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Request

Due to enterprise wide nature ofDNS this presentation is notmeant for only a particulardepartment, therefore we

strongly suggest that alldepartment heads are presentduring this presentation

This presentation is for about

two hours. So please scheduleeveryone's time accordingly, as itis best understood withoutinterruptions

2 OF 175

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We bring 33 years of IT experience in

business automation

Traditional accounting packages are Financial reports-centric. They are

primarily designed to informmanagement of a companysfinancial condition long after it hasconducted its business.

On the other hand, DNS Adopts a

day-to-day perspective. It providesstrategic information and tools inREAL TIME. When you need it themost.

3 OF 175

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DNS ERP is the proven solution for thefollowing questions

Do you get information when you want?

Do you have islands of information?

Is stores-in-charge able to give you correctquantity of raw material in stock, as of now?

Is purchase order linked to material inwards?

Is inventory and accounts integrated?

4

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Why DNS

ERP?

Because you haveislands ofinformation

Sales &Marketing

Website

Accounts

R & D

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Why ERP ?

Because organization has computersbut, do not get real time informationBecause information is scattered like

islands

The business processes are not linked

SolutionInstall a Server computer and ERPSoftware to manage the businessefficiently

6

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Client / Server architecture

Server computer

7

USERS COMPUTERS ARE CALLEDCLIENT PC

SERVER ISALWAYS ON

ALL DATA ISSAVED ONTHE SERVER

USERCANNOTSAVETRANSACTIONS ON THELOCAL HARDDRIVE

C:\NOTUSED

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ERP DEFINITION

Enterprise ResourcePlanning software isfully integrated businessmanagement software,to link business

processes automatically,and give real timeinformation to authorizeduser, to facilitate and

accelerate the decisionmaking process.

8

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Seamless Integration of ERP modules

9

Sub-ContractorOUT

Production

BOM

LOCALPURCHASE

ImportPurchase

ISO / Q C

VAT COSTSHEET

ESTIMATE

SUB-CONTRACTO

R IN

CRM

Orderfulfillment

EXPORT

Accounts PAYROLL

HR

PLANTMAINTENANC

E

MaterialManagement

After SalesService

MRPSales &

DistributionResource

Matrix

EXCISE E-Business

Multi-location

Send /Receive data

Automatic

E-Mail

Alerts

SECURITY

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ERP helps in decision making

10

Paper paper everywhere, not information

Data Overload

DNS USER

gets UsefulKnowledge

DNS ERPGives MIS

That can be

filteredBy user

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ERP IS SUITABLE FOR VARIOUS BUSINESS AND INDUSTRY

THERE ARE TWO KINDSOF MANUFACTURERS

MAKE TO STOCK

STANDARDPRODUCTS

MAKE TO ORDER ORIGINAL

EQUIPMENTMANUFACTURER

(OEM) SUPPLY MECHANICAL /ELECTRICAL /ELECTRONICSENGINEERING COMPANIES

11

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MAKE TO STOCK EXAMPLES

Mass production / Discreetproducts

Standard industrial items

E.G. Fire fightingsystem

CONSUMER GOODS

(FMCG) SALES THROUGH DEALERS

/ DISTRIBUTORS

PLASTIC MANUFACTURER

Toys and Games

12

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FOR EXAMPLEERP IS ALREADY HELPING THE FOLLOWING ENTERPRISES

IN BUSINESS MANAGEMENT SAFETY VALVES

INDUSTRIAL SPRINGS CORRUGATED BOX

CHEMICALMANUFACTURING INDUSTRIAL RESINS BLUE PIGMENT

CHEMICAL ELECTRONICS SPM SPECIAL PURPOSE

MACHINE

13

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FOR EXAMPLEDNS IS ALREADY HELPING THE FOLLOWING ENTERPRISES

IN BUSINESS MANAGEMENT

FOOD PROCESSING

PICKLE

SURGICALINSTRUMENTS

INTRAOCULAR LENS

CNC MACHINING (FOR)AUTOMOBILEMANUFACTURER

14

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FOOD PROCESSING

PICKLE /SPICES

SURGICAL INSTRUMENTS

INTRAOCULAR LENS

15

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UPS / INVERTER MANUFACTURING

CONSTRUCTION INDUSTRY

GLASS WINDOWS ANDSHUTTERS

16

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DNS SUCCESS STORY IN SME: 3 to 300 crore

17
http://www.oeoetoy.com/http://www.shachiindia.com/index.html

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Letter of satisfaction

It is difficult, though notimpossible, to satisfy an ERPcustomer, let alone recommend

We have received a letter ofsatisfaction and recommendationfrom Action Medical Marketing

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From Action Medical Marketing

19

MR. SHAH,

M.D.

AMM

We recommend to themanagement of anygrowth-oriented companyto consider implementing

DNS in their organizationas it offers one timeinvestment and a long-term benefit..

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LITEL LEADERS IN INFRARED HEATING SYSTEMS

Working with the DNS ERP team requiredpriority assigning, real-time informationcapturing and then training Litelemployees at all levels so as to understandand feel confident in using the system.This is happening effectively today. It

has provided online operations throughcomputers, in all aspects of business andis expected to contribute to increasedprofitability and a better reputation in theever changing global market.

20

Managing

Director

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"...ERP software is quite robustand has immensely helped us totake care of our entire business

functions. Our staff has taken aliking to the software and has

adapted themselves verywell...While we started off withthe inventory module, DNS has

also successfully implemented allthe other modules such sales,purchases, BOM, MRP, Accounts

Mr. Surinder Agarwal, M. D.Care Pack Pvt. Ltd.

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DNS ERPSATISFIED USER

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Now I can go home at six oclockMr. Sanjay Belhe - Director, Protocontrol

22

A happy

DNSUser

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Scope of ERP software

23

RAW MATERIAL

BOUGHT OUT ITEMS

CONSUMABLES

Sub-contractor

Vendor in India

Local PurchaseTransactions

Location

Two

FOREIGNSUPPLIER

Import PurchaseTransactions

$$

Location

One

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24

Scope of ERP software

PRODUCT 1

GROUP 1

ITEM 1

ITEM 2

PRODUCT 2

GROUP 2

ITEM 3

ITEM 4

Location

One

Location

Two

Export Customer

$ $

Customers in India

CustomerTransactions

Customer

Labor Bill

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Paper industry workflow

25

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ERP Menu Raw material

26

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E.G. FURNITURE MADE AS PER ORDER

28

STANDARDPRODUCTSYETTAIL

OREDASPERCUSTOMERSREQUIREMENTS

DNS FOR MADE TO STOCK AS WELL AS MADE TO ORDER

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FOR EXAMPLEIR OVEN MADE FOR HYUNDAI CAR

29

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Security Module

30

SECURITY

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Security Module

31

Masters:

User Manager.

User group master.

Volume matrix.

DNS features:

DNS is multi user, multi tasking ERP software. Multi-level security based

on User Group and User Level. Create Login id and password for each user.

Assign permissions. Map each user with menu / submenu.

Restricting user access with login and password.

Role based access & password.

Audit trail: DNS ensures accountability of users. Work done by

individual users can be easily tracked because all transactionscapture the users name automatically.

Automatic Audit Trail helps top management to know who hasupdated Masters or transaction and when.

Each menu and submenu can be locked (allow / deny) to individualuser.

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ERP is a multi-user software

32

DNS ERP - SUMMARIZED

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33

DNS ERP SUMMARIZED

ABC - MANUFACTURING Co.

C

ustomer

C

ustomer

Givingjobwork

Givingjobwork

Rejection

Location

S/O Schedules

MRP PROCESSINDENTS FOR BO /WO FOR MFG. ITEMS

QC

PRODUCTION

WORKORDER

CAPTIVE

CAPITALIZATION

Q C

Q CMATERIALINWARD

P. O. raised

SHOPFLOOR

RejectedMaterial

SALE Invoice

Ma

chine

Supp

lier

Job order

Material sent

To TP

Material

receiv

ed

GINCo

ntracto

r

toStores

JOB S/O

SC - IN

Labour BillSALE

SUB

-CONTRACTOR

(PRO

CESS

+VALUE)

TP

FIXEDASSET

MachineOPERATIONS

F.G.

