Download - AEFLA Regional Network Meeting November 2018
CALIFORNIA DEPARTMENT OF EDUCATION
Tom Torlakson, State Superintendent of Public Instruction
AEFLA Regional Network Meeting
November 2018
TOM TORLAKSONState Superintendent
of Public Instruction
Agenda
• CDE Updates
• Grant Deliverables Due Dates
• Announcements
• Conferences
• Networking
AEFLA Regional Network Meeting November 2018 2
TOM TORLAKSONState Superintendent
of Public Instruction
CDE Updates
AEFLA Regional Network Meeting November 2018 3
TOM TORLAKSONState Superintendent
of Public Instruction
CDE Update: PoPs Attendance
Tracking Requirements
• TOPSpro Enterprise will track PoP based on
attendance hours
• All Programs must update all learner
attendance hours in TE Attendance module
monthly (in TE Class Instance Record)
• Daily, Update, and Cumulated are all
acceptable hour types
• Hours must be entered at a minimum of once
per month
AEFLA Regional Network Meeting November 2018 4
TOM TORLAKSONState Superintendent
of Public Instruction
CDE Update: Employment and
Earnings Outcomes (1)
Resources for Collecting SSNs• CDE Management Bulletin 2017-01 Provides
agencies with guidelines and procedures for
protecting Personally Identifiable Information is
available at:
http://www.cde.ca.gov/sp/ae/ir/mgtbulletin20171.
asp
• The consent form for collecting SSNs AEFLA
participants is available at:
http://www.cde.ca.gov/sp/ae/ir/documents/volaut
hdataform2017.doc
AEFLA Regional Network Meeting November 2018 5
TOM TORLAKSONState Superintendent
of Public Instruction
CDE Update: Employment and
Earnings Outcomes (2)
Core Employment and Earnings Follow-up
Survey
• All exited students who have not provided a
social security number (SSN) must complete
the Core Employment and Earnings Follow-
up Survey.
• The Core Performance Survey Wizard in TE
will provide a list of exitors that have not
volunteered an SSN in each quarter.
AEFLA Regional Network Meeting November 2018 6
TOM TORLAKSONState Superintendent
of Public Instruction
CDE Update: Employment and
Earnings Outcomes (3)
Data Collection Requirements
Step 1 - Orientation
a. Explain to students that funding depends on
reporting outcomes.
b. Explain that they should expect 2 surveys, one six
months after they have left and another one year
after.
AEFLA Regional Network Meeting November 2018 7
TOM TORLAKSONState Superintendent
of Public Instruction
CDE Update: Employment and
Earnings Outcomes (4)
Data Collection Requirements
Step 2 - Contact Information
a. Collect and enter a valid cell phone number and
email address from every student.
b. A cell phone number is preferable, because
students with a smart phone will be able to answer
the survey from their phone.
Step 3 - Data Cleaninga. Run the Duplicate Student Report to identify records
that need correcting.
AEFLA Regional Network Meeting November 2018 8
TOM TORLAKSONState Superintendent
of Public Instruction
CDE Update: Employment and
Earnings Outcomes (5)
Data Collection Requirements
Step 4 - Preparation
a. Run the Core Performance Report toward the
end of each quarter to verify the list of students
who have exited the program.
Step 5 - Save Exit Population a. Under Tools, run the Core Performance Wizard during
the month after an exit quarter plus 90 days has
elapsed and save it.
b. Once saved, the exiters without an SSN will become the
population that must receive a follow-up employment
survey.
AEFLA Regional Network Meeting November 2018 9
TOM TORLAKSONState Superintendent
of Public Instruction
CDE Update: Employment and
Earnings Outcomes (6)
Data Collection Requirements
Step 6 - Execute SurveyUnder Tools, run the Survey Wizard and pick the Follow-Up
survey to administer.
a. This wizard will transfer the information about the
population to be surveyed to the CASAS Student
Portal, which in turn will push survey invitations to
student email and cell phones.
b. Students will click on the link within the invitation to
go to the actual survey on the CASAS Student Portal.
AEFLA Regional Network Meeting November 2018 10
TOM TORLAKSONState Superintendent
of Public Instruction
CDE Update: Employment and
Earnings Outcomes (7)Data Collection Requirements
Step 7 - Monitoring Survey Resultsa. Survey results are monitored in TE using the
Student Survey Lister.
b. Agencies can filter for students who have not
responded and push the survey a 2nd or 3rd time,
if necessary.
c. Finally, for students that don’t respond at all,
agencies will need to contact students personally.
