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12Excel Part 2
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Entering Formulae Using Point ModeEntering Formulae Using Point Mode
A way of generating formulae using the cell pointer
Start formula with = sign Using mouse, click on first cell in
formula, note that the cell address Enter numeric operator Click on second cell, that cell
address shows in formula Press Enter
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formula begins with = sign
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point to B5 with cell selector
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key in numeric operator
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point to B6 with cell selector
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formula now displays results
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Copying FormulaeCopying Formulae
Formulae, like other cell contents, may be copied from one location to another
The cell addresses in the source formula, unless specially set up, change as they are copied to the destination cell(s)
The cells change because they are relative cell references
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SS of copying formulasSS of copying formulas
formula copied
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formula pasted
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FunctionsFunctions
Built-in formulae that perform certain types of calculations automatically
Rules of structure, or syntax: Function name (argument1, argument2 …)
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FunctionsFunctions
Arguments - data the function uses to perform the calculation
Most often, arguments are numbers or cell references to numbers
Argument enclosed in parentheses, multiple arguments separated by commas
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FunctionsFunctions
In cells containing both function and formula, begin the function with an = sign
Excel has 233 functions, divided into 9 categories
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Sample of FunctionsSample of Functions
AVERAGE
UPPER IF
Returns the average of its arguments
Converts text to uppercase
Returns one value if a condition you specify evaluates to True and another value if it evaluates to False
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Sample of FunctionsSample of Functions
PMT
TODAY
SUM
Calculates payment for a loan based on constant payments and interest rate
Returns serial number that represents today’s date
Adds all the numbers in a range of cells
Click on Insert then Function
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Paste Function FeaturePaste Function Feature
Click fx Paste Function
Office Assistant will offer help Excel will prompt you with a
selection of functions
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Paste Function feature
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Adding Cell CommentsAdding Cell Comments
Can annotate cells with comments
Appear whenever mouse pointer passes over that cell
Click on Insert then Comment
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Cell comments
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Column WidthsColumn Widths Cell’s column controls how much
information can be displayed in a cell
Text entries will “spill over” to the next cell, if empty, otherwise the label is truncated
Numbers too wide for the column will be displayed as #######
Column widths may be from 1 to 255
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Adjusting Column WidthsAdjusting Column Widths
Click on Format, Column, Width
Click and drag on the column heading border
Format, Column, Autofit or double clicking on heading border will make automatic column width adjustments
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Using UndoUsing Undo
For undoing errors Important safeguard against
time consuming errors
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Zooming the WorksheetZooming the Worksheet
Screen is defaulted at 100%, the amount that will print on one page, in Portrait orientation
Can adjust screen viewing to See more, by zooming out, orSee less, by zooming inClick on View then Zoom
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Formatting NumbersFormatting Numbers
Number formats affect how numbers look onscreen and when printed
No effect on Excel’s storage or values in calculations
Select with Format, Cells, Number
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Number formatting
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Number formatting
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Inserting RowsInserting Rows
Move to appropriate row Click on Insert, Rows For multi row insertion,
highlight a range of rows before invoking menu command
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Moving Cell ContentsMoving Cell Contents
Can use the Cut and Paste method or
Move cursor arrow to border of cell pointer, click and drag to the destination location
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Centering Across a SelectionCentering Across a Selection
Cell alignment, center only applies to entries within an individual cell
Centering across a selection allows users to center selection as they would with a word processor
Click on Format, Cells, Alignment, Horizontal, Center Across Selection
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Centering across a selection
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Centering across a selection
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Changing Fonts and Font StylesChanging Fonts and Font Styles
Fonts - typefaces, size and style Typeface - appearance and
character shape Size - generally measured in
points (pts.), pts. are 1/72 of an inch
Arial 10 pt. is the Excel worksheet default
Change by Format, Cells, Font
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Format Cells
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Table of Different Font StylesTable of Different Font Styles
Typeface Arial
Arial Times New Roman
Times New Roman
Size and style 24 pt. Bold
32 pt. Italic 24 pt. Bold
32 pt. Bold
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Changing Page OrientationChanging Page Orientation
Default printing orientation is Portrait (vertical)
If data to large for this format Can change to Landscape
orientation (horizontal)
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Office AssistantSpecifying Landscape Orientation
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Landscape Orientation
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