10 TECH T

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ABOUT TECHSOUP CANADA

Is my org eligible?

a) Does your business number end in RR0001?

b) Do you have a Letters Patent from Industry Canada?

c) Are you incorporated as a not-for-profit corporation with your province?

d) Are you a library?

You may be eligible to get donations of…

DONATIONS PROGRAM

Microsoft’s donations & discounts are now open to faith-based nonprofits & charities, including:

GOOD NEWS: MICROSOFT DONATIONS!

ABOUT ME

• Community Engagement Manager

• Online community & resources about nonprofit technology

For example… the nonprofit tech self-assesment: https://www.techsoupcanada.ca/en/community/blog/are-your-technology-priorities-in-order-take-the-tech-se

lf-assessment

@tierneys@techsoupcanadafacebook.com/techsoupcanadatechsoupcanada.ca/community/blogyoutube.com/techsoupcanadaslideshare.net/techsoupcanada

TOOLS THAT MAKE IT EASY TO…

W O R K W I T H O T H E R S

1. Schedule meetings

2. Host online meetings

3. Get feedback on documents

E N G A G E Y O U R S U P P O R T E R S

8. Make quick videos

9. Email large groups

10.Get input

S TAY S A N E & W O R K O N T H E G O

4. Track ideas

5. Track tasks

6. Track expenses

7. Access your files anywhere

WORK W

ITH O

THERS

SCHEDULE MEETINGS

Problem:

• Every time you try to schedule a meeting you have to send 1,000 emails back and forth to find a time that works

• More people in the meeting means more emails and more confusion

DOODLE

DOODLE

S P E C S

Cost: free

Platforms: online

Mobile: somewhat mobile-friendly website

T H I N G S I T W I L L L E T Y O U D O

• Suggest meeting times and find out when others are available

• Let others see your calendar and book meetings with you

SCHEDULE MEETINGS

Other ideas:

• http://www.smashingapps.com/2011/07/14/five-simply-effortless-tools-for-meeting-and-scheduling.html

HOST ONLINE MEETINGS

Problem:

• You need to meet with people who aren’t physically close by

• Travel is expensive and time consuming

READYTALK

READYTALK

S P E C S

Cost: $47/year + $9/month for qualified orgs

https://www.techsoupcanada.ca/en/readytalk/product/readytalk-web-meeting-pro-25-1-year-subscription-%

E2%80%93-access-to-discounted-rates-0

Platforms: Windows, Mac

Mobile: apps for iPhone and iPad

T H I N G S I T W I L L L E T Y O U D O

• Host online meetings of 25 people

• Web conferencing or audio conferencing (1,000 free minutes/month)

• Invitees can join via phone or computer headset

• Share your screen

HOST ONLINE MEETINGS

Other ideas:

• Skype (free, up to 10 people)

• Google+ Hangout (free, up to 10 people, includes video calling)

• TeamViewer (free for personal use, up to 25 people)

GET FEEDBACK ON DOCUMENTS

Problem:

• When you have a document you want feedback on, you email it to several people

• They respond by editing and updating the version number, or by using Track Changes

• You have to make sure all the changes get incorporated properly

• Discussions about the document result in long, unwieldy email threads

GOOGLE DOCS

http://bit.ly/cccc2013-demo

GOOGLE DOCS

S P E C S

Cost: free(paid if using Google Apps for

Business)

Platforms: online

Mobile: app for Android, iPhone and iPad (Google Drive app), mobile-friendly viewing on all platforms

T H I N G S I T W I L L L E T Y O U D O

• Multiple document editors at the same time

• Have discussions threads in the comments

• Go back to a previous version at any time

GET FEEDBACK ON DOCUMENTS

Other ideas:

• http://www.techsoupcanada.ca/en/community/blog/jane-vs-tierney/challenge-3-document-collaboration

STAY

SANE &

WORK O

N THE G

O

TRACK IDEAS

Problem:

• You have all these great ideas and pieces of info and it’s all on pieces of paper or you forget

• How to keep track of all this in an easy, organized way?