AEFLA Regional Network Meeting November 2018 11
TOM TORLAKSONState Superintendent
of Public Instruction
CDE Update: Employment and
Earnings Outcomes (8)
Data Collection Requirements
Step 8 - Manual Entrya. For students who do not respond, staff will call or
otherwise contact student, then log in to the
student portal in order to enter survey results on
the student’s behalf.
AEFLA Regional Network Meeting November 2018 12
TOM TORLAKSONState Superintendent
of Public Instruction
Grant Deliverables Due Dates
AEFLA Regional Network Meeting November 2018 13
TOM TORLAKSONState Superintendent
of Public Instruction
Grant Deliverables Due Dates (1)
• January 31, 2018
– Second Quarter Data
– Second Quarter Data Integrity Report
– Second Quarter Expenditure Claim Report
– Technology and Distance Learning Plan
– California Accountability Training
– CASAS Implementation Training
Note: Agencies can check if deliverables have been
received by going to https://caadultedreporting.org/adulted/AEFLA Regional Network Meeting November 2018 14
TOM TORLAKSONState Superintendent
of Public Instruction
Grant Deliverables Due Dates (2)
Technology and Distance Learning
Plan– Required for All Agencies
– Due on January 31, 2019, submit online
– Requires a planning team
– Start planning early
– Find it at: https://caadultedreporting.org
– Contact: 916 228 2580 or [email protected]
AEFLA Regional Network Meeting November 2018 15
TOM TORLAKSONState Superintendent
of Public Instruction
Grant Deliverables Due Dates (3)
Mandatory CDE Training Requirements
• CASAS Implementation and California
Accountability trainings must be
completed by January 31st, 2019.
• Trainings are held Face to Face (F2F)
and online
• Trainings which satisfy the AEFLA
requirements are designated on the
training registration Web page
www.CAAdultEdTraining.org
AEFLA Regional Network Meeting November 2018 16
TOM TORLAKSONState Superintendent
of Public Instruction
Grant Deliverables Due Dates (4)
Face to Face Accountability and
TE Training Sites
• November 29 Ventura Adult School
– Access and register for Face to Face or
Online Training at
– https://www.caadultedtraining.org/
https://www2.casas.org/online_registration/
17AEFLA Regional Network Meeting November 2018
TOM TORLAKSONState Superintendent
of Public Instruction
Announcements
AEFLA Regional Network Meeting November 2018 18
TOM TORLAKSONState Superintendent
of Public Instruction
Announcements: Citizenship
Interview Test (CIT) Recertification
• Online recertification is available the first week of January and closes June 30 of each program year
• Recertification will be in effect through June 30 of the following program year
• E-mail with instructions and link to the recertification interviews will be sent to all CIT administrators the first week of January
• If you are a CIT administrator and do not receive an e-mail the first week of January, please contact Adriana Terry at [email protected]
AEFLA Regional Network Meeting February 2018 19
TOM TORLAKSONState Superintendent
of Public Instruction
Announcements: USCIS Using
Digital Tablets for Testing
https://www.uscis.gov/news/alerts/uscis-using-tablets-
administer-english-reading-and-writing-tests-naturalization
AEFLA Regional Network Meeting November 2018 20
TOM TORLAKSONState Superintendent
of Public Instruction
Announcements: FAQ- ELL
236+ CASAS Test Score (1)
A student registered in an EL Civics, Civic
Participation class scored 228 on her CASAS pre-
test. During the semester she passed two Civic
Participation Additional Assessments. Now she has
scored 236 on her CASAS post-test. Will this student
earn payment points for the Additional Assessments
she passed?
• Answer: Yes. A post-test score of 236 or above does
not disqualify the ESL student for WIOA II payment
points. The student would earn 2 payment points for
passing the Civic Objectives. She would also earn 1
payment point for completing a level.
AEFLA Regional Network Meeting November 2018 21
TOM TORLAKSONState Superintendent
of Public Instruction
Announcements: FAQ- ELL
236+ CASAS Test Score (2)
A student registered in an EL Civics, Civic
Participation class scored 228 on her CASAS pre-
test. During the semester she passed two Civic
Participation Additional Assessments. Now she has
scored 236 on her CASAS post-test. Can this student
continue to be registered in EL Civics, Civic
Participation Classes?
Answer: Yes. A post-test score of 236 or above does
not disqualify and English Language Learner for
participation in EL Civics, Civic Participation
AEFLA Regional Network Meeting November 2018 22
TOM TORLAKSONState Superintendent
of Public Instruction
Announcements:
New Civic Objectives
• There are 4 new Civic Objectives
AEFLA Regional Network Meeting November 2018 23
70 Demonstrate the language and literacy skills necessary to
effectively participate in workforce training in early childhood
education.
