diversity in government meeting planning: it’s everywhere presented by lisa weiss silverman, ma,...
TRANSCRIPT
Diversity in Government Meeting Planning:
It’s EVERYWHERE
Presented by Lisa Weiss Silverman, MA, CGMP
Education and Training Manager
A Gilmer Institute of Learning Presentation
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Major Areas of Diversity Awareness Religion Gender Ability Lifestyle Age Race Class
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Where Diversity Comes Into Play Date Selection RFP Site Selection Budgets Marketing
BEOs Programming On-site Logistics Program
Evaluations
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Date Selection Look at major
calendars Look at days before
and after major holidays
Consider school breaks
Weekends/breakfasts Busy season
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RFP When are you sending it? When is
it due? Who is receiving it?
Smaller venues (if an option) Women and minority owned venues
Geographic diversity Accessible rooms Food options Language used in RFP
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Site Selection Ease of accessibility Option of family restroom Staff diversity Safe space Audio amplifiers TTY phone number Nightlife vs. quiet Bilingual/translators
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Money Registration costs Travel costs Cost of city Bellhops Valet parking Dress code
Auctions Bookstores Schwag (promotional
materials) Outings
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Marketing Name of event Large print Mail versus email Diversity in photos Sponsors Charities Incentives Social media
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BEOs Kosher/Hallal
Avoid pork and shellfish Look for symbols
Vegetarian options Ethnic menus Regional menus Food allergies Room set up
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Programming Speaker selection Entertainment Physical activities Nametags,
designations Decorations Kids activities Inclusive language
Partner Guardian Family
Registration hours Social media
Facebook Twitter Podcasts
Programs for extroverts and introverts
Color contrast
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On-site Logistics Gender neutral language
Staffing S/he
Medical staff Amplification devices Interpreter Protocol Large print handouts
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Program Evaluations Access Timeline for completion Large print
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Next Steps What will you do with this information? What questions do you have for me? What questions do you have for each other? What questions do you have for your planning
teams in your home offices?
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Thank you for participating!
You have earned one educational contact hour through your participation in this session.