Division of Student Affairs

Presenters: Dr. Jen Day Shaw, Associate Vice President and Dean of Students

Dr. Ernesto Escoto, Director, Counseling and Wellness Center

Contact Information: Dr. Jen Day Shaw, Associate Vice President and

Dean of Students

• jends@dso.ufl.edu; umatter@ufl.edu

• 352-392-1261 Dr. Ernesto Escoto, Director, Counseling and

Wellness Center

• eescoto@ufl.edu

• 352-392-1575

UF Student Affairs has 13 departments and over 600 employees who provide a wide range of services, educational opportunities, learning, support, outreach, activities, and engagement in multiple facilities

Student Affairs at UF

UF Student Affairs is the lead contact for:• Career resources• Student organizations including

sororities and fraternities• Orientation for new students • Parents and families of

students• Students in distress including

emergencies and deaths• Multicultural and diversity

affairs • Counseling • Student conduct and Honor

Code• Healthy behavior, including

alcohol policies

Student Affairs Today

• Student Government• Student leadership and

community service• Housing• Intramurals, fitness, and

sport clubs

Career Resource Center www.crc.ufl.edu(352) 392-1601• Ranked the #1 Career Center

by the Princeton Review (2010 & 2012)

• From career planning to major exploration, the CRC has you covered!

Center for Leadership and Service www.leadershipandservice.ufl.edu(352) 392-1215• Students performed 108,115 hours of community service

at a value of approximately $2.3 million• Leadership Model = Self-Awareness, Integrity,

Commitment, Collaboration, Civil Discourse, Inclusiveness & Social Responsibility

• About 67% of our students report performing some sort of service during the academic year

Counseling and Wellness Center www.counseling.ufl.edu/cwc(352) 392-1575

• FREE for registered students• Services include: individual

counseling, psychiatric services, testing, group therapy, and biofeedback

Florida Opportunity Scholars Programhttp://fos.ufsa.ufl.edu(352) 392-1265

• 64% four-year graduation rate which is comparable to UF rate (64-65%)

• 96% retention rate which is comparable to UF rate (95%)

GatorWell Health Promotion Services www.gatorwell.ufsa.ufl.edu(352) 273-4450

• Services include: wellness coaching for academic success and appointments with health promotion specialists on topics such as relaxation, time management, and alcohol and other drugs

Housing and Residence Education www.housing.ufl.edu(352) 392-3261

• 10,000 students live on campus in UF’s residence halls

• Living in a residence hall adds a 12% net advantage to an undergraduate student’s chance of persisting in college & graduating

J. Wayne Reitz Union www.union.ufl.edu(352) 392-1649

• The Union provides services and programs to UF students including GatorNights!, the Game Room, the Arts and Crafts Center, as well as a food court, bookstore, and event spaces

Multicultural and Diversity Affairs www.multicultural.ufl.edu(352) 392-1217

• 86% of all available days throughout the year has a program or event planned by Multicultural & Diversity Affairs

• Campus Multi-Faith Cooperative (CMC) is a network of 17 faith communities

Off Campus Lifewww.offcampus.ufl.edu(352) 392-1207

• Helps find off-campus housing for students

Recreational Sports www.recsports.ufl.edu(352) 846-1081

• 87% of students use Rec Sports

• 150 group fitness classes per week & 45 club sports teams

• Largest employer of students on campus

Student Activities and Involvementwww.studentinvolvement.ufl.edu (352) 392-1671

• UF has over 1000 registered student organizations

• 22% of undergraduates are Greek

Student Legal Services www.studentlegalservices.ufl.edu(352) 392-5297

• FREE legal services for full-time University of Florida students

Care Team www.dso.ufl.edu/care(352) 392-1261• Support for students in distress• Medical Withdrawal Process• Crisis Management • U Matter, We Care – umatter@ufl.edu

Collegiate Veterans Success Centerwww.dso.ufl.edu/veteran(352) 294-7233• Located in Yon Hall 418• Serves student veterans at UF by

providing a designated location on campus to study, meet with on and off campus resources, and to spend time with and support each other in a fun and relaxing space

