roxbury Township resident and other Board approved groups.

1.

Those groups including Parent Teacher Organizations, Special Education Parent Groups, Roxbury Athletic Booster Clubs, Roxbury Band Parents Association, etc.

School Affiliated Groups

Note: All Facility Rental Applications completed by groups related to an individual school must be co-signed by the school Principal or his/her designee.

2.

Officially appointed groups of the Roxbury Township municipal governments and Morris County, such as police, fire departments, rescue squads, and the recreation department, etc. Municipal and county organizations will be encouraged to request use of Roxbury Township School facilities on a rotating basis with other Morris County school districts.

Municipal and County Organizations

3.

Boy Scouts, Cub Scouts, Girl Scouts, Brownies, etc. provided the unit is based in the district.

Youth Service

B. Class II – RECREATIONAL, SPORTS ORGANIZATIONS, AND

EDUCATIONAL ORGANIZATIONS Free use of school facilities may be granted to recreational and sports organizations not sponsored and funded by Roxbury Township or Morris County, provided that membership is composed of not less than 75% Roxbury Township residents and is open for participation by any eligible Roxbury Township resident. The application must



Use of School Facilities be accompanied by a roster stating each participant’s name, address, and name of school being attended, if applicable. The criteria for eligibility shall not discriminate illegally.

C. Class III – NON-PROFIT ORGANIZATIONS Fees will not be charged for non-profit, charitable, religious, philanthropic, civic or other non-commercial, non-personal purposes. District child care providers will pay facility use fees as determined under Section VII.

D. Class IV – FOR-PROFIT ORGANIZATIONS

Fees will be charged for use of school facilities for any profit groups/organization.

VI. Schedule of Fees

A. Custodial, Maintenance and Technical Personnel Charges Requests that require additional custodial, maintenance and/or technical time or personnel will incur additional charges. These charges will be computed at a set rate approved by the Board on an annual basis.

B. Lighting Athletic Fields

All non-district organizations requiring the use of lighting on the athletic fields during their events will be charged a separate fee. For the first hour of lighting use the fee will be $86.00; for each additional hour or portion thereof the charge will be $11.00.

C. Food Service Personnel Charges

Use of the school cafeteria kitchens will require supervision by cafeteria staff personnel. The prevailing rates for their services will be charged to applicants as they are determined by Food Service Management. Class I groups requiring minimal kitchen access (water, refrigeration, etc.) may request to have this requirement waived by the Cafeteria Management. Such a request should be submitted to the school principal.


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D. Police and Fire

1. Police

The Board of Education has the responsibility of providing police for duty at events that attract sizable participation. The prevailing rates for their services will be billed directly to the applicant by the municipal Police Department. Police are not included in the schedule of fees. Police are to be assigned to events by the following general rule, subject to adjustment dictated by the physical requirements of each school plant. Each site with an expected attendance of 250 to 500 people - l Police Officer Each site with an expected attendance of 500 to 750 people – 2 Police Officers Each site with an expected attendance of over 750 people – 3 or more Police Officers, as determined by the School Business Administrator/Board Secretary.

2. Fire

All non-school events with 300 or more participants and/or attendees require a fire prevention permit.

E. Fees

1. Classes I, II & III a. Free use of school facilities may be granted to

Class I, II & III organizations (providing they meet residency requirements) during the regular school year work week with the following provisions:

1) Use of the facilities is not to interfere

with the school program.

2) Use of the facilities must be within the hours of regular custodial service.


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3) Use of facilities will not create additional supervisory or custodial requirements.

4) Organizations will provide sufficient

supervision to restrict use to permitted areas.

5) The Board reserves the right to rescind the

use of facilities privilege.

b. Class I, II, & III groups that request the use of facilities for Saturdays, Sundays, or other times when school is not in session will be charged the actual additional personnel costs for extra custodial, maintenance, cafeteria, police, or technical assistance.

c. Pursuant to N.J.S.A. 40:48-5, an inter-local

services agreement may be entered into by the Board when deemed appropriate.

2. Class IV

All fees listed below are space-use fees. All fees are per room/field, per-use charges per four hour period or less.


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BY LOCATION RENTAL FEES FOR FACILITIES Non-Profit Out-of-District And

Roxbury High School Auditorium for Performance

Profit Making In-District Groups

(without air-conditioning)……………………………………$ 820 Auditorium for Performance

(with air-conditioning)………………………………………….1,125 Auditorium for Rehearsal

(without air-conditioning)……………………………………..346 Auditorium for Rehearsal

(with air-conditioning)……………………………………………..737 Gymnasium – Main……………………………………………………………………………….819 Gymnasium – Auxiliary………………………………………………………………….304 Cafeteria (with kitchen)………………………………………………………..535 Cafeteria (without kitchen)………………………………………………….430 Quad Classrooms………………………………………………………………………………….220 Classroom (each)………………………………………………………………………………. 70 Eisenhower Middle SchoolAuditorium for Performance………………………………………………….$640

Auditorium for Rehearsal…………………………………………………….. 325 Gymnasium………………………………………………………………………………………………. 720 Cafeteria (with kitchen)…………………………………………………….. 430 Cafeteria (without kitchen)…………………………………………….. 325 Classroom (each)………………………………………………………………………….. 70

Lincoln Auditorium Lincoln/Roosevelt

(for performance)…………………………………………………………..$420 Lincoln Auditorium

(for rehearsal)……………………………………………………………….. 220 Roosevelt Gymnasium………………………………………………………………….. 420 Cafeteria (with kitchen)…………………………………………………….. 535 Cafeteria (without kitchen)…………………………………………….. 430 Classroom (each)………………………………………………………………………….. 70

