document management system(dms)
DESCRIPTION
The DMS is used to save the data electronically , for the security purpose (See the presentation you will understand it)TRANSCRIPT
DMS Document Management System
What it is ?
“Evolution for the RevolutionEvolution for the Revolution” , this statement was enlightened because to get the revolution from existing to secured future there should be evolution. The above quoted words is “DMS”.
DMS is “nestlenestle” ,the data is neonatal and soon to be the nestling , so nestle term is used for elaborating the DMS.
Concluding hereby in general terms DMS can be referred to as the “BucketBucket” , which is tied in the pulley at the top of the deep knowledge wells .
Group Introduction
Definition of Project• The Document Management system is invoked to get
the full resource managementresource management and benefits in wanted efforts.
• It can be defined as a “RobotRobot” that performs on the actions loaded by the humans and makes work easy.
• If we catch the general terms than this system is much much easiereasier than the existing operating system ,hence after training*.
Why use DMS?• Can each member of your group quickly find any relevant
document created by any other group member? • If not, how long does a typical document take? • Can you call up a list of documents and, simply by looking at
the list, know the nature of each? • Can you quickly sense the content? • Can you control who can see each document? And who can
edit? • Do you have a detailed record describing every action taken by
every user on your system with respect to every document in your repository?
• Can you quickly locate any document in your department associated in any way with say, Higher Education?
Objective of the project
. No wastagewastage of resources.
. There is quick searchingquick searching of any kind of data.
. Attendance is securesecure.
. Library enrollment is easy and fasteasy and fast.
Statistics by Our Group ( internet based)
Most office workers lose up to 500 hours a year looking for documents.On average, professionals spend 50% of their time looking for information.
The average organization:Spends Rs.20 in labor to file each document.Spends Rs.120 in labor finding each misfiled document.Loses 1 out of every 20 documents.Spends 25 hours re-creating each lost document.
So measure the scope of project this will be a good change in the institute for the better productivity.
Scope of Project• Scope of any project can be measured in the main purpose of the
“FinanceFinance”.• As this project is institutes own project so financially there will be no
disturbance.• Project’s scope will be also depend on the user’s to smoothly operate
this system.• The project development will be done as per the charts and the other
graphical representations.
Functionality of Existing System.
• The existing system has a good model that can work without any extra force.
• As elaborating human efforts can easily operate the system.
• All Hardproffs are available so can be used in future.
Context level DFD (Data flow diagram)of
Existing system.
Document Management
Director / Coordinator
Faculty
Higher authority
Clerk / Administrator Librarian
Student
Request ofAdmission confirmation
Notice
Reply of AdmissionConfirmed
AttendanceEntry
Summary
Result’s entry
Attendance Sent
Admission Process
Admission Confirmed
Apply forLibrary Card
Approval ofLibrary card
Notice via notice board
Apply forLibrary card
AdmissionApplication
Attendance fill up
Result vianotice board
Library card submited
Report ofAttendance
Limitations of Existing SystemOperational Problems
•Data storage is tedious and time consuming.•Data and Document searching is not relevant.•Expense of storage will increase.•In case of natural calamities data security may be in risk.•Attendance is not secure.•Assignment and material collecting is expensive.
Limitations of Existing SystemInformational Problems
•Data recollection is too hardworking.•No guarantee of data being secure because of authority.•If any problem occurs in machine, data loss is possible.•Library enrollment may be time consuming or may be delayed.•Attendance sorting requires heavy amount of data.
Organization Chart
Proposed System
Modules to be Covered by DMS • Result module is undertook because easy to add the
data and to view it.• Attendance module is also easy to manage and report
generation is also possible.• Library is faster and highly reliable.• Assignment and Notices will be now reached to the
targeted receivers.
Feasibility Study.
Operational feasibility•Our proposed system, makes the work on document easier and faster.•higher productivity can be gained.•Less use of the resources and benefits can be directly used in another ways.•Training must be required.
Feasibility Study.
Technical feasibility•Techinical requirements are basic and as this an online based project basic computer peripherals are required like printer, scanner, etc..•Wamp server, PHP 5.3/5.4, phpmyadmin, mysql, html, css and JavaScript are our basic required components and they are open sources too, so it is feasible to developer side.
Economical•Purchase of web domain and web space and its renewal. (If domain may be free, but web space is must. Have to purchase.)•Data storage space is require if new servers.•Experts requirement and related expanse may occurs.
Feasibility Study.
Feasibility Study.