aefla regional network meeting november 2018

CALIFORNIA DEPARTMENT OF EDUCATION

Tom Torlakson, State Superintendent of Public Instruction

AEFLA Regional Network Meeting

November 2018

TOM TORLAKSONState Superintendent

of Public Instruction

Agenda

• CDE Updates

• Grant Deliverables Due Dates

• Announcements

• Conferences

• Networking

AEFLA Regional Network Meeting November 2018 2



CDE Updates




CDE Update: PoPs Attendance

Tracking Requirements

• TOPSpro Enterprise will track PoP based on

attendance hours

• All Programs must update all learner

attendance hours in TE Attendance module

monthly (in TE Class Instance Record)

• Daily, Update, and Cumulated are all

acceptable hour types

• Hours must be entered at a minimum of once

per month




CDE Update: Employment and

Earnings Outcomes (1)

Resources for Collecting SSNs• CDE Management Bulletin 2017-01 Provides

agencies with guidelines and procedures for

protecting Personally Identifiable Information is

available at:

http://www.cde.ca.gov/sp/ae/ir/mgtbulletin20171.

asp

• The consent form for collecting SSNs AEFLA

participants is available at:

http://www.cde.ca.gov/sp/ae/ir/documents/volaut

hdataform2017.doc






Core Employment and Earnings Follow-up

Survey

• All exited students who have not provided a

social security number (SSN) must complete

the Core Employment and Earnings Follow-

up Survey.

• The Core Performance Survey Wizard in TE

will provide a list of exitors that have not

volunteered an SSN in each quarter.






Data Collection Requirements

Step 1 - Orientation

a. Explain to students that funding depends on

reporting outcomes.

b. Explain that they should expect 2 surveys, one six

months after they have left and another one year

after.







Step 2 - Contact Information

a. Collect and enter a valid cell phone number and

email address from every student.

b. A cell phone number is preferable, because

students with a smart phone will be able to answer

the survey from their phone.

Step 3 - Data Cleaninga. Run the Duplicate Student Report to identify records

that need correcting.







Step 4 - Preparation

a. Run the Core Performance Report toward the

end of each quarter to verify the list of students

who have exited the program.

Step 5 - Save Exit Population a. Under Tools, run the Core Performance Wizard during

the month after an exit quarter plus 90 days has

elapsed and save it.

b. Once saved, the exiters without an SSN will become the

population that must receive a follow-up employment

survey.







Step 6 - Execute SurveyUnder Tools, run the Survey Wizard and pick the Follow-Up

survey to administer.

a. This wizard will transfer the information about the

population to be surveyed to the CASAS Student

Portal, which in turn will push survey invitations to

student email and cell phones.

b. Students will click on the link within the invitation to

go to the actual survey on the CASAS Student Portal.





Earnings Outcomes (7)Data Collection Requirements

Step 7 - Monitoring Survey Resultsa. Survey results are monitored in TE using the

Student Survey Lister.

b. Agencies can filter for students who have not

responded and push the survey a 2nd or 3rd time,

if necessary.

c. Finally, for students that don’t respond at all,

agencies will need to contact students personally.







Step 8 - Manual Entrya. For students who do not respond, staff will call or

otherwise contact student, then log in to the

student portal in order to enter survey results on

the student’s behalf.




Grant Deliverables Due Dates




Grant Deliverables Due Dates (1)

• January 31, 2018

– Second Quarter Data

– Second Quarter Data Integrity Report

– Second Quarter Expenditure Claim Report

– Technology and Distance Learning Plan

– California Accountability Training

– CASAS Implementation Training

Note: Agencies can check if deliverables have been

received by going to https://caadultedreporting.org/adulted/AEFLA Regional Network Meeting November 2018 14




Technology and Distance Learning

Plan– Required for All Agencies

– Due on January 31, 2019, submit online

– Requires a planning team

– Start planning early

– Find it at: https://caadultedreporting.org

– Contact: 916 228 2580 or [email protected]





Mandatory CDE Training Requirements

• CASAS Implementation and California

Accountability trainings must be

completed by January 31st, 2019.

• Trainings are held Face to Face (F2F)

and online

• Trainings which satisfy the AEFLA

requirements are designated on the

training registration Web page

www.CAAdultEdTraining.org





Face to Face Accountability and

TE Training Sites

• November 29 Ventura Adult School

– Access and register for Face to Face or

Online Training at

– https://www.caadultedtraining.org/

https://www2.casas.org/online_registration/

17AEFLA Regional Network Meeting November 2018



Announcements




Announcements: Citizenship

Interview Test (CIT) Recertification

• Online recertification is available the first week of January and closes June 30 of each program year

• Recertification will be in effect through June 30 of the following program year

• E-mail with instructions and link to the recertification interviews will be sent to all CIT administrators the first week of January

• If you are a CIT administrator and do not receive an e-mail the first week of January, please contact Adriana Terry at [email protected]

AEFLA Regional Network Meeting February 2018 19



Announcements: USCIS Using

Digital Tablets for Testing

https://www.uscis.gov/news/alerts/uscis-using-tablets-

administer-english-reading-and-writing-tests-naturalization


https://www.uscis.gov/news/alerts/uscis-using-tablets-administer-english-reading-and-writing-tests-naturalization



Announcements: FAQ- ELL

236+ CASAS Test Score (1)

A student registered in an EL Civics, Civic

Participation class scored 228 on her CASAS pre-

test. During the semester she passed two Civic

Participation Additional Assessments. Now she has

scored 236 on her CASAS post-test. Will this student

earn payment points for the Additional Assessments

she passed?