All Purpose Room…………………………………………………………………………..$420 Franklin, Nixon, Kennedy, Jefferson Schools

Cafeteria (with kitchen)…………………………………………………….. 430 Cafeteria (without kitchen)…………………………………………….. 325 Classroom (each)………………………………………………………………………….. 70


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Non-Profit Out-of-District And Athletic Fields Baseball…………………………………………………………………………………………………. $ 175

Profit Making In-District Groups

Soccer………………………………………………………………………………………………………. 175 Softball…………………………………………………………………………………………………. 175 Lacrosse…………………………………………………………………………………………………. 175 Roosevelt Football………………………………………………………………………. 175 RHS Turf Field or Track

(without lights)…………………………………………………………….. 500 RHS Turf Field or Track (with lights)……………………………………………………………………………………. 1,000

TV & VCR……………………………………………………………………………………………….. $ 35 Equipment Rental Fees

Portable Sound System – Large……………………………………….. 110 Portable Sound System – Small……………………………………….. 60 Auditorium Lighting System……………………………………………….. 110 Spot Lights……………………………………………………………………………………….. 25 Auditorium Sound System……………………………………………………….. 110 Stage Risers…………………………………………………………………………………….. 60 Gym Sound System………………………………………………………………………….. 35 Gym Score Board…………………………………………………………………………….. 35 Gym Wrestling Mats…………………………………………………………………….. 110 Cafeteria Kitchen Equipment…………………………………………….. 110 Tables (each)………………………………………………………………………………….. 10** Chairs (each)………………………………………………………………………………….. 1** HS Turf Field PA System……………………………………………………….. 40 HS Turf Field Score Board………………………………………………... 50 Field Lines & Marking…………………………………………………………….. 40 per hour **This fee will apply if tables/chairs must be brought in from another district location. Roxbury Board of Education Employee Labor Charge (per hour) Buildings and Grounds Director………………………………………..$150.00 District Supervisor/Site Manager………………………………….. 100.00 Electrician………………………………………………………………………………………….. 50.00 Custodian……………………………………………………………………………………………….. 30.00 Stage Technician…………………………………………………………………………….. 45.00 Field Marker/Groundskeeper………………………………………………….. 45.00 Cafeteria Worker…………………………………………………………………………….. 30.00


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Use of School Facilities F. Payments

All predictable costs incurred by the school use permit shall be paid to the Board of Education within ten (10) days prior to the event, and all unforeseen additional costs incurred by the event will be paid within ten (10) days after the event All payments for rental of space and other charges shall be drawn to: "Roxbury Township Board of Education".

VII. Before-School or After-School Child Care Programs

A. N.J.S.A. 18A:20-34(f) permits the use of public school facilities by a Board approved sponsor for a licensed child care program for district students.

B. An application to sponsor a childcare program for any

school year must be filed with the Board Secretary by February 1st of the preceding school year. The application must include the details of the program and services to be offered by the applicant. If more applicants apply than space allow, the Superintendent shall make a recommendation for Board action prior to April 1st.

C. A sponsor must possess a currently effective license

issued by the State of New Jersey to operate a childcare program.

D. A sponsor approved by the Board shall be permitted to

use the school district facilities designated by the building principal. An approved sponsor shall have no right to assign its right to operate a childcare program in school district facilities.

E. If, in the event the Board approves an additional

Before School sponsor, this organization will pay a use of facility fee of $5 per month per enrolled child. The approved After School sponsor will pay a use of facility fee of $15 per month per enrolled child.

F. In the event that an approved sponsor fails to

provide child care program services for five consecutive school days and is not precluded from



Use of School Facilities doing so because of factors beyond the sponsor’s control, the Board may immediately terminate its sponsorship upon written notice to the sponsor and may approve another sponsor to provide a child care program.

G. Any sponsor approved by the Board shall comply with

the following requirements:

1. Deliver to the Board Secretary by August 1st preceding the school year a certificate of public liability insurance in the minimum amount of $1,000,000.00 and naming the board as an additional insured.

2. Agree to indemnify and save the Board harmless from any claims arising out of the sponsor’s use of school facilities.

3. Equip the on-site program supervisor(s) with a

cellular telephone which shall be maintained by the on-site program supervisor in operating condition during the hours the program is conducted and furnish the cellular phone number to the Board Secretary.

4. Reimburse the Board for the cost of repairing

any damage to school facilities arising out of the sponsor’s use of school facilities within ten days of billing by the Board.

5. Enter into a School Facilities Use Agreement for

Child Care Programs, a copy of which shall be supplied to a proposed sponsor by the Board Secretary upon request.

H. Employees and agents of the Board shall have the

right to contact the sponsor’s on-site program supervisor by cellular telephone, when necessary, and shall be authorized to furnish the cellular phone number to parents and other persons desiring to contact the on-site program supervisor.


PROPERTY

Use of School Facilities I. An approved sponsor shall be furnished with a copy of

Board Regulation 7510 entitled: “Use of School Facilities.” An approved sponsor shall comply with those provisions of Regulation 7510 as applicable to its use of school facilities.

Legal Reference: N.J.S.A. 19:44A-19.1 Adopted: 5 November 2001 Revised: 25 August 2003; 25 September 2006

district of roxbury township regular meeting of the … · 2013. 3. 28. · district of roxbury...

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