STORES

DSA

CASH /BANK

Sales Quot. For PC

Sales Enq. For PC

Sales Order + Schedule

RECEIPTPAYMENT

Bought

Out RMSTORES

Sub-assembliesreceivedfromsubcontractor

STC

57 F4

SC INLocation

Sales

Retu

rned

Good

sNote-

RGN

QC

DNS ERP - SUMMARIZED

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34


C

ustomer

C

ustomer

Givingjobwork

Givingjobwork

Rejection

Location

S/O Schedules

MRP PROCESSINDENTS FOR BO /WO FOR MFG. ITEMS

QC

PRODUCTION

WORKORDER

CAPTIVE

CAPITALIZATION

Q C

Q CMATERIALINWARD

P. O. raised

SHOPFLOOR

RejectedMaterial

SALE Invoice

Ma

chine

Supp

lier

Job order

Material sent

To TP

Material

receiv

ed

GINCo

ntracto

r

toStores

JOB S/O

SC - IN

Labour BillSALE

SUB

-CONTRACTOR

(PRO

CESS

+VALUE)

TP

FIXEDASSET

MachineOPERATIONS

F.G.

STORES

DSA

CASH /BANK

Sales Quot. For PC

Sales Enq. For PC


RECEIPTPAYMENT

Bought

Out RMSTORES

Sub-assembliesreceivedfromsubcontractor

STC

57 F4

SC INLocation

Sales

Retu

rned

Good

sNote-

RGN

FunctionwiseaccesstomenuandsubmenutoeachERPuser

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Meeting the Business Needs

Presenting a CASESTUDIES

To illustrate variousmodules we have takentwo examples

of a company

manufacturing BALLBALLPEN andPEN and

of a companymanufacturing

PERSONAL COMPUTERSPERSONAL COMPUTERS

Let us understand thecomplete business cycle..

35

Vendor

ERP

Customer

Bank

Sub-contractor

Transaction Flow

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BILL OF MATERIALS

36

BOM

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The BALL PEN MANUFACTURINGCompany & its business

Assumptions for the purpose of this case study:

FINISHED GOODS (FATHER ITEM) = BALL PEN

CHILD ITEMS = REFILL, CAP AND BODY ASSEMBLY IS CARRIED OUT IN SHOP FLOOR

PRINTING OF NAME IS DONE AT PRINTERS LOCATION (Sub-contractor)

37

Manufacture PEN

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The BALL PEN MANUFACTURINGCompany & its business

Assumptions for the purpose of this case study:

THE COMPANY IS PURCHASING READY MATERIAL FROMVENDORS, SUCH AS REFILL, CAP AND BODY

BLUE COLOR BALL PEN

RED COLOR BALL PEN THIS HAS RED COLOR REFILL, BUTCAP AND BODY IS SAME

38

Manufacture PEN

B.O.M

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39

O

ASSE

MBLY

Child items andquantity -

Material givenout for

ASSEMBLY

BALLPEN

1 X BLUEREFILL

1 X CAP

BOUGHT OUT ITEMS

1 X

BODY

BALL PEN MANUFACTURING COMPANY

BOM shows relationship between

father item and child item/s

CUSTOMER

CCI

CHALLAN CUM INVOICE

Finished Goods

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The Company & its business

Assumptions for the purpose of this case study: Some Raw Material / Components are bought out items Cabinets are manufactured in-house using

2 Machines 1 Machine for Cutting the metal sheet 1 Machine for Bending the metal sheet

2 Operators 1 Person for Cutting the metal sheet 1 Person for Bending the metal sheet

Since there is no wave soldering machine the soldering work issubcontracted - Subcontractor OUT Mother boards are manufactured by sub-contractor

3 Processes Bending process Cutting process Soldering process

Finally PC is assembled in-house

40

Manufacture Computers

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BILL OF MATERIALS (BOM) IS USED IN

1. MRP MATERIAL REQUIREMENT PLANNING

2. CREATING THE WORK ORDER (JOB CARD)AUTOMATICALLY

4. COST SHEET

5. BOM CAN BE USED FOR STORES ISSUE TO SHOP

FLOOR MATERIAL ISSUE NOTE (MIN) LINK TO BOM FORSTORES ISSUE TO SHOP FLOOR. MATERIAL ISCONSUMED AT STORES LOCATION.

ORSTOCK TRANSFER CHALLAN (STC) LINK TOWORK ORDER FOR STORES ISSUE TO SHOPFLOOR (RECOMMENDED) -> PRODUCTIONENTRY WILL CONSUME THE MATERIAL FROM SHOPFLOOR

6. PRODUCTION ENTRY TO CONSUME RAW MATERIAL

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BOM of discreet industrial product Safety Valve

44

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BILL OF MATERIAL RESINS [CHEMICALS]

45

Copy similar BOM

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BILL OF MATERIAL - PICKLE

46

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BOM Very useful report

47

User would like to know about a specific child item tofind out what all products, the same is used.Same child item is used for making say half adozen products (Father items), DNS will instantlygive a report giving names of all father items,

(Finished Goods) it is being used.

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e.g. This Gasket is used in six father items.

48

Very Good !

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BILL OF MATERIALS FOR TOYS

49

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BOM corrugated box

50

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BOM of Glass Window Construction industry

51

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BOM of industrial spring OEM

52

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BOM example of a chemical manufacturingcompany -Pigment

53

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SALES

54

CRM

SALES &DISTRIBUTION

EXPORT

ABC MANUFACTURING Co

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55

ABC MANUFACTURING Co.

F.G.STORES

Sales Quot.Rejection

LOCATION

QC

MachineOPERATIONS

PRODUCTION

REPAIRS

CAPTIVECAPITALIZATION

Q C

Sales Enq.

EnquiryReceived

from

Customer.

SC IN Location

location

SUB-

CONTRACTOR

(PRO

CESS

+VALUE)

CASH /BANK

Mac

hine

Supp

lier

FixedAssetsLocation

STORES

BoughtOut RMSTORES

SHOP

FLOOR

Order ReceiptinformationORI

CustomersPO is

received

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CUSTOMER MASTER

56

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Multiple Contact Names

57

* Means mandatory fields

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MARKETING OR ORDER FULFILLMENTPresale Module

58

Enquiry

Costing /

EstimateAutomation

-

Quotation ORI orInternal ORI

(OA)

-

-

BASED ONBOM MASTER

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MARKETING OR ORDER FULFILLMENTPresale module and sales accounting is integrated

59

INVOICE

Enquiry

Costing /EstimateAutomation

-

Quotation

ORI orInternal

ORI(OA)

-

-

BASED ONBOM MASTER

-

PROFORMA

INVOICE

OPTIO

NAL

MONEYRECEIPT

-

CORPORATE

O C

PRODUCTION

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60

FACTORY

OFFICE

H. O.

PRODUCTION / STORESRECEIVES WO BASED ON ORI

FROM MRP

BASEDON

ORDERRECEIPT

INFORMATION(ORI)

HOLD

LOCATION

SHOP FLOORLOCATION

PE or PS will produce FG

FINISHEDGOODS

LOCATION

Sub-contractor

VENDOR

STORES

LOCATION

MATERIALMOVEMENTLOCATIONWISETRACKINGBYDNSERP

REJECTION

LOCATION

SCRAP

LOCATION

CUSTOMER

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ORI = Order Receipt Information

TRIGGER FOR ALL ACTIVITIESPURCHASE

MATERIAL ISSUE

SHIPPINGTax Invoice

61

l d l (C )

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Presale Module (Cont..)