• Answer: Yes. A post-test score of 236 or above does

not disqualify the ESL student for WIOA II payment

points. The student would earn 2 payment points for

passing the Civic Objectives. She would also earn 1

payment point for completing a level.




Announcements: FAQ- ELL

236+ CASAS Test Score (2)

A student registered in an EL Civics, Civic

Participation class scored 228 on her CASAS pre-

test. During the semester she passed two Civic

Participation Additional Assessments. Now she has

scored 236 on her CASAS post-test. Can this student

continue to be registered in EL Civics, Civic

Participation Classes?

Answer: Yes. A post-test score of 236 or above does

not disqualify and English Language Learner for

participation in EL Civics, Civic Participation




Announcements:

New Civic Objectives

• There are 4 new Civic Objectives


70 Demonstrate the language and literacy skills necessary to

effectively participate in workforce training in early childhood

education.


effectively participate in workforce training and work as a

personal care aide.


effectively participate in workforce training and work in

Building and Construction Trades.


effectively participate in workforce training and work in

Information and Communication Technologies.



Announcements:

New COAAPs

• 10 new pre-approved COAAPs are

available for selection at www.casas.org

– 53.1 Navigate work and school

environment and rights

– 70.1, .2, .3, .4, .5 Child Development

– 71.1 Personal Care Aide

– 72.1 Building and Construction Trades

(Safety)

– 73.1, .2 Digital Technology




Announcements:

COAAP Development Webinar

• What: COAAP Development Webinar

• Who: Agencies wishing to develop new

COAAPs which focus on the English

language ELLs need to support their

participation in IET courses

• When: November 7, 2018 2-3:30pm

– To be followed by appointments for each

participating agency to discuss individual

development needs.




Announcements:

EL Civics Network Meetings

– November 7, 1-2pm

– December 5, 1-2pm

– January 30, 1-2pm

– February 27, 1-2pm

– March 27, 1-2pm

– May 1, 1-2pm

– May 29, 1-2pm

Register at www.CAAdultEdTraining.org




Conferences




Conferences:

CASAS Summer Institute 2019

• Join your colleagues

– June 11-13, Hyatt Regency, Orange County, CA

– Registration is now open only online

• Highlights:

– attend the most up-to-date training and workshops:

• TOPSpro Enterprise (TE)

• eTests®

• Implementation and Accountability Training

– learn about pertinent issues such as CASAS

Listening Standards, CCRS, ELPS, IELCE and

computer-based testing

– network with other adult education providers

• For more information visit www.casas.org




Conferences continued

EL Civics Conferences (1)

• Pasadena City College

– January 18, 2019

• Charles A. Jones Career & Ed. Center

– February 1, 2019

• North Orange County Com. College

– February 22, 2019

• Fresno Adult School

– March 8, 2019

$20 registration fee includes breakfast and lunch.

Register early as space is limited.

. AEFLA Regional Network Meeting November 2018 29




EL Civics Conferences (2)

New Registration System Open NowIndividuals register & use a credit card to pay a $20

fee online. A receipt will be emailed to registrant.

Go to the CASAS home page / CA EL Civics & click on

registration link or use link below.https://www.casas.org/training-and-support/casas-peer-communities/california-adult-

education-accountability-and-assessment/california-el-civics

Agencies paying directly for a group (or an

individual) do not use the online registration system.

Send a PO listing each participants name to

[email protected] Questions: Lynne [email protected]

PO Questions: Debbie [email protected]


https://www.casas.org/training-and-support/casas-peer-communities/california-adult-education-accountability-and-assessment/california-el-civics

mailto:[email protected]




- ACSA

- San Jose, November 1-3

- CATESOL State Conference

- Anaheim, December 6-9, 2018

- TESOL International Convention

- Atlanta, March 12-15, 2019

- COABE

- New Orleans, March 30-April 3, 2019

- CCAE State Conference

- San Diego, April 24-26, 2019




Networking




Networking: IELCE/IET Plan

Follow-up

• Please share your agency’s

implementation of your IELCE/IET Plan

– successes

– challenges

• If you have not yet begun

implementation, when do you plan to

begin?

• What information/assistance do you need

to begin/continue implementation?




Reflection

• What will you do with the information

from this meeting?

• What are you going to share with…

– Administrators?

– Teachers?

– TOPSpro Enterprise staff?

– Others?


aefla regional network meeting november 2018

Documents