Dean of Students Office

Disability Resource Center www.dso.ufl.edu/drc(352) 392-8568

• Over 7000 tests are proctored each year

• Over 1700 students are registered

• Accommodations for registered students

• Proctored testing and assistive technology provided

Dean of Students Office

New Student and Family Programswww.dso.ufl.edu/nsfp(352) 392-1261

• Convocation, Preview, Weeks of Welcome, First Year Florida & Family Weekend

• Over 20,000 students and family members attend Preview each year

Student Conduct and Conflict Resolution http://www.dso.ufl.edu/sccr(352) 392-1261

• Ranked the #1 Student Conduct office in the country

• Student Code of Conduct & Honor Code

• Mediation and other alternate dispute resolution provided

Dean of Students Office

Career Resource Center Conduct over 9,000 On-

campus interviews annually Have a database of 20,000

active employers recruiting at UF

Average 700 job postings each month for new jobs

Secure nearly 200 new employers recruiting at UF

Host approximately 1,700 student interviews on campus after Career Showcase

CRC ranked #1 for best career resources by The Princeton Review for 2010 and 2012; in the top five since the inception of the ranking system.

Featured on The Today Show during 2012 as one of the preeminent career

resource centers in the nation.

Greek Life• The all-Greek GPA

continues to be higher than the overall UF GPA 3.31 vs. 3.29

• 65% of 2014-2015 Hall of Fame inductees are Greek

• At Dance Marathon, Greek students raised $995,301.20 for the Children’s Miracle Network

• At All Greek Service Day, Greeks contributed 852 hours of service (in one day!) across Gainesville and Alachua County

 

Involvement!

 

Travel and Recreation Program (TRiP)• TRiP is an outdoor

recreation and education program that specializes in student-led wilderness excursions 

Student Organizations:• 1000 active registered

student organizations 

• 3553 students hold leadership positions within these organizations

Involvement!

Student Organizations:• The average student

organization president's GPA is 3.44, higher than the overall UF GPA

• SAI Involvement Team did 511 individual involvement consultations during 2014 Preview. This resulted in 464 student organization memberships within their first year at UF. 84.61% of these students say they found a UF community with which they felt they belonged within one month of starting classes

Involvement!

Campus Recreation

700 student employees

2,600 teams participate in the intramural sports leagues

150 group fitness classes each week

2000 Midnight Fun Run participants

45 sport clubs

***87% of the entire student body participates with Campus Recreation

During the 2014-15 academic year, campus residents were engaged in over 2,413 programs. Attendance at all programs was over 27,075.

Occupancy: Over 10,000 students are housed in UF residence halls.

Staffing: 350 full-time staff and 435 part-time staff including students work for UF Housing.

Housing & Residence Education

Why Live On Campus? Current research indicates that students who live in residence halls—even just for one year—have higher levels of satisfaction with their collegiate experience, have higher GPAs and higher levels of engagement and learning outside of the classroom.

Facilities: UF Housing staff maintain 158 buildings totally 2,848,807 square feet.

Housing & Residence Education

Ambassador Program – 120 students work and/or volunteer as part of the MCDA Ambassador

Program across 5 areas: Asian Pacific Islander American Affairs, Institute of Black Culture, Institute of Hispanic-Latino Cultures, Intercultural Engagement, and Lesbian, Gay, Bisexual, Transgender Affairs.

Great leadership and skill development opportunity!

 

 

Multicultural & Diversity Affairs

 

Physical Spaces - Three Locations: Peabody Hall, Institute of Black Culture, Institute of Hispanic-Latino Cultures; Reitz Union!

• Two Institutes located on University Ave (near Chipotle) provide free meeting space, lounge space, programming, and SG-financed free printing for all students.

• The 4th floor of Peabody Hall houses the Rainbow Room and APIA Resource Room

Multicultural & Diversity Affairs

 

Gatorship - An intense and thought-provoking weekend retreat during which over 60 participants and student staff have the opportunity to engage with a diverse group of peers across issues of difference. Has impacted 2000+ students over its 10 years at UF. Great way to get involved!

 

Multicultural & Diversity Affairs

University Minority Mentor Program (UMMP) – Open to any first-year incoming student who identifies as non-white or first generation or low income of any race/ethnicity.

• The previous year included 172 Faculty/Staff Mentors and 228 Mentees (first year students).

