document management 101 slideshare

Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com

Document Management 101 – Basics & Benefits

.


About ICM Document Solutions

22 years delivering document solutions

Document Lifecycle Management

Compliance and Risk Mitigation

800 customers globally

Microsoft® Certified Partner

ISO 9001:2008 Compliant


Agenda

• DMS: Document Management • Features• Collaboration• Cost• Compliance and Risk Mitigation• Security and Disaster Recovery• Deployment• Scalability


Solution

Corporate Offices

Finance

VendorsCustomers

HumanResources

Connect your organizations using electronic bridges . . .


Document Management System

1.W!. Willkhpoierpaiepotri

• Paperless• Process Compliance & Compliance

Process• Reduce overall costs• Enhance collaboration• Streamline organization• Risk mitigation


Document Management System

1.W!. Willkhpoierpaiepotri• Types• Function• Features• Benefits• Considerations


Adding Documents

• Paper Documents• Electronic Documents


Search and View

Search ability• Ease of use


Electronic Collaboration

Have you ever –

• Edited the wrong version of a document?

• Wiped out someone else's changes?

• Opened and saved the wrong file?


Cost of Manual Document Management

PeopleCost of filingLost filesEquipmentFootprintCustomer Service/SatisfactionInternal collaborationTotal costs

PeopleCost of filingLost filesEquipmentSpace/FootprintCustomer Service/SatisfactionInternal collaborationIntellectual Property

Finance

Engineering

Cust Svc

S/R

CEO/President

HR

Q/A

Sales

Marketing

IT

ProductionCosts

Profi

t

Proc

esse

s


Compliance: Documents are Compliance

• FAA• HIPAA• SAS 70• SOX• OSHA• Customs• DoD• ISO 27000

• State• IRS• ITAR• EEOC• FDA• FBI• ISO

“If you think compliance is expensive, try noncompliance.”

Former Deputy US Attorney General Paul McNulty


Risk Mitigation: Why we have Processes

Fraud Penalties Shareholder value Prison

think Enron, WorldCom


Security: A Necessity for DMS

Intellectual PropertyPersonnel RecordsRoles & PermissionsAudit trailRetention policiesSecurity Certifications


Deployment: Enterprise, Dept., Hosted

DeploymentSaaSIn-house serversTechnical resources


Scalability

Scalability• New Departments• New Locations• New Users• Integration points


Real ROI

• Time• Value• Results


Solution

Corporate Offices

Finance

VendorsCustomers

HumanResources

Connect your organizations using electronic bridges . . .


Summary

• DMS needs to meet your Department and Organizational needs.

• Compliance to processes and risk management are factors

• Customize to each Department needs and users, compliance drives this.

• Features are for users to have collaboration, easier, reduce costs and

• DMS can be a big ROI


For More Information

P: 602.678.1978TF: [email protected]

To request a copy of this presentation or for an invitation to next week’s webinar, please email: [email protected]

Contact us:

document management 101 slideshare

Technology