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15th NOAA Science Advisory Board Meeting
NOAA Program Review TeamRecommendations for GrantsAdministration
Rimas T. LiogysNOAA Finance and Administration
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Program Review Team (PRT) High priority VADM Lautenbacher to improve the
business of scientific management at NOAA
Grants Administration one of the highest priorities
FY03 NOAA Budget Allocations – Grant Related Actions
Grants Process Improvements – Recurring Nondiscretionary & Noncompetitive Grant Programs
Grants Process Improvements – Competitive grant programs & Federal Register Notices (FRNs)
All PRT action plans for grants administration at: http://www.accessnoaa.noaa.gov/laut_letter.html
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NOAA Grants Profiles
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
1982
1983
1984
1985
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
($ in
Mill
ions
)
0
200
400
600
800
1,000
1,200
1,400
1,600
1982
1983
1984
1985
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
20 Year Grants History by Federal Share $$
20 Year Grants History by Number of Awards
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NOAA Grants ProfilesFY 02 by Type
Total Funding - $906,095,700Total Funding - $906,095,700
Non-Discretionary (67%)
Discretionary (33%)
Competitive$117.5 (13%)
Non-Competitive$39.0 (4%)
Mandated/Statute
$350.9 (39%)
Earmarks$256.7 (28%)
Institutional$141.9 (16%)
Total Awards - 1,498Total Awards - 1,498
Discretionary (60%)
Non-Discretionary (40%)
Competitive659 (44%)
Non-Competitive
96 (6%)
Mandated/Statute
427 (29%)
Earmarks162 (11%)
Institutional154 (10%)
Non-Discretionary • Mandated/limited by statute,
e.g., IJ, Anadromous,CZM• Earmarks **
Discretionary • Competitive• Institutional (e.g. Sea Grant)• Non-Competitive
** Technically discretionary - treated as non-discretionary
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NOAA Grants ProfilesFY 02 by Line Office
OAR (31.78%)
NOS (30.97%)
NMFS (33.71%)
NFA (0.53%) NWS (1.47%)
NESDIS (1.54%)
Number of Awards (1498)Number of Awards (1498)
OAR (24.70%)
NOS (37.43%)
NMFS (32.87%)
NFA (3.10%) NWS (0.85%)
NESDIS (1.04%)
Federal Share $906MFederal Share $906M
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PRT #38
Commit to spending 50% of new research funds within the external community (e.g., universities, private sector) via competitive proposals and peer review.
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Grants Process Improvements – Competitive Programs Start earlier publish Federal Register
Notices w/common NOAA ground rules
Set stretch cycle times or milestones for each step of the grants process & then track & report on the progress
Challenge all involved to look for opportunity to eliminate or streamline steps &/or be more efficient with those that are necessary
Evaluate measures & improve for following cycle
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Competitive Programs – con’t
FY 2004 FRNs ready 9 weeks (45 b.d.) ofPres Budget
Funding Uncertainty Guidance in FRN Best Practices/Milestone Schedules
provided Standard application period – 6-9
weeks (30-45 b.d.) Submittal to GMD 8 – 12 weeks (40 –
60 b.d.) from date applications rec’d (merit reviews, selections, doc prep)
GMD processes within 7 weeks (35 b.d.)
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Competitive Programs – con’t
NOAA Research Council tasked to review and recommend improvements for the following:
PROPOSAL REVIEW AND SELECTION PROCESS
EVALUATION CRITERIA
SELECTION CRITERIA
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PRT #46 NOAA Grants Management Advisory
Committee to be reconstituted and charged with the responsibilities to streamline, implement and oversee the NOAA grants process and products.
Responsible and accountable for the effective execution of the total NOAA end-to-end grants process between theProgram Offices and the NOAA GrantsManagement Division.
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Grants Management Advisory Committee (GMAC) Customer service
The efficient & effective processing of grants
Tracking & ensuring implementation of NOAA Program Review. Two working groups are following: Grants budget oversight Examining & improving end to end grants
process between Program Offices & GMD
Providing a forum to communicate & assess the impact of new legislation, procedures, & policy changes.
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PRT # 47Implement 5 short-term recommendations toimprove grants process. Determine if they
couldbe applied to recurring projects executed viacontracts:
Do pre-work on recurring grants appl. prior to Approp;
Enactment of annual Approp., meet with Congressional Approp. staff on clarifications;
Streamline distribution of funds; Set upper limits/cycle times for program
offices & NOAA Grants Office (to include OGC & OIG clearance & Congressional notification); &
Facilitate Grantee submission complete & accurate appl. - use automation & training
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PRT# 49
Improve acknowledgment & recognition of agency
grant support:
Clearly written description of each grant
Standard information be furnished to the NOAA Office of Public Affairs as part of the regular grants process
Office of Public Affairs develop press releases
Each grant requires NOAA attribution.
At close out or periodically, results of project should be publicized, attribution to NOAA as sponsoring org.
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PRT #50
Ensure that a “commitment to educationand outreach” is included in its standardcriteria in the grants selection process formerit reviews, where appropriate (e.g.,
notprecluded by law).
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Grants On Line – How NOAA Can Comply with Public Law 106-107 Purpose: Grants On Line system provide all
applicants direct online electronic application submission (front office system)
ONR w/NOAA – go live early FY2004 (Oct/Dec)
NOAA - review, process, award, & monitor applications electronically (back office system)
NOAA: Complete back office system requirements late FY2004 & go live early FY2005 (Oct/Dec)