Multicultural & Diversity Affairs

J. Wayne Reitz Union: The Future • Infrastructure of 1967

portion of building• Reduce carbon footprint of

building with use of solar cell and variable refrigerant technology

• Addition for today’s students: leadership and service, major student organization space

• $75 million renovation and expansion

• January 2016

Expansion of the Reitz Union

Auxillaries $65,213,190

69.4%

Fees$21,488,745

22.9%

Gifts$810,219

0.86%

Federal Grants

$27,8150.03%

E&G$6,38,3920

6.8%

Note: Student Affairs contributes $7.9 million annually to UF through the Administrative Overhead Fee charged to auxiliaries while receiving just $6.6 million in state funding.

$68.9 million

$6.6 million

$19.4 million

$600,000

Total Resources for Student Affairs ($95.5 million)

0%1%2%3%4%5%6%7%

Benchmark:Percentage of State Funds Dedicated to Student Services

Each UF community member should notice signs of distress and either reach out to the person in distress or get the person or information about the person to a helping resource.

umatter@ufl.edu 352-392-1261 Faculty may contact umatter@ufl.edu seven days a week for

assistance with a student about whom you are concerned Signs you may notice:

• Excessive absences• Strange or worrisome writings• Distinct change in behavior

Over 1700 students with: • Physical• Visual• Hearing• Psychiatric & Learning

Disabilities

DRC provides:• Accommodated testing –

over 7000 exams administered annually

• One to one counseling • Technology training • Sign language

interpreters• Learning Specialists• Textbooks in alternative

formats • Note-takers• Educational Assistants• Large print / CCTV /

Braille presentation for students with visual disabilities

• Support to faculty in providing academic accommodations

Disability Resource Center

1700 students with disabilities registered with the DRC

Categories of disability, by primary disability:• 31% Students with AD/HD• 23% Learning Disabilities• 21% Psychiatric Impairments• 13% Medical/Chronic Health Conditions• 7% Physical/Mobility Impairments• 4% Other: Hearing, Vision, TBI,

Asperger’s

Student Population Overview

Note-Taking Services Accommodated Testing (e.g. access to extended

time, low distraction location, use of assistive technology, access to a reader and/or a scribe)

Access to course materials in an alternative format Reduced Course Load Services for students with Hearing Impairments Educational/Lab Assistants

Common Accommodations

A student self-identifies to the DRC and provides documentation of disability

The DRC reviews a student’s documentation The DRC conducts a collaborative interview with the

student regarding accommodations The DRC prepares accommodation letters for the

student to provide to his/her instructor(s)

The Accommodation Process

Statement of diagnosis Summary of information gathered from clinical

interview, rating scales, and/or test instruments Description of symptoms Description of current severity Medications or other treatments Description of accommodations Signed by license professional

Documentation Guidelines can be found at http://dso.ufl.edu/drc/getstarted.php

Documentation Requirements

Inform students of procedures for accessing accommodations (e.g. syllabus statement)

Provide and arrange for accommodations specified in the accommodation letter

Consult with the student to ensure there is a clear understanding of requested accommodations

Ensure all disability-related information regarding a student is kept confidential

Ensure instructional materials (e.g. syllabus, handouts) are available in alternative format, if required

Faculty Responsibilities

Instructors are not obligated to provide accommodations until they receive an accommodation letter from the DRC

The DRC will not provide copies of classroom notes to students who are not registered with the DRC

Only DRC registered students can take tests at the DRC Testing Center

Common Concerns

Student Conduct and Conflict Resolution (SCCR) is ranked #1 in the country by their national association.

SCCR coordinates the Student Code of Conduct and Honor Code adjudication processes

Provides mediation, restorative justice and other conflict resolution

Provides outreach to faculty, staff, students regarding

Student Conduct Cases• Approximately 2400 Student Conduct Code cases per year

• 500 Honor Code cases per year

Student Conduct and Conflict Resolution

Gather detailed documentation of academic dishonesty

Call SCCR (2-1261) re: whether prior violation; if so, forward to SCCR; if not, meet with the student

Schedule a meeting with the student to discuss allegations. You may choose to have your supervisor in the room with you when meeting with the student

You may consult with SCCR at any time!