71 Demonstrate the language and literacy skills necessary to
effectively participate in workforce training and work as a
personal care aide.
72 Demonstrate the language and literacy skills necessary to
effectively participate in workforce training and work in
Building and Construction Trades.
73 Demonstrate the language and literacy skills necessary to
effectively participate in workforce training and work in
Information and Communication Technologies.
TOM TORLAKSONState Superintendent
of Public Instruction
Announcements:
New COAAPs
• 10 new pre-approved COAAPs are
available for selection at www.casas.org
– 53.1 Navigate work and school
environment and rights
– 70.1, .2, .3, .4, .5 Child Development
– 71.1 Personal Care Aide
– 72.1 Building and Construction Trades
(Safety)
– 73.1, .2 Digital Technology
AEFLA Regional Network Meeting November 2018 24
TOM TORLAKSONState Superintendent
of Public Instruction
Announcements:
COAAP Development Webinar
• What: COAAP Development Webinar
• Who: Agencies wishing to develop new
COAAPs which focus on the English
language ELLs need to support their
participation in IET courses
• When: November 7, 2018 2-3:30pm
– To be followed by appointments for each
participating agency to discuss individual
development needs.
AEFLA Regional Network Meeting November 2018 25
TOM TORLAKSONState Superintendent
of Public Instruction
Announcements:
EL Civics Network Meetings
– November 7, 1-2pm
– December 5, 1-2pm
– January 30, 1-2pm
– February 27, 1-2pm
– March 27, 1-2pm
– May 1, 1-2pm
– May 29, 1-2pm
Register at www.CAAdultEdTraining.org
AEFLA Regional Network Meeting November 2018 26
TOM TORLAKSONState Superintendent
of Public Instruction
Conferences
AEFLA Regional Network Meeting November 2018 27
TOM TORLAKSONState Superintendent
of Public Instruction
Conferences:
CASAS Summer Institute 2019
• Join your colleagues
– June 11-13, Hyatt Regency, Orange County, CA
– Registration is now open only online
• Highlights:
– attend the most up-to-date training and workshops:
• TOPSpro Enterprise (TE)
• eTests®
• Implementation and Accountability Training
– learn about pertinent issues such as CASAS
Listening Standards, CCRS, ELPS, IELCE and
computer-based testing
– network with other adult education providers
• For more information visit www.casas.org
AEFLA Regional Network Meeting November 2018 28
TOM TORLAKSONState Superintendent
of Public Instruction
Conferences continued
EL Civics Conferences (1)
• Pasadena City College
– January 18, 2019
• Charles A. Jones Career & Ed. Center
– February 1, 2019
• North Orange County Com. College
– February 22, 2019
• Fresno Adult School
– March 8, 2019
$20 registration fee includes breakfast and lunch.
Register early as space is limited.
. AEFLA Regional Network Meeting November 2018 29
TOM TORLAKSONState Superintendent
of Public Instruction
Conferences continued
EL Civics Conferences (2)
New Registration System Open NowIndividuals register & use a credit card to pay a $20
fee online. A receipt will be emailed to registrant.
Go to the CASAS home page / CA EL Civics & click on
registration link or use link below.https://www.casas.org/training-and-support/casas-peer-communities/california-adult-
education-accountability-and-assessment/california-el-civics
Agencies paying directly for a group (or an
individual) do not use the online registration system.
Send a PO listing each participants name to
[email protected] Questions: Lynne [email protected]
PO Questions: Debbie [email protected]
AEFLA Regional Network Meeting November 2018 30
TOM TORLAKSONState Superintendent
of Public Instruction
Conferences continued
- ACSA
- San Jose, November 1-3
- CATESOL State Conference
- Anaheim, December 6-9, 2018
- TESOL International Convention
- Atlanta, March 12-15, 2019
- COABE
- New Orleans, March 30-April 3, 2019
- CCAE State Conference
- San Diego, April 24-26, 2019
AEFLA Regional Network Meeting November 2018 31
TOM TORLAKSONState Superintendent
of Public Instruction
Networking
AEFLA Regional Network Meeting November 2018 32
TOM TORLAKSONState Superintendent
of Public Instruction
Networking: IELCE/IET Plan
Follow-up
• Please share your agency’s
implementation of your IELCE/IET Plan
– successes
– challenges
• If you have not yet begun
implementation, when do you plan to
begin?
• What information/assistance do you need
to begin/continue implementation?
AEFLA Regional Network Meeting November 2018 33