62

Show enquiries for

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Sales Enquiry report

63

Show enquiries forWhich quotation is not made

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Order Fulfillment Main Transactions

Commercial Invoice

Challan-cum-Invoice (CCI)

Sales Return

(Stock) Transfer Invoice (to ownlocations)

64

Q t ti i PDF f t th t b tt h d

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Quotation in .PDF format that can be attachedwith email can be read by Adobe Acrobat reader

65

QuotationislinkedToEnquiryandSalesOrder

LINKED TO ORI AND

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PROFORMA INVOICE

66

LINKED TO ORI ANDSALES INVOICE

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www.dnserp.com

HOTEL MANAGEMENT SYSTEM67

AUDIT TRAIL is a unique advantage of DNS

What is audit trail? ERP is a multi-user system

for management. DNSenterprise software willcapture users informationautomatically

From login id and secret

password Purpose Management will know

Who entered? When the transaction was

saved? Who printed?

Full accountability andfull responsibility comesbecause mistakes can betraced easily.

E.g. Who raised the

PO? Who printed,when? Who made that

proforma invoice?

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TAX INVOICE

68

SS O C S O C S O C

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IMPRESS YOUR CUSTOMER WITH CRISP INVOICE

69

FOURCOPIESORIGINAL,TRANSPORTE

RCOPY,ASSESSESCOPY,EXTRACOPY

Youcandirectlymake.PDFfileandemailtocustomer

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MIS FOR Sales

70

d

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Order Acceptance register or ORI register

71

SALES INVOICE REGISTER

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SALES INVOICE REGISTER

72

FOR A GIVEN PERIOD

DOUB

LECLICK

TOSEES

UMMA

RY

SORT ON COLUMN

HEADING TO SORT

ANY COLUMN

SALES ORDER ITEM WISE REPORT SHOWS PENDING /

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SALES ORDER ITEM WISE REPORT SHOWS PENDING /DISPATCHED STATUS

73

S l i i i t it i

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Sales invoice register item wise

74

S l (C t ) L d / D bt L d

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Sales (Customer) Ledger / Debtor Ledger

75

Age wise analysis of outstanding bills:

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Age wise analysis of outstanding bills:Receivable over one month, two months, etc.

76

Useful for collection

follow-up

EXCEPTION REPORTS

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EXCEPTION REPORTS

Most reports can prepared as per userrequirements instantly by using filtersE.G. Show sales for a given product

for a given period report can beprepared using drill down button

Dash board gives important summaryfigures to top management

Work bench report gives project wise ororder wise report showing all related

transactions

77

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Sales - Instant MIS Key Reports

1. Online Enquiry Register.

2. Online Quotation Register.

3. Online Sales Order (O. A.) Register.

4. Automatic Pending Enquiry Report (Enquiry received butQuotation not given).

5. Automatic Pending Quotations Report (Quotation given butorder not received).

6. Automatic Pending Orders Report (order received but notdispatched).

7. Sales Bill register Customer details.

8. Sales Bill register Item details.

9. Customer List (Information) from customer database.

78

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Additional MIS for marketing function

1. Customer type wise - sales analysis.

2. Order Analysis Report Booking, Pending, Completed,Cancellations Filtered on Customer, Product, Category.

3. Sales Analysis Region, Customer, Month, Sales Officer, Sales

Representative, Distributor, City Wise sales.4. Customer Ledger.

5. Age wise outstanding balance analysis Bill to Bill.

6. Outstanding Statement Bill to Bill, Due Date-wise, SalesOfficer (coordinator) wise.

79

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80

EXPORT

EXPORT SALES INVOICE

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EXPORT SALES INVOICE

81

Export Invoice

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Export Invoice

82

Tax Invoice

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Tax Invoice

83

EXPORT INVOICE

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EXPORT INVOICE

84

PACKING LIST FOR EXPORT

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PACKING LIST FOR EXPORT

85

ARE 1

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86

Export Sales Register

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Export Sales Register

87

Export Sales Register - Excel

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Export Sales Register - Excel

88

SUB-CONTRACTOR IN

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SUB-CONTRACTOR IN

Customers material is received

Labour charges bill raised

89

SUB-CONTRACTORIN

B.O.M

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90

Proc

esse

s1

Shop

Floo

rSemi Finished

Item AProducedin-house

Machine2

Machine1

RawMaterial 1

FINISHED

GOODS LabourSale BillSemi

Finished CSemi finished B

Produced outside

RawMaterial 2

Subcon

tractor

Materialgiven out

forProcessing

FactorymadeItem

Proc

esse

s2

CUSTOMERSMA

TERIALRECEIVE

D

LABOU

RCH

ARGE

SPAID

LABO

URBIL

L

Material received from Automobile manufacturer for

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machining

91

Material managment

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Material managment

92

MATERIAL

MANAGEMENT

MM MODULE MATERIAL MANAGEMENT /

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O U G /INVENTORY

Manage online inventory Raw Material Stock

WIP Stock

Finished Goods Stock

Item master Show picture of item graphics,Unit of Measurement, various rates are stored onthe item master

93

N It (Fi i h d P d t)

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New Item (Finished Product)

94

ITEM

SPECIFICATION

Example of Item Master Raw Material

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95

ITEM MASTER STORES CATEGORY /

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SUBCATEGORY / SUB GROUP / SPECIFICATION

96

ITEM MASTER STORES CATEGORY /

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SUBCATEGORY / SUB GROUP / SPECIFICATION

97

WITH OR WITHOUT ITEM CODE

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WITH OR WITHOUT ITEM CODE

DNS HAS BOTH OPTIONS

ITEM CODE IS SHORT NAME OF ITEM DESCRIPTION

E.G. PACKING MATERIAL IS CALLED PACKINGMATERIAL

E.G. RAW MATERIAL IS CALLED RAW MATERIAL

E.G. SOFA SET IS CALLED SOFA SET ITEM CODE IS BASED ON LOGIC

EACH ALPHA-NUMERIC CHARACTER SIGNIFIES ASPECIFIC MEANING

E.G. H/CC41224X3

98

AUTO ITEM CODE

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FOR FINISHED GOODS FOR OTHER ITEMS

RAW MATERIAL

BOUGHT OUT ITEMS

99

AUTO ITEM CODE

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USER DEFINED MASTERS

100

AUTO ITEM CODE

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ITEM CODE IS AUTOMATICALLY GENERATED BY DNS

101

MIS for stores Item ledger (example showing

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g ( p graw material for a chemical company)

102

YoucanviewstockofAllitemsorselecteditem,foragivenlocation

CORPORATE

OFFICE

PRODUCTION

BASEDON

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103

FACTORY

H. O.

PRODUCTION / STORESRECEIVES WO BASED ON ORI

FROM MRP

ORDERRECEIPT

INFORMATION(ORI)

HOLD

LOCATION

SHOP FLOORLOCATION

FINISHED

GOODS

LOCATION

Sub-contractor

VENDOR

STORES

LOCATION

MATERIALMOVEMENTLOCATIONWISETRACKINGBYDNSERP

REJECTION

LOCATION

SCRAP

LOCATION

CUSTOMER

WHERE IS MY MATERIAL ?

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WHERE IS MY MATERIAL ?

104

Sub-contractor

ISALSOINVENTORY

LOC

ATION

IDENTIFY

MATERIAL

BY

LOCATION

Physical stock verification slip

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y p

DNS gives thevariance report= differencebetweenPhysical and

system stock

105

MM module - Key MIS reports - 1

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y p

List of category, sub-category, and sub-group.

GRN register (list) of items under inward inspection".

Stock Transfer Challan register (STC) - Filter providedfor normal STC and STC with Work Order.

MIN (Material issue note) register. (Location wise).

SAN (Stock adjustment note) register. (Location wise). Stock Statement for all types of material as well as WIP,

a given period.

With quantity (location wise and category wisefilters).

With quantity and Rate (location wise and categorywise filters).

106

MM module - Key MIS reports - 2

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y p

Item Ledger (location wise)

With quantity (location wise and category wise filters). With quantity and Rate (location wise and category wise

filters).

Item ledger summary gives the stock of material at alllocations Drill down to ledger for any given location.

Physical stock and system stock (book stock) variancereport.

Stock Valuation report. (With option to generate WAR weighted average rate).

RTV Register (Return to supplier non-excisable items).