Honor Code - The Faculty Role

Meet with the student: explain suspicions, listen to student’s explanation

If instructor believes student is responsible of a violation, recommend sanction (may include grade penalty and educational seminar)

If the student accepts the grade penalty and sanction, then he/she will admit responsibility and complete the Faculty/Student Resolution Form as appropriate. After discussion, have student sign form. Student has 24 hours to decide whether or not to accept responsibility and your proposed outcome

Honor Code - The Faculty Role

If the student does not accept responsibility or your sanction, the student may choose to have the case heard by the Student Conduct Committee

Instructor will be called as a witness to the Student Conduct Committee Hearing. Staff from SCCR will be in contact to schedule the hearing

Follow up letters will be sent to the student and faculty member referencing the outcome

Student should be given an "I" until the matter is resolved. Once the matter is resolved, faculty will be directed to submit the appropriate grade

Honor Code - The Faculty Role

Any Questions?

Helping Students in Distress

Presenter: Dr. Ernesto Escoto, Director, Counseling and Wellness Center

Association of University and College Counseling Center Directors (AUCCCD)• 14.79% significant history of prior treatment• 25.24% taking psychotropic medications• 39.77% reported depression• 47.42% reported anxiety• 33.65% relationship issues• 12.12% engaged in self injury• 18.23% suicidal thoughts and behaviors• 10.67% alcohol abuse/dependence

A Profile of Student Well-Being

American College Health Association (ACHA) – National College Health Assessment: In the last 12 months• Felt things were hopeless: 20.8%• Felt very lonely: 21.7%• Felt so depressed it was difficult to function: 15.6%• Seriously considered suicide: 5.2%• Attempted suicide: 0.9%• NSSI: 3.2%• Did something they later regretted due to drinking

alcohol: 36.5%

A Profile of Student Well-Being

ACHA – Top 8 Impacts on Academic Performance within the last 12 months:• Stress: 30.3% • Sleep Difficulties: 21.0%• Anxiety: 21.8%• Cold/Flu/Sore throat: 15.1%• Work: 13.8%• Internet use/computer games: 11.6%• Depression: 13.5%• Concern for a troubled friend or family member:

10.9%

A Profile of Student Well-Being

Marked changes in academic performance Tardiness and excessive absences inconsistent with their prior history Withdrawal and/or avoidance from participation, increased anxiety

around exams or deadlines, difficulty working in teams Changes in emotional states, e.g., sadness, crying, lethargy, irritability,

rapid speech, preoccupied, increased and more intense disagreement with peers and instructor, sense of confusion

Changes in physical well-being, swollen eyes from crying, increased sicknesses, poor self-hygiene, rapid weight loss/gain, sleeping in class

Repeated requests for special consideration, e.g., deadline extensions, changes in requirements, grade changes

Behaviors which may interfere with effective management of the learning environment, e.g., outbursts of anger, domination of discussion, derailing the focus of discourse

Communication in either oral or written formats that may suggest a threat to one’s self or others

Signs of Mild to Moderate Distress

Address the situation on an individual level; consider having someone meet with you and the student

Consult with the Counseling and Wellness Center at (352) 392-1575 and/or the Dean of Students Office at (352) 392-1261 for assistance

Talk with your supervisor to develop a response Avoid offering confidentiality to the student should s/he wish to talk Deal directly with the behavior according to classroom protocol;

provide corrective feedback and offer to help Encourage the student to use campus and community helping

resources; offer to walk the student to assistance or call and make an appointment (Counseling and Wellness Center Radio Road at (352) 392-1575 or the Crisis and Emergency Resource Center in Peabody Hall at (352) 392-1576

Follow up with the student and update your supervisor and notify the Dean of Students Office through umatter@ufl.edu

Helping this Student

Highly disruptive behavior (e.g. verbal hostility, aggression, subversion of team work, disregard for classroom decorum and respectful conduct, etc.)