EVERNOTE

EVERNOTE

S P E C S

Cost: free(upgrade to get more space

& collaboration features)

Platforms: online, Windows, Mac

Mobile: app available on all platforms

T H I N G S I T W I L L L E T Y O U D O

• Create text, picture and audio notes

• Tag your notes to make it easy to find them

• Access your notes from anywhere

TRACK IDEAS

Other ideas:

• Mind mapping is great if you are a visual person

• http://spyrestudios.com/15-great-mindmapping-tools-and-apps/

TRACK TASKS

Problem:

• You have so many tasks to do that you forget about some of them and they slip through the cracks

• You aren’t sure what your team is working on

• You’re working with an outside consultant and aren’t sure what they are working on

ASANA

ASANA

S P E C S

Cost: free for < 30 people

Platforms: online

Mobile: app for Android and iPhone

T H I N G S I T W I L L L E T Y O U D O

• Assign tasks to yourself and others on multiple projects

• Get notified when someone completes or comments on a task

TRACK TASKS

Other ideas:

• http://www.tripwiremagazine.com/2010/03/35-very-useful-online-tools-for-improving-your-project-management-and-team-collaboration.html

• Trello (trello.com)

TRACK EXPENSES

Problem:

• Tracking and categorizing all your expenses is tedious and time-consuming

• You don’t have an easy way to find out where you’re spending your money and how far along you are with your budget, without talking to your accountant

• You track your expenses in a spreadsheet, which works but is unwieldy

MINT.COM

MINT.COM

S P E C S

Cost: free

Platforms: online

Mobile: app for Android, iPhone and iPad

T H I N G S I T W I L L L E T Y O U D O

• Connect to your credit card to pull in your transactions

• Categorize your expenses

• View graphs of your spending over time

TRACK EXPENSES

Other ideas:

• http://www.computerworld.com/s/article/9231406/10_smartphone_apps_that_can_help_track_your_expenses

ACCESS YOUR FILES ANYWHERE

Problem:

• Your work files are stored on your work computer or server

• To work at home, you bring your laptop home, put your files on a USB drive or email files to yourself

• This makes it easy to get confused about the versions of files

• It’s also not secure – for example, what happens if you lose your USB stick or your personal email gets hacked?

DROPBOX

DROPBOX

S P E C S

Cost: 2GB free(upgrade for more space)

Platforms: online, Windows, Mac, Linux

Mobile: app for Android, iPhone, iPad, Blackberry

T H I N G S I T W I L L L E T Y O U D O

• Automatically sync files in the “Dropbox” folder to anywhere you have Dropbox installed, and online

• Share folders with others

ACCESS YOUR FILES ANYWHERE

Other ideas:

• SkyDrive, Google Drive, iCloud, Box.net http://www.techradar.com/news/internet/best-cloud-storage-dropbox-vs-skydrive-vs-google-drive-vs-icloud-1120024

• If all you want to do is email large files, You Send It is a good (free) option

ENGAGE YOUR

SUPPORT

ERS

MAKE QUICK VIDEOS

Problem:

• You have some great pictures from your program or an event

• You want to put them together into a short video, but you don’t have any video editing programs, or any experience

ANIMOTO

http://animoto.com/play/nLQm0rVbbuM7ivWjpVN37g

ANIMOTO

S P E C S

Cost: free($3/month for longer

videos & more features)

Platforms: online

Mobile: app for iPhone and Android

T H I N G S I T W I L L L E T Y O U D O

• Create short videos that combine photos and text

• Choose music & style for your video

MAKE QUICK VIDEOS

Other ideas:

• http://www.techsoupcanada.ca/en/learning_centre/articles/a_few_good_tools_video_editing

EMAIL LARGE GROUPS

Problem:

• You want to send out a newsletter, or let your supporters know about a big announcement

• If you send the email in Outlook, you can only send to so many people at a time

• Also, you risk getting blacklisted as a spammer

• Also, you have no idea whether anyone actually read your email

MAILCHIMP

MAILCHIMP

S P E C S

Cost: free for < 2,000 subscribers

(above that, 15% discount for nonprofits)

Platforms: online

Mobile: app available for iPhone and Android

T H I N G S I T W I L L L E T Y O U D O

• Allow supporters to subscribe online

• Create & send professional-looking emails

• Find out how many people opened & clicked on your email

EMAIL LARGE GROUPS

Other ideas:

• http://www.techsoupcanada.ca/en/community/blog/jane-vs-tierney/challenge-1-newsletters

GET INPUT

Problem:

• Getting input or information from others – whether inside or outside your organization – can be a manual process

• E.g. maybe you ask people to email you feedback on a question – now you have a bunch of responses scattered across your emails

GOOGLE FORMS

GOOGLE FORMS

S P E C S

Cost: free(paid if using Google Apps

for Business)

Platforms: online

Mobile: app for Android, mobile-friendly

T H I N G S I T W I L L L E T Y O U D O

• Quickly create a form with different types of questions

• Submissions are automatically added to a Google Spreadsheet

• Embed your form on a website

GET INPUT

Other ideas:

• Survey tools e.g. Survey Monkey

• http://www.techsoupcanada.ca/en/learning_centre/articles/online_survey_tools

• Polling tools e.g. Poll Daddy

• http://www.platformation.ca/polling-and-voting.html

QUESTIONS?

@T

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