Item List. (With option to select any or all fields from itemmaster).

107

S i l N b T ki

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Serial Number Tracking

108

Enter

Serial / Lot / Batch Number

to track your inventory

Very useful incase of Warrantyissues. Inventory control feature

provided by DNS

Controlling inventory

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g y

Excess received percentage:

When material is received, the PO quantity isdefaulted automatically. The stores personcannot receive quantity exceeding PO quantity.However, for some item it may not be practicallypossible for vendor to supply the exact quantity.

When ticked, DNS will allow excess bypercentage that is defined for a given sub-category.

109

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MM Module - DNS ERP features - 2

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For FMCG products user can store Inner Box / Outer

Box data for shipping, or volume / weight of the box onitem master. (Optional).

Automatic calculation of landed-cost of item receivedand updating the same on master for valuationpurpose.

Just-in-time (JIT) inventory management by linking theMRP (material requirement planning) module andinventory module.

Pending list of returnable items - RTV (return toSupplier with auto debit feature).

Item wise consumption.

Branch wise / Location wise / Plant wise / wise Stockstatus.

111

MM Module - DNS ERP features - 3

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Expiry / Near Expiry inventory for perishable

goods. (Optional).

Calling a given item by different name (alias)because different customers call with differentname. (Optional).

Excess material received can be accepted(Percentage tolerance given in sub-categorymaster).

Serial No. applicable flag in Item Master

PFD (Process Flow Diagram) selection in ItemMaster.

112

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Sales Enq. For PC

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114

S

UB-CONTRACTOR

(PROCESS+VALUE)

F.G.STORES

S 1

+V

Rejection

Ware-

House W-4

M/C

OPERATIONS

PRODUCTION

REPAIRS

CAPTIVE

CAPITALIZATION

Q C

Q C

D 3 location

W- 5

MRP PROCESS

Planning will

run MRP

Process

TP1

QC

CASH / BANK

Sales Quot. For PC


Machine

Supplier

Fixed

Assets

Location

W1

Bought Out

RM

STORES

SC - OUT

STORE

Capture Sales Order

Sales Order is

stored

INDENTS FOR BO /

WO FOR MFG. ITEMS

MRP will automatically

generate

(1) Purchase Indents for RM,

Bought Out material

(2) Work Order for Production

Material Requirement Planning Shortage

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QUANTITY TO BE PROCURED TO FULFILLAN ORDER IS COMPUTED AUTOMATICALLYBY ERP

PURCHASE OFFICER GETS INFORMATIONBASED REAL-TIME DATA

Quantity Reports

115

SUPPLYCHAINMANAGEMENTUSINGERPMaterialRequirementPlanningCUSTOMER

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ERP will automatically calculate POquantity based on BOM

ERP will automatically generate work orderfor production

116

F. G. Stockin hand ?

F. G.

Warehouse

Sale Order or

Projection

Sales Invoice

YES

NO

ing

YES

Raw

Material in

stock ?

NO

Production

Purchase

Order

R. M.

Stores

Vendor B. O. M.

CHECK

SUPPLY CHAIN MANAGEMENT FOR TRADING BUSINESS

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117

Stock inhand ?

FinishedGoods

Warehouse

Dispatch Order orOr ORI Projection

TransferInvoice

or SalesInvoice

YES

NO

CHANNEL

Sincethereisnoproduction,fortradingbusiness,BOMisnotnormallyrequired.

GRN

PurchaseOrder

Vendor

CONSUMERS

Material Requirement Planning

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118

MR

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119

MRPREPORT

M.R.P.

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J.I.T. INVENTORY CONTROL

BASED ON SALES ORDERS (ORI) ORPROJECTION

CHECK FG STOCK IN HAND

AUTOMATIC EXPLOSION OF BOM

DISPLAY GROSS QUANTITY REQUIRED OFCHILD ITEMS, BASED ON ORDER QUANTITY,AND PROJECTION QUANTITY

AUTOMATIC LINK WITH STORES STOCK IN

HAND FIND FROM DATABASE PENDING PO QUANTITY

COMPUTE NET QUANTITY TO BE ORDERED

120

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MRP based on ReOrder Level (ROL)

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122

PURCHASE

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123

PROCUREMENT

LOCAL PURCHASE /

IMPORT PURCHASE


Sales Enq. For PC

PURCHASE

RFQ

Vendor BillPassing

QC accepted

Purchase Return Sales Invoice(SAY 2 NOS.) CenVAT register is

updated

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124

W 3

Fixed

Assets

Location

F.G.STORES

SC IN Location

Sales Quot. For PCRejection

Warehouse S/O Schedules

MRP PROCESS

INDENTS FOR BO /

WO FOR MFG. ITEMS

PRODUCTION

REPAIRS

CAPTIVE

CAPITALIZATION

Q C

Q C

PUR order raised

PO raised based on

Purchase quote and Indent

SHOPFLOOR

Sales Order + schedule

Rejection

2 Nos

SUB-CONTRACTOR

(

PROCESS+VALUE)

Machine

OPERATIONS

Q pQuantity transferred

to Stores

QC Done remark

automatically printedBill is passed based

on total receivedquantity

For short quantity aDebit Note can be

generated

AccordinglyPayment is made

Bill less Debit Note

Based on INDENT: Procurement

sends enquiry on to approvedVENDORS for raw material / bought

out items

CASH / BANK

PAYMENT

Machine

Supplier

Bought Out

RM

STORES

SC - OUT

STORE

CEN

VAT

REG

QC

Accepted 8

Nos in

Stores

Rejected Material

Material received: GRN

CCI (Qty: 10 Nos)

ExciseCENVAT

Register

updated

HOLD

PURCHASE MODULE

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125

Purchase Enquiry

Purchase Quotation Purchase Order

Goods Receipt Note

Vendor Payment

Vendor Ledger

Automatic updating Stock

Automatic updating Excise Registers

Credit / Debit Note

There are THREE kinds of Creditors( li d )

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(suppliers or vendors)

Supplier for raw material, bought-outitems, etc. This is to be entered inthe vendor Master.

Service Provider. For example,consultant or auditor. Where

inventory is not affected. This is to beentered in the vendor Master.

Sub-Contractor or Sub-contractor.This is to be entered in AddressMaster. This entity is vendor as wellas Inventory location

126

PRE-PURCHASE PROCESS

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127

1. First Request For QuotationRFQ (Purchase Enquiry) ismade in ERP

2. Then based on which wereceive quotation fromvendor

3. Next is to raise Purchase

Order

PURCHASEORDER

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ORDER

128

Audit TrailShows: Who

made thisPO?

when?

P. O. Cancellation

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129

GOODS RECEIPT NOTE GRN

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WHEN THE MATERIAL IS RECEIVEDIN STORES THE SAME IS LINKED

TO THE PURCHASE ORDER QUALITY ASSURANCE INSPECTOR

CAN OPEN THE GRN / PV ANDENTER THE ACCEPTED QUANTITY /REJECTED QUANTITY AND QCREMARKS

ACCOUNT PERSON CAN VIEW THESAME FOR THE BILL PASSINGPURPOSE

EXCISE AND VAT DETAILS ARECAPTURED FROM PV

AUTOMATICALLY

130

DNS

GRN

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131

GRN -Material Accepted Completely

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GRN - GOODS RECEIVED NOTE

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133

QC DONE

- ACCOUNTBILLPASSED

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GRN Goods Receipt Note Register

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Purchase Voucher Entry

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137

Serial number / lot number / batch

number can be Auto-generated

CREDITOR LEDGER

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ACCOUNTANT CAN VIEW THE AUTOMATIC REMARKSSUCH AS QC PENDING / QC DONE / BILL PASSED,

ETC.

138

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139

IMPORT

PURCHASE

Purchase Order

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140

IMPORT PURCHASE ORDER

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141

IMPORT PURCHASE

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142

USER WILL ENTER

CUSTOM DUTY

AND OTHER

AMOUNT

IMPORT PURCHASE (Printout)

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143

CUSTOM

DUTY

AND OTHER

AMOUNT

Import Goods Receipt Note

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144

Import GRN Register

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145

IMPORT PURCHASE REGISTER

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146

IMPORT PURCHASE REGISTER

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147

Material Management - Instant MIS KeyReports

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Reports

1. Purchase Order Register. PO Status Report

2. Stock Statement for the Raw Material (bought outitems) for a given period.

3. Stock Statement for the Finished Goods for agiven period.

4. Stock Ledger and Ledger Summary.

5. Classification of items category wise (productgroup wise) and sub-category wise.

6. Stock transfers from one location (store) toanother Location. Warehouse-to-Warehouse

stock movement.7. Complete material tracking including sub-

contractor inventory.

148

What is the most important impact ofInformation Technology on business?

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Information Technology on business?

Information Technology forces you toorganize your business processes morelogically. The computer can handle only

things to which the answer is YES orNO. It cannot handle MAYBE. It is notthe computerization that is important,it is the discipline that it brings to yourbusiness processes.

LATE MR. PETER DRUCKER

149

LOCATION CONCEPT

VARIOUSINTERNAL

LOCATIONSARE

DEFINEDINLOCATION

MASTER
http://www.corpedia.com/marketing/druckerphoto1.jpg

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150

STORES

LOCATION PLANT 1

LOCATION

RTV

VENDORREJECTION

SCRAP

STORES

LOCATION PLANT 2

LOCATION

REJECTIONSCRAP

STC

RTV

Email alert module

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Email id Master for sending autoemails

Alerts user for items falling belowReOrder Level (ROL)

ORI pending since defined days.Order received but dispatchpending alert.

Pending Purchase Order sincedefined days.

Pending customer Bills sincedefined days/Months.

Bank balance going below defined

amount. Non-Moving Items.

Daily Sales to TOP Management.

151

AutomaticEMAIL

Alerts to users

Automatic email alert from DNS ERP

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152

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Email alerts material manager item < ROL

153

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154

Sub-Contractor

OUT

SUB-CONTRACTOR OUT

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PRODUCTION AT Sub-contractor LOCATION

OUT-SOURCING JOB WORKING OUT

155

PARTS PROCESSED AT Sub-contractor

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156

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OUR JOBORDER ISORI FOR TP

157


Sales Quot. For PCRejection

Warehouse S/O Schedules

Sales Enq. For PC

PUR quotation

This slide explains how

JOB ORDER for Subcontractor

pro iding job ser ices

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158

SUB-CONTRACTOR

(PROCESS+VALUE)

TP

Bought Out

RM

STORES

QWarehouse

MRP PROCESS

INDENTS FOR BO /WO FOR MFG. ITEMS

QC

M/C

OPERATIONS

PRODUCTION

REPAIRS

CAPTIVE

CAPITALIZATION

Q C

Q CMaterial received: GIN

PUR order raised

SHOPFLOOR

Sales Order + scheduleRejected Material

SALE Invoice of PC

Machine

Supplier

Work order for

SFG

Material sent

GDN

LINK WITH

BOM

Subcontractor

PaymentBOM shows relation of

item to be sent

JOB Order / Labour PO

Material sent (childitems)

Father item is receivedby GIN

Payment is made afterdeducting TDS

ERP

completely takes

care ofSubcontracting -OUT

providing job services

CASH / BANKPAYMENT

Material: PCB + IC sent

For soldering (Labour work)

57 F 4 prepared

SC - OUT

STORE

Material

received

-GIN

Sub-Contractor OUT1.BOM

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159

VENDOR

SHOPFLOOR

2. JOBORDER+WORKORDER

Sub-contractor

SHOP FLOOR

STORES

FG

STORES

3. SEND CHILD ITEMS

TO TP

GOODS DELIVERY

NOTE & 57 F 4

4A. GOODS INWARD NOTE

GOODS

RECEIPT NOTE

4B. AUTO PRODUCTION

WILL CONSUME RM

FROM

TP LOCATION

Sub-Contractor OUT: SPECIAL CASE WHERE VENDORIS ASKED TO SEND MATERIAL DIRECTLY TO TP

1.BOM

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160

VENDOR

SHOPFLOOR

2. JOBORDER+WORKORDER

Sub-contractor

SHOP FLOOR

STORES

FG

STORES

3. SEND CHILD

ITEMS

GDN +57 F 4

4A. GOODS INWARD NOTE

PURCHASE ORDER WITH UNLOADING LOCATION

WILL TRIGGER AUTO GDN FEATURE

4B. AUTO PRODUCTION

WILL CONSUME RM

FROM

TP LOCATION

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PO WITH UNLOADING LOCATION AS Sub-contractor

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162

Sub-Contractor OUT

X JOB ORDER

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163

VENDOR

SHOP

FLOOR

BOM

X JOB ORDER+WORK

ORDER

Sub-contractor X

SHOP FLOOR

STORESFG

STORES

GIN

PO / PV

GIN

Sub-contractor Y

SHOP FLOOR

Y JOB ORDER+WORK ORDER

GDN

Sub-Contractor OUT

X JOB ORDER

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164

VENDOR

SHOP

FLOOR

BOM

X JOB ORDER+WORK

ORDER

Sub-contractor

X

SHOP FLOOR

STORESFG

STORES

GIN

PO / PV

GIN

Sub-contractor Y

SHOP FLOOR

Y JOB ORDER+WORK ORDER

GDN

AUTO PRODUCTION

WILL CONSUME RMFROM

TP LOCATION

CHILD ITEMS TO BE SENT TO TP

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165

DNS CAPTURES TWO KINDS OF PRODUCTION

PROCESS PRODUCTION

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PROCESS PRODUCTION

ASSEMBLY PRODUCTION

166

e-Manufacturing

PRODUCTION

Sales Enq. For PC


Rejection MRP PROCESS

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167

F.G.

STORESBoughtOut +

RM

STORES

Rejection

WarehouseMRP PROCESS

INDENTS FOR BO /

WO FOR MFG. ITEMS

QC

PRODUCTION

REPAIRS

CAPTIVE

CAPITALIZATION

Q CMaterial received: GIN

PUR order raised

SHOPFLOOR

Rejected Material

SALE Invoice of PC

SU

B-CONTRACTOR

(PROCESS+VALUE)

TP

Machine

OPERATIONS

Fully manufactured

finished product is

now transferred to

Finished Goods

Stores

CASH / BANK

STCMaterial Transfer to

Shop floor link to WO /

BOM

Sales Quot. For PC


Excise register DSA

updated

W 3

Fixed

Assets

Location

DSA

R / M transferred to shop

based on Work Order as per

BOM

R / M inventory is reduced &

WIP inventory is increased

Completed FG is

sent for Quality

Control:

Q C Interlock

WIP inventory is

reduced &

Finished Goods

gets produced

PPC MODULE - Production Planning & Control

User can select customer and click on the check box to select the ORI

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168

PPC MODULE - Production Planning & Control

User can prepare work order automatically in DNS

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p p y

169

PROCESS PRODUCTION

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170

PROCESSPRODUCTION

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PRODUCTION PROCESS FLOW

FOR A JOB WHERE

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FOR A JOB WHEREPROCESSES ARE

PREDEFINED

PFD

PROCESS FLOWDIAGRAM ISUSED TO STORE

SEQUENCE OFOPERATIONS

172

PROCESS FLOW DIAGRAM PFD AND ITEM MASTERRELATION

ITEM MASTER

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ITEM MASTERWILL STORE THE

PFDINFORMATION

173

PRODUCTION PLANNING

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174

In the process drop

down the process

defined in the work

order

which are required

will get defaulted

STAGE WISE PRODUCTIONThis transaction will help to transfer the material from one process toanother process. Simultaneously it will ask for accepted quantity and

then only it will show in next process.

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175

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Line rejection at Shop Floor location hencematerial transferred to Production rejection

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Line rejection material is Returned to Vendor

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PRODUCTION ENTRY

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181

Rework material kept at rework location

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Job Card

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Job Card QC Check Points

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Production Slip, Packing Slip & InspectionReport will be generated automatically alongwith Job Card

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with Job Card

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Control Plan

Advance production module features

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Advance production module features

187

ControlPlan

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188

ControlPlan

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189

ControlPlan

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190

ControlPlan

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191

ControlPlan

ASSEMBLY PRODUCTION

MANY CHILD ITEMS ARE USED TO MAKE THE PRODUCT

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CHILD ITEM MAY ITSELF BE A FATHER ITEM, AND SO ON

MULTI-LEVEL BOM

192

E-MANUFACTURING

STORES ISSUE WITHOUT LINK TO BOM

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PRODUCTION ISSUE ENTER NAME OF FATHER ITEM TO BE PRODUCED

193

PRODUCTION ISSUE NOTE OLP

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194

STORES ISSUE TO SHOP FLOOR

WITHOUT LINK TO WO

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NO LINK TO BOM

195

STORES ISSUE TO SHOP FLOOR - OLP

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196

WORK ORDER INFORMS PRODUCTION WHAT TOMAKE AND FOR WHOM

WORK ORDER REGISTER

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197

WORK ORDER ON LINE PRINTOUT (OLP)

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198

PRODUCTION ISSUE WITH BOM REGISTER

STORES ISSUE TO SHOP FLOOR IS LINKED TO

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WORK ORDER

199

PRODUCTION TAKES PLACE BASED ON WORKORDER. THIS IS A PASSIVE TRANSACTION

WO IS LINKED TO BILL OF MATERIALS (BOM)SECOND TAB GIVES MATERIAL REQUIRED TO

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SECOND TAB GIVES MATERIAL REQUIRED TO

PRODUCE THE FATHER ITEM

200

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PRODUCTION SLIP (NOT LINKED TO BOM)

PRODUCTION SLIP REGISTER

ITEMS PRODUCED FOR A GIVEN PERIOD

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ITEMS PRODUCED FOR A GIVEN PERIOD

202

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203

In DNS inventory transactions are linked toaccounts

OTHER TRANSACTIONS

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STC - Stock TransferChallan

RGN - Return GoodsNote Sales Return

RTV Return to

Vendor PurchaseReturn

Replacement Challan

Credit Note

Debit Note

204

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205

QC

PROCEDURES

QC Procedures / INSPECTION REPORT

ERP IS COMPLETELYINTEGRATED WITH QC

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INTEGRATED WITH QC

PROCEDURES At the time of receiving material

in Stores

At the time of Dispatch

206

Quality Control

Material

QTY accepted

QTY rejectede.g. Printing the

Inspection ReportAutomatically afterthe Sales Invoice

RELEASE NOTE ENTERED BY QUALITYASSURANCE

RELEASE NOTE REGISTER

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207

CCI AND INSPECTION REPORT IS PRINTED

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208

COSTING

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209

COST SHEETESTIMATE

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Cost sheet Link to Enquiry / customer

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211

Tab 1 = Selectcustomerinformation

Tab 2 = Preparecost sheet material cost

Tab 3 = Prepareestimate toinclude overheadexp..

BOM is automatically exploded to computethe material cost

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Cost sheet Excel output

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213

COST SHEET example for engineering project basedcompany

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214

COST SHEET example for engineering project basedcompany Excel file output

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215

OVERHEAD EXPENSE MASTER

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216

CLICK EXCELBUTTON TO

PREPARE

INSTANT EXCEL

FILE

OVERHEAD EXPENSE MASTER

INSTANT

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217

EXCELSHEET

LOCAL EXPENSES PARTY WISESUB-CATEGORY WISE

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218

Export Estimate

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219

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ACCOUNTS MODULE

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ACCOUNTS

221

What is the definition/meaning of MercantileAccounting ?

Mercantile System of Accounting is also Known asAccrual System of Accounting where all the

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Accrual System of Accounting where all thetransactions are recorded irrespective of period ofAmount received or paid. In other words, it is asystem of Accounting where amount paid orpayable is recorded. Presently every company is

following this system Another system is cash basis

In double entry system each transaction is debitedas well as credited with the same amount

E.g. sales invoice is debited and sales account inGL is credited

222

In DNS we have three ledgers

General ledger

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Sub-ledger Customer ledger or debtor ledger

Creditor ledger or supplier ledger

223

GENERALLEDGER

CREDITORLEDGER

DEBTOR

LEDGER

First create mandatory accounts groups

Hard coded accounts group and subgroup

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E.g. Under group liability, create sub-groupduties and taxes

This will be used in all active transaction posting

If not done on day-one then accounts will notgive proper results

These guidelines are given in an excel sheet formaking some basic accounts subgroups

224

Accounts and Inventory is tightly integrated

Ensure that closing balance of asset and liability isentered, customer balance, supplier balance, etc.

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entered, customer balance, supplier balance, etc.as on given date

Bank and cash balance is required to start the cashbook and bank book

Physical stock has to be taken and entered for the

same cut-off date Take location wise inventory, especially of stores,

warehouse, Sub-contractor, etc.

225

Accounts Masters

Account Group FBT Flag (Fringe

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Master. Subgroup Master.

General LedgerAccount Head

Master. Detail Account

Master.

Narration Master.

Benefit Taxaccounts).

TDS (Tax Deductedat Source) and %fields in the vendor /address (TP)masters. Automaticposting in GL. DNSwill create a TDS JV

automatically.

226

Accounts Transactions

Cash receipt voucher.

Bank receipt voucher.

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Bank receipt voucher.

Cash payment voucher.

Bank payment voucher.

Service-tax payment (for excise link).

Journal Voucher.

Contra-entry voucher.

Credit Note.

Debit Note.

Expense PO (for service provider, optional).

Expense voucher (for service provider billbooking).

227

Accounts Transactions

Adjust unlink receipt with open sales

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invoice. Adjust unlink payment with open GRN

(Purchase bill / expense bill).

Closing balance for master data (debtor,

creditor, and GL accounts). Rate of depreciation (as per company act).

Rate of depreciation (as per I-Tax act).

Asset installations slip.

Asset sale transaction. (for asset registerand deprecation register).

228

ACCOUNTS KEY REPORTS

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229

ACCOUNTS MODULES DNS FEATURES

Automatic posting in respective G. L., from

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goods inward and sales invoice, etc. TDS procedure takes care of automatic TDS

posting.

Service tax procedure takes care of automatic

posting in related tax ledger. Help of Standard Narration master saves time

to enter voucher.

230

Expense voucher

For service provider bills

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Debits the GL Credits the supplier

Expense PO is optional

Or

Debit the GL directly using payment voucher Or use JV instead of EV

231

MONEY RECEIPTCAN BE ADJUSTED AGAINST INVOICE

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232

Linking Receipt with Invoice

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233

Receipt

Detail

INVOICE

detail

LinkingInvoicewithmoneyreceipt

Customer Ledger

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234

Customer Type Wise MIS

Percentage %

% Quantity

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235

Customertype : ALL

Break up for Customer Type Doctor

% Value

MIS - Product Category

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236

Product Category : ALL

ALL MIS REPORTSCAN BE INSTANTLY

SAVED AS EXCEL FILE

Product Category Break-up

TAX DEDUCTED AT SOURCE

TICK IF

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237

TDSAPPLICABLE

AUTOMATIC POSTING OF TDS ENTRY IN CREDITORLEDGER & GENERAL LEDGER

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238 OF 175

E.G. TDS

RS. 280.19

DEBITED

AUTOMATIC POSTING OF TDS ENTRY IN CREDITORLEDGER & GENERAL LEDGER

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239

DAILY TRIAL BALANCE

GROUP, SUB GROUP, GL WISE TB

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240

ABC ELECTRICAL CO.

PAYMENT VOUCHER ENTRY

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241

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PAYMENTE.G. TDS

RS. 280.19

AUTOMATICALLY

SHOWN IN

PAYMENT

VOUCHER

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243

Debit Note

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244

Expense PO Register

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245

TRIAL BALANCE

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246

Trail Balance Group & GL Wise

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247

T- Format GL Wise Trial Balance

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248

PROFIT & LOSS ACCOUNT

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249

BALANCE SHEET

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250

FBT Journal Voucher

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251

FBT PAYMENT VOUCHER

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252

TAXES LEVY - DUTY

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EXCISESERVICE TAX

VAT / SALES TAXINTEGRATION

253

AVAILSERVICETAXCREAT

SERVICE TAX

CREDIT / DEBIT

REGISTERS

EXCISE

HEADING

MASTER

OP. BAL.

RAW

MATERIAL,

CAPITAL

GOODS,

SERVICE

TAX

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254

DNS EXCISE

MODULE

GOOD

SREC

EIPT

NOTE

/SALES

INVO

ICE

AVAILEX

CISE

DUTY

CRED

IT/

DEBITE

NTRY

TAXCREDITATTHETIMEOFPAYMENT

PERSONAL

LEDGER

ACCOUNT (PLA)

REGISTER

GAR 7 CHALLAN

ENTRY

-SERVICE TAX

-CENVAT REG

CENVAT

CREDIT / DEBIT

REGISTERS

-INPUT

-CAPITAL GOODS

REGISTERS

DAILY STOCK

ACCOUNT (DSA)REGISTER

ER 3

ER 1

SERVICE TAX

SERVICE TAX PROCEDURESARE INTEGRATED IN DNS ERP

CREDITORS BILL WILL

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CREDITOR S BILL WILLCAPTURE SERVICE TAXDETAILS

AT THE TIME OF PAYMENT THEPOSTING IS DONE FORTAKING CREDIT IN EXCISE

BOOKS

255

SERVICE TAX DETAILS CAPTURED AT THE TIME OFPAYMENT

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256

SERVICE TAX DETAILS CAPTURED AT THE TIME OFPAYMENT

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257

SERVICE TAX REGISTER

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258

SERVICE TAX REGISTEREXPORTED TO EXCEL

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259

EXCISE OP. BAL. ENTRY

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260

PLA BALANCE

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261

DAILY STOCK ACCOUNTDSA REGISTER

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262

Input Credit Register

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EXCISE DEBIT ENTRY IS AUTOMATICALLY CAPTURED FROMTHE SALES INVOICE

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264

GAR 7 CHALLAN - CENVAT

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265

GAR 7 CHALLAN SERVICE TAX

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266

GAR 7 CHALLAN (TR 6)

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267

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57 F4 REGISTER MATERIAL SENT OUT FORJOB WORKING

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269

EXCISE CR / DB FROM CAPITAL GOODS

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270

Cess 2% GL posting

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271

ER1

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272

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VAT /SALES TAX

INTEGRATION

273

VAT / SALES TAX INTEGRATION

ERP takes care of

all VAT (ValueAdded Tax) / CST

C Form tracking

Sales

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all VAT (ValueAdded Tax) / CST(Central SalesTax) related

procedures andthe same is linkedwith otherrelevant

modules.

Sales C Form tracking

Purchase

274

C FORM TRACKING (PURCHASE)

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275

VAT STATEMENT

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276

Automatic GL posting VAT 4% (Purchase)

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277

S & D MODULE

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278

SALES &DISTRIBUTION

S & D MODULE

MANY ENTERPRISES HAS MULTIPLE LOCATIONS

NUMBER OF FACTORIES (PLANTS)

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( )

NUMBER OF OUTLETS, BRANCHES, DEPOTS,STOCKIEST, FRANCHISES, ETC.

THE FOLLOWING SLIDES EXPLAINS SUPPLY CHAIN FORORGANIZATIONS WITH MULTIPLE LOCATIONS

279

CORPORAT

EOFFICE

H. O.

DISTRIBUTION MODULETHEREARE

EXTERNAL

LOCATIONS DEPOT

DEPOT

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280

FACTORIES

PLANT 1

PLANT 2Sub-contractor

Sub-contractor

R & D

WAREHOUSE

CFABRANCH

DEPOT

THEREARE

INTERNAL

LOCATIONS

WORK FLOW / DOCUMENT FLOWFOR DISTRIBUTION MODULE

DISPATCH

STOCKTRANSFER

INVOICE FOR

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281

DISPATCHORDER FOROWN DEPOT

OWN DEPOT

SALESORDER

SALESINVOICE

STOCK INHAND ?

WORK

ORDER

YES

NO

WORK FLOW / DOCUMENTFLOWFOR DISTRIBUTIONMODULE LINKED TOPRODUCTION

DISPATCHORDER

STOCKTRANSFER

INVOICESALESORDER

STOCK IN

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282

SALESINVOICE

STOCK INHAND ?

WORKORDER

YES

NO

PRODUCTIONENTRY

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SALESINVOICE

ENTERED

IN

FACTORY.

LINK

WITHS.O.NUMBER

CORPORAT

EOFFICE

H. O.

DISPATCH

DISTRIBUTORDISTRIBUTOR

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284

NUMBER

FACTORIES

VENDOR

Sub-contractor

Sub-contractor

R & D

WAREHOUSE

DISTRIBUTOR

DEALERS

PLANT I

PLANT II

CORPORAT

EOFFICE

H. O.DEPOT

PURCHASE ORDER

ISRAISED.MATERIAL IS

SUPPLIEDTO

VARIOUS

UNLOADING

LOCATION BY

VENDOR

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285

FACTORIES

VENDOR

Sub-contractor

Sub-contractor

DEPOT

CFABRANCH

WAREHOUSE

PURCHASEORDER

PLANT I

PLANT II

SCM -

concept

WORKS + LL

W 1

W 2

MRP

WAREHOUSE

STOCKIEST

T

RANSFE

TRANSFEROUT

PRIMARY SALE MR

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286

VENDOR

ERP

FER INCFA / CA

Depot ManagementSystem

SECONDARYSALE

FRANCHISES /

DISTRIBUTOR

RETAIL

Field ManagementSystem

TERTIA

RY

SALE

CONSUMER

CORPORATE

OFFICE

H. O.

RSP

CONSUMER GOODS

CASHSALEOFFASTMOVINGCONSUMERGOODSSTANDARDPRODUCTSDNSCAPTURESINFORMATIONOFMATERIALSENTANDMATERIALRECEIVEDBACK(WASTAGE E G EXPIREDFOOD

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287

GEE.G.EXPIREDFOODPRODUCTS)

DISTRIBUTORS

RETAIL

OVER THE COUNTER SALE

DISTRIBUTORS

CONSUMERS

MANUFACTURER

RETAIL

OVER THE COUNTER SALE

Legacy Supply Chain Management

Old EnvironmentPartially informed

Push / pipeline model

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288

Manufacturer

Truckers

Retailers

Customers

Distributors

Management

Truckers

p pOne-way data flow

Adding Intelligence to the Supply Chain

Old EnvironmentPartially informedPush / pipeline modelOne-way data flow

Manufacturer

Truckers

Retailers

Distributors

Management

Truckers

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289

New EnvironmentFully informedNetwork model

Bi-directionalinformation flowthrough DNSnetwork

y

Customers

DNS ERPSERVER

Data Mining

WebInfrastructure

Telephony

Infrastructure

Manufacturer

Retailers

Customers

Transportation

Transportation

Overnight

Delivery

Distributors

Management

DirectMarketing

PLANT MAINTENANCE MODULE

PLANTMAINTENANCE

Master

Machine Master

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290

Machine and its sparesMaster

Transactions

Machine Maintenance Entry

Corrective Maintenance

Preventive Maintenance

Spare used

Outputs

Machine Maintenance Report

PLANT MAINTENANCE MODULEMACHINE MASTER

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291

SHOP FLOOR MACHINESMAINTENANCE DATA ENTRY

PREVENTIVEMAINTENANCE

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292

CORRECTIVEMAINTENANCE

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TO APPRICIATE DEPTH OF

DNS ERP SERVICEMAINTENACE MODULE

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DNS ERP SERVICEMAINTENACE MODULEWE ARE PRESENTING A CASE

STUDY OF UPSMANUFACTRURE

Product sold under warranty needs to betracked

DNS ERP

captures

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necessary

information

automatically

during

production

itself.

ANNUAL MAINTENANCE CONTRACT (AMC)INVOICE

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AMC INVOICE CAPTURES SERIAL NUMBERSAUTOMATICALLY

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LINKED TO PROPOSAL NUMBER

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HISTORY CARD

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299

History Card - Manufacturing

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300

History Card Additional Info

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301

HISTORY CARD REGISTER

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302

History Card Excel Sheet

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303

Service Report

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304

HOLD

REJECT

STORES

WIPF. G.

THIRD

PARTY

EXPORT

CUSTOMERS

HEAD OFFICE

VASHI

MARKETINGOFFICE

BANK

CASH

LAB

ORGANICS

T. PSS

PSS /COUNTERSAMPLE

SAMPLE

SAMPLE

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305MULTI-LOCATION MATERIAL MANAGEMENT

VENDOR

DOMESTIC

CUST

OMERS

UNIT 2

HOLD

REJECT

STORES

WIPF. G.

CUSTOM

HOLD

REJECT

STORES

WIPF. G.

EXCISE

CASH

BANK

COLORS

PROJECT

VENDOR

TOU 1

/U2/ORG

~~~/ ERP SOFTWARE/ ~~~

UNIT 1

Multi-location ERP module

REMOTE

ACCESS

This module is applicable for multi-locationorganization. For instance, Head office andFactory are situated in different geographicallocations. Static IP address server andbroadband internet connection allows user to

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306

broadband internet connection allows user toaccess ERP database from anywhere / anytime.Pre-requisite Server with fixed IP address fromyour ISP (Internet Service Provider) and firewallsoftware is required. You can also opt for thin-client technology.

Remote Connection from another computerusing Internet.

DNS also supports Remote Login where user

can access ERP Server using Internet.

Electronic data transfer Multi LocationUSING INTERNET

FACTORY 1

CORPORATE OFFICE

D

REMOTEACCESS

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307

FACTORY 2

DNS ERP SERVER WITH

STATIC IP ADDRESS

DATA

DATA

WHAT IS REQUIRED? SERVER SHOULD BE

ALWAYS ON CONNECTED TO INTERNET STATIC IP ADDRESS

Send Receive data for multi-location-1

This is for multi-locations where broadbandinternet is NOT available.

For places where Internet-speed is an issue.

This special DNS send-receive module is usefulwhere due to security reason server is not

SEND /RECEIVE

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yconnected to internet with (static) IPaddress.

Ordinary dial-up internet line (Or with USBmodem) can be used to send and receive

incrementaldata from one location to theother (e.g. HO to factory and vice versa).The text file can be sent by attaching thesame to email. User can send and receivedata once in 24 hours (or for that matter asoften as required). Typically, where HO ismaking the PO and stores in factory (inremote place) is receiving the material, andso on.

308

Send Receive data for multi-location -2

DNS Server will automatically takecare of synchronizing both ERPd t b

SEND /RECEIVE

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servers database.

Even the small txt file can be sentand received by CD through post;

for remote places where even dial-up internet connection is notpossible.

309

RESOURCE MATRIX

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310

RESOURCE

MATRIX

Resource Matrix Module

DNS CAN GENERATE TIMESHEET AUTOMATICALLY

CAPTURES PRODUCTIVE HOURSOF INDIRECT PERSONNEL

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ACTIVITIES

311

Activity or Task Tracking of individual in the organization forexample draftsman hours salesman hours

Master: Activity Master User Master

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User Master Customer Master

Transaction: Daily Time Card entry

Outputs: Resource wise (User wise) time spent report for a

given period Activity wise time spent for a given sales order (ORI)

Features: Can be also linked to enquiry or quotation (pre-sales)

time spent by staff Department wise, controlling and monitoring indirecttime (hours) spent by staff

312

TO SUMMARIZE LET US SEE FOR EXAMPLE AN ORDER-T0-CASH BUSINESS CYCLE

NEXT FEW SLIDES SHOWS

COMPLETE INTEGRATION OF BUSINESS

PROCESSES SALES ORDER

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SALES ORDER

PRODUCTION INDENT

JOB CARD

PRODUCTION SALES INVOICE

MONEY RECEIPT

313

Click & Mortar world

E-BUSINESS

The pioneer of direct

computer sales online DELL isselling $30 million worth of

t h d d

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computer hardware a dayfrom its website, so itsobviously doing something

right EVERY 60 SECONDS

SOMEONE IS BUYING A CARFROM www.ebaymotors.com

DNS CAN HELP YOU IN

LINKING YOUR PRODUCTDATABASE TO YOURWEBSITE

314

TIME BOUND PLAN FOR IMPLEMENTATION

We have developed expertise in implementing the ERPsoftware

Full time ERP coordinator is required Implement modules in a phased manner Time plan - approximately THREE to FOUR months

for example:

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315

for example:

BOM

Marketing

Production

WEEK 1 WEEK 4 WEEK 8 WEEK 12 WEEK 16

Accounts

Material Management

Go Live

Training

Training DNS user

We will give necessary hand holdingsupport. Train users at various levelst i th fid i

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to give them necessary confidence inusing the integrated system

Yes, implementing a new system is a

challenging task, one that mandateschanging existing mindsets andprocedures

However, doing so will vastly improveyour bottom line

316 OF 175

PROVEN TECHNOLOGY

CLIENT / SERVER ARCHITECTURE

DNS SOFTWARE IS ONLY ON THE SERVERCOMPUTER (AND NOT ON EVERY CLIENT)

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COMPUTER (AND NOT ON EVERY CLIENT)

CENTRAL DATABASE ON SERVER

DEVELOPED IN VB 6.0 (Front-end)

MS EXCEL INTEGRATED

317 OF 175

IT Infrastructure required

High performance Server computer

MS Windows 2003 server OSMS SQL 2000 OR 2005 Server RDBMS

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MS SQL 2000 OR 2005 Server RDBMS(Backend database)

At least two client PC (nodes) in LAN with MS

Windows 2KP2 / 3 hours UPS

Anti-Virus Software

Internet connection

318 OF 175

Business benefit: As seen by DNS user

DNS has resulted in a faster response /

delivery time. For example, in the legacysystem the Invoice and Delivery challans wered l k d d

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made separately. Stock is updatedautomatically when the item is purchased andsold. This results in ensuring that the stock

figures are always up-to-date

Better customer reach has resulted intoincreased revenue. Online customer masterdata and actual sales data are now available

319

Business benefit: As seen by DNS user

Purchase is entered online which gives the

vendor wise purchase information Company sales have increased including

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Export. The Digital Nervous System providesthe top management the automated paperlessflow of information between departments

320

BPR

BUSINESS PROCESSREENGINEERING OR

BUSINESS PROCESS RE-DESIGN BPR EXERCISE CARRIED OUT

BEFORE CRP RUN HELPS IN

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BEFORE CRP RUN HELPS IN

Earlier you invest your timeand effort toward planningand executing a successfultransition, the sooner you willreach the point of Happinessat work

And go home at six oclock

321

CONCLUSION: TOTAL FINANCE MANAGEMENT

ACCOUNTPAYABLE

ACCOUNTPAYABLE

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322

FinanceFinance

GENERA

LL

EDGER

GENERA

LL

EDGER

ACCOUN

TRECE

IVABLE

ACCOUN

TRECE

IVABLE

AND TOTAL INVENTORY MANAGEMENT

GOODSINWARD

GOODSINWARD

PROCES

S

PROCES

S

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323

InventoryInventoryW

ORK

IN

P

WORK

IN

P

FINISHEDGOODS

FINISHEDGOODS S

UB-CONTR

ACTOR

STO

CK

SUB-CONTR

ACTOR

STO

CK

ACTION PLAN

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Discuss MODULES options

Make infrastructure available

Deploy the DNS in your organizationCRP run Conference Room Pilot

Rollout Go-Live

324 OF 175

THANK YOU

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dnserp ppt 83

Documents