Failure to comply with corrective feedback Inability to communicate clearly (garbled, pressured speech;

disorganized, confused, or rambling thoughts) Loss of contact with reality (seeing or hearing things which others

cannot see or hear; irrational beliefs or fears that others may be conspiring against them)

Stalking behaviors and/or inappropriate communications (including threatening letters, e-mail messages, harassment)

Suicidal thoughts and/or threats to harm others (may be communicated orally or in written formats through e-mail, assignments, on social network or academic sites)

Signs of Severe Distress

Rule out the possibility of harm to self or others When physical safety of student or others is immediate concern or the

student acts in a highly irrational or disruptive way, call:• University Police Department: (352) 392-1111 if the student is on-campus• Alachua County Sheriff or Gainesville Police at 911 if student is off-campus

If safety is not a concern, attempt to deescalate the situation; offer to find someone to assist in problem-solving such as the Counseling and Wellness Center at (352) 392-1575 and/or the Dean of Students Office at (352) 392-1261

Refer the student to campus emergency counseling or health resources, call:• CWC at (352) 392-1575 for a student who is on campus• Alachua County Crisis Center at (352) 264-6789 for a student who is off

campus at the time Negotiate a time to meet and work on a solution Talk with your supervisor to develop a response. Consult with the Counseling

and Wellness Center at (352) 392-1575 and/or Dean of Students Office at (352) 392-1261 for assistance

Have someone meet with you and the student Implement the plan and follow up. Notify umatter@ufl.edu

Helping this Student

At-Risk: Kognito• 45-minute, online training• Identify, approach, address common indicators of

psychological distress in students• Available through the CWC website at www.counseling.ufl.edu

Question, Persuade, Refer (QPR)• 90 minute, in-person training• Learn suicide myths, warning signs, how to inquire about

suicide, and references to resources• Learn more through the CWC website at

www.counseling.ufl.edu or call (352) 392-1575

More Training Available

UF Resources for Students in Distress

In your role as faculty or staff, students may perceive you as someone who can lend a helping hand or be a good listener. Your expression of interest and concern may play an important role in helping a struggling student find appropriate assistance.

http://www.counseling.ufl.edu/cwc/helping-students-in-distress

Thank You!

George A. Smathers Libraries

Presenters:

Judith C. Russell (Judy)Dean of University Libraries

Michele R. TennantAssociate Director Health Science Center Libraries

Services and Resources

Your link to the Libraries: http://cms.uflib.ufl.edu

(or just Google UFLIB)

Records Management Program

Provides professional guidance in managing public records

Helps ensure proper retention and disposition of eligible records, whether paper or electronic

Trains and advises staff in best practices

Answers or provides resources for specific questions

For more information see:http://cms.uflib.ufl.edu/records/Records

Talk to your Subject Specialist (Liaison

Librarian) to: Suggest materials for purchase

or license

Learn about library resources and services

Receive assistance with your research and scholarship

Obtain advice about copyright and fair use

Request research instruction for your classes

Set up print or electronic reserves for your classes

http://apps.uflib.ufl.edu/staffdir/SubjectSpecialist.aspx

Scholarly Communications

Copyright and fair use consultations and trainings

Open access publishing support

Maximizing research discoverability and impact

Institutional repository (IR@UF) for faculty publications and research 

Subject-specific liaison librarians:

• Make “house” calls

• Partner with you to provide instruction

• Provide electronic reserves & interlibrary loan

• Advise and assist with NIH Public Access Policy

• Serve on curriculum committees

• Perform systematic reviews and customized literature searches (including IACUC & IRB)

• Assist with data management plans

• Provide basic bioinformatics support

Clinical librarian rounding service available

Health Science Center Libraries

Research Pods Conference Rooms

Teaching Classroom Blue Room (Quiet Zone)

Small group collaborative workspace

Collaboration Commons

Borland Library WebsiteHSCL Gainesville Website

www.library.health.ufl.edu www.borland.ufl.edu

Vet Med Education Center http://library.health.ufl.edu/about-us/other-libraries/vet-med-education-center/

Databaseshttp://library.health.ufl.edu/find/databases/

University of FloridaGo Gators!

Judith C. Russell (Judy)Dean of University Librariesjcrussell@ufl.edu

Cecilia BoteroAssociate Dean for Discovery & Access and Fackler Director, Health Science Center Librariescecbote@ufl.edu

Michele R. TennantAssociate DirectorHealth Science Center Librariestennantm@ufl.edu